Risk Assessment · Web viewReview risk assessment immediately if the situation arises where clinically vulnerable people are on site and have to spend time within 2m of others to

Risk Assessment NOTE: Before completing this risk assessment please see guidance notes towards the end of the document.

Identified Hazards

Who may be affected

Risk Level before control measures

S x L = R

Existing control measures Additional Control measures required

To be actioned by

Completion date

Final Risk levelS x L = R

S L R RR S L R RR

COVID-19

General

Employees, Public.

5 3 15 H A screening questionnaire to be issued to all employees to assess the risk of each individual. This is to be carried out prior to an employee returning to work

Anyone who meets one of the following criteria must follow the Governments guidance on Self Isolation.o Has a high temperature, loss /

change in taste or smell or a new persistent cough?

o Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition)?

o Is living with someone in self-isolation or a vulnerable person.

Guidance on self-isolation found via the Government website.

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© Stallard Kane LtdEvery effort has been made by Stallard Kane Ltd to ensure that the information given is accurate and not misleading. However, we cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information. Only Acts of Parliament and Statutory Instruments have the force of law and only the courts can authoritatively interpret the law.

Date: July 4th 2020

Assessors Name: Reference Number: Review Date: Ongoing (at least weekly or as per government guidance

updates)

Endorsed By: Signature: Position: Date:

Description of assessment Coronavirus (COVID-19) – Caravan / Camp site to ensure it is ‘COVID secure’

Location Details Various


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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

COVID-19

Somebody showing

Symptoms

Employees,Public

5 3 15 H Return home immediately Avoid touching anything Cough or sneeze into a tissue and put it in

a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.

They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

Employees will contact the NHS online, track and trace app or by calling 119.

Any customers or visitors to the site who display symptoms must be asked to return home and refused entry to the premises.

Request that the individual be tested as per the test and trace guidelines

If a positive test is given, assess all other employees who may have been in contact with the individual for 15 minutes or over and then follow the current government self-isolation guidelines

Isolate the area/s that the individual has spent time in for 24 hours

Following the 24-hour isolation of the areas, carry out a full deep clean of each area before any work re-commences within those areas

All employees to download the new government app (smartphone) to track and trace the virus. Employees to stay at home if requested

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Vulnerable Groups

Employees (including clinically extremely

vulnerable and clinically vulnerable)

5 4 20 VH Medical questionnaires are issued upon employment.

For employees with an underlying health condition, the government “strongly advises” that you work from home where possible (i.e. the clinically extremely vulnerable). If your job isn’t suitable for home working the employer will consider offering you furloughed, temporarily re-deployed to a role that would allow home working for the duration of this crisis, or undertake a risk assessment to identify any additional steps that need to take, such as re-allocating some duties or providing additional personal protective equipment.

Measures shall be explored to keep clinically vulnerable people working from home, where this cannot be avoided, stringent measures will be introduced to ensure social distancing – measures are as detailed throughout this assessment.

Employees must speak to their GP or care team if they have not been contacted and think they should have been.

Review risk assessment immediately if the situation arises where clinically vulnerable people are on site and have to spend time within 2m of others to carefully assess the risk and determine whether this is acceptable or not.

Arrange access to mental health first aider for support to be provided to those who are clinically vulnerable that cannot work from home

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Getting to the site

Catching and Spreading

Employees,Public

5 3 15 H Where possible all employees should travel to the site alone using their own transport.

If employees have no option but to share transport: o Journeys should be shared with the

same individuals and with the minimum number of people at any one time

o Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission

o The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces

Employees should avoid public transport. Where public transport is the only option for employees - Changing and staggering opening hours to reduce congestion should be considered and employees MUST wear face coverings.

Hand cleaning facilities to be provided at all entrances and exits for the site or employees to be told to wash their hands immediately when entering the site.

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital

Consider providing more parking / bike spaces where necessary so parked cars can be spread out.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Reception Access and

Egress

Catching / Spreading.

Congregation of visitors waiting to

be booked in.

Employees,Public

5 3 15 H Arrival times to be staggered to reduce congestion at access and egress points.

Compulsory hand cleaning / hand gels (sanitisers) to be used and provided at entry/exit points

Ensure plenty of space is available to ensure employees/public are keeping 2m or 1m plus where 2m is not possible, social distancing. Including widening walkways/aisles and adopting a one-way system where possible.

Monitor reception access points to enable social distancing – you may need to change the number of access points

Regularly clean common contact surfaces in reception, door handles etc,

Booking in and out for visitors to be monitored and recorded by reception staff rather than a signing in procedure by visitors.

Use floor tape or paint to mark out 2m distances or 1m plus where 2m is not possible

Protective screens to be installed to protect reception staff

Consider arrangements for monitoring compliance.

Reception team to be made aware of any deliveries to site. Additional procedures to be put in place

Review parking facilities (including bike-racks) to ensure distancing can be maintained

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Reception Access and

Egress - Continued


Congregation of staff

Employees, Public

5 3 15 H Stairs should be used in preference to lifts but bannisters should be cleaned regularly (note: disabled access lifts must still be made available therefore additional measures are required such as below)

Where lifts have to be used lower their capacity to reduce congestion and contact at all times.

Where possible, demarcation of practices to be adopted in lifts should be used - using signage and tape on floors to clearly show standing positions which are arranged to avoid direct contact (facing away from one another, divided into quadrants etc.)

Enhanced cleaning procedures to be adopted daily paying attention to frequently touched areas and surfaces:o Door handles and push plateso Handrails on staircases and

corridorso Lift and controlso Telephone equipmento Remote controlso Use disposable cloths or paper roll

and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

The site shops


Congregation of staff /public

Employees, Public

5 3 15 H Introduce a one-way system where possible, maintaining social distancing where the route will take customers around the shop

Use a colleague to meet customers, explain the social distancing requirements and control the number of customers entering store at any one time.

