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Sacramento Fellowship of Narcotics AnonymousArea Service Committee Agenda for “April 2, 2014”
I. Call to Order at Sierra 2 Center, 2741 24th
II. Prayers & Principles
St, Sacramento at 7:00pm
A. NA Service Prayer – “God, grant us knowledge that we may serve according to Your Divine precepts. Instill in us a sense of Your purpose. Make us servants of Your will and grant us a bond of selflessness that this may truly be Your work, not ours – in order that no addict, anywhere, need die from the horrors of addiction.” – NA Basic Text, page xvi
B. 12 Traditions of Narcotics Anonymous
C. 12 Concepts for NA Service
III. Roll Call/Minutes/Proposals
A. Roll Call – Group Reports, Roll Call, Suggestions for Brainstorming, Recovery Birthdays, Verify Quorum
B. Approval of Minutes from “March 5,2014”
C. Collecting 7th
D. Creating a new volunteer coordinator position
Tradition at paid and badged events
E. Demo for New meeting locator for website
F. Create a new company within quickbooks for H & I
G. Shared Service Learning Day with ARANA
IV. Elections
1. Policy and Procedures
2. Assistant Treasurer
V. Break – 7th
VI. General Session
Tradition Basket will be passed around
A. Thanks to those ending their terms
B. Reports from Admin.
Chair Policy & Procedures PR Coordinator (includes Helpline, H&I)
Vice Chair RCMs Treasurer, Assistant Treasurer
Admin Assistant
Please skim written reports. We’ll discuss only select items and ask for your questions.
VII. Brainstorming and Dialogue
VIII. Additional Proposals
IX. Update from ASC Treasurer
Today’s Activity at ASC:AAccount# EExpenses: AAccount # IIncome: $
614 Agenda Copies $ 520 Donations from groups $618 Storage Rental $ 560 7th Tradition at ASC $ 601 Regional donation $75.00 540 Donations for Coffee $ 605 Schedules $ 530 Group Literature $617 Rent (ASC & Admin/H&I ) $154.50 552 Laugh Your Recovery Off $650 Phone lines $35.00 $616 Admin Supplies $ $619 ASC Literature $ $
627.5 H&I Literature Expense $275.00 $603 RCM Milege $ $642 Laugh Your Recovery Off $ $
$ $$ $$ Total Income at ASC $$ Balance of Inc/Exp @ $
Total Expenses $ Ending Balance $Activity since last ASC H&I:
When we exceed $6942.50 which is 2 months operating expenses as determined by budget, additional amount will be donated to Region.
Beginning Balance March 2014 Available Funds for ASC 9537.22Beginning Balance March 2014 Available Funds 2489.57
AAccount# EExpenses: AAccount # IIncome: $629 Literature (H&I) $ 570 H & I Donation $629 Activities Budget for Lit $ 572 H&I Bluesfest (voided chk) $495.00
$ 627 H&I Literature Income $275.00$ $$ $$ Total Income at ASC $$ Balance of Inc/Exp @ $
Total Expenses $ Ending Balance $
Ending Balance ASC $H&I $
Total Balance in Checking $
X. Close by 9:30 with the “We” version of the Serenity Prayer
REMINDER: New GSR Orientation will now be at 6:30pm
Important Dates for April 2014
� Next ASC Meeting: May 7th, 7pm, Sierra 2, 2791 24th Street, Sacramento, CA 95818 (1st Wed)� Admin Meeting: April 16th, 7pm, Sierra 2, 2791 24th Street, Rm 12, Sacramento, CA 95818 (3rd Wed)� Activities Task Group: April 15th, 6pm, Starbucks, 1429 Broadway, Sacramento CA (cross street is 15th
� Outreach Task Group Meeting: April 7th, Denny’s, 3520 Auburn Blvd, Sacramento, CA (Mon after ASC)) (third Tue)
