S TARR ’ S M ILL 2012 P ANTHER C ROSS C OUNTRY P ARENTS AND A THLETE M EETING Coach Diane Ruane Don Livingston - FLBC August 6, 2012

STARR’S MILL 2012 PANTHER CROSS COUNTRYPARENTS AND ATHLETE MEETING

Coach Diane RuaneDon Livingston - FLBC

August 6, 2012

Welcome

SMHS 2012 XC Season - a year full of promise• Great athletes, Great parents, Great Coaches• New practice facilities, first time to host meets in many years,

• Over night travel meet

Thank you for all your support

3 parts of the meeting Tonight• Tour of the Course (30 mins)• Pizza & Drinks are served• Meeting & questions (75-90 minutes)

2800m

800m

1200m

400m

5000m Course:

1600m

2000m

2400m

From the start, head towards the lake (yellow line), then a lap around lake (Red line),

continue on loop back to start (red line), then 2nd full 2000m loop back to finish (Blue)Note: 1 full loop is 2000m, 1 smaller loop around the lake is 1000m

5000m FINISH

3000m

START

Agenda1. Introductions: Coaches & Booster Club2. Fall Schedule ( 2 page handout)3. What to Bring to Practice4. Registration Process and Fees5. Communications (email, website, & volunteer spot)6. August 18 Triathlon Fund Raiser7. August 25 XC Meet (1 page handout)8. Parent Volunteer Expectations9. Sept 8 Panther Inv. XC Meet and Nov 3 Region Meet 10. Volunteer Needs for the Season (outside of the 2 meets)11. Team Dinners12. Uniform Distribution, Parent Shirts, and other Gear 13. Wrap-up14. Questions

1. IntroductionsCoaches:

Diane Ruane- Head Coach [email protected]

Chris Kesterson- Assistant Coach [email protected]

Anne Chrzanowski- Community Coach

Finish Line Booster ClubDon Livingston - PresidentGail Hilinski- Vice PresidentPam Saylor- TreasurerTammy Weeks SecretaryDiana Phillips- Communications

Diane

2. Fall ScheduleCross Country Meets :

8 in total ( 7 Saturday morning meets and 1 Thursday afternoon Meet)Providence HS (Charlotte, NC - overnight) Starr’s Mill Panther InvitationalCarrollton State PreviewSandy Creek Invitational

Practices:Days, Times and Locations (general Rule; for details see next page)Mon–Thrs: Heritage CC at 7-8:30pm (Aug- Sep 3); 4-5:30pm Sep 3- Nov 8Fridays: SMHS Track times vary before school or after schoolSaturday: locations vary; occasionalSunday: On your own, only a specific Group

Banquet: Nov 12 (Monday)

Opportunities to Run Post HS: USATF Regionals & Nationals; Footlocker Regionals

Asics / Alexander InvitationalCountry XC Championships (Thursday)Region Meet (SMHS hosts)State Meet

Diane

Page 1

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Heritage CC Heritage CC Heritage CC Heritage CC Oak Grove Elementary

6-7:30pm 7- 8:30 PM 7- 8:30 PM 8-9:30 AM 8 - 9:30am

6 7 8 9 10 11 12

Heritage CC Heritage CC Heritage CC SMHS Track SMHS Track Work at Triathlon (Fund Raiser)OFF - FULL REST DAY

7- 8:30 PM 7- 8:30 PM 7- 8:30 PM 3:30-4:30pm 7- 8:30 PM 6:45am at your post, done by 10am

