RSPO audit Report · 2014. 11. 2. · OPP 3 Felda Lepar Utara 8 Ladang Felda Lepar Utara 08, Peti Surat 74 26400 Bandar Jengka, Pahang 3o 55.201’N 102o 41.319’E 2,300.81 2,300.81

RSPO Principles & Criteria Annual Surveillance Assessment Report

Report Number CU820682

RSPOPC-SUM-REPORT.F01 JULY2013 Page 1 of 38

Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia.

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RSPO PRINCIPLES & CRITERIA PUBLIC SUMMARY REPORT

ANNUAL SURVEILLANCE ASSESSMENT 3

Malaysia

FELDA LEPAR UTARA 06 PALM OIL MILL 2013

Report prepared by: Mohd Rizal Kassim (Lead Assessor)

Certification decision by: Hari Naveen Christopher (Certifier)

Certifying Office

Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa,

Off Jalan Sg Bertih, Teluk Gadong, 41100 Klang, Selangor, Malaysia [email protected]

Tel: +603-3377 1600 / 1700

Control Union Certifications

Control Union Certifications is a member of the Control Union World Group - an

international inspection and certification body. CUC performs assessments and certification

in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable

Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP.

CUC is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CUC Organic program (according

to the EU regulation 2092/91) and GLOBALGAP program. When requested a copy of the accreditation certificate can be obtained from CUC.

RSPO Membership Number 8-0025-06-000-00

RSPO Approval Date 12/01/2006

Affiliate Membership http://www.rspo.org/en/member/339

mailto:[email protected]

http://www.rspo.org/en/member/339





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Table of Contents

PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT AUDIT .............................................................. 4

1.1 COMPANY AND CONTACT DETAILS ....................................................................................................................... 4 1.2 RSPO MEMBERSHIP & CERTIFICATION DETAILS ..................................................................................................... 4 1.3 SURVEILLANCE ASSESSMENT DETAILS .................................................................................................................... 4 1.4 ASSESSMENT TYPE ............................................................................................................................................ 4 1.5 LOCATION OF THE PALM OIL MILL ........................................................................................................................ 4 1.6 PALM OIL MILL OUTPUT AND APPROXIMATE TONNAGES CERTIFIED ............................................................................. 4 1.7 GENERAL DESCRIPTION OF SUPPLY BASE ............................................................................................................... 5

1.7.1 Location of the Supply Base.................................................................................................................................................. 5 1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per year .................................................................. 5 1.7.3 Percentage of Planted Oil Palm by different Age Ranges .................................................................................................... 6 1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill ......................................................................... 6

1.8 PROGRESS OF ASSOCIATED SMALLHOLDERS OR OUT-GROWERS, IF APPLICABLE TO THIS ASSESSMENT .................................. 6 1.9 LOCATION MAP FOR THIS CERTIFICATION UNIT (SEE APPENDIX 1) .............................................................................. 6

PART 2: PARTIAL CERTIFICATION ........................................................................................................ 7

2.1 MANAGEMENT STRUCTURE................................................................................................................................. 7 2.2 NON-COMPLIANCE IDENTIFIED WITH 2.1 ABOVE ..................................................................................................... 7 2.6 SUMMARY OF THE FINDINGS FOR PARTIAL CERTIFICATION ....................................................................................... 16

PART 3: AUDIT PROCESS.................................................................................................................... 17

3.1 ABOUT THE CERTIFICATION BODY ....................................................................................................................... 17 3.2 AUDIT TEAM .................................................................................................................................................. 17

3.2.1 Qualifications of the Lead Auditor ................................................................................................................................................ 17 3.3 AUDIT METHODOLOGY .................................................................................................................................... 18

3.3.1 General Overview ............................................................................................................................................................... 18

PART 4 ASSESSMENT FINDINGS ........................................................................................................ 22

4.1 LEAD ASSESSOR’S SUMMARY AND RECOMMENDATION FOR CERTIFICATION ................................................................ 22 4.2 SUMMARY OF THE FINDINGS BY PRINCIPLES AND CRITERIA ...................................................................................... 22

Principle 1: Commitment to Transparency ........................................................................................................................................... 22 Principle 2: Compliance with Applicable Laws and Regulations ........................................................................................................... 23 Principle 3: Commitment to Long-Term Economic and Financial Viability ........................................................................................... 23 Principle 4: Use of Appropriate Best Practices by Growers and Millers ............................................................................................... 23 Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity ................................................... 25 Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers ........................... 26 Principle 7: Responsible Development of New Plantings ...................................................................................................................... 28 Principle 8: Commitment to Continuous Improvement in Key Areas of Activity ................................................................................... 28

4.3 NON-CONFORMITY RAISED DURING THIS AUDIT AND ANY FROM THE PREVIOUS YEAR, IF APPLICABLE ............................. 28 4.3.1 Non-Conformities Identified during this Audit ............................................................................................................................ 28

4.4 ISSUES THAT WERE RAISED DURING THE STAKEHOLDER CONSULTATION, IF ANY ............................................................ 32

PART 5: RSPO SUPPLY CHAIN CERTIFICATION ................................................................................... 33

5.1 POM INCLUDED IN THE SCOPE OF THE AUDIT ...................................................................................................... 33 5.2 CONFIRMATION OF THE COMPANY’S SUMMARY OF ANNUAL CERTIFIED VOLUME OF RSPO CERTIFIED PALM OIL AND PALM KERNEL

OVER A SPECIFIED PERIOD ........................................................................................................................................... 33 5.3 SUMMARY REPORT INCLUDING A BRIEF DESCRIPTION OF THE SCOPE OF CERTIFICATION ................................................ 33 5.4 MONTHLY RECORDS OF CERTIFIED FFB RECEIVED AND CPO AND PK PRODUCED SINCE THE LAST AUDIT ............................ 33 5.5 RECORDS OF CERTIFIED CPO & PK SOLD UNDER GREEN PALM TO BUYERS SINCE THE LAST AUDIT, IF ANY ......................... 33 5.6 RECORDS OF CERTIFIED CPO & PK SOLD UNDER UTZ ETRACE TO BUYERS SINCE THE LAST AUDIT, IF ANY .......................... 33 5.7 NON-CONFORMITIES IDENTIFIED DURING THIS AUDIT .............................................................................................. 33 5.8 DESCRIPTION OF THE ORGANIZATIONAL MANAGEMENT SYSTEMS............................................................................... 34 5.9 FINAL CERTIFICATION DECISION BY CONTROL UNION FOR THE RSPO SCCS AUDIT OF THE POM ...................................... 34

PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY ........... 35

6.1 DATE OF NEXT ASA ......................................................................................................................................... 35 6.2 DATE FOR CLOSURE OF NON-CONFORMITIES ........................................................................................................ 35 6.3 SIGNING BY THE CLIENT .................................................................................................................................... 35 6.4 SIGNING BY THE LEAD AUDITOR ......................................................................................................................... 35





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6.5 SIGNING BY THE CERTIFIER ................................................................................................................................ 35

PART 7: APPENDICIES ........................................................................................................................ 36

APPENDIX 1: LOCATION MAP FOR THIS CERTIFICATION UNIT ............................................................................................. 36 APPENDIX 2: LIST OF ABBREVIATIONS ............................................................................................................................. 38





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PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT AUDIT

1.1 Company and Contact Details

Company Name: Felda Global Ventures Plantation(M) Sdn. Bhd.

Business Address: PSQM Department FGVPM, Tingkat 7, Balai Felda, Jalan Gurney 1, 54000, Kuala Lumpur.

Contact Person: Mr. Norazam Abdul Hameed

Office Telephone: +603-2698 7772

E-Mail: [email protected]

Web Site: www.feldaglobal.com

Other Certifications Held: ISO, ISCC, etc

1.2 RSPO Membership & Certification Details

RSPO Membership Number: 1-0013-04-000-00

Registered Client Name: Felda Global Venture Berhad

Certificate Number: C820682CU-RSPO.01.2013

Start Date Of Certificate: 22nd July 2010

End Date Of Certificate: 21st July 2015

Date Of Original Certification: 22nd July 2010

Scope: Certification of the Palm Oil Mill and Supply Bases

Type Of Certification: Single site

Duration Of Certificate: 5 Years from date of certification

1.3 Surveillance Assessment Details

Dates Of This Audit: 3-7 June 2013

Audit Number: ASA3

1.4 Assessment Type

This is a RSPO Principles &Criteria Compliance assessment of the palm oil mill and its respective supply bases as listed in this report below.

