RISK ASSESSMENT Coronavirus (Covid -19) › sites › ...OCC Risk Assessment Tool 2013 6 Social Distancing- children Class or group size Adults and pupils in school and wider family

RISK ASSESSMENT – Coronavirus (Covid -19) Activity being Risk Assessed:

St Joseph’s Catholic Primary School Premises – Wider Opening. Start Date TBA by Government

Version 1 - 19th May 2020 (colour coded elements EYFS Year 1 Year 6 Key Workers’ children )

What are the hazards? Who might be harmed and how?

What are you already doing?

Do you need to do anything else to manage this risk?

Action by whom?

Action by when?

Done

OCC Risk Assessment Tool 2013

1

Infection with Covid -19 of high risk individuals

Any persons in building and any persons they come into close contact with after leaving the premises

High risk staff members and those living with individuals who are shielding initially identified via individual response to questionnaire on 19th March 2020. Staff asked to supply letter / evidence from their GP in May 2020 if they are unavailable to work in school.

Identified staff as being ‘at risk’ to remain working from home unless otherwise agreed with ST and with additional personal RA put in place.

ST and individual staff members

Agreed on 19th May 2020

ongoing

High Risk pupils attending school Contacting parents of suspected high risk pupils

Children who have been advised to shield will not attend school. Children who are clinically vulnerable (but not extremely clinically vulnerable) parent will be asked to provide written evidence of doctor’s advice if children are to attend school.

Agreed on 19 th May 2020

ongoing

Transmission of Covid-19 whilst Travelling to and

from school

Staff, parents and children advised to avoid public transport where possible and encouraged to walk or cycle to school where possible.

https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers









Action by whom?

Action by when?

Done


2

Transmission of Covid -19 between

individuals

As above Clear guidance to staff, parents and carers not to attend school (including the perimeter area) if they, or anyone in their family group is exhibiting symptoms.

The most common symptoms of coronavirus (COVID-19) are recent onset of:

new continuous cough and/or

high temperature

a loss of, or change in, your normal sense of taste or smell (anosmia)

All staff, children, parents, essential visitors must follow the current government guidance in regard to remaining in isolation should they show symptoms of Covid-19. Current guidance can be found here: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

All staff to remain vigilant and report any concerns to a member of SLT. Signs at the entrances to remind all staff, children, parents and visitors that anyone who is ill, or living in a house where someone else is ill or suspected to have Covid-19 must not enter the building.

RR

Agreed on 19 th May 2020 By 1st June

ongoing

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection









Action by whom?

Action by when?

Done


3

Entry to and exit from the building

Staff, children, parents, careers.

Entry times will be staggered as outlined here. EYFS will enter and leave through the side gate into EYFS playground at 2 allocated times: Arriving 8.50am (leaving at 2.50pm) Arriving 9.10am (leaving at 3.10pm) 2 bubbles entering at each time. Year 1 children will through the gate in the car park near the bins at 2 times Arriving 8.50am (leaving at 2.50pm) Arriving 9.10am (leaving at 3.10pm) 2 bubbles entering at each time. Year 6 children will enter and leave through the main gate at 2 times: Arriving 8.50am (leaving at 2.50pm) Arriving 9.10am (leaving at 3.10pm) 2 bubbles entering at each time.

Notify parents of arrangements. Senior member of staff to be at each gate at arrival times as far as possible. Remind parents of importance of punctuality Remind parents that the school car park is not available Remind staff that if they wish to use the car park they should arrive before 8.45am

All staff members HT/ DHT


ongoing







Action by whom?

Action by when?

Done


4

Other children attending school ie. Vulnerable children and children of Key workers not in the above groups should enter between at 9am though the main school entrance as currently. They will leave through the main entrance. Children in different bubbles should remain 2 metres apart as they travel to their classrooms. Families waiting to drop children at the start of the day or to collect children at the end of the day should remain 2 metres apart from other families. Children should be dropped off and collected by a single family member, parent or carer. No cars will be allowed to enter or exit the school car park between 8.45am and 9.30am and between 2.45pm and 3.30pm. At these times all cars in the car park should remain stationary. Before school and afterschool club provision Mixing between bubble groups is minimised by offering before and after school care only to children of key workers.

