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Round Table “Best Practice for Procurement of Services ”
How to draw up tender documentation in respect of a public service contract with emphasis on qualifications prerequisites and evaluation criteria – case study regarding a major IT project tendered by the Ministry for Regional Development of the Czech Republic
Jan Sixta, Vice Minister of the Ministry for Regional Development of the Czech Republic
Kiev, November 2012
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Agenda
Specific examples – case studies
Monitoring system of European subsidies
Tender Electronic Daily CZ project
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ICT service public contracts
complex projects
hardly anybody understands
it is onerous to control and measure
high risk of non performance
services esential for public sector and citizens
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Monitoring system of European subsidies administration of all documents
submission of applications
project evaluation
ex ante and ex post evaluation of applications
statistics
management system of the entire implemantation structure
projects in total for several billions CZ krones
investment costs EUR 12 million
annual operation EUR 6 million
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Applied requirements Subject matter of tender
technical advisor – 800 pages of dokuments
legal advisor – contracts
Qualification equivalent projects
equivalent technologies
list of authorized executives
Award criteria price for investments
price for operation
price for modifications
security of the systém
development of particular functionality into details of the programme
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Tender Electronic Daily CZ project ICT service concession
publication of all public contracts in the CR
automatic forwarding of information in TED
maintaing statistics
support by means of the code classification
imply no costs for the contracting entity
the service is reimbursed by the end-customers by way of charges
severe requirements and price for end customers
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Risks
strict requirements versus tailoring
warranties versus discrimination
role of advisors
price versus costs of life cycle
lack of competence on the side of public sector
incapacity of control of supplier
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Preparation phase market research
conflict of interests
proportionality/reasonabless of requirements
specification of the terms of reference
tender documentation adequacy of values
Value For Money principle
price x quality
references
team
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Award procedure and implementation evaluation and award
what to evaluate
find the right criteria
work at time rates or payment at a flat rate
references or quality of the team
model assignements
control of implementation
enforce your own requirements
apply penalties
but – can you afford termination of the contract?
What will be the consequences?
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Contact
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Jan Sixta
Vice Minister
Ministry of Regional Development
Czech Republic
E-Mail: [email protected]