1.5 Location of the Palm Oil Mill

Name Palm Oil Mill

Mill Capacity

Location GPS Reference

(POM) MT/Hour Address Longitude Latitude

Felda Lepar Utara 06

54MT Peti Surat 12 & 2020 26400 Bandar

Pusat Jengka Pahang 3° 58.249’

102o 41.500’

1.6 Palm Oil Mill Output and Approximate Tonnages Certified

Figures below are from:

Only from certified supply bases (Y/N). YES

Combining certified with uncertified supply bases (Y/N). NO

If the Mill is receiving FFB from uncertified supply bases outside the audit scope, such uncertified sources is highlighted under the following sections as seen applicable:

a. PART 1, Section 1.7 – General Description of Supply Base, b. PART 2: Partial Certification, Section 2.4 – Uncertified Units or Holdings, c. PART 5: RSPO Supply Chain Certification of this report

Projected Production from the last 12 Months (MT)

Actual Production for this Audit Year 2012/2013 (MT)

Projected 12 Months (MT) Forecast Certified in this Report

FFB CPO PK FFB CPO PK FFB CPO PK 193,384 39,682.40 10,288.03 154,920.36 31,473.70 12,439.91 180,472 36,921 9,333

mailto:[email protected]

http://www.feldaglobal.com/





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1.7 General Description of Supply Base

All the supply bases are within the region of Jerantut, Pahang. No changes introduced in the supply base since from previous assessment and this audit has carried out to ensure full compliance with RSPO requirement. Seen more awareness programs being tabulated for the supply bases in line with RSPO continual improvement.

1.7.1 Location of the Supply Base

OPP Oil Palm Plantation Location GPS reference Area Summary (Ha)

Name Address Longitude Latitude Total Mature

OPP 1 Felda Lepar Utara 3

Felda Lepar Utara 3, W/Pos Felda Sg. Tekam Utara 27000 Jerantut, Pahang

3o 55.020’N

102o 41.960’E

920.01 920.01

OPP 2 Felda Lepar Utara 7 Ladang Felda Lepar Utara 07, 27000 Jerantut, Pahang

3o 55.201’N

102o 41.319’E

2,054.33 1,990.37


Ladang Felda Lepar Utara 08, Peti Surat 74 26400 Bandar Jengka, Pahang

3o 55.201’N

102o 41.319’E

2,300.81 2,300.81


Ladang Felda Lepar Utara 09, Peti Surat 61, 26400 Bandar Jengka, Pahang

3o 57.202’N

102o 43.959’E

2,825.44 2,470.04


Ladang Felda Lepar Utara 11, Peti Surat 61, 26400 Bandar Jengka, Pahang

3o 57.202’N

102o 43.959’E

3,437.08 1,533.92

TOTAL 11,537.67 9,215.15

1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per year

OPP Oil Palm Plantation Estimated FFB/Year (MT) Planting Years Cycle (Years)

OPP 1 Felda Lepar Utara 3 - 2011 25

OPP 2 Felda Lepar Utara 7 39,489 1989-2009 25




TOTAL 180,472 - -





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1.7.3 Percentage of Planted Oil Palm by different Age Ranges

CU CODE Planting years by 5 year ranges ( % )

Before 1990 2001 -2005 2006 – 2010 2011 – 2015 2016 – 2020 Total (Ha)

OPP1 - - - Replanting - 920.01

OPP2 821.82

(41.29%)

897.85 (45.11%)

47.76 (2.40%)

- 222.92

(11.20%) 1990.37

OPP3 585.78

(25.46%) 1715.02 (74.54%)

- - - 2300.81

OPP4 - - 218.10 (8.83%)

1588.97 (64.33%)

662.94 (26.84%)

2470.04

OPP5 606.20

(39.52%) 46.17

(3.01%) 177.32

(11.56%) 222.72

(14.52%) 110.59

97.21%) 1533.92

Total 9215.15

1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill

N = 0.8√Y, where “Y” is the number of units, with the result always to be rounded “up” to the next whole integer. Where only a sample of the supply base is assessed, units not previously assessed, or assessed earlier in the certification program, are to be preferred over those more recently assessed

For the Mill, how many units make up the production base?

Owned estates (Y) N = 0.8√Y Smallholders (Z) N = 0.8√Z

5 2 0 0

Explanation as to the selection of estates sampled

As per above formula and random selection of the plantation and small holders are made for compliance assessment.

1.8 Progress of associated Smallholders or Out-growers, if applicable to this assessment

Progress of associated Smallholders or Out-growers towards Compliance with relevant Standards - should be in accordance to the 3 year implementation plan, if applicable to this assessment

Associated smallholders or out-growers are managed and monitored against the RSPO Group Scheme standards and an agreement signed between the group managers to comply with the RSPO standards has been mutually agreed. An initiative is being taken to include the self- managed smallholder to be associated within the time frame given.

1.9 Location Map for this Certification Unit (See Appendix 1)





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PART 2: PARTIAL CERTIFICATION

The rules for partial certification allow organizations that have a majority holding in and / or management control of more than one autonomous company growing oil palm to certify individual management units and / or subsidiary companies subject to certain rules.

2.1 Management Structure

Section Criteria Yes/No If “Yes” If “No”

2.1.1 Is the certified operation (POM and supply base as detailed above) a stand-alone operation and there are no other plantations or mills owned by the same company?

No Section 2 is N/A

Go to 2.1.2

2.1.2 Is the certified operation part of a simple structure of operations owned by one company?

Yes Go to 2.1.5 Go to 2.1.3

2.1.3 Are there statements of the ultimate controlling shareholders and directors in the managing agency company/companies:

a. Explaining the legal relationship and the management arrangements with the subsidiary companies and / or with any operating groups?

- Go to 2.1.4

Go to 2.2.1

2.1.4 b. A statement of commitment to complying with the spirit of the RSPO for all companies and subsidiaries involved with the growing of oil palm and for the production of palm oil?

- Go to 2.4 Go to 2.2.2

2.1.5 Is there a time bound plan in place for all subsidiaries, estates and palm oil mills?

Yes Go to 2.3 2.2.3

2.1.6 Is the parent company or one of its majority owned and / or managed subsidiaries a member of RSPO.

Yes

2.2 Non-compliance Identified with 2.1 Above

Section Non-compliance findings NC raised Category

2.2.1 There is no explanation as to the company’s structure and therefore it Is not possible to conduct an effective audit against the rules for partial certification.

- Major

2.2.2 There is no statement of commitment to complying with the spirit of the RSPO for all companies within the company structure.

- Major

2.2.3 There is no time bound plan in place for the certification for all subsidiaries, estates and mills.

- Major

2.2.4 No applicable membership of the RSPO. - Major

2.3 Summary of the Time Bound Plan

Section Requirement Findings and any action required

2.3.1 Does the plan include all subsidiaries, estates and mills?

Yes, the plan includes all subsidiaries, estates and mills.

2.3.2 Is the time bound plan challenging? Age of plantations. Location. Mill development. Infrastructure. Compliance with applicable law.

The company presented a table showing how the certification audits are planned to fit into the period ending and it is considered to be challenging plan (see time bound plan below).

2.3.3 Have there been any changes since the last audit? Are they justified?

Observed some of the operating units been certified as highlighted in the below time bound plan.

2.3.4 If there have been changes, what circumstances have occurred?

The plan addresses the certified and in-progress of certification operating units clearly.





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2.3.5 Have there been any stakeholder comments?

No comment receive

2.3.6 Have there been any newly acquired subsidiaries?

Yes will adhere to new planting procedure once finalise

2.3.7 Have there been any isolated lapses in the implementation of the plan?

No currently being a year advance

2.3.8 Has there been any systematic failure to proceed with the implementation of the plan?

no

2.3.9 General statement as to progress made since the last audit?

Felda is following the time bound plan accordingly.

2.4 Un-Certified Units or Holdings

NOTE: Companies may demonstrate compliance by clear evidence of a self-audit (i.e. an internal audit for all subsidiaries, estates and Palm Oil Mills)

Section Requirement Findings and any action required

2.4.1 Did the company conduct an internal audit? If so, has a positive assurance statement been produced?

Yes

2.4.2 No replacement after dates defined in NIs Criterion 7.3 of:

Primary forest.

Any area identified as containing High Conservation Values (HCVs).

Any area required to maintain or enhance HCVs in accordance with RSPO criterion 7.3.

No replacement of forest

2.4.3 Any new plantings since January 1st 2010 must comply with the RSPO New Plantings Procedure.

No new planting up to this period of assessment. However, as explained in partial findings at table 2.5, Felda will adhere to new planting procedure when necessary.

2.4.4 Any Land conflicts are being resolved through a mutually agreed process, e.g. RSPO Grievance procedure or Dispute Settlement Facility, in accordance with RSPO criteria 6.4, 7.5 and 7.6.

None noted. No stakeholder comments or complaints received.