Regular after/ before school users in EYFS/ Yr 1/ Yr 6 to be notified by phone/ e-mail that there is no provision available unless they have already been using it from the Key Worker group.

ASC supervisor (TR)

ASAP







Action by whom?

Action by when?

Done


5

No visitors should enter the school unless to make essential deliveries or essential repairs / maintenance. Visitors who do enter must keep a 2 metre distance between themselves and the member of staff that they are communicating with. Staff should carry a pen with them and sign in using their own pen. Other pens provided at reception will be used once and put into a separate box where they will be stored and then cleaned before being reused. Signs at the entrance remind all staff, children, parents and visitors that anyone who is ill or living in a house where someone else is ill or suspected to have Covid-19 must not enter the building.

Office meetings to be held Office meetings to be held

Office manager

ASAP







Action by whom?

Action by when?

Done


6

Social Distancing- children

Class or group size

Adults and pupils in

school and wider family

groups

The Government acknowledges that early years and primary age children cannot be expected to remain 2 metres apart from each other and staff. The school will make best endeavours to encourage social distancing. Classes will be split in half so that bubble group sizes will not exceed 15 pupils with a maximum of 2 adults during learning time. The school building will be zoned and groups will be using different zones. EYFS, year 1, year 6 and the Key worker group will use different toilets and zones. All bubbles can visit the statue area on an agreed timetable with their teachers. School will close to all Year group bubbles, but not the Key Worker group, on Friday afternoons for teacher PPA. Children arriving at 8.50am will leave at 12.30pm and children arriving at 9.10am will leave at 12.50pm. Key worker children, who cannot be collected, will join the After School Club bubble. Twins will be placed in the same bubble to minimise cross contamination between families.

This is a potential problem so will need liaising with affected parents, so that cross contamination between bubbles is minimised.

HT/ parents

Agreed on 19th May 2020 28th May.

ongoing







Action by whom?

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7

EYFS- four bubbles: RA, RB, RC, RD EYFS use RM and RC classrooms (each will be divided into 2 parts with high partitioning), to allow these children to remain in a familiar environment. The library for transit and Early Years’ corridor outside the GP room. Toilets in the EYFS classroom and EYFS corridor. They will also use the outdoor area north of the pencil fence. Two bubbles will use the same toilets but handwashing will be ensured, and children from different bubbles will not be allowed in the toilets at the same time. Year 1- four bubbles: 1A, 1B, 1C, 1D Year 1 will use all four classrooms in the KS1 corridor so each bubble will have its own classroom. Tables in Yr 1 bubble classrooms will be set up to allow children their own workspace for use each day and these spaces will be as far apart as reasonable given the class size. All four bubbles will use the same toilets but handwashing/ santising will be monitored and children from different bubbles will not be allowed in the toilets at the same time.

Teachers DHT/ office HT







Action by whom?

Action by when?

Done


8

Year 1 will use the Key stage 1 playground. Toilets located at the end of the KS1 corridor Taps in Year 1 toilets will switch off automatically. Year 6- four bubbles: 6A, 6B, 6C, 6D Mobile phones will be discouraged but locked in class bubble boxes if brought in to school. All four bubbles will use the same toilets but handwashing/ sanitising will be monitored and children from different bubbles will not be allowed in the toilets at the same time. Tables in Yr 6 bubble classrooms will be set up to allow children their own workspace for use each day and these spaces will be as far apart as reasonable given the class size. Year 6 bubbles are asked to switch off taps in toilets using a hand towel to avoid touching the tap after hand washing. Year 6 will use the 5J, 5H, 6T and 6H the year 5/6 corridor. The MUGA, tyres and main playground adjacent to the year 5/6 classroom. Line of traffic cones to indicate boundary. Toilets located in the year 5/6 corridor. The KS2 play equipment is not to be used.

Ensure sufficient traffic cones available. (RR)

JC to order

Week 1 and before







Action by whom?

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9

Key Workers: KWA, KWB The Key worker group will use 3S and 4I and the ICT suite, the year 3/ 4 area, the old library, the grassed area and outdoor classroom. Toilets in the old library. Tables in Key worker bubble classrooms will be set up to allow children their own workspace for use each day and these spaces will be as far apart as reasonable given the class size. Staff should distance themselves from children as much as possible, whilst giving consideration to their individual needs. Children should also be encouraged to remain 2 metres apart from each other so far as is reasonably possible. Walkie talkies will be used for teaching staff to contact SLT if needed. DHT will support EYFS and Yr 1 and HT will support Yr 6 and Key Workers’ groups. Assemblies will not be held during this time. All worship will be held within bubbles.