� H & I Task Group: April 21th, 7pm, Sierra 2, 2791 24th Street, Rm 12, Sacramento, CA 95818 (3rd Mon)� Public Relations Task Group: April 29th, 7pm, at 7th & H Apts., 720 7th street, Sacramento, CA (5th
� Tri-Area Unity Day Committee: April 9Tue)
th and 23rd, at 4300 Auburn Blvd (Heritage Oaks Hospital) (2nd and 4th
� Books for Crooks: April 5Wed)
th
� NCCNA: April 17-20, 9am-1pm, at 2620 Capital Ave Sacramento, CA ( Great Hall)
th, Sacramento Convention Center
Admin Position Name Email Elected Term Feb Mar Apr01-Chair Sonya 01/08/[email protected] Jan
2015x x
02-Vice-Chair Jeff O. 01/08/[email protected] Jan 2015
x x
03-Admin Assistant Emily L 02/05/[email protected] Jan 2015
x x
04-Policy and Procedure Bryan 03/05/[email protected] Jan 2015
05-PR Coordinator David M 02/05/[email protected] Jan 2015
x x
06-Senior RCM Debi 07/03/[email protected] July 2014
x x
07-Junior RCM Julie L 07/03/[email protected] July 2014
x x
08-Treasurer LaRee 07/03/[email protected] July 2014
x x
09-Asst. Treasurer Leslie 03/05/2013assist. [email protected] July 2014
Task Leaders Name Email Elected Term Feb Mar Apr10-Literature Task Leader Jeff 07/03/[email protected] July
2014x x
11-Asst. Literature Task Leader Tracy 07/03/[email protected] July
2014x x
12-H&I Task Leader Roberto 10/02/[email protected] Oct 2014
x x
13-Newsletter ARANA [email protected] x
14-Phoneline Task Leader Gilbert 10/02/[email protected] Oct 2014
x
15-Schedule Task Leader Heather 10/02/[email protected] Oct 2014
x
16-Outreach Task Leader Sabreena H 11/06/[email protected] Oct
2014x x
17-Activities Task Leader Kyle 11/06/[email protected] Oct 2014
x x
18-Unity Day Task Leader Cindy M 01/08/2014unityday,[email protected] Jan 2015
x x
19-Webservant Task Leader Gabor 10/02/[email protected] Oct
2014x x
18-Coffee Person Brandon 01/08/2014 Jan 2015
x x
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Sacramento Fellowship of Narcotics AnonymousArea Service Committee Minutes for “March 5, 2014”
I. Call to Order at Sierra 2 Center, 2741 24th
II. Prayers & Principles
St, Sacramento at 7:00pm
A. NA Service Prayer – “God, grant us knowledge that we may serve according to Your Divine precepts. Instill in us a sense of Your purpose. Make us servants of Your will and grant us a bond of selflessness that this may truly be Your work, not ours – in order that no addict, anywhere, need die from the horrors of addiction.” – NA Basic Text, page xvi
B. 12 Traditions of Narcotics Anonymous
C. 12 Concepts for NA Service
III. Roll Call/Minutes/Proposals
A. Roll Call – Group Reports, Roll Call, Suggestions for Brainstorming, Recovery Birthdays, Verify Quorum
B. Approval of Minutes from “February 05, 2014” Approved by Consensuses
C. Approval for TAUD Budget Approved by Consensuses
D. Approval for additional Bank Signers (Due to current elected financial signers inability to pass bank screening)
Dave PR and Leslie for Interim 30 days Approved by Consensuses
IV. Elections
1. Policy and Procedures Moved to Next Month Interim for 30 days Brian
2. Public Relations – Dave - Approved by Consensuses
3. Assistant Treasurer - Moved to Next Month Interim for 30 days Leslie
V. Break – 7th
VI. General Session
Tradition Basket will be passed around
A. Thanks to those ending their terms
B. Reports from Admin.
Chair Policy & Procedures PR Coordinator (includes Helpline, H&I)
Vice Chair RCMs Treasurer, Assistant Treasurer
Admin Assistant
Please skim written reports. We’ll discuss only select items and ask for your questions.