2.4.5 Any Labor disputes are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.


2.4.6 Any Legal non-compliance is being resolved in accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2.


TIME BOUND PLAN FORECAST FOR RSPO CERTIFICATION OF ALL PALM OIL MILLS & SUPPLY BASES

s/n Palm Oil Mill Country Supply Bases (estates, plantations, associations)

Targeted RSPO Certification Year

Current Certification Status as per this Audit

1 Kota Gelanggi 1 Malaysia

Felda Kota Gelanggi 1 Felda Kota Gelanggi 2 Felda Kota Gelanggi 3 Felda Kota Gelanggi 4 Felda Kota Gelanggi 5/6

2010 Certified





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2 L. Utara 6 Malaysia

Felda Lepar Utara 3 Felda Lepar Utara 7 Felda Lepar Utara 8 Felda Lepar Utara 9 Felda Lepar Utara 11

2010 Certified

3 Jengka 21 Malaysia

FTP Jengka 13 FTP Jenderak Selatan FTP Jenderak Utara F Jengka 1 FTP Sg. Tekam Utara F Jengka 24/25 FAS Jengka 24/25 FAS PPPTR/UKA

2010 Certified 14.01.2013 BSI

4 Jengka 3 Malaysia

FTP Jengka 2 FTP Jengka 3 FTP Jengka 5 FTP Ulu Jempol FTP Jengka 4 FTP Jengka 6 FTP Jengka 7 F Bukit Tajau

2010 Certified 13.12.2012 CUC

5 Jengka 8 Malaysia

F Sg. Tekam FTP Jengka 8 FTP Jengka 9 FTP Jengka 10 FTP Jengka 11 FTP Jengka 12


6 L. Utara 4 Malaysia

F Lepar Utara 2 FAS Lepar Utara 10 F Lepar Utara 1 F Lepar Utara 4 FP Lepar Utara 5 FP Lepar Utara14


7 Jengka 18 Malaysia

FTP Jengka 18 FTP Jengka 19 FTP Jengka 21 FTP Jengka 22 FTP Jengka 23 FTP Sg. Nerek F Jengka 20 F Kg. Awah FTP Jengka 14 FTP Jengka 15 FTP Jengka 16 FTP Jengka 17


8 Padang Piol Malaysia FTP Padang Piol FTP Sg. Retang


9 Segamat GC Malaysia 2010 Certified 13.06.12 Sirim. Suspended.

10 Adela Malaysia FTP Sg. Mas, FTP Sening FTP Adela

2011 Certified under TUV Has been suspended. Has lifted up date on





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11 Lok Heng Malaysia

FTP Air Tawar 2 FTP Papan Timur FTP Aping Barat F Lok Heng Barat F Lok Heng Selatan F Lok Heng Timur

2011

Certified under TUV Has been suspended. Has lifted up date on 15.July 2013

12 Semenchu Malaysia

F Pasak F Semencu F Air Tawar 1 F Air Tawar 3 F Air Tawar 4 F Air Tawar 5

2011 Certified 25.07.2012 SGS

13 Waha Malaysia

F Aping Timur FTP Bukit Wa Ha FTP Simpang Wa Ha FTP Bukit Easter

2011 Certified on 21.05.2012 Agrovet

14 B. Kepayang Malaysia

FP Terapai 3 FTP Kepayang FTP Mayam FTP Kumai

2011 Certified 7.01.2013 Sirim

15 Bukit Mendi Malaysia

FTP Bukit Mendi FTP Bukit Puchong F Mengkuang F Sg Kemahal FTP Chemomoi

2011 5.10.2012 Moody

16 Kemasul Malaysia FP Mengkarak 1 FP Mengkarak 2 FTP Kemasul

2011 Certified

17 Tementi Malaysia

FP Bera Selatan 1 FP Bera Selatan 4 FTP Purun FTP Sebertak FTP Rentam FTP Tementi

2011

Approve by RSPO Certificate not yet issue. By Sirim

18 Palong Timor Malaysia

FTP Palong Timur 1 FTP Palong Timur 2 FTP Palong Timur 3 FP PALONG TIMUR 04 FP PALONG TIMUR 05 FP PALONG TIMUR 06 FP PALONG 17 FP PALONG 18 FTP Palong 1 FTP Palong 2 FTP Palong 3 FTP Palong 4 FTP Palong 5 FTP Palong 6 FTP Pasir Besar

2012 2013

19 Triang Malaysia

FP Triang 2/4 F Triang 1 F Triang 3 FP Triang Selatan 1

2012 Certified





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20 Belitong Malaysia

F Bukit Tongkat F Ulu Belitong F Bukit Permai F Layang-Layang F Air Hitam FAS Ulu Belitong

2012 Audit 2012

21 Bukit Besar Malaysia FTP Pasir Raja FTP Bukit Besar FTP Bukit Ramun

2012 Audit in 2012

22 Kahang Malaysia FTP Kahang Barat FTP Kahang Timur FTP Ulu Dengar

2012 Audit 2012

23 Kulai Malaysia

FTP Taib Andak FTP Bukit Batu FTP Ulu Tebrau FTP Sg. Tiram FAS Bkt Besar/Taib Andak

2012 Audit in 2012

24 Nitar Malaysia F Nitar 1 F Nitar 2 FP Nitar Timur

2012 Audit 2012

25 Penggeli Malaysia

FP Inas Selatan F Inas Utara FTP Sg. Sibol FTP Sg. Sayong FTP Penggeli Timur FTP Linggiu F Tunggal F Ulu Penggeli

2012 Audit in 2012

26 Baiduri Ayu Malaysia

FP Sahabat 9 FP Sahabat 15 FP Sahabat 16 FP Sahabat 55 F Sahabat 1 F Sahabat 2

2013 2013

27 Embara Budi Malaysia

FP Sahabat 11 FP Sahabat 12 FP Sahabat 13 FP Sahabat 17 FP Sahabat 56 F Sahabat 3 F Sahabat 4 F Sahabat 5 F kledang

2013 2014

28 Kembara Sakti Malaysia

FP Sahabat 42 FP Sahabat 43 FP Sahabat 53 FP Sahabat 54

2013 2014

29 L. Kemudi Malaysia

FP Sahabat 10 FP Sahabat 39 FP Sahabat 44 FP Sahabat 38 FP Sahabat 45

2013 2014

30 Bukit Sagu Malaysia FP Bukit Sagu 4 FP Bukit Sagu 6

2013 Audit 2012





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FP Bukit Sagu 7 FP Bukit Sagu 8 F Bukit Sagu 2 F Bukit Sagu 1 F Bukit Sagu 3

31 Lepar Hilir Malaysia

F Lepar Hilir 1 F Lepar Hilir 2 F Lepar Hilir 3 F Lepar Hilir 4 FP Lepar Hilir 5 FP Lepar Hilir 6 FP Lepar Hilir 8

2013 Audit 2012

32 Neram Malaysia

FTP Seberang Tayor FTP Neram 1 FTP Neram 2 FP NERAM 03 FP CERUL 03 FTP Bukit Kuantan

2013 2014

33 Pancing Malaysia FTP Panching Utara FTP Panching Selatan FTP Panching Timur

2013 2014

34 M. Puspita Malaysia

FP Sahabat 7 FP Sahabat 46 FP Sahabat 48 FAS Sahabat 6,9,57 FAS Sahabat 17

2014 2014

35 N. Permata Malaysia FP Sahabat 50 FP Sahabat 51 FP Sahabat 52

2014 2015

36 Tersang Malaysia

F Tersang 1 F Tersang 2 F Tersang 3 F Tersang 4 F Sg.Koyan 1 F Sg.Koyan 2 F Sg.Koyan 3

2014 2017

37 Besout Malaysia

FP Besout 6, FP Besout 7 FTP Besout 1 FTP Besout 2 FTP Besout 3 FTP Besout 4 FTP Besout 5

2014 2014

38 Sg Tengi Malaysia

FTP Gedangsa F Sg Tenggi FTP Soeharto FTP Sg. Tengi Selatan

2014 2014

39 Trolak Malaysia

FP Trolak FTP Trolak Selatan FTP Sg. Klah FTP Trolak Utara FTP Trolak Timur

2014 2014

40 Keratong 2 Malaysia FP Bera Selatan 5 FTP Keratong 1

2014 2014





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FTP Keratong 2 F Keratong 7 F Keratong 8 F Keratong 9 FP Keratong 11

41 Keratong 3 Malaysia

FTP Keratong 3 FTP Keratong 4 FTP Keratong 5 FTP Keratong 6 FP Tembangau 6

2014 2014

42 Keratong 09 Malaysia

F Keratong 10 FP Bera Selatan 7 FP Keratong Timur FP MERCHONG 01 FAS Merchong

2014 2013

43 Selancar 2A Malaysia

F Selancar 4 F Selancar 5 F Selancar 3 F Pemanis 2 F Medoi F Pemanis 1 FTP Redong FTP Selancar 1