First Day of School

13 14 15 16 17 18 19

Heritage CC Heritage CC Heritage CC Heritage CC McAlpin Greenway

Park2

M E

E T

1

Providence HS Invitein Charlotte, NC at McAlpine Greenway Park

7- 8:30 PM 7- 8:30 PM 7- 8:30 PM 7- 8:30 PM 4:45-5:45pm 8:30am - 11:30am

Over night meet

20 21 22 23 24 25 26

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track 8Group 3 - Athletes

Recommended to Run on your ownOFF - FULL REST DAY

7- 8:30 PM 7- 8:30 PM 7- 8:30 PM 7- 8:30 PM 6-7:30 AM

27 28 29 30 31 September 1 2

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track

M E

E T

2

Starr's Mill XC Invitational

at Heritage CC

7- 8:30 PM 4-5:30pm 4-5:30pm 4-5:30pm 3:30-4:30 8:30am - 11:30am

3 4 5 6 7 8 9


M E

E T

3

Carrollton Invitationalat Carrollton HS on the State Meet Course

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:15-4:30 tbd

10 11 12 13 14 15 16

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track 8OFF - FULL REST DAY

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-5:30

17 18 19 20 21 22 23


M E

E T

4

Sandy Creek Invitationalat Sandy Creek HS on theCounty Championship Course

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 7am- 7:30am tbd

24 25 26 27 28 29 30

Team DinnerLocation tbd

7-8 Parent Mtg- Make up

6

Group 3 - AthletesRecommended to Run on your own

7


8


Homecoming Game at night


4

Early for Labor Day Weekend

5


Practice on Monday

Regular Practice Time


2

Athletes- 7pm Mtg for Volunteering

3200m Time Trial & 400m

~ 10am Group 3 - AthletesRecommended to Run on your own

3


1


7-9 Parent & Athlete Meeting

6-8pm School Orientation

2012 SMHS XC Workout Location Schedule and Meet Schedule

Page 2

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track 8OFF - FULL REST DAY

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-5:30

October 1 2 3 4 5 6 7


M E

E T

5

Asics Invitational

at McIntosh Reserve Park

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-4:30 tbd

October 8 9 10 11 12 13 14

Heritage CC Heritage CC SMHS Track

MEET 6 County Champs at Sandy Creek

Heritage CC Group 2&3 - Athletes

Recommened to Run on your own or the 15K PTC Classic

OFF - FULL REST DAY

4 - 5:30pm 4 - 5:30pm 3:15-4:30 4pm- 1st race 4 - 5:30pm

15 16 17 18 19 20 21

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track Heritage CC

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-4:30 7:30- 9am

Simulate Regionals

22 23 24 25 26 27 28


M E

E T

7 Regional Meet

at Heritage CC

OFF - FULL REST DAY

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-4:30

29 30 31 1 2 3 4

Heritage CC Heritage CC Heritage CC Heritage CC SMHS Track or

Carrollton Course

M E

E T

8 HS State Meet

Carrollton HS

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 3:30-4:30

5 6 7 8 9 10 11

Heritage CC Heritage CC Heritage CC Heritage CC M

E E

T

USATF Region 3 XC Championshipsat Heritage CC

OFF - FULL REST DAY

4 - 5:30pm 4 - 5:30pm 4 - 5:30pm 4 - 5:30pm

BANQUET12 13 14 15 16 17 18

Heritage CC Heritage CC Heritage CC Heritage CC

M E

E T

Footlocker South Regionin Charlotte, NC McAlpin Greenway Park M

E E

T

4 - 5:45pm 4 - 5:45pm 4 - 5:45pm 4 - 5:45pm week 18

19 20 21 22 23 24 25




USATF State XC Champs(HS running at Carrollton get a bye to Region)

at Heritage CCM E

E T

AFTER the High School Season is Over- USATF Club XC and Footlocker XC

15

16

USATF XC Nationals are inAlburqueque,

NM Dec 8, 2011

12


13

14


May Spend the night in Carrollton

2012 SMHS XC Workout Location Schedule and Meet Schedule

9


10


11

Varsity + JV can NOT run the5K PTC Classic

3. What to Bring to Practice• Good Attitude• Water Bottle• A watch• Good running shoes • Warm weather gear: moisture wicking• Cooler weather: layers as well as light sweats• Cold weather: sweats, hats, gloves

Diane

4. Registration Process and FeesOnline registration and online payment

• Fees: $155 per athlete• $185 if you did not volunteer at summer meet• Uniform Cost is separate• Prefer for you to pay online, but will accept checks

tonight; checks payable to Finish Line Booster Club

Athletes Requirements• Physical Form• Signed Contract

Pam/ Diane

5. Communications

3 official formsEmailPosting to the web siteEmail from Volunteer Spot to sign up for bigger events

Unofficial: athletes – Face book

Diana

6. Triathlon Fund Raiser- Aug 18

Why?

What role?

When:• Pre Meeting- Thursday Aug 16• Volunteering – Saturday Aug 18

– be at your assigned station- 6:45am– will be finished apprx 10:00am

See next page for detailsForm Due in by Monday August 13th to Coach Ruane

7. August 25 Meet: Providence Inv in Charlotte, NC

Overview• 45 schools, top NC & SC teams• McAlpin Greenway Park (site of Footlocker South Regionals)• Flat Fast Course with 1 big hill, narrow start• 9am Varsity Boys, 9:30am Varsity Girls, 10am JV Boys, 10:30am JV Girls

Eligibility: • 15 summer training session by August 1st*• Attending practices as of the start of the season (minimum of 3 days as usual)

* there are make up days post August 1st- see Coach Ruane

Costs: • $59 or $89 4 to a room; add $20 if you want 2 to a room• Includes: Bus, Hotel, Friday Lunch & Dinners, Saturday, Breakfast & Lunch • FLBC paying for $50 per athlete

Payment Deadline: • Tonight write check to FLBC, give to Pam Saylor Or send to her via mail by Friday.