VII. Brainstorming and Dialogue
� Selling books at increased price: Discussed
� Need support for Activities: Discussed
� Meeting Places for Activities Task Group: Discussed , Come to the meeting and we can talk about meeting place, time and events.
� 7th Tradition at paid events: Answer is NO
VIII. Additional Proposals
� Woman to woman borrowing speaker system for May 10th
� Send $500 from SacFNA to Region: Approved by Consensuses
10am – 4 pm. As back up. Approved by Consensuses
IX. Update from ASC Treasurer
Today’s Activity at ASC:AAccount# EExpenses: AAccount # IIncome: $
614 Agenda Copies $ 84.83 520 Donations from groups $ 550.21618 Storage Rental $ 560 7th Tradition at ASC $ 50.00601 Regional donation $75.00 540 Donations for Coffee $ 5.00 605 Schedules $ 530 Group Literature $ 1,534.49617 Rent (ASC & Admin/H&I $154.50 552 Laugh Your Recovery Off $ 158.00650 Phone lines $35.00 $616 Admin Supplies $ 53.07 $619 ASC Literature $ 1,714.80 $
627.5 H&I Literature Expense $275.00 $603 RCM Milege $ $642 Laugh Your Recovery Off $ $
CAR room rental $50.00 $PR Literature $53.35 $Regional Donation $500.00 Total Income at ASC $ 2,297.70
$ Balance of Inc/Exp @ ($ 697.85)
Total Expenses $2,995.55 Ending Balance $8,183.62Activity since last ASC H&I:
Beginning Balance February 2014 Available Funds for ASC $8,881.47
Beginning Balance February 2014 Available Funds $2,166.95
AAccount# EExpenses: AAccount # IIncome: $629 Literature (H&I) $486.97 570 H & I Donation $301.31629 Activities Budget for Lit $50.00 572 H&I Fundraiser $
$10.00 627 H&I Literature Income $275.00$ $$ $$ Total Income at ASC $576.31$ Balance of Inc/Exp @ $29.34
Total Expenses $ Ending Balance $2,196.29
Ending Balance ASC $8,183.62H&I $2,196.29
Total Balance in Checking $10,379.91
When we exceed $6942.50 which is 2 months operating expenses as determined by budget, additional amount will be donated to Region.
X. Close by 9:30 with the “We” version of the Serenity Prayer
REMINDER: New GSR Orientation will now be at 6:30pm
Important Dates for March 2014
� Next ASC Meeting: April 2nd, 7pm, Sierra 2, 2791 24th Street, Sacramento, CA 95818 (1st Wed)� Admin Meeting: March 19th, 7pm, Sierra 2, 2791 24th Street, Rm 12, Sacramento, CA 95818 (3rd Wed)� Activities Task Group: March 8th, 1pm, Starbucks, 4701 Madison Ave, Sacramento CA (2nd Sat)� Outreach Task Group Meeting: March 10th, Denny’s, 3520 Auburn Blvd, Sacramento, CA (Mon after ASC)� H & I Task Group: March 10th, 7pm, Sierra 2, 2791 24th Street, Rm 12, Sacramento, CA 95818 (3rd Mon)� Public Relations Task Group: March 25th, 7pm, at 7th & H Apts., 720 7th street, Sacramento, CA (4th
� Tri-Area Unity Day Committee: March 12Tue)
th and 26h, at 4300 Auburn Blvd (Heritage Oaks Hospital) (2nd and 4th
� Books for Crooks: April 5Wed)
th
� Volunteer Training Day: March 29, 9am-1pm, at 2620 Capital Ave Sacramento, CA ( Great Hall)
th
� NCCNA: April 17-20, 1-3pm, at 2620 Capitol Avenue (Trinity Cathedral)
th, Sacramento Convention Center
ADMIN REPORTS:
Chair Report Hi all thank you for letting me be of service. I attended the Admin meeting last month and we worked on this year’s fiscal budget that will be presented this evening to this service body. I also attended PR School Presentation meeting and they are working on some exciting service work for this areas schools. I have been in contact with all the task leaders that fall under my purview and they are all on task. I have also made myself available for any mentoring or training needed by the new Admin members and hope that as the year moves along we will have some members interested in stepping up for service at the ASC level. I also regretfully need to inform this service body that Heather the Schedules Task Leader had to step down from her position immediately. Therefore, this position will be open for nominations this evening however, we will be unable to elect someone until next month, so please take this information back to your groups about this service position being available.