2015 2015

44 Selancar 2B Malaysia FP Selancar 6 FP Selancar 8 FP Selancar 9

2015 2015

45 Pasoh Malaysia

FTP Pasoh 1 FTP Pasoh 2 FTP Pasoh 3 FTP Pasoh 4 FP Bera Selatan 3

2015 2015

46 Serting Malaysia

FP Tembangau 8 FP Serting 5 FP Serting Hilir 8 FP Serting Hilir 9 FP Palong 21 F raja alias 1 F raja alias 2 F raja alias 3 F raja alias 4 FAS Serting Hilir

2015 2015

47 Serting Hilir Malaysia

FAS Tembangau 9 FP Tembangau 3 FP Tembangau 5 FP Tembangau 7 FP Tembangau 9 F Sg Lui F Lui Timur FTP Lui Muda FTP Tembangau 1 FTP Tembangau 2 F Serting Hilir 1 F Serting Hilir 2 F Serting Hilir 3

2015 2013





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F Serting Hilir 4 F Serting Hilir 5 F Serting Hilir 6 F Serting Hilir 7 F Selancar 2

48 Krau Malaysia FP Krau 2 FP Krau 4

2015 2015

49 Mempaga Malaysia

FTP Kg Sertik FTP Lakum FTP Bukit Damar FTP Mempaga 1 FTP Lurah Bilut FTP Mempaga 2

2015 2015

50 Maokil Malaysia

FP Maokil 6 FP Maokil 7 F Maokil 1 F Maokil 2 F Maokil 3 F Maokil 4 F Chemplak

2015 2013

51 Selendang Malaysia

FP Selendang 3 FP Selendang 4 F Selendang 2 FP Berabong ½ FTP Selendang 1

2015 2016

52 Tenggaroh Malaysia

FP Tenggaroh 9 FP Tenggaroh 11 FP Tenggaroh 13 F Tenggaroh 2 F Tenggaroh 4 F Tenggaroh 5 F Tenggaroh 7 F Tenggaroh Timur 1 F Tenggaroh Selatan 1 F Tenggaroh 1 FAS T. TIMOR

2015 2013

53 T. Timor Malaysia

FP Tenggaroh Timur 2 FP Tenggaroh 12 F Tenggaroh 3 F Tenggaroh 6

2015 2013

54 Chalok Malaysia

FP Setiu 1 F Chalok F Chalok Barat F Tersat F Tenang Besut F Mengkawang FTP Belara FTP Selasih

2016 2016

55 J. Barat Malaysia FTP Jerangau Barat F Cerul 1 F Cerul 2

2016 2016

56 J. Baru Malaysia FP Rantau Abang 1 FP Chador 1 FTP Jerangau

2016 2016





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FTP Bukit Bading

57 Kertih Malaysia

FP Semaring FTP Kerteh 1 FTP Kerteh 2 F Kerteh 3 F Kerteh 4 F Kerteh 5 FTP Kerteh 6 FAS Kerteh

2016 2016

58 F. Harapan Malaysia

FP Sahabat 20 FP Sahabat 21 FP Sahabat 25 FP Sahabat 22

2013 2013

59 H. Badai Malaysia

FP Sahabat 23 FP Sahabat 24 FP Sahabat 26 FP Sahabat 31 FP Sahabat 32 FAS Tambisan

2016 2015

60 J. Bistari Malaysia

FP Sahabat 27 FP Sahabat 28 FP Sahabat 33 FP Sahabat 34 FP Sahabat 36 FP Sahabat 37

2016 2016

61 Kalabakan Malaysia

FP Kalabakan Tengah 1 FP Kalabakan Tengah 2 FP Kalabakan Utara 1 FP Kalabakan Selatan 1

2016 2016

62 Umas Malaysia

FP Umas 5 FP Umas 6 F Umas 1 F Umas 2 F Umas 3 F Umas 4

2016 2016

63 Sampadi Malaysia

FP Sampadi 1 FP Sampadi 3 FP Sampadi 4 FP Sampadi 5 FP Sampadi 6

2017 2017

64 Aring A Malaysia

FP Aring 2 FP Aring 3 FP Aring 4 FP Aring 5 FP Aring 6 FP Aring 15 F Aring 1

2017 2017

65 Aring B Malaysia FP Aring 8 FP Aring 10 FP Aring 11

2017 2017

66 Ciku Malaysia FP Ciku 4 FP Ciku 8 F Ciku 5

2017 2017





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F Ciku 6 F Ciku 1 F Ciku 2 F Ciku 3 F Perasu F Ciku 7

67 Kechau Malaysia

FP Kechau 2 FP Kechau 3 FP Kechau 6 FP Kechau 7 FP Telang 1 FP Chegar Perah 2 FAS Telang

2017 2013

68 Kechau B Malaysia FP Kechau 8 FP Kechau 10 FP Kechau 11

2017 2013

69 Kemahang Malaysia

FP Kemahang 4 FTP Kemahang 1 F Kemahang 3 FTP Kemahang 2

2017 2017

70 Cini 2 Malaysia FTP Cini 1 FTP Cini 2

2017 2017

71 Cini 3 Malaysia

FP Terapai 1 FTP Cini 3 FTP Cini 4 FTP Chini 5 FTP Chini Timur 2 F Chini Timur 3 F Chini Timur 1 FP CINI TIMUR 04

2017 2017

72 Air Tawar Malaysia TBD 2017 2017

73 PT Citra Niaga Perkasa

Indonesia TBD TBD Recently completed the NPP in 2013

2.5 Partial Certification Audit Agenda

Date Location Agenda

2 June 2013 Lepar Utara 06 POM Documentation review

2.6 Summary of the findings for Partial Certification

The audit team assessed compliance with the above requirements during this audit. Failure to address any non-compliance identified may lead to certification suspension.

The audit team assessed compliance with the above requirements during this audit. Failure to address any non-compliance identified may lead to certification suspension.

In term of the awareness and system implementation, the staff and stakeholders are generally well understood of the RSPO requirements. The management has allocated sufficient resources to manage the system and sighted the records RSPO competence personals. The conclusion is that the company is in compliance with the rules for partial certification.





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PART 3: AUDIT PROCESS

3.1 About the Certification Body

Control Union Certifications is a member of the Control Union World Group – an international inspection and certification body. CUC performs Audits and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CUC is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CUC Organic program (according to the EU regulation 2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CUC.

3.2 Audit Team

Lead auditor: Mohd Rizal Kassim

Team member 1: Muhd Jamalul Arif

Team member 2: Selvanathan

Team member 3: Mahaswaran Maliyapan

3.2.1 Qualifications of the Lead Auditor

Requirement Qualifications

A minimum of post high school (post-secondary school) training in either agriculture/forestry, environmental science or social sciences;

Post graduate qualification in Forestry with 5 years working experience in manufacturing and forestry.

At least 5 years professional experience in area of work relevant to the assessment (e.g., palm oil management; agriculture/forestry; ecology; social science);

More than 5years working experience in plantation and forestry. Involved in RSPO auditing since July 2012. Fully trained in similar agriculture certification programmes such as RSPO SCCS, ISCC

Training in the practical application of the RSPO criteria, and RSPO certification systems;

Involved in RSPO assessment since July 2012. Member of CUC RSPO audit team. Involved in audits conducted in Malaysia and Indonesia.

Successfully completion of an ISO 9000:19011 lead auditors course;

Completed ISO 9001:2008 lead auditor course in January 2013

Training in the practical application of RSPO certification systems.

Member of CUC RSPO audit team since July 2012.Involved in audits conducted in Malaysia and Indonesia since July 2012 in more than10 different companies in Malaysia and Indonesia.

A supervised period of training in practical auditing against the RSPO criteria or similar sustainability standards, with a minimum of 15 days audit experience and at least 3 audits at different organizations.

Involved in audits conducted in Malaysia and Indonesia since July 2012 in more 10 different companies in Malaysia and Indonesia.

RSPO endorsed lead auditors course. Completed RSPO Lead Auditor training in 2013

Signed code of conduct. Yes signed

General knowledge of:

RSPO P&C standards. Sound knowledge of the P&Cs, Nis and Local Interpretations.

CUC organizational structure. Sound understanding and has prepared training documents for others.

CUC quality systems. Sound understanding and has prepared training documents for others.

Lead auditor role. ISO 9001. Prepared an ISO 19011 training course and conducts internal training on auditing techniques.

Report writing. Extensive experience in report writing.





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Stakeholder consultation. The process and need for this is fully understood.

Certification decision process. Full understanding.

RSPO SCCS program manual. Full understanding.

CUC filing systems. Full understanding.

Correct use of RSPO trademarks. Full understanding.

History and objectives of RSPO. Full understanding.

CV available. Upon request.

Completion of CUC RSPO lead auditor training. Completed & Passed RSPO Lead Auditor training in 2011

3.2.2 Qualifications of the Assessment Team RSPO Requirement Team Member Name Qualifications

Fluent in main local languages and English.

Muhd Jamalul Arif Fluent in Malay and English

Mahaswaran Fluent in Malay and English

Selvanathan Fluent in Malay and English

Good agricultural practices (GAP), integrated pest management (IPM), pesticide and fertilizer use.

