ROLE STATEMENT

Job Title: Executive Assistant Agency: Environment Protection Authority Classification: ASO3 Directorate: Operations Position Number: M19311 Reports to: Operations Director, Science

Assessment and Planning Operations Director, Mining, Radiation and Regulatory Support

Number of Direct Reports: 0

Primary Purpose of the Role:

The Executive Assistant provides a high-level, confidential secretarial support to the Operation Director, Science, Assessment and Planning and Operation Director, Mining, Radiation and Regulatory Support including delivering timely, efficient, effective and confidential office administration and information co-ordination, and by providing a liaison with division Managers and staff.

Key Relationships/Interactions: The Executive Assistant reports to the Operation Directors, and supervises the Divisional Administration Officer.

Works closely with:

Branch Managers

Office of the Chief Executive and staff

Executive Assistants in other Divisions

EPA staff

Broad Range of Stakeholders from private and public sectors

Members of the public

Key Challenges:

Understanding the priorities of the Operation Directors, to enable effective management of his time and diary.

Manage conflicting and tight timelines to organise Director, diary

Making effective decisions on screening callers, visitors and meeting requests with limited or no direction, usinginitiative and experience.

Establishing and maintaining appropriate administrative systems and procedures to support the effective operationof office of Operations Directors.

Key Outcomes: 1. Provision of a high standard of administrative support and assistance to the Operations Directors, and

Divisional Managers at all times

2. Meet the Operations Directors, daily needs; ensuring that the diary is well managed, emails controlled,relelvant documentation/information for meetings/commitments is co-ordinated and provided in a timelymanner.

3. Information flow to and from the Operation Directors, office is timely and efficient, including producing qualitydocuments and ensuring that records are appropriately managed.

4. High quality administration services are provided to the Divisions, in particular records’ management and good& services’ provision.

5. Work to ensure the office of the Operation Directors, operates in a well ordered, efficient and effectivemanner.

6. Provision of professional, helpful and quality customer service for all telephone, email and written enquiries.

7. Actively model the behaviours required under the Code of Ethics for SA Public Sector employees, includingWork, Health and Safety, and the objectives, values, principles and standards in, or made under the PublicSector Act 2009.

Role & Context Statement – Employees Page 1 of 6 12/09/2016

Special Conditions: Work Status: Eligibility to work in Australia Location: SA Water House – 250 Victoria Square Adelaide 5000 Some out of hours work may be required

The EPA supports and actively encourages flexible working arrangements to enable its staff to effectively balance work and life. Such arrangements may be negotiated with the appropriate Manager. Refer to WHS Role Profile below

Selection Criteria: (Each applicant will be assessed against the following criteria) Sound experience in the provision of confidential, high level administrative and secretarial support services. High level administrative, communication and organisational skills. Ability to work both independently and co-operatively in a team environment. Highly developed capability in the Microsoft Suite of products, Basware, EMS and other on-line systems. Knowledge of and experience in office and records' management systems. Outstanding customer service focus.

Essential Qualifications: (must possess this for employment as a Professional Officer or Technical Grades Officer) Refer to Determination 5: Determination of the Commissioner for Public Sector Employment. Classification and Remuneration for Employees.

NIL

Desirable Qualifications and Selection Criteria: Knowledge of office and records' management systems. Experience using RecFind and eCourier. Previous experience working in a similar role at a senior level.

Code of Ethics for SA Public Sector Employees Refer - http://www.espi.sa.gov.au Public Sector Act 2009 Refer - http://www.legislation.sa.gov.au

South Australian Public Sector Entry Level Employee Competency Framework / First Line Manager Competency Framework / Middle Manager Competency Framework Refer http://publicsector.sa.gov.au/documents/20120401-south-australian-public-sector-entry-level-employee-competency-framework/

Role & Context Statement – Employees Page 2 of 6 12/09/2016

ROLE CONTEXTThe Purpose of EPA The Environment Protection Authority (EPA) is South Australia’s independent environment protection regulator. We protect, restore and improve the environment through the risk-based regulation of pollution, waste, noise andradiation. We work closely with industry, the community and government to protect our unique natural environment while supporting economic growth and improving wellbeing. The EPA is responsible for the administration of the Environment Protection Act 1993 (EP Act) and the RadiationProtection and Control Act 1982 (RPC Act) and also exercises responsibilities under other South Australian planning andenvironmental legislation.

Our Environmental Goals: Good quality land – Land is protected from the adverse impacts of pollution and waste.

Good quality water – The quality of surface, ground, coastal and marine waters in protected from pollution.

Good quality air – Air quality is protected from atmospheric pollutants.

Safe use of radiation – The environment and the community are protected from the risks associated with radiation.

Protection from unacceptable noise – The community is protected from exposure to unacceptable noise levels.

Sustainable use of resources - Resources are managed sustainably to safeguard the environment for current and futuregenerations.

Our Organisation The EPA ‘Ways of Working’ are the behaviours that enable our employees to succeed. All employees are expected to model the ways of working in everything we do i.e.:

Work as one team across the Directorate and within the EPA; Take a “Yes, if” approach to everything we do; Work in a healthy and safe manner at all times;

Be professional and accountable; Use resources wisely; Focus on outcomes (guided by the Strategic Plan) rather than activities and processes; Have a strong external and internal customer focussed ethos, and Deliver what is promised on time, every time.

