SANGGU1213_051212_MINUTES_Plansem

We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve.

We are your SANGGUNIAN.

A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines.

Office of the Secretary-General Room 200 MVP Student Leadership Center, Ateneo de Manila University

0917 – 8172283 | [email protected]

Legend: Bold – Absent Underlined – Late Italicized – Early Departure

PLANNING SEMINAR FAURA AVR 12 MAY 2011

Agenda: Time Start: 10:22 am Time End: 6:50 pm

1) Project Presentations a. JGSOM b. SOSS c. SOH d. SOSE

2) Department Presentations a. DSWS b. DRS c. DIA d. DSLD e. DPR

3) Budget Proposals a. SOSS

Attendance/People in the Meeting: Gio Alejo Barce Barcelon Jonthan Babaran* Cam Mamaril* President 3 SOSE CB Rep SOSE Chairperson 3 SOSE Exec Officer Ian Agatep Toby Tobias* Tin Andujare* Bea Francisco* Vice President 2 OIC SOSE CB Rep SOSE Secretary-Treasurer 2 OIC SOSE Exec Officer Cate Sison AJ Elicaño Jiggy Villamin* Gely Tiu* Secretary-General 4 SOH CB Rep SOH Chairperson 4 SOH Exec Officer Billie Dumaliang Felix Mintu2 Adrian Corpuz* Sam Co* Finance Officer 3 SOH CB Rep SOH Secretary-Treasurer 3 SOH Exec Officer Gigi de Villa Arse Arsenio* Toni Potenciano* Patty Andamo* COA President 2 OIC SOSS CB Rep SOSS Chairperson 4 SOSS Exec Officer Kat Tuason IC San Pedro3 Kayla Torres* Makki Araneta* ARSA President 4 SOSS CB Rep SOSS Secretary-Treasurer 3 SOSS Exec Officer Alvin Yllana Louis de Jesus Mela Yaranon* Bernice Mendoza* 4 JGSOM CB Rep 3 SOSS CB Rep 4 JGSOM Exec Officer 2 SOSS Exec Officer Joben Odulio Polo Martinez Mac Chua*






*Observer Status Proxied by 1Alex Tanjangco, 2Nick Lucero, and 3Louis de Jesus, respectively. Other Attendees: RJ Dimla, 2 Batch Coordinator – IS OIC Rep Nikki Bitoy, ARSA Secretary-General Bryan Chua Kyla Javellana, 3 BS PSY course representative Liang Borlagdan, DIA Chairperson Zee Suarez, DSLD Chairperson Jerard So, DSWS Chairperson Stephanie Gumaru Alwyn Chua Moses Albiento, Department of External Affairs Minutes

1) Levelling Off and PMS c/o Gio Alejo Time start: 10:22

• Stage 1: Planning o Present the projects in the Plenary

For emergency projects – scheduled emergency presentation in August Chance for whole Sanggunian to see the planned projects Technically approved

o Fill up concerpt Form (Form A) One copy to DIA, and one copy to OSA (Sir Rem)

o Coordination with Project Heads PMS team per school to coordinate with Project Head Feedback session with Sir Rem Casino (OSA)

• Stage 2: Monitoring o DSLD will monitor progress of projects through project head

Assigning someone that is part of the PMS team to make sure the milestones are being followed

Not project head to fill up the form Update project status board (DIA) Weekly T8 meetings avenue to report development of projects

• Stage 3: Evaluation Stage o DRS will provide Standard form o Discuss edits if needed for the form (depending on the nature of the event) o Evaluation for Project Team and ExeCom

3 JGSOM CB Rep 2 SOSS CB Rep 3 JGSOM Exec Officer Ryan Yu1 Fara Supetran* Alex Tanjangco* 2 JGSOM CB Rep JGSOM Chairperson 2 JGSOM Exec Officer Nicole dela Cruz JV Poe* Marge Mesina* 4 SOSE CB Rep JGSOM Secretary-Treasurer 4 SOSE Exec Officer






• PMS Team o DIA Member o DSLD Member o DRS Member

• Questions: o De Jesus: If the project doesn’t go through the budget, do we have to go through

the PMS still? Alejo: Yes. But the problem is what if there’s an inuman project wherein you

don’t ask budget from the CB? Then that’s where the Top8 meeting comes in because the meeting will determine if the projects are in line with the Sanggu vision-mission or core competencies. If you insist on doing it, then the control mechanism with top 8 will intervene.

o Supetran: When are we going to get the PMS teams? Alejo: That’s my deliverable. Give us a few more weeks to do assign people.