In Loving Service,
Sonya
� LiteratureNo Report Received
� SchedulesNo Report Received
� Treasurer’s ReportHello all, I would like to thank Leslie for being willing to step in as the Assistant Treasurer. We have met and prepared the Proposed Budget. I have the proposed budget for review and approval.
Leslie and I have been working on the quick books audit for accuracies. I feel in a better place with having her and I work together.
I have had several checks/money orders that have been placed in the basket without a group number. When an address is put on the money orders only, it makes it very hard to find the group on our list. Please if you don't know your group number, ask the admin assistant as she can help you find it.
Thank you for letting me be of service.
LaRee T.
� Web ServantHi Everyone,
This past month in addition to the regular site updates and maintenance I created a new page called Locator. This new page extends the current meeting schedule functionality to the latest technology by allowing mobile users to locate upcoming meetings on the go, utilizing GPS and location services.
The new page was quite a challenge to create in the current capacity, since it is using three separate technologies not usually combined in this particular manner.Google Visualization APIGoogle Maps API
Google Charts API for dynamically customizable map markersBecause of this, the site will only work on the latest and greatest mobile devices, such as iPhones 4 and above, Android phones running Jelly Bean/Kit Kat and Windows Mobile Phone 7.8 ornewer.
Locator can be accessed via a new button on the Meetings page, called Meeting Locator:
Once the button is clicked, the Locator site will open in a new tab. It first checks to see if Location Services are available and enabled on the device.
If it is not, a pop-up message will warn the user and proceeds with a general map of Sacramento without using the current location. This feature, allows people to use the page even on a computer without GPS just to display upcoming meetings in the Sacramento Area.
If it is, the page will ask for permission to use the user’s current location, which will put a “you are here” tag on a map and upcoming meetings around the user.
The page queries the meetings schedule and will pull all upcoming meetings for today. It colors the next five meetings in green. If the fifth meeting happens to be one which falls on the same time as more upcoming meetings, it will also color those meetings in green. For example: the fifth meeting is at noon. However, there are three more meetings coming up at noon, thus the site will color eight meetings instead of just five.
If there are no more meetings for the rest of the day, the page will let the user know to check back tomorrow and clicking on the ok button in the message will redirect back to the online schedule page.
The meetings are painted onto the map using custom markers, displaying each meeting’s time.
This allows people to pick upcoming meetings convenient to their schedule. Zooming in on the map will automatically rearrange the tags, but will keep them the exact same size for the best visibility and accessibility. Tapping or clicking on these markers will display a detailed information about that meetings, such as group name, address, meeting types, etc.
Of course, all this information is coming out of the online schedule’s spreadsheet and once new meetings are added or updated, the map will display the new information on the next launch.Please, let me if you have any questions about this or any other parts of our site.
A pleasure to being in service,
Gabor
Vice Chair ReportGSR need to report to their groups that many positions need to be filled in the Unity Day, Activities and Outreach task groups. These three task groups are an essential function to the Sacramento Fellowship of NA. We cannot properly support, plan and bring about event and/or workshops if we don't have these open positions filled.