The EPA expects its senior managers and supervisors to act as dynamic and engaging leaders by:

Managing people fairly and equitably; Making sound, timely and cost effective decisions; Modelling and encouraging safe workplace behaviour;

Modelling high quality customer service; Managing work programs and projects to achieve outcomes, and

Collaborating with other branches, agencies and stakeholders to achieve optimum results.The EPA expects all its employees to contribute to its outcomes by:

Working as effective team members by treating others with respect and courtesy, collaborating with teammembers, and internal and external stakeholders to achieve results;

Optimising their own performance by actively identifying their strengths and individual training anddevelopment needs, and actively participating in the performance and development review process;

Providing high quality customer service;

Role & Context Statement – Employees Page 3 of 6 12/09/2016

Upholding ethical behaviour and professional integrity as required under the Code of Ethics for SA PublicSector employees, including Work, Health and Safety, and the objectives, values, principles and standards in,or made under the Public Sector Act 2009;

Ensuring they are familiar and compliant with relevant legislation, policies and procedures; Managing information to support State Records and EPA record keeping requirements, and Ensuring the EPA remains a smoke free workplace and supporting the Agencies commitment to reducing its

energy usage and contributing to the SA Government’s greenhouse gas emission targets.

Directorate

The Operations Directorate is responsible for the delivery of the EPA’s environment protection and improvement activities through the development and implementation of internationally recognised best practice processes. These processes are based on sound science and support the legislative and regulatory framework in place in South Australia.

The Directorate is responsible for the major operational activities of the EPA including: Regulation, Compliance and Investigating breaches of the EP Act and/or the RPC Act, monitoring, reporting and providing science based support and knowledge to inform regulatory and compliance work.

Insight into the Role

The Executive Assistant works within a confidential and collaborative team environment to provide high level secretarial and administrative support to the Operation Directors. The Executive Assistant is responsible for ensuring that the Operation Directors, days are well organised and informed, and that he has all briefs and information necessary to effectively discharge his duties as Operation Directors.

Role & Context Statement – Employees Page 4 of 6 12/09/2016

WHS ROLE PROFILE EPA

------­~ Job Title: Position Number:

Location:· Please Select·

KEY REQUIREMENTS:

Driving: Yes D No D Licence Class: -Please Select- N 0 F c D D D D

Long pants, Long sleeves and Steel cap shoes (lace up) N 0 F c

D D D D POTENTIAL WORKPLACE HAZARDS:

Frequency N 0 F c Frequency N 0 F c

a. Physical b. Psychological Manual handling D D D D Supervising staff D D D D Prolonged walking D D D D Manage competing

demands D D D D

Prolonged sitting l J l J l J l J Repetitive mental tasks l J l J l J l J Walking on uneven ground D D D D Dealing with difficult clients D D D D Prolonged driving (driver

fatigue) D D D D Extended working hours D D D D

Working at heights D D D D On call D D D D Confined spaces D D D D Emergency response D D D D Electrical hazard D D D D Use hazardous plant l J l J l J l J c. Environmental Exposure to chemicals D D D D Thermal extremes D D D D Exposure to noise D D D D Sun exposure D D D D Exposure to radiation D D D D Animal bites D D D D Remote I isolated field work

D D D D Work on I near water D D D D

Other: Other:

Frequency Code (how often are staff exposed to hazard):

N =Never (0%)

0 =Occasional (equivalent 1-33% time)

F =Frequent (equivalent 34-66% time)

C =Constant (equivalent> 66% time)

If tasks vary shiftto shift give indication of maximum likely exposure

Role & Context Statement - Employees 12/09/2016

REQUIRED WHS TRAINING: According to hazards identified in previous section C = compulsory for all Roles

Gene ral: Specialised:

EPA induction - includes OHSW&IM roles and responsibilities

c Remote area safety systems com munication D

Manager/supervisor OHS&W systems (compulsory or managers and supervisors)

D 4 wheel drive (hybrid)

D

Manager/supervisor injury management (compulsory or managers and supervisors)

D Ship Board Safety, Coxswain D Diving D

Emergency procedures and evacuation drill c Skin cancer awareness

D

Manual handling I Office ergonomics basic c Safe use of hazardous plant (list specific SOP/s used)

D Man ua l hand ling (Fie ld staff)

D Safe use of hazardous substances (list specific SOP/SDS

used) D Business driver awareness (SAPOL) (all drivers)

D Conflict resolution D

Senior First Aid D Working with radioactive substances D Defensive driving (staff that drive more than 300km o r 3 days per week). D

Asbestos awareness D DElectrica l tag and test

Fire safety {In House) c Working in confined spaces D

Other Training (P le ase re fer to Ma trix below)

D

Working at heights D Authorised Officers t raining (compulsory all AO) D lmmunisations: Q Fever HepA and 8 Tetanus

D D D

Training Matrix:

The role a nd context sta teme nt, together with the WHS profile have been read a nd certified correct.

Chief Executive o r Delegate : Date: I I

Occupant: --------------- Date: I I

Role & Context Statement - Employees 12/09/2016