RMASFAA 2012 SAP. SAP – a new beginning? (RMASFAA 2012) So, it’s been a year: what have you learned? Takeaways? Full Implementation?

RMASFAA 2012

SAP

SAP – a new beginning? (RMASFAA 2012)

So, it’s been a year: what have you learned?Takeaways?

Full Implementation?


• Why– Improve Efficiency– Improve Effectiveness–Protect Students–Better Consumerism– Inconsistent terminology, repeated use of

probations, sequential probations– Let’s just get everyone on the same page


• Why–Automatic probationary periods• 24 months without meeting SAP

–Repetitive use of Warning, probation, amnesty: all meaning different but things but allowed continued eligibility–Not evaluating both components


– July 1, 2011– Cleaned up regulations– Main goal: make up current deficiencies– Interval between assessments

• Warnings vs. probation• No restrictions to restrictions

– Periodic Evaluations must reflect the progress necessary to complete the program within a maximum timeframe• Pace defined

– Appeal Approval Conditions– Tighten Up policy


HEA (section 484)

Regulation (668)

Administrative Capability



• The college’s financial aid problems started when workers didn’t require students to back up their reasons for appealing with paperwork proving they had a legitimate problem.


• Must be same or stricter than standards for non-title IV students in the same educational program– Schools or something stricter?– Global or by program?– Applied consistently among ‘categories of students• FT, PT, UG, G, Programs

– At least annually


• Qualitative– Grades– Other work projects– Standard or Graduated

• Quantitative– Time– Progress toward completion• Max time frame


• Academic programs Longer than a Year– Must evaluate at least once per year– May evaluate each term

• Academic Programs Longer than 2 years– By end of 2nd year….• “C” average• Academic standing consistent with graduation

• Programs less than a year - incrementally


• Grades– Standard or graduated

• Time– PACE is the new buzz word– Student must progress to complete within max

timeframe– PACE at each evaluation– Fixed amount of work each evaluation period– Percentage of work each evaluation period


• PACE• If SAP review shows that the student , who

maybe at 110%, cannot complete his/her program within 180 credits, all TIV aid must stop

• 180/120 = 67%• Successfully completed / cumulative hours

attempted


• Course Repeats– Grades: do an average, do both, do just the

highest– Time: do all

• Transfer Credits– Time: if accepted for graduation – count them as

attempted and completed• Enrollment Status ?


Appeals• HEA prescribes situations• Is it a PJ• Requirements– Why failed– What has changed to allow completion next

evaluation – must address the root problem so as to not set student up for failure


• Appeals• Approved Appeals– Must notify– Can make up SAP standards by end of next

payment period• Denied Appeals– What must you do to re-establish eligibility

• #


Warnings vs Probation


• Warning (flexibility)– Optional• Institution MUST evaluate each payment period

– Length• 1 and only 1 payment period

– Stipulations• No appeal required

– notification


• Probation– Optional• Not: must appeal

– Length• 1 and only 1 payment period

– Stipulations• NO Warning• Institutional determined (specific terms & conditions)

– notification


Warning

Probation

ACADEMIC PLAN


Academic Plans• If a student cannot meet sat prog standards after the

subsequent payment period, you need a plan• Institutionally developed – who? • Reasonable expected to regain progress by????• ‘Fresh Start’• Milestones reached? • What are you limiting? • End of term evaluation?


• Policy (668.34)– Measurement standards– Appeal Process– Incompletes– Withdrawals– Non-credit remedial– Study Abroad– Notification(s)– pace


PI QnA1. Implementation time of July 1, 20112. Adopted terminology3. Remedial courses4. ESL5. Changes in Majors6. Non-accepted credits7. Pace Requirements8. Repeats9. All students


• Notes• 2.0 at the 2nd AY is 4 semesters or 6 quarters;

regardless of enrollment status. So it is not junior status

• Moving to flexibility of warning status and evaluation each payment period includes summer

• The max timeframe can be extended based on previous academic plans or approved appeals


• Evaluates each payment period• Fall: 6/12 credits with 1.5 gpa• Spring: warning with no appeal needed• Spring: 6/12 credits with 1.5 gpa• Summer: no enrollment• Fall: appeal and could be on probation;

student must be able to regain progress by end of fall; or need a academic plan


• Evaluates annually• Fall: 6/12 credits with 1.5 gpa• Spring: no action• Spring: 6/12 credits with 1.5 gpa• Summer: no enrollment• Fall: appeal and could be on probation;

student must be able to regain progress by end of fall; or need a academic plan

Documents

RMASFAA 2012 SAP. SAP – a new beginning? (RMASFAA 2012) So, it’s been a year: what have you learned? Takeaways? Full Implementation?