Liang posted the concept form for our project.

2) Project Approvals Time start: 10:39

• JGSOM o School-Wide Projects

SOM Week 2012 • Yearly event • Bring JGSOM together through competitions and activities to

show their skills and core competencies • Academic and business excellence and social involvement • Scheduled on September • Event that a lot of SOM students engage in • Time when the entire SOM comes together for one project

SOM Sportsfest • Scheduled on January • Caters to all courses of JGSOM • Basic service for students • Orgs are really active • Futsal, Basketball, volleyball, food eating contest, and other games

that you can participate in even if you’re not athletic Investment Pitch

• Subjects like marketing, leadership and strategy, etc. require you to make a business paper or come up with products that help society

• A lot of papers are dumped in the SOM department and not used so GK CSI approached and asked if we can utilize the business papers made to be sold to actual investors

• Host at least once or twice this year






• Investors get 60% of the income and 40% to the student Micro-Volunteerism

• Use business skills into life by helping social enterprises even in a simple task

• Help with NGOs—GK CSI or Gconomics • Avenues to practice management and to have a taste of social

entrepreneurs • Can have a peek at what to do

GK CSI • One Tuesday night per month 6 – 9pm • Social involvement and focus toward nation-building • Invite people part of the network and they present about their

business and how they help society • Example: TV5 conceptualization of MMDA map

Department of HR Mentorship • Coordinate with DIA and handle school board internally • Open to Seniors and Juniors to mentor freshmen and sophomore • To facilitate sharing of best practices

Department of Corporate Relations: Networks and Funding • Improved marketing packages • Bazaar compilation and perks for JGSOM Students • Build networks especially with JGSOM Alumni

Department of Communications: Visibility and Watch • Website that allows all SOM SB Representatives to update profiles

and status • JGSOM News • Profiles and updates • Support through twitter: SOM Insider

o Batch Projects SOPHOMORES

• Majors/ Minors Manual o Online document o All major an dminor offerings of the Loyola Schools o Application process for Minors program and Double

Major program o List of requirements o SOM QPI Requirements and calculator of cumulative QPI

• TED X SOM Sanggu o Interesting and inspiring talks o Accessible to more students o 5-10 minute videos o Released and promoted on a regular basis






o AJMA and AMA have this, what’s different? Easy access and not a hassle to attend but we’ll

make it shorter so the attention-span is still there but serve the same purpose.

• Batch Paraphernalia o Strengthen batch unity through a shor of pride and unity o Unofficial sanggunian project o Year long o Batch boxers, etc.

• Batch Outreach o Original idea: Partner with Service-learning organizations

(ACLC, Kythe, etc.) o Once semester and Saturday morning o NSTP for the day o Plan for SOM freshies, if ever. o Expand SOM Sanggu and show that we’re not only

focused on BC cluster • Easy A

o Free tutorial service for JGSOM Sophomores o Accounting 10 o Only criticism: not parallel with classroom lessons o Twice a week (Tuesday and Thursday) o Online sign-ups o Tutors will be from the Ateneo Mathematics Society

• Book Selling Service o Non-profit service o Sanggu provides database that freshmen need (ala E-Bay) o Connect students who wish to sell used books to freshmen

and other students • Batch Retreat

o Ideally out of town event o One weekend o SOM Sophomores will get to reflect and focus on their

spirituality o Partner up with Campus Ministry Office

• GK Activity 2.0 o GK Activity with freshmen last year was successful o Direct involvement with social enterprises o More hands-on and grow and experience firsthand