Staff/ parents HT/ DHT/ ASC staff/ JC







Action by whom?

Action by when?

Done


10

Windows will be kept open as much as possible and outdoor learning will be encouraged on a rota with bubbles in the zone. Children will only have contact with their bubble group including at breaks and lunchtime. Children lining up for lunch will follow floor markings when queuing for lunch one bubble at a time. Doors will be propped open to limit contact and to aid ventilation. All teaching and learning areas have an outdoor access point. Break times are staggered and bubble groups will play sports only within their bubble groups. When seating children at lunchtime a maximum space will be left between each pair of children. Bubbles will be seated at different tables and as far apart as possible. Occasionally a child may pass another child in the corridor, which is considered to be a low risk.

SBM/ site manager/ JC Teaching/ TA staff to facilitate







Action by whom?

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11

Training for children Explore use of walkie talkies







Action by whom?

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12

Tape/ markers to be purchased for hall. Separate play equipment for each bubble.

Personal Hygiene

Handwashing – All staff, children and visitors are asked to wash their hands: on arrival at school and thereafter at regular intervals. Signs beside classroom sinks and in toilets are used to encourage correct hand washing. Soap, anti-viral hand gels and hand cream are provided in each of the classrooms that are in use. Frequent hand cleaning and good respiratory hygiene practices taught in class.

Signs to be added to remind people to wash hands Office staff to remind people coming into the building Hot water taps to be fitted in EYFS, Yr 3 and Yr 4 classrooms. Check water temperatures in classrooms as water is too hot for children.

Site manager Site manager/ SBM


ongoing







Action by whom?

Action by when?

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13

Catch it, bin it to be promoted and tissues to be disposed of in lidded bins.

Supplies readily available at all times Lidded bins to be purchased together with tissues for all rooms being used.

SBM/ site manager/ JC SBM/ site manager/ JC

Social Distancing As above Social Distancing Staff- All staff to remain a minimum of 2 metres apart at all times. A one way system will be implemented around the school building. (see attached plan for details) Staff making phone calls to parents will use the staff room phone, washing hands thoroughly before and after and wiping the phone down. Tables have been rearranged in the staff room to facilitate social distancing.

Communicate systems and processes clearly.

All staff


ongoing







Action by whom?

Action by when?

Done


14

Staff are advised to wash their hands before going into the staff room and on leaving the staff room. Antiviral gel will also be available in the staffroom. Staff briefings are now held in the hall, if required in the morning. Staff meetings will be held virtually through Microsoft Teams. School will close to all Year group bubbles, but not the Key Worker group, on Friday afternoons for teacher PPA. Male members of staff should use the men’s toilet in the old library EYFS staff will use the disabled toilet in the EYFS corridor. Year 6 female staff should use the disable toilet in the year 6 corridor All other staff should use the staff toilets beside the staff room.

Fit screen to reception hatch.







Action by whom?

Action by when?

Done


15

A clear safety screen has been purchased for the office hatch to ensure that office staff are safe from any persons in the entry lobby. Staff wishing to speak with office will phone or go to the main hatch. The office door into the hall is to remain locked from inside the office. Office staff will attend on a rota so that social distancing is possible. Use of the printer should be minimised. Photocopying should be avoided where possible.

Site manager

As soon as delivery is taken

Resources Children are not allowed to bring bags into school except book bags and lunch boxes. Hot meals will be available from the school kitchen as usual, including Universal Free School Meals for EYFS and KS1 children in school. I-Pads from the trolley will be available to year 6 only. Year 6 should bring their pencil case to school and it should remain at school at their designated desk or storage draw. EYFS - Each bubble will have designated books and toys.


ongoing







Action by whom?

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16

Reading books can go home and be returned to a box which will not be touched until the following Monday. Children will be encouraged to use the same pencil and these will be wiped at the end of the day. Year 1 - Each bubble will have designated books and toys. Reading books can go home and be returned to a box which will not be touched until the following Monday. All resources will be specific to the bubble. Children will be encouraged to use the same pencil and these will be wiped at the end of the day. Soft furnishings, soft toys and toys that are difficult to clean have been removed from classrooms. The use of shared resources will be limited and will be cleaned before changing bubble. In most instances, toys and play equipment are kept for use by just one bubble group.