Jeff
� ActivitiesHello Sac Fellowship,
Thank you to all who participated in the brainstorming session at the last ASC that addressed how the Activities Task group could better find support from the area. We took your suggestions and have decided to change the time, date, and location of our monthly business meeting. We are now meeting the third Tuesday of the month at the Starbucks located at 1429 Broadway, Sacramento, Ca. 95818 ( 15th and Broadway). Please announce this at your groups. There is also a flyer which states the change as well. A final accounting of the Comedy event is done and we are happy to report that event netted $1074.00 profit for the area.
Thank you for letting me be of service,
Kyle M
� OutreachI attended admin team meeting this month. The task group is busy planning the next workshops
and we as a task group could really use support. We have positions available.Thanks for letting me be of service.
Sabreena H.
� Unity DayA venue and date was selected by the committee which will be Carmichael Park and the new date will be Saturday 09/20/14. We still need volunteers. Positions are still available 5 areas will Entertainment Person, Hospitality Coordinator, Main Meal Person Merchandise Person, Site Coordinator, Treasurer and Website Coordinator/Event Marketer.
Cindy
Admin Assistant ReportEverything was going well until the computer I was using stopped working. I has Gabor and Leslie take a look at it. It no longer works am in need of a new computer.
I went to the admin meeting last month. Almost everyone was there. I am very familiar with everything I am supposed to be doing and I am staying very well organized do to the structure, which I love. I hope everyone is registered for the Convention NCCNA: April 17-20th, Sacramento Convention Center. I look forward to seeing you all there.
Thank you for allowing me to be of service,
Emily L
Policy and Procedure Report I met with Lisa for a quick briefing of the policy & procedure duties and some insight of what this position entails. I attended the admin. meeting. I'm working this evening with the Jr. RCM on the GSR orientation to get familiarized with this task. Please put in your reports that this position is available due to the fact that I am only in this position temporarily.
Service Enthusiast~ Bryan T.
Public Relations ReportWe provided newcomer orientations at two recovery facilities in March. If you are interested in volunteering to participate in these panels, please contact John H.
As of March, the literature distribution task group is placing schedules in 14 community facilities. Kevin W. resigned from the current task leader position at the end of March. He and I are still willing to train someone who will to take over the task leader position. If you are interested, please contact Kevin W. I am also willing to train anyone who wants to distribute literature to community facilities.
The NA Postering Task Group is looking for dedicated volunteers to continue the efforts in April to post flyers that have tear-offs with the phone line number at local businesses! If you are interested in volunteering, please contact Jose A.
The schools presentation task group is currently meeting regularly to develop an effective plan to reach out to schools in the SacFNA area. The task group is looking for members who want to volunteer to speak on school panels. Contact Mike D. for more information on how to get involved.
We are still on the lookout for for a task group leader for community and health fair booth sittings, as well as a new task group leader for literature distribution. If you know someone who has leadership and organizational skills, please have them contact me. GSRs: Please continue to announce these openings at your groups and pass the PR Volunteer Form at your groups.
Four members attended the PR task group meeting in March. Please continue to get the word out that the PR Task Group meets at 7pm on the 4th Tuesday of each month at 720 7th Street in Sacramento. The next meeting is scheduled for April 29th, which is the 5th Tuesday in April. Please contact me at [email protected] if you want to volunteer or have any questions regarding public relations.
Peace, Dave M.
� Phoneline Report There were 44 calls to the phoneline from March 1st to March 25th. All calls were forwarded to a volunteer, there were no abandoned calls reported by the machine. There were 3 messages to the system that were hang ups by the caller. The machine also reported no missed calls. There was a short period of about 8 days where my phone disconnected from the e-mail account from the machine. I was not receiving a message that there were voice messages for me to review. I missed three messages from people looking for help finding meetings. By the time I checked the e-mail account, it was too late to get back to those three callers.
Gilbert C.
� H & I Report
We had a productive month. We were able to meet and clear up some old business, as well as have a few elections. We have a new meeting at the VOA re-entry center off of Richards Blvd. and North 5th St. we finally closed the books on the BluesFest. We also made a decision to step back from on the joint venture with American River because we were unable to secure a venue. As always, we are still in need of volunteers for Sac County Main Jail, RCCC, and Yolo County Main Jail and Juvenile hall. Other than that, things have been running smoothly.