• GK Activity for Freshmen o Early August o 2nd year will organize this for the freshmen






o Coordinate with InTACT JUNIORS

• Internship / Career Fair o Eliminate SOMcentric issue o Juniors and Seniors o How to build up your resume o Mock interviews from HR Reps o SOM Students get to network with corporations with job

openings o Help from APO

Database and networks • Exposure Trips

o Company visits from personal networks o Sneak peak of what they can get into o Work with APO and alumni

• Photocopying Subsidies o Give benefits to deans’ listers o 100 consumable/student o possibly to all JGSOM students

• Interschool Sportsfest • Course-specific Projects • Information Dissemination

o Load issue and subsidy o Possible partnership with external company o Extend to all representatives

SENIORS • Management Engineering

o JOB Networking for ME Seniors o APO Job Primers

Job interviews, resume writing, FAQ specifically catered to ME Students

o ME course-wide Social Service Tie-up with MEA 4-6 per team

• Management o Career talk o Compilation of Mgt 2013 database o Tie up with AMA

• Legal Management o Unofficial sanggu project o Team building activity o Seniors’ Night (unofficial)






o Senior Year Orientation (LM Alumni, etc) o Setting up a business 101 o Calendar of events of school-wide activities

• ComTech Management o Batch Source Website o HR things

o Recommendations Som Week

• Integrate the Senior and Junior projects like job networking that are in-line with SOM week, lecture series and career stuff

Investment Pitch • Is that just one time big time?

o We’ll try it once or twice • Regulation that you also protect the students

Website • JGSOM website can be integrated with the Sanggu website • Shouldn’t we save money on this?

o We can look into it. Majors/Minors Manual

• Add SOM QPI requirements and QPI calculator through Excel GK CSI

• Include TED X there Easy A

• Open it to other schools that take accounting as well (Eco, Health Sciences, etc.)

Batch Outreach • Coordinate with CFS on their courtesy call with CMO

Internship / Career Fair • Meaning of “eliminating SOM centric” • Mock interview – APO already does this so coordinate • Be ready for criticisms from the other schools • Coordinate with Seniors’ Alliance, and APO – sit down session • Keep it open for other courses • Instead of one big Job Fair, have a school-specific job fair that’s

open to everyone at specific times of the year Time end: 12:00 (Lunch Break)

• SOH 13:00 o Freshman Welcoming Night

“SOHphisticate” – refined knowledge of the ways of the world cultivated Theme: Café SOH Take advantage of the small population of SOH Give out lanyards that’s SOH brand






o Pinpoint: Career Talks Formative service and information and guidance 3 major fields:

• Corporate and NGOs • Design and Illustration • Media and literature

o JesuiTED (TED Talk) Formation service Jesuits as speakers

• For those interested in priesthood • Jusuit way of thought • Integrate field of expertise with being Jesuits

o SOH Printing Subsidy It was proposed last year but was not executed Basic service to students We need it because we spend 3000 for thesis printing Open to Juniors and Seniors because it’s going to be used for their thesis

with a QPI of at least 2.8 First come, first serve basis – first 100 will get 300 peso subsidy

o Comments Pinpoint

• Can the business part be integrated with SOM? o No because it’s really about how a SOH major fares in the

corporate world JesuiTED

• No plans on placing it in YouTube? o It’s a live talk and everyone is invited o We are an inclusive school, we are not exclusive

• How many are the planned talks? o Around 3-5, hopefully o The Jesuits really want to have a connection with the

students • Maybe you can look into the Jesus and Me (JAM) sessions as well

and the program flow of that one o Focus of the JesuiTED talks is to show the Jesuit presence

and to show that we’re [they’re] not only priests Printing Subsidy

• Within campus lang? o There is inside and there is outside.

Are these your only projects? • Shorts and Briefs

o Collaborative efforts for all home departments






o More opportunities as theatre arts majors o If we ask for budget, our budget will double as well

• We will present when we’re ready • SOSS 13:15

o Projects Organization and Department Courtesy Calls Bantay Opisyal

• Campaign to ban all red-plated vehicles or vehicles for official government use inside campus

• Campaign against anti-corruption – government vehicles are not meant for personal use

• Small form of wang-wang Tie-up with CoSA

• Maintain consistent look and feel for promotional materials of SOSS

SOSS Freshman Night • Welcomed into the SOSS community in a uniquely SOSS way • Integrate them into the SOSS by informing them of the rules and

regulations • Entice students to run for the upcoming elections • Theme: Temple Run

SOSA: State of the School Address • Special plenary that takes place at the end of a semester • Similar to SONA – Exec Officers and CB officers will talk about

what they’ve done Oh, The Places You’ll Go!