Muhd Jamalul Arif Involve in RSPO auditing since Jan 2011

Mahaswaran Quality, environment and OHSAS Lead auditor. Working experience in various industries. Auditing since 2007.

Selvanathan Working experience in palm oil plantation. Involve in RSPO auditing since March 2010.

Health and Safety auditing on the farm and in processing facilities. (For example OHSAS 18001 or occupational. Health and safety assurance system).

Mohd Rizal Kassim Experience as safety office in Manufacturing company




Workers welfare issues and social auditing experience. (For example with SA8000 or related social or ethical accountability codes).




Environmental and ecological auditing. (For example experience with organic agriculture, ISO 14001 or environmental management systems).




Economic issues. Mohd Rizal Kassim Experience as safety office in Manufacturing company




3.3 Audit Methodology

3.3.1 General Overview





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The Audit was carried out in conformity with the procedures as laid down in the CUC Procedure Manual and the RSPO Program Manual for the auditors and Certifier. During the Audit the qualified CUC auditors used the RSPO standard as endorsed for the country in which the audit took place and recorded their findings. Workers and local communities were interviewed and evidence sought to confirm ongoing compliance to include:

Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.

Field inspections. Herbicide application programs. Harvesting sites and efficiency. Fertilizing operations. SOP’s. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.

Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Child labor. First aid. Awareness.

Re-planting sites. Zero burn.

HCV’s. Identification. Management plans. Environmental Impact Assessments. Implementation.

Riparian zones. Width. Current and future management. Non maintenance regimes.

Water management. Water courses. Water monitoring.

Road maintenance. Run off.

Social amenities. Social Impact Audits.

Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures.

Workshops. Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management.

Line sites. Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.

Documentation review. Palm Oil Mill audits include:

Mill and workshop inspections. Documentation. Worker interviews.

Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.

OSH. Training. Management structure. First aiders.

Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO P&C’s applicable.

Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts.

Compliance against the RSPO SCCS certification scheme. Verification: Verification of implementation was done through field observations, workshop and chemical store inspections, worker and community interviews and mill inspections as summarized above.

3.3.2 Assessment agenda for this Audit

Date Location Auditors Main activities

03/06/2013

Kota Gelanggi POM

All Auditors

08.30 Opening meeting Chaired by the audit team leader

Introduction by team leader

Presentation by respective managers

Presentation of Palm Oil Mill source of FFB by respective managers

Kota Gelanggi POM

All Auditors

Field operations. And Documentation Review

Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools





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Local communities

Environmental

03/06/2013

Lepar Utara 06 POM

Mahas Rizal

Mill inspection

Workshops

Stores

POM application Document review.

Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools

Local communities

Environmental

Lepar Utara 06 POM and Kota Gelanggi

Selva Jamal

Supply Chain Certification Assessment of the POM (RSPO SCCS) Mill inspection

Workshops

Stores

POM application

Document review

04/06/2013

Kota Gelanggi 3

Selva

(8.00-12.00) Field operations. And Documentation Review

Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools

Local communities

Environmental

Kota Gelanggi 4

Mahas Jamal Rizal

(1.00-6.00pm) Field operations. And Documentation Review

Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools

Local communities

Environmental

05/06/2013 Lepar Utara 09

Mahas Selva

(8.00-12.00) Field operations. And Documentation Review

Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools

Local communities

Environmental

Lepar Utara 11

Jamal Rizal

(1.00-6.00pm) Field operations. And Documentation Review





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Worker interviews

Chemical stores

Workshops

Housing

Medical

Schools

Local communities

Environmental

06/06/2013 All Auditors

Preparation for closing meeting Additional field visits and meetings with managers as necessary Closing meeting Chaired by the audit team leader

Welcome and introduction by the team leader

Presentation of findings by the audit team

Questions and answers

Final summary by team leader End of assessment





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PART 4 ASSESSMENT FINDINGS

4.1 Lead Assessor’s Summary and Recommendation for Certification

The mill and supply bases visited (as per the above Tables 1.5 and 1.7.1) and were assessed at field, office, facilities, stores and a document review was carried out in accordance to the RSPO principles and criteria. The subscribed RSPO management system’s documentations were noted with minor changes having taken place, due to the internal and external factors, in relation to the scope of certification. Specific evidence was recorded for estates and mill. Interviews with Estate / Scheme Managers, Mill Manager, members of workers union and committee took place in both formal and informal environments and worker interviews were conducted at the supply base and the mill. The management is highly committed in maintaining the RSPO system by adopting to continuous improvement programs.

There was no complaint or feedback received during the audit or during the field assessment when interviewing with the external stakeholders. Under partial certification rules, there is a time-bound plan for certification commencing 2010 onwards. For further clarification on Partial Certification, see PART 2 above.

The management continually monitors the established KPI / objectives that significantly rules the achievement of company’s corporate policy on RSPO. The mill is fully verified for RSPO SCCS system verification and it is found to be in full compliance. See PART 5 below

It is therefore the recommendation of the lead assessor that:

A certificate of compliance is maintained. Signed:

Name: Mohd Rizal Kassim Date: 10 June 2013

4.2 Summary of the findings by Principles and Criteria

Over the 5 year period of the life of the certificate, there will be 4 annual surveillance audits

Identified Non-Conformities and noteworthy Positive and Negative Observations.

The RSPO require that this report contains findings by each principle and some example criteria. Please see table below.

Principle 1: Commitment to Transparency

Criterion by Audit

Summary

A mechanism available for stakeholders to make any request of information at all operating units. Sighted there is a procedure maintained for “Handling Request and Response”. Documents are available upon request and list maintained.

ASA3 1.1 Procedure, a log book and a flow chart for handling the request from

stakeholders are available at all operating units. Sighted from the records

that, the last request was made in June 2012. Interviewed the mill

representatives who, claimed that there was no stakeholder request made.

ASA3 1.2 List of documents that able to access by all operating units is maintained in Procedure Manual Lestari 1A (No. ML-1A/L2-PR3). The documents includes but not limited to land titles/user rights, safety and health plan, impact assessment relating to environment and social, pollution prevention plan, complaint and grievances, negotiation procedure, etc.





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Principle 2: Compliance with Applicable Laws and Regulations

Criterion by Audit

Summary

The company has a flow mechanism as to comply with the applicable laws. There are a system to track and implementing any changes from the HQ. List of the laws related was maintained however a minor non conformity is raised for inadequate implementation of changes.

ASA3 2.1 The legal requirements that are applicable generally not maintained well, not effectively communicated and records were not updated accordingly. The breakdown is due to new RSPO team members in executing the implementation not well exposed to the audit requirements. Legal permits, licenses and records maintained and understood by the process owner. The HQ plays the major role in initiating any legal changes.

The HQ has addressed 9 new changes and introduced in Jan 2013, but there was no evidence demonstrated that the changes have been implemented effectively. No evidence that changes in the law is being tracked for 2013. This was observed in the checklist for year 2012, as there was inconsistency.

ASA3 2.2 Legal documents on land title well kept. Since the land belongs to the state government, there are no land disputes, negotiations, compensation and legal actions noticed. During the site visit, the boundary marks were sighted and the territory well managed.

ASA3 2.3 No claims or dispute recorded since the previous audit.

Principle 3: Commitment to Long-Term Economic and Financial Viability

Criterion by Audit

Summary The Mill and estates have a clear commitment to long-term viability as shown in the company annual reports.

ASA3 3.1 Financial year from Jan–Dec sighted with 2 year’s budget on all mill and plantation expenditures. Monthly monitoring records of budgeted FFB yield versus actual is available whereby the expenditures including yield per ha field by field, manuring & mature upkeep; running accounts; harvesting & collection and replanting.

There is an operating budget for the scheme formulated by the Scheme manager, which includes harvesting, transport, yield per hector, upkeep etc. Budget shows projected FFB from estates and outside crops by month. Expenditure is broken down by unit costs and the gross expenditure is divided by the number of MT of FFB processed to give a cost per MT of FFB processed, capital expenses, maintenance expenditure etc.

Annual budget available until 2015 prepared by FASSB. Budget shows projected FFB from estates, expenses, maintenance, salaries, etc and profit before and after tax.

Principle 4: Use of Appropriate Best Practices by Growers and Millers

Criterion by Audit Summary

The company overall implemented best practices in their operation. Variation of SOP’s is maintained and be the guidelines to all operations. 3 minor non-conformities were issued.

ASA3 4.1 FELDA Group has established 74 SOP’s for all their activities that have been effectively documented in the “Manual Operasi Ladang Sawit Lestari”. SOP outline the purpose of SOP, job scope, person in charge, procedure with flow chart and will be revised if any changes in the mill or in estate activities. Record of monitoring and action taken is maintained and kept for the minimum 12 months period.