Detail Handout of Overview and Schedule

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8. Parents Volunteer Expectations

XC and Track as the largest sport at SMHS• 80+ boys and girls in the fall• 80+ boys and girls in the spring

With that size of program and a few coaches, we need and expect parents to help with the program

9. Sept 8 Panther Inv XC Meet & Nov 3 Region Meet

Sept 8 Overview• 10-20 teams• 5 races (2 Varsity, 2 JV, Freshman)• Time: 7-11:30am• Location: Heritage CC

Volunteer Needs (~ 45 people) (same for both meets)

• Course Set-up the day before: stakes & Flags (5)• Course Marshals- (18) 2 shifts of 9• Parking- (11) 2 shifts of 6 & 5• Concessions & Water Table (2-4)• Check-in Packet Pick-up (2-3)• Rabbits (bike)- Sweepers in golf carts (3-5)

10. Volunteer Needs X-C Season thru Winter • Finishing the Bridge Decking & Railing

– Sat 18 or 25 (more details coming)

• Ice Transport from SMHS to HCC – Mon-Thursday while its hot (2-4 people)

• End of Year Banquet Coordinator + Helpers (2+)

• Asst. XC Meet Director

• Race Committee for Panther Prowl – January Road Race;– Ensure Flyers get stuffed into key local races– Volunteer coordinator

11. Team Dinners

• Great way for the athletes to get to know their teammates; usually 50 athletes

• Either 1-2 nights before the meet; 6-8pm• Host provides home • Co-host proves plates, plastic ware, napkins• Sign up the week to bring food/drink (via Volunteer

spot)• Cathy Casado is parent coordinator

• Look for an email coming soon to sign up to be a host/co host

12. Uniforms, Parent Shirts, other Gear • Athlete Uniforms

• New Athletes- singlet, short, sweat top, sweat bottom• Order in the Spring- Cost $105• Uniforms passed out – Tues 8/21 or Wed 8/22• To exchange for a different size must have the tags

• Rain Jackets• Technical difficulties, will pass them when available

• Athletic Shoe Bag w/ Starr’s Mill Embroidery• $20 per bag, Due Aug 15• Write a check to Finish Link Booster Club

• Parents Shirts• Highly encouraged- visible support at meets• Black with Columbia Blue imprinting • Moisture wicking; Men and women’s fit• $15 per person, due Aug 15• Write a check to Finish Link Booster Club

• Car Magnet w/ XC Logo• $5, due Aug 15

13. SummaryWhat How much by when Who to Pay or Send Info to

1-Registration

AAthlete Participation Fee and register your email

$155 per athlete$185 per athlete if you did not volunteer at the summer meet

Pay online at https://www.allplayers.com/g/finishlineboostercrosscountry/ OR

Write check to the Finish Line Booster ClubMail the check to: Pam Saylor560 Mountains Edge Fayetteville, GA 30215

BRegister you & your child and your email addresses

if you already paid in the spring before online system August 15 https://www.allplayers.com/g/finishlineboostercrosscountry/

2- UniformIf you are new athlete, you need a singlet, short, sweat top & sweat pants

$105 per NEW athlete August 15Write check to the Finish Line Boost ClubMail Check to Pam Saylor at the address above

3- Overnight Meet

AAthlete cost for chartered bus, hotel, & meals Note: 4 athletes to a room assumption

$59 - helped at summer meet

$89- did NOT help at summer meet

add $20 for a 2 person room

Aug 10thWrite check to the Finish Line Boost ClubMail Check to Pam Saylor at the address above

B Roommate Prefence Aug 10th email to [email protected]

C Parent's Room at the Quality Inn $74 per room w/ tax Aug 10thWrite check to the Finish Line Boost ClubMail Check to Pam Saylor at the address above

4- Shoe bag, Parents Shirt, MagnetAthlete Shoe BagParent Team ShirtCar Magnet

$20 shoe bag$15 per parent$5 car magnet

August 15Write check to the Finish Line Boost ClubMail Check to Pam Saylor at the address above

5- Sign up to Volunteer for Triathlon on Aug 18All athletes are expected to volunteer; if child is under 17 they must have an adult with them

none Aug 13th Turn the form into Coach Ruane

6- Sign up to Volunteer to finish the Bridge on Aug 18 & Aug 25We need parents or athletes to help w the decking & railing Aug 18 1pm-5pm Aug 25 time-tbd

Aug 17th email Don [email protected]

7- Sign up to be a host/ co-host for team dinners separate email will be sent out later

8- Sign up to volunteer for other roles and Sept 8 and Nov 3 meets separate email will be sent out later

August 15- full payment

orAug 15 1st payment

Sep 15 - 2nd Payment

QUESTIONS?

Documents

S TARR ’ S M ILL 2012 P ANTHER C ROSS C OUNTRY P ARENTS AND A THLETE M EETING Coach Diane Ruane Don Livingston - FLBC August 6, 2012