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RSO Grant Info SessionFall 2015ASSOCIATED STUDENTS OF MADISONFINANCE COMMITTEE
Where does Finance Committee Fit into ASM?
Segregated FeesWhat is a Segregated Fee?
Paid by every student enrolled in UW-Madison
F50View-Point Neutral DecisionStudent Services Finance
Committee
FINANCE COMMITTEE
Grassroots committee of Student Council Created to Distribute grants to RSOs on
campus 9 members of the committee
4 appointed by student council5 at-large members
We hold weekly meetings to hear grants
How much $ is Finance Committee dealing with this
session?Operation Grants
_________________________________$90,000
Travel Grants __________________
$200,000
Event Grants __________________
$210,000
Open Fund Grants __________________
$20,000
Event Grants
Event Criteria: Held on Campus Free and open to all
students In line with the mission of
your RSO Primarily planned and
organized by RSO Up to three days long Cap of 10% of line item-
$21,000
What we fund: Honoraria/Fees Travel Lodging Equipment/Facility Rental Printing Advertising Program Supplies Other
Event Grants Continued: Honoraria/Fees:
Speakers/performersNO UW student or
faculty memberCap based on
attendance: Under 100: $1,500 Between 100-250: $2,500 Above 250: $4,000
Travel and Lodging: Flights, Taxis, Buses Lodging subject to
state rate: $82/night
Event Grants Continued:
Equipment/ Facility Rental Facility/ building on
campus Equipment
Speakers, Microphones, Projectors, AUX cords, Tables, Chairs etc.
Program Supplies Must be disposable Must be non-reusable Nothing related to food
Event Grants Continued:
Advertising Badger Herald/ Daily
cardinal Must be event specific Must have he ASM logo
and disclaimer Cap:
Under 100: $400 Between 100-250: $800 Over 250: $1400
Printing Must be event specific Flyers Posters Programs Must be through Student
Print Must have ASM logo and
Disclaimer Minimum: $15
Event Grants Continued:
What CAN’T we fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee
and meeting with financial staff. Legal services Elections of ANY kind Revenue-producing events Any purchase not pertinent to mission of the RSO
Travel Grants Criteria:
Conferences and competitions
Organized by the RSO In line with the
mission of the RSO CAP: $3000,
or $500/person
What CAN we fund?Registration Fees:
for the travel.LodgingTransit Costs
Travel Grants Continued
Registration Fees: Conference
RegistrationCannot fund
membership to an organization
Transportation:FlightsTaxisFleet Vehicles
(sponsor)Car RentalsGasTolls
Travel Grants Continued
What CAN’T we Fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee
and meeting with financial staff. Legal services Revenue-producing events Any purchase not pertinent to mission of the RSO Travel of a non RSO member (WIN) Travel of a non seg-fee paying individual
Timeline (Event & Travel)
One event/travel per RSO per semester Fall Semester: September Winter break Spring Semester: January Summer break
6 week deadline!!!! Notify 5-7 days before hearing MUST meet with finance staff before spending money MUST submit all document for reimbursement 30 days
after travel/event.
General Pro Tips:
EVENTSDo not charge
admissions feeNo creditEducational
component Must be on
campus
TRAVELNO interviews, NO
job searchingUse Fleet when
possibleSubmit earlyBe aware Per Diem
hotel rate
When in a hearing…
4 minutes to present, Q&A1. When presenting a grant, clearly state the
mission of your org in one or two sentences. 2. Explain how the grant empowers your org to
advance that mission. 3. Demonstrate broad accessibility for
interested students on campus. 4. Demonstrate positive impact on campus.
Operations Grants
Year-long grant for operational expenses You apply the spring prior Start using funds on first day of fall classes Applications are due in mid-February Hearings in march
Operations Grants
What CAN we fund? Operations Printing Operations Postage Operations Graphics/Web Design Operations Space and Equipment Rental Operations Office Supplies Operations Recruitment and Promotion Operations Subscriptions
Operations Grants
What CAN’T we fund? Salaries, wages, and stipends Event-oriented funding Travel-oriented funding Grants, gifts, donations, fundraising, and Alumni relations.
Equipment and Capital purchases. Food or beverages, or related purchases. Elections of any kind Subsidization of membership dues Any purchases not in mission with RSO
Open Fund Grants
Smaller operations grant- $200 No hearing Fill out application, meeting with financial
specialist Use for general supply/printing Given a wiscard to use at StudentPrint and Book
store $150- Supplies$50- Printing
QUESTION?THE END