ASA3 4.2 A fertilizer recommendation which is based on soil and leaf sampling is done by FELDA Agricultural Services (FASSB) every year. The recommendations are inclusive of type of fertilizer, field phase, block, hectare, palm/ha, manuring method, total fertilizer (kg/palm/year) and fertilizer to be applied (kg/palm).





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Sighted the programme divide into 4 rounds (Jan/April/June/September) for all estates. Agronomist will issue the report and recommendation to individual estate. Sampling for leaf and soil is taken from several spots in whole field area using parameters such as NPK, Calcium and Magnesium.

Furthermore, estates to receive EFB every month. Estate manager has to determine which area needs to be applied based on soil condition. Normally, EFB is applied for soil area that has high humidity. Records of fertilizer and EFB applied are available with the attachment of estate maps and tonnage.

ASA3 4.3 SOP for terracing no. MOSL – 12.0 is covering terracing activities and maintaining slopes area. Estate have prepared document as guidelines based on SOP 12.0 to be implemented in the field. Drainage system also is maintained in that area.

Sighted some of the preventive action for soil humidity such as beneficial plant (Mucuna Bracteata) for 200 Ha areas, rain water flows from road to new drainage, application of EFB surrounding palm tree, reducing chemical at terrace area and use of compose as additional.

For settler’s schemes estates, road maintenance programme is deducted from settler’s payment on monthly basis and this was done with mutual agreement. Estate developed road maintenance plans on yearly basis that also depends on the road conditions.

ASA3 4.4 Maps of buffer zone available during this audit. The map well describes of on-going activities such as construction of culvert on certain river area. Estate has implement policy for no spraying at buffer zone area. POME final discharge at estate using as land application for palm oil tree nutrient at estate.

Water usage in mill is recorded every month. For April 2013, processed FFB- 18490 MT and water usage per tonne FFB-1.73 mt/FFB. Water source for mill processing from the Siam River (Permit no. SWUL/LPSA/30/2013) valid till 31/12/2013. River water transfer to water treatment plant at the mill and is treated, water sampling will be carried out by lab operator twice per day to determine quality of the water. Water management plan available in document (no. FPI/L4/QMS-1.0 pind. 1.).

ASA3 4.5 Sighted the major pest recognized is rats and in small attacks of Rhinoceros Beetle. But based on census in certain estates that found the attack is not over the limit for the palm based on the damages. However, estates still apply pesticides (Butik) rather than maintain the biological IPM method as Barn Owl and pheromone trap to fight the pest.

For other type of chemicals used as herbicides it is not properly monitored. Also noticed was, some estates applying pesticides (Butik) not based on any census and chemical usage without proper monitoring since 2008 and a minor non-conformity was issued.

ASA3 4.6 The procedure of agrochemical use is mentioned in “Safe use of Agrochemical” rev. 5, dated 1 february 2012. The use of agrochemical in immature area is to avoid competition of nutrient with oil palm. Its application is also aimed to create a weed free zone to facilities FFB and loose fruits collection. High toxic agrochemical replace by less toxic ones. Agrochemical used is based on the specificities.

Evidence to eliminate pesticides categories 1a and 1B is apparent. Chemicals used are in compliance with Pesticide Act 1974 and oil palm (Food Act 1983) and within the allowable dose. Some of the pesticidess used are Garlon-9016-72-2235-1345-0, Ammon Cloride 12125-029, etc. All of which have records





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with product name, chemical name, physical form, type of control measure, registered number, active ingredient, name address of supplier and the MSDS also maintained.

All used pesticides included in the list, such as Ken-Glyphosate Rondoup, (glyphosate), Ally (metsulfuron –methyl), Garlon (Triclopyr), etc.A chemical register with the Chemical Information Card is maintained as per CHRA requirements. No record of monitoring of active ingredient applied per hectare or per ton of crop was available, a minor non-conformity issued.

ASA3 4.7 Safety & Health Policy along with training programme are in place. Action plans with designated responsible person identified. All occupational hazards and risks have been assessed and risk has been identified however no mitigation measure sighted at the certain activity at the mill.

Accident records are analyzed by the Assistant Mill Manager and target set is zero. The trend is 99% zero accident only minor cases noted. Accidents details reported to DOSH periodically. First aid kit is available at the work site however at the mill is sighted that first aid kit is not available at the chemical storage area.

Interviews with workers confirmed they have been communicated of the plans and procedures. Safe working environments observed in mills and estates. The insurance covers for both at work and during travelling to / from work. Observed during site visits, that workers are not wearing PPEs effectively. A Major non-conformity raised for

Minutes of meeting of the safety committee was sighted and from these minutes, it was found that accidents that have happened not been reviewed during the meeting and mitigating actions that need to be taken to prevent future occurrence of similar accidents have not been discussed.

HIRARC is available but it has not been updated since April 2012. Actions to mitigate the hazards are not stated at all. HIRARC was also not available in estates.

No first aid training for workers and staff responsible for the first aid in their respective operating units have been conducted.

ASA4 4.8 Records of training are verified for both mill and estates. Training program for year 2012 and 2013 is available and sighted the results and analysis of plan against actual training conducted.

Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity

Criterion by Audit

Summary

Environmental Impact Assessment has been carried out by the mill and estate. A comprehensive identification of all waste has been recorded and disposal of scheduled waste has been carried out by an approved and registered collector. Monitoring and analysis of waste is carried out regularly. The company is in full compliance to Principal 5. There is a minor nonconformity raised respectively.

ASA3 5.1 The management effectively addresses the EIA assessment and its management program effectively. This results from adequate RSPO awareness, improper record keeping and consistence in implementation. The EIA process is resulted from collective consultation and evidence produced that competent person has conducted this exercise.

The format used is different from time to time, whereby tracking of dates, revisions and assessed personals details reflected. Identified all aspects that have an environmental impact and the action to mitigate the impacts well defined. Sighted Environmental Management Program [01/04/2013] includes





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information with regards to who conducted the impact assessment, when was it conducted and number of pages of the assessment.

ASA3 5.2 HCV assessments have been conducted by University of Malaya undergraduates [12/05/2008 to 06/07/2008]. The report format includes location and general description, action to be taken with regard to the identified HCV, timeframe for action. HCV identification and assessment records were available in estates. In the other estates, the HCV assessment records and its management plan available and the monitoring plans and activities were carried out effectively.

ASA3 5.3 In the mill and estate waste are separated based on types and generate such as office waste and factory waste is separated in glass, paper and plastic. It shows by different waste bins are in place. All waste is identified, documented and waste is disposed of in the prescribed way. Domestic waste is send to landfill. To reduce of waste, estate and mill establish recycling example pesticide tanks which been washed and used at spraying bay as water storage for spraying.

Pollution reduction plan has been establish however No records maintain for schedule waste management, whereby during audit no evidence provided for Schedule 2, 5 & 7 as required by national standard [EQA 194, Sch. Waste Reg 2005], and a minor non conformity raised.

ASA3 5.4 Mill is not using energy from the government; All energy is generated by the company itself via a boiler and gensets. The company keeps track of all fossil fuel use for the gensets and its machines. The figures will be compiled at the end of every year. Estate’s electric supply by TNB for offices and landsite. Monitoring every month and the figures will be compiled at the end of every year.

ASA3 5.5 Mill and Estate applied zero burning policy. Based on the site verification no sign of open burning was noted.

ASA3 5.6 Mill and estate has been identified pollutant and waste product as per document EIA [FPI/L4/QOHSE-1.7]dated 21/01/2012. The pollutions been categorized as land, water and air with proper monitoring records available. Environmental Management Programs [01/04/2013] seen identified with source of pollution.4 management programs established as to reduce the pollution level. Sighted monitoring records for stake emission EFB disposal and effluent discharge.

Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers

Criterion by Audit

Summary

The relevant policies are in place and fully implemented across the board. Communication and consultation as well complaints and grievances procedure are well communicated and adhered to. Evidence for open and transparency communication available. Complaints and grievance effectively recorded. There are no evidence of workers been discriminated against in any way and all are being paid their fair wages.

ASA3 6.1 A document for SIA Report [sample] is available. Last SIA fully conducted in 2008. For 2012; the survey form has been distributed to employee and settlers. Describes the issue on:

Local amnesties

Support business

Social and Religious

Social amenities A documented SIA Report is available. The last SIA was conducted in 2008. In

2012, a survey form that touched on issue such as local amenities, business

support and social and religious was distributed to employees and settlers.





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Analysis of the survey was carried out and plans to mitigate the negative

impacts and promote the positive ones are evident.

ASA3 6.2 Procedure FPI/L2/QOHSE-6.0 dated 15.11.10 on Consultation, Participation and Communication only describes procedures for Quality, Environment, and Safety & Health. Sufficient evidence sighted for the communication and consultation mechanisms which designed in collaboration with local communities and other affected or interested parties.