Roberto G
Jr RCM’s ReportThis is my first attempt at making a report, so bare with me. If you have any questions I will do
my best to answer them. I attended Region on 3/8/2014. I brought back flyers from the surrounding areas that were made available. Mendocino announced that the T.A.C. Convention was a hugh success, with close to 1,000 people in attendance.
At Region , the Alternate Treasurer had to step down for employment relocation. The Money Matters Project will be put on hold since he was the Chair of the project. Toward the end of the meeting Ed W. qualified for Alt Treasurer and was voted in. He will look into continuing the Project.
Sunday, June 1st, was set for the N.A. 101 hosted by the SacFNA. Waiting for location.
C.A.R. ballots from Home Groups due by 4/4 so results can be reported at next RSC on 4/12. C.A.T. (Conference Approval Track) was presented. I have a Summary Review available.
In N.A. World Service the electronic version of The Journey Continues is now available and the36th World Convention will be held in Rio de Janeiro in June of 2015.
Regional H&I will have a table at NCCNA. They are providing meetings to 13 fire camps in Northern California and have 170+ volunteers to take in the meetings. They are moving forward with creating a H&I training guide. They are looking for volunteers to work on the NA Beyond the Gates Project.(also in need of a team leader) In need volunteers to be correspondence sponsors for men and women in long term facilities. (Inmate requests exceed volunteers.) Look for the H&I and Public Relations meetings and workshops at NCCNA 36 held on Fri 4/18 and Sat 4/19. Public Relations reported Webinar #3: Fellowship Development. If you’re interested in fellowship development and/or in using online tools, enroll in the final webinar scheduled for Sunday, April 27th. Sign in at: http://goo.gl/EwrrtQat least a couple of days in advance. You can register for the Western Service Learning Days October event at http://wsld28.org.
NCCNA pre-reg closes 4/2. As of Feb. 28th, 100% of the contracted room blocks at the Hyatt were met. The Sheraton has opened up a room block and those are going fast. The NCCNA subcommittee has worked an entire cycle with open positions. They are sending out a LOUD plea for volunteers to be of service at NCCNA 37. They were also asked to check on other venues for future NCCNA sites, particularly in Oakland and Redding. The Contract Negotiators reported back that the convention centers have made improvements but lack the number of big box (rooms) to hold simultaneous events.
The NCRSO Board of Directors reported the total sales at the Feb 22nd Open House were $1,791.31 and of that NCCNA merchandise was $688.00. It was financially successful but poorly attended. The Jan and Feb sales were not so good and the finances for the RSO are strained. This put their hopes for a janitorial service on hold. As of Feb. the RSO was -9,406.33. A check for $7,546.70 was passed onto the RSC treasurer from a room reimbursement from a prior NCCNA. The RSO will have a booth at the California Mid State Convention (6/13to6/15) and will be selling literature and gift items. The RSO is now good to ship to California prisons and the first order was shipped to an inmate in C.C.C. at Susanville. The RSO Board of Directors will have vacancies for the President and Vice President positions coming up in June. You must submit a resume to the RSC first. As a reminder, Event Insurance runs from 7/1/14 to 6/30/15, so don’t get a certificate this June that will expire in July.
In open forum I brought up the question on merchandise pricing. SacFNA merchandise prices are lower because we pick up our merchandise at the RSO and do not pay additional shippi9ng. There is not a set rate to sell merchandise after it has been purchased, Groups remain autonomous.
MOTIONS:
#1. To approve budget variance for FST mileage from $3,000 to $4,000 to allow reimbursement mileage to FST members for the remaining quarter. PASSED
#2. To donate $7,546.70 to the RSO to support our own service committee before passing funds on to the WSC. PASSED
#3. To instruct NCCNA Committee to eliminate mandatory registration required to all meetings and event locations beginning NCCNA 2015. FAILED