Encourage customers to shop alone wherever possible. Please bear in mind that this is not always possible.

Restrict access to certain areas of the shop where necessary

Reduce any job rotation which may be in place normally e.g. rotation of reception staff to shop

Carry out any re-stocking and filling of shelves to out of shop hours.

Introduce screens to protect the cashiers where possible.

Encourage cashless payments where possible.

Make regular announcements to remind staff and customers to follow social distancing advice.

Additional staff to be in place to ensure compliance in social distancing near crowded areas – such as queuing areas outside

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

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Takeaway/ pizza place / fish and

chip shops

Catching / Spreading –

contaminated surfaces / social

distancing

Employees, Public.

5 3 15 H Customers will be encouraged to order online, by app, or by phone.

Customers waiting to order or collect to wait in a designated area where a 2m or 1m plus distance where 2m is not possible, from other people can be maintained. If this is not possible at all, customers must enter the premises one at a time and only when their order is ready to be made or collected.

Collection times to be staggered to discourage crowding outside the premises. Where queuing is taking place, we will implement a queue management system to maintain current social distancing between people – such as floor markings

Signage to be displayed warning customers not to enter the premises if they have symptoms.

Signage to be displayed to advise customer on procedures are in place – such as queuing outside, contactless paying etc

Place plexiglass barriers at tills and counters if feasible, as an additional element of protection for workers and customers. Keep clean.

Encourage the use of contactless payments where possible, without disadvantaging older or vulnerable customers

Additional staff to be in place to ensure compliance in social distancing near crowded areas – such as queuing areas outside

Supervision to be in place to ensure compliance

Regular announcements to remind customers to follow social distancing advice and clean their hands regularly

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Laundrette Facilities

Employees, Public

5 3 15 H Limit the number of people using machines to ensure social distancing can be maintained between machines’ take

The provision of hand moisturiser or barrier cream to be considered

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distancing

every other machine out of use where possible.

Introduce a booking system to monitor the number of people using the facility.

Allow time for people to remove washing and leave before permitting the next ones to enter.

Encourage people to leave the facility while washing takes place and return to collect when finished.

Limit the number of people in the facility to one person per family / caravan / tent to attend to washing.

Facilities to contain suitable levels of soap and antibacterial gel for public use.

Supply anti-virus cleaning supplies for cleaning down machines between use.

End of day cleaning regime to be adopted for all machines, surfaces and floors. Include door handles, seating and tables in the area.

as employees will be expected to wash their hands regularly.

Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Toilet and shower block

facilities.


Employees, Public

5 4 20 VH Toilet facilities will contain suitable levels of soap and anti-viral gel.

Ensure social distancing can be maintained whilst using the facilities, this may mean taking alternate shower cubicles and toilets out of use.

Notices will be displayed promoting hand

Consider a documented cleaning regime to ensure cleaning standards are being met and maintained.

Supervision to be in place to ensure compliance

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distancing

hygiene and social distancing to be placed visibly in these areas

Increase cleaning regime for toilet facilities particularly door handles, locks, and toilet flush. Regularly check soap and sanitiser levels. Bin to be emptied on a regular basis

Encourage the use of flip flops in the facilities to stop people entering in bare feet.

The capacity of the facility to be clearly displayed outside at each entrance point.

Where key access is required ensure the key is controlled by a member of staff if possible, to monitor usage and cleanliness.

Only family groups sharing the same caravan/lodge can use the facility in multiple numbers

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Waste Disposal Points

Catching / Spreading

Congregation of public.

Employees, Public

5 3 15 H Display signs to adopt a one-person usage at all times.

Install floor markings to ensure 2m distance or 1m plus where 2m is not possible, is maintained while waiting to dispose of rubbish or empty waste carriers.

Signage to enforce the complete and secure bagging of all waste and no loose items to be disposed of in the bins.

Ensure regulated cleaning of the area and collection of waste is maintained and not permitted to build up to unmanageable amounts.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Overnight Stays

Cleaning procedures

Employees, Public

5 3 15 H Where overnight stays are in place such as lodges, caravans, chalets etc, a deep clean will be carried out between each stay.

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Guidance Notes

1–4 LOW 5–9 MEDIUM 10–15 HIGH 16–25 VERY HIGH

Continue with existing control, however monitor for changes.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires attention to reduce the rating as well as regular ongoing monitoring.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires immediate attention to bring the risk down to an acceptable level.

Implement the control measures required, within the timescales given

in the risk assessment and continue to review working practices to reduce the probability of an accident to the lowest

possible level.

Stop immediately – the risk is too high.

Take immediate action to reduce the risk to

the lowest level possible.

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SEVERITY

5 Fatality – Very High Risk4 Severe incapacity – High Risk3 Absent 3 weeks – Medium Risk2 Absent less than 1 day – Low Risk1 Insignificant – Low Risk


Additional comments:1. This risk assessment needs to be discussed with employees to ensure that they are fully aware of all control measures2. Employees are to sign an acknowledgement sheet for their understanding of this risk assessment3. The risk assessment is to be reviewed on an ongoing basis as per government guidance4. This risk assessment must be approved by the nominated person for health and safety before being issued as a live document

Assessor 1 name: Signature: Date:

Assessor 2 name: Signature: Date:

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I, the undersigned, have been fully briefed on this risk assessment and other control measures in place to reduce the risk of injury to the lowest possible level. I fully understand my duties as an employee, to follow the control measures in this risk assessment and the method statement.

Employee name Job description Date Employee comments/recommendations Signature

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Documents

Risk Assessment · Web viewReview risk assessment immediately if the situation arises where clinically vulnerable people are on site and have to spend time within 2m of others to