There is evidence available that communication took place in different ways. Access to information for women as compared to men, village leaders as compared to workers, new versus established community groups exist. List of stakeholders is evident. Sundry shop owner, school teacher and records of all communication and records of actions taken in response to input from stakeholders, have been maintained.

ASA3 6.3 Given procedure with title of Handling complaint and Grievance; doesn’t actually relate to the documentation of which a dispute was resolved and the outcome; and the procedure talks about “kemusykilan”. The sustainability team will escalate this issue to the review committee for further improvement. The mill and estate manager responsible for handling grievance and complaint.

ASA3 6.4 ML-1A/L2-PR12 (0) Mac 2012 for a procedure for identifying legal and customary rights and a procedure for identifying people entitled to compensation. That applied to all estate. History and documents of the development of Kompleks Lepar Utara under Felda do not show any evidence that there was a loss of legal or customary rights which would have led to a necessary, consequent compensation or that any compensational claims would be open and/or evident. No negotiations concerning compensation for loss of legal or customary rights are as per this assessment period.

ASA3 6.5 Workers are provided with legal contract. The salary of workers are well documented, i.e., working hours and days. The contract states clearly on holiday entitlement and pay, work pay medical entitlement, workmen compensation accommodation and basic amenities.

ASA3 6.6 Felda Lepar Utara and Kota Gelanggi jointly conducted meeting with labour union once a year. The last meeting with labour union on 25.4.2013, was attended by 7 representatives of labour union and discussed 10 issues, such as: new membership, discipline and performance, new house building, roof repair etc. No evident sighted for any documented minute of meetings with main trade unions or workers representatives for migrant worker. Roll Call Muster is used for communication between employee & management.

ASA3 6.7 There is a policy on child labour. According to the policy, the minimum age to work is 16 as per Children and Young Persons Employment Act, 1966. FELDA schemes have a good set up of kindergarten and schools. Those children who help their parents are allowed to help them without affecting their studies. Field visits did not show any evidence of children being used. This is due to the fact that FELDA have sufficient foreign workers to work for settlers through FELDA Techno plant Sdn Bhd.

ASA3 6.8 Equal opportunity policy is available. But most of the women are involved in the cottage industry work within the FELDA scheme.

ASA3 6.9 The company has policy regarding sexual harassment and violence, according interview with workers and document review of monthly checklist for women workers, not any sex harassment and violance which has been happened. The policy also implemented to protect their reproductive rights.

ASA3 6.10 Pricing is followed by actual MPOB pricing system. Online system from Felda HQ, a daily review and update does guarantee a clear and transparent





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procedure, complete records are available. 1% @ MT / 23.50 for internal FFB on 3.05.2013 for East Region. Prices are displayed at the mills weighbridge - notice board for public information.

ASA3 6.11 Sighted budget for recreational activities, welfare of non-employees, welfare of employees, dinner occasions etc. Sighted donation done for :

School Camping: RM 200/=

Welfare Show: RM 300/=

Family Day: RM 500/=

Principle 7: Responsible Development of New Plantings

Criterion by Audit

Summary No new planting is applied. Table 1.7.4 denotes replanting.

Principle 8: Commitment to Continuous Improvement in Key Areas of Activity

Criterion by Audit

Summary There is a continuous improvement program for all estates and the mill which cover all aspects of criterion 8.1.

ASA3 8.1 Continuous improvement plan for 2012/2013 is available and stated in QSHE file. Continuous improvement for the environment is carried out by reducing BOD of the POME application from 10,000 to 5000 ppm. Recycle program is introduced to the workers and the company has been monitoring the effectiveness of the recycle program.

4.3 Non-conformity Raised During this Audit and Any from the Previous Year, if applicable

This section gives an over view of new or revised non-conformities raised during this audit and of action taken to close out non-conformities raised during the previous audits, if applicable

If a minor-non-conformity raised at the last audit, is not closed out, then this will be raised to Major status and the company given 60 days to close this out.

The NC number is comprised of 2 parts to include the year in which the NC was raised as well as a sequential number.

4.3.1 Non-Conformities Identified during this Audit

There are 5 Minor non-conformities registered.

NON CONFORMITY REPORT

NC number: 2013-NC-01

Client name: Felda Lepar Utara 06

Date raised: 10/06/2013

Major or

Minor:

Minor

Raised by: Rizal

Aspect of standard: - 2.1:

There is compliance with all applicable local, national and ratified international laws and regulations.

[2.1.3: A mechanism for ensuring that they are implemented].

[2.1.4: A system for tracking any changes in the law].

Evidence of non-conformity:

The HQ has addressed 9 new changes and introduced in Jan 2013, but there was no evidence demonstrated that

the changes been implemented effectively. Changes in the law not being track for year 2013 as even it was

observed in the checklist for year 2012, there was inconsistency.

Auditors signature:

Date: 10/06/2013





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Proposed corrective action / improvement action by company. Timeline for conformance: before next surveillance date

Review of corrective /improvement action:

Assessors signature:

Date: 30/07/2013





Major or Minor:

Minor

Raised by: Rizal

Aspect of standard: - 4.5: Monitoring extent of IPM implementation for major pests

Evidence of non-conformity: Estates implement IPM system such as barn owl for controlling rat’s population and pheromone trap for rhinoceros beetle attack. However, no monitoring record sighted since 2008. Auditors signature:

Date: 10/06/2013


Review of corrective /improvement action: Assessors signature:

Date: 30/07/2013





Major or

Minor:

Minor

Raised by: Rizal


Monitoring of pesticide usage units per hectare or per ton crop e.g. total quantity of active ingredient (a.i.)

used/ tonne of oil.


No record of monitoring by units per hectare or per ton crop.

Auditors signature:

Date: 10/06/2013





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Date: 30/07/2013





Major or

Minor:

Minor

Raised by: Rizal


Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.

[5.3.2: Having identified wastes and pollutants, an operational plan should be developed and implemented, to

avoid or reduce pollution].

[5.6.2 Pollutants and emissions are identified and plans to reduce them are developed in conformance to

national regulations and guidance.


Records inappropriately maintained for schedule waste management such as Schedule 2, 5 and 7, as required by

the Scheduled Wastes regulations 2005. Established Environmental Management Programs lacks monitoring

activities.

Auditors signature:

Date: 10/06/2013




Date: 30/07/2013





Major or

Minor:

Minor

Raised by: Rizal






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Evidence of documented Occupational Safety Health (OSH) plan which is in compliance with OSH Act 1994 and

Factory and Machinery Act 1967 (Act 139).


1) Meeting OSH is not conducted last conducted is on September 2012.

2) New organization chart for the safety comities is not establish.

3) no evidence accident has been reviewed during the meeting and action need to be taken from the

accident happen

4) HIRRAC is available however is not complete with recommendation of action from the risk that has

been address POM

5) One workers is found go in and out into the storage chemical without wearing proper PPE.

6) No first aid training has been conducted.

Auditors signature:

Date: 10/06/2013




Date: 30/07/2013

4.3.2 Non-Conformity Identified during the last ASA, not applicable for MA

The following NC’s were raised during the last audit and the status was reviewed as indicated below.

NC Number: 01/2012

Date raised: 29.06.2012

Comment Training Plan doesn’t include training on RSPO P&C and SCCS for year 2012. Overall observation of site specific reveals RSPO P&C and SCCS understanding is still lacking. Training is indeed needed.

Status NC NC is closed Training sighted include the RSPO and SCCS

NC Number: 02/2012

Date raised: 29.06.2012

Comment In was noticed that during the site inspection to workers living compound; sanitation activities done in open area without proper drainage system; bathing area not clean and evidently endanger to the health of the worker [ water dirty ], unauthorized extension, unauthorized toilet.

Status NC NC Closed

4.3.3 Observations Raised During this Audit

Nil





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4.4 Issues that were raised during the Stakeholder Consultation, if any

Stakeholders were either informed by the client or by Control Union via the RSPO website.

For Main Assessments, a 30 day Stakeholder consultation announcement is published on the RSPO website prior

to the audit. The same announcement is circulated by the client prior to the audit

For subsequent Annual Assessments, it is based on stakeholders reading the approved public summary reports

available on the RSPO website, the client’s procedures in receiving on-going feedback or if feedback was sent

directly to Control Union prior to an audit or thorough RSPO complaints procedures.

