SUPERVISOR TRAININGStudent EmploymentJuly 29, 2009

OUR STAFF: Mona Lucas (Director of Financial Aid, Student

Employment, and Veterans Benefits) Katherine Wrana (Assistant Director for Financial

Aid, Student Employment, and Veterans Benefits) Jennifer Bright (University Assistant for Financial

Aid, Student Employment, and Veterans Benefits)

Ogoegbunam Chukwuogar- Student Employee Timothy Galipeau- Student Employee Gloria Rivera- Student Employee Jessica Sorensen- Student Employee Special thanks to Christine Nadelman and Peter

Reinhold who provided years of hard work and dedication to our office.

TEAM PAYROLL

George Whiting (Payroll Coordinator)

Student Payroll Tricia Costa, ECSU Junior, 3rd year w/ Payroll Stephanie Smigel, ECSU Senior, 2nd year w/

Payroll

Other Support Staff Donna Moriarty Cyndi Brokaw Tina Haiderer

ALLOCATIONS

We will determine the operating fund and work study student employee allocations for each department for the 2009-2010 academic year based on budgetary constraints.

Freshman student employees cannot work more than ten hours per week. However, upperclassman are eligible to work twelve hours per week.

WORK STUDY Students are granted work study in their financial aid

package. Supervisors must monitor their hours to ensure that the students do not earn more than they were awarded.

Students who had work study last year are not guaranteed to be awarded it again this year. These students may be placed on a work study wait list by request, but we can not make any promises.

Deadline for work study placement is September 4th

Planning of hours is recommended due to the

increase in minimum wage and no change in

the work study awards.

PAPERWORK AND AUTHORIZATION VOUCHER

You must not allow your students to work until you have received a signed copy of the Work Authorization Voucher.

It is important that you fill in ALL information on the voucher very Carefully. Accurate grant codes Exact starting and

ending dates

EVALUATIONS We have provided you with

a sample evaluation for your use.

Supervisors should evaluate student employees in order to improve productivity and limit the number of grievances.

Students may also want to complete supervisor- and self- evaluations in order to promote better communication.

GRIEVANCES

The student employment office must be notified if student employee grievances occur. These grievances must be handled carefully and confidentially.

Our policy requires supervisors to follow a three stage process. First stage- Oral Warning Second stage- Written Warning

We are happy to provide supervisors with templates. Third stage- Referral to Student Employment

WEBSITE

Pending Approval- jobs must be approved by our office before being listed online.

Listed Jobs- these jobs will appear on the website and will collect applications. Students can be hired while your job is in this mode.

Jobs may be stored in four different modes on www.ecsujobs.org

ADDITIONAL MODES

Review Mode- these jobs are not available to students online, however, you may hire students while the job is in this mode.

Storage Mode- if you place your job in this mode the applications you have collected will be permanently deleted. In order to hire students you need to move this job to a different mode.

EDIT JOBS

Before posting or hiring for a position, make sure that the number of available openings is not zero.

Check the start and end dates to ensure that they are for the right term.

Be sure that the pay rate matches the job responsibilities

GREETINGS AND REJECTIONS

You can view applications by following the link on the control panel.

Please make sure to send out greetings and rejections to all potential applicants.

You can do this while viewing the applications.

MINIMUM WAGE

Minimum wage in Connecticut is currently $8.00 an hour.

Minimum wage is set to increase on January 1, 2010 to $8.25 an hour.

We will automatically increase any employees making minimum wage to the new pay rate effective the first pay period of the year.

Students making more than minimum wage will not receive a pay increase.

STUDENT PAYROLL

What you should know. Who does what.

Things that make us happy. Things that make us sad.

How you can help us. How can we assist you better?

ANY QUESTIONS?Thank you for attending! Please feel

free to contact us anytime.

Financial Aid and Veterans Affairs Office

(Financial Aid, Student Employment, Veterans Benefits)

(p) x54435

(f) x52811