Action by whom?

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17

If toys or play equipment are to be used by more than one group they must be cleaned using soap and water or the appropriate dilution of Milton between uses. Where any outdoor equipment is to be touched by more than one group it must be sprayed with disinfectant between groups and a suitable time interval should be left between uses for equipment to dry. Each bubble will have its own First Aid kit.

Purchase 20 First Aid bum bags or similar.

Office/ JC

As above As above Cleaning - general The school will be thoroughly cleaned at the end of each day using recommended cleaning products. Tables will be wiped at midday. Hall dining tables will be cleaned between sittings. Unused classrooms will be kept locked. Work surfaces will be kept as clear as possible to facilitate cleaning.

A disinfecting spray machine will be purchased and classrooms and the EYFS play area will be disinfected every day.


ongoing







Action by whom?

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18

Cleaning after any potential case of Covid-19 will follow government guidelines. https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings


ongoing

Extra cleaning Door handles – Cleaners have been asked to wipe door handles daily with antiviral spay. photocopiers – care taker / site manager to ensure photocopiers and shared tools in reprographics area are wiped daily with antiviral spray. I-pads and computers in ICT suite– should be wiped with antiviral spray at the end of each use. – it is the responsibility of teachers to ensure this is done. Classroom tables – Teachers have been asked to wipe tables in the classroom they are using at middle of day using antiviral spray. Note a new spray (Selegiene Extreme) has been provided. This spray is an irritant and so must be kept out of reach of children. Gloves and eye protection should be worn


ongoing

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings









Action by whom?

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19

when using the spray. There is no need to wash tables or surfaces further after wiping with the spray – just leave them to dry.

PPE In line with government guidance disposable gloves and eye protection, mask and aprons are available for staff looking after children with Covid -19 symptoms and for specific cleaning operations.

Senior team will be given PPE training by the Site Manager. (NHS Physio)


ongoing

Suspected case of Covid-19 in school

In the even to of a child developing symptoms whilst in school the supervising adult will immediately call the school office using the internal phone system. A member of the senior team will put on PPE and come as quickly as possible to remove the child from the class. The adult will keep maximum distance without causing distress to the child and proceed to the area outside the front of the school or in event of inclement Weather to the meeting room. The child’s parent will be called to collect their child and asked to get their child tested for covid-19.

Senior team will be given PPE training by the Site Manager. (NHS Physio) Put bags in BMA room ready for contaminated waste collection. RR / RS Soft furnishings in meeting room to be removed and replaced with plastic chairs.


ongoing







Action by whom?

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20

The school will follow Public Health England advice. Testing and Tracing In the event of a suspected case in school, the school will take advice from Public Health England .

Safety being compromised by failure to identify

any issues that would normally be identified in regular

checks and tests carried out by Site

Manager

Any persons in building

If the site manager is isolating, the regular checks and tests will be completed by the SBM under as instructed by the Site Manager. Teachers asked to check that outdoor areas are safe and clean before letting children out to play.


ongoing

Staff Absence As above Teachers and TAs in each bubble will be consistent as far as possible. If staff are ill for any reason and unable to attend, school will try to bring in a staff member who is not already working in school. It may be necessary to close school to that bubble if that is the safest thing to do.


ongoing

Other Risks As above All pre-existing Risk Assessments to be applied as appropriate. (ie we are not swimming or making trips but we do have wet playtimes, same risks of slips tips fall etc..)

Ensure warm water available in all classrooms. RS

All staff


ongoing







Action by whom?

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21







Action by whom?

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22

Risk Assessment Completed by (Name): Sue Tomkys / Rachel Rendell Job Title: Head teacher / SBM Date: 19 th

May 2020

Authorised by Line Manager (Name): Sue Tomkys Job Title Head teacher Date: 19 th

May 2020

Reviewed by: Job Title Date:

Distribution List: e-mailed to all staff Job Title: Date:

Displayed by staff notice board

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RISK ASSESSMENT Coronavirus (Covid -19) › sites › ...OCC Risk Assessment Tool 2013 6 Social Distancing- children Class or group size Adults and pupils in school and wider family