During each assessment, the audit team will review the company’s implemented procedures in receiving feedback

and will execute field visits and interviews. Not limited to the following questions, any feedback received is reviewed

and summarized in this summary report for either Part 2 – Partial Certification or Part 4 – Assessment Findings above

or noted below, if applicable:

1. Do you have any remarks on the RSPO standard?

2. What is your relation with the applicant?

3. Are there any plantation or mill management practices that affect you?

4. Do you consider any management is in conflict with the RSPO principles and criteria?

5. Do you have any suggestions for management?

6. Are you aware of any HCV in the plantations or in adjacent land?

7. Are you aware of any endangered or rare species?

8. Are there any adverse (or positive) effects on local communities?

9. Additional comments?

11. Do you have any comments about the assessment team and would you like to meet with them?

12. Do you have any comments for the client’s management of any other plantations?

Subject raised Company response and proposed action to be taken

Audit team findings

Nil or refer to PART 2 and PART 4 Nil or refer to PART 2 and PART 4 Nil or refer to PART 2 and PART 4





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PART 5: RSPO SUPPLY CHAIN CERTIFICATION

The palm mill mentioned in the scope of the audit was audited against the requirements of the following: RSPO Supply Chain Certification Systems. November 2011 RSPO Supply Chain Certification Standard. November 2011

5.1 POM Included In The Scope Of The Audit

Name Palm Oil Mill

Mill Capacity

Location Supply Chain Model

(POM) MT/Hour Address (IP or SG or MB)

Felda Lepar Utara 06

54 Peti Surat 12 & 2020 26400 Bandar

Pusat Jengka Pahang MB

5.2 Confirmation Of The Company’s Summary Of Annual Certified Volume Of RSPO Certified Palm Oil And Palm Kernel Over A Specified Period

Product CPO (MT) PK (MT) Specified 12 month period

CU Code

POM 1 31,473.70 12,439.91 Actual volumes between 01/07/2012 to 01/06/2013 See also 1.6 above.

5.3 Summary Report Including A Brief Description Of The Scope Of Certification

A full RSPO SCCS certification audit was used during this annual assessment and the findings support the certification based on supply chain model listed above.

5.4 Monthly Records of Certified FFB Received and CPO and PK produced Since the Last Audit

No MONTH-YEAR Certified Supply Bases (MT) Certified CPO (MT) Certified PK (MT)

1 07-2012 13379.74 2687.94 1061.82

2 08-2012 14210.40 2848.91 1179.62

3 09-2012 16296.24 3410.54 1487.14

4 10-2012 16040.20 3307.26 1271.54

5 11-2012 15849.38 3103.26 1317.39

6 12-2012 15873.36 3382.45 1289.84

7 01-2013 14301.54 2865.85 1149.40

8 02-2013 11863.42 2424.88 897.51

9 03-2013 11241.73 2307.59 937.62

10 04-2013 12238.83 2512.45 950.06

11 05-2013 13625.52 2622.57 897.97

TOTAL 154,920.36 31,473.70 12,439.91

5.5 Records of Certified CPO & PK Sold under Green Palm to Buyers since the Last Audit, if Any

No Buyers Name Green Palm Trading No Certified CPO

(MT) Sold Certified PK (MT)

Sold

1 None

5.6 Records of Certified CPO & PK Sold under UTZ eTrace to Buyers since the Last Audit, if Any

No Buyers Name UTZ eTrace Trading No Certified CPO

(MT) Sold Certified PK (MT)

Sold

1 Cargill Palm Products Sdn. Bhd. G01155101201 484.960 -

2 Cargill Palm Products Sdn. Bhd. G01155101201 432.310 -

5.7 Non-Conformities Identified during this Audit Timeline for compliance: 1. All non-conformances observed during an audit shall be classified as ‘major’ since all requirements for Supply Chain





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certification have to be met before granting certification. 2. For Main Assessments, all non-conformances shall be addressed satisfactorily by the operation before certification may be

granted by the certification body. If non-conformances are not addressed within three (3) months of the audit, a full re-audit shall be required. The certification body shall assess the effectiveness of the corrective and/or preventive actions taken before closing out the non-conformances.

3. For Annual Surveillance Assessments, non-conformances raised after the certification are serious (i.e. must be considered as a major) and the integrity of the RSPO Supply Chain Certification is at risk. A maximum of one month is to be given to the certified client to satisfactorily address the non-conformance. The certification body shall assess the effectiveness of the corrective and/or or preventive actions taken. Should the nonconformance not be addressed within the one month maximum timeframe, a suspension or withdrawal of the certificate and a full re-audit may be necessary.

4. If no non-conformances are observed at an audit or when the corrective action plan has satisfactorily addressed raised non-conformance(s), the client shall be recommended for (re-) certification.

3 NC was raised for this audit

NC Number: 2013-01

Date: 6 June 2013

Reference to standard: E 3.4 (RSPO Supply Chain Certification Standard)

Standard requirement: The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.

Evidence of non-compliance: There were sales contracts that did not indicate the supply chain model used. Some weighbridge tickets also did not indicate as to whether the CPO was sold as MB or uncertified CPO.

NC Number: 2013-02

Date: 6 June 2013

Reference to standard: E 3.3 (b) (RSPO Supply Chain Certification Standard)

Standard requirement: All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to conversion ratios stated by RSPO.

Evidence of non-compliance: All sales of CPO under Green palm is not traceable back to the mill. There is no procedure for the sales of CPO under Green palm. CPO sold under Green palm was not downgraded from the Mass Balance CPO and was still sold as Mass balance CPO.

NC Number: 2013-03

Date: 6 June 2013

Reference to standard: E 2.2 (RSPO Supply Chain Certification Standard)

Standard requirement: The facility shall inform the CB immediately if there is a projected overproduction

Evidence of non-compliance: The SCCS Procedure makes no mention that the CB needs to be informed in the case of projected overproduction.

5.8 Description of the Organizational Management Systems

Including organizations, management and operational systems to ensure compliance with the RSPO Supply Chain Certification Systems and Standards as detailed above

In term of the system implementation, staff and stakeholders are generally well understood of the RSPO requirements and the implementation seen objectively achieved. The management has allocated sufficient resources to manage the system and sighted RSPO competence personals.

5.9 Final Certification decision by Control Union for the RSPO SCCS Audit of the POM

Recommendations made: Yes

Summary of non-compliances:

3 NCs was raised

Certification status of client: The POM included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given in the RSPOPC certificate, this POM mentioned in the scope of this report is considered to be certified in accordance with the RSPO SCCS.





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PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

6.1 Date of next ASA

The provisional date for the next ASA is: June 2014

6.2 Date for Closure of Non-Conformities

See sections above for details of NC’s, if any

All major NCs to be closed by: 04/07/2013

All minor NCs to be closed by: Before next surveillance audit

6.3 Signing by the Client

I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in this document . I also confirm:

Acceptance of liability in execution of the instructions given.

That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications.

That during the closing meeting all agenda items was covered by the Lead Auditor.

Acknowledged by:

Name: En. Norazam Abdul Hameed

Position: Head, PSQM Department (Plantation Sustainability & Quality Management)

Date: 10 June 2013 Signature

6.4 Signing by the Lead Auditor

I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team.

Acknowledged by:

Name: Rizal Kassim

Position: Lead Auditor

Date: 10 June 2013 Signature

6.5 Signing by the Certifier

I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information.

Acknowledged by:

Name: Hari Naveen Christopher

Position: Certifier

Date: 26 November 2013 Signature





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PART 7: APPENDICIES

Appendix 1: Location Map for this Certification Unit

From 1.9, the location map(s)





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Appendix 2: List of Abbreviations

BRC British Retail Consortium

CHRA Chemical Health Risk Assessment

CoC Chain of Custody

CPO Crude Palm Oil

CSR Corporate Social Responsibility

CU Control Union

CUC Control Union Certifications

DOE Department of Environment

EFB Empty Fruit Bunch

EIA Environment Impact Assessment

ERT Endangered Rare or Threatened species

EU European Union

FFB Fresh Fruit Bunch

FSC Forest Stewardship Council

FSC COC Forest Stewardship Council Chain of Custody

FSC FM Forest Stewardship Council Forest Management

GGL Green Gold Label

GMP Good Manufacturing Practice

GOTS Global Organic Textile Standard

GTP Good Trading Practice

GPS Global Positioning System

HACCP Hazard Analysis and Critical Control Point

HCV High Conservation Value

HCVF High Conservation Value Forest

IPM Integrated Pest Management

JAS Japanese Agricultural Standard

MDC MDC Publishers Sdn Bhd ( Company Name)

MSDS Material Safety Data Sheet

NC Non Conformity

OE Organic Exchange

OSH Occupational Safety and Health

OSHAS Occupational Safety and Health Assessment Scheme

P&C Principle and Criteria

PEFC Programme for the Endorsement of Forest Certification

PK Palm Kernel

POME Palm Oil Mill Effluent

PPE Personal Protective Equipment

RSPO Roundtable on Sustainable Palm Oil

RSPO NI Roundtable on Sustainable Palm Oil National Interpretation

SA8000 Social Accountability 8000

Sdn Bhd Sendirian Berhad

SIA Social Impact Assessment

SOCSO Social Security Organization

SOP Standard Operating Procedure

USDA/NOP United States Department of Agriculture – National Organic Program

MT Metric Tonnes

WHO World Health Organization