• Talk from SOSS Graduates regarding job opportunities after college

• Allow the SOSS students to find out what job opportunities await him or her

DL Subsidies • Attain a 3.35 for one semester • July 2012

SOSS Board • This project is to inform students about the latest updates

regarding Sanggunian projects, policies, etc. • In charge: Department of Communication • June 2012

SOSS LIPAD • Bagong Silangan elementary school • Teach the public school kids about leadership and development • Help them acquire leadership skills that they need






• Anyone can make a difference, regardless of social status or income bracket

• 150 participants for focus and concentration • Strict morning only schedule (9:00 – 11:00am; 11:30 – 12:30

processing session) • Revised lesson plan

o Grade 4 – Self o Grade 5 – School o Grade 6 – Community

Manual of Core Subjects by SOSS • Sophomores’ Initiative • Sophomores have no idea on how to prepare for subjects • Will not only contain the subject description, but also contain

testimonial from people who have already taken the subject o First phase: look into the core subjects o Second phase: look into the electives

SOSS Job Fair • Initiative of the seniors and juniors • Tie-up with APO and other connections to tailor-fit it to SOSS

students Mini-minutes

• Work with Department of Communications and CoSA to release minutes of meetings in a more appealing way

• To show progress and future projects in store for the students Project Grants

• Still have to fix the system first • Approving for projects and conferences • Open to organizational projects as well

SOSS Home Organization Subsidies • Subsidizing one project of the home organization, regardless of

accreditation • Get the receipts to know where the money goes

Seniors’s Legacy • Aims to give an opportunity for seniors to leave their mark upon

the school • Focus: Helping people inside the Ateneo community • Possible partners: AMPC or the Workers’ Union of the Ateneo

o 1st phase (1st semester) Getting to know about the Union’s issues/problems

o 2nd phase (2nd semester) create a solution-oriented project based on their problems






• At the end of the year, it will be presented, and that will be the legacy

Yellow Pages • Directory of all the offices and departments of the Loyola Schools,

contact details, etc. X-Log Manual

• Similar to Black book • Contains common expenditures and logistics • Procedures, etc.

Missions • More in-depth version of the leadership training seminar • 2-month duration • for leaders who haven not yet assumed leadership positions • focused on long-term development • tie-ups with DSLD

SOSS Goes Spiritual • December • Coordination with CMO

o Comments Bantay Opisyal

• Why July-August Only? o We still have to research on the plates o We have to find out which are really government plates

and we have to look into the rules and regulations o This is the launching time

• What about trucks with red-colored plate numbers? o They have to go through the same procedures

• Work on it sooner because the FMO is already issuing stickers to the cars

Tie-up with COSA • It is OK to tie-up with CoSA, but inform DPR first • Coordinate with DPR

Oh the Places You’ll Go! • Talk to different departments

o They have huge networks on how to get various graduates DL Subsidies

• Why is it P100 per student? o Based on last year

• Why July? Most would have already paid for their readings by the time it’s in effect

• Increase promotions because a lot of people did not claim their subsidies






SOSS LIPAD • Problem of starting with grades 1 – 3 is that it doesn’t have much

effect on them • Encourage that people from other schools can join

Manual of Core Subjects by SOSS • Focus on the subject, as opposed to giving bias to teachers • It is hard to get syllabus from the professors

SOSS Job Fair • Coordinate with everyone else who will have a job fair

Project Grants • COA has project grants

o Only for accredited organizations • Distinguish first the non-profit organization from the profit-

generating organizations X-Log Manual

• If you can make it really nice, it can be the official one to be used by Sanggu

• Put infographics to make it easier to read Missions

• Be more specific with the mechanics SOSS Goes Spiritual

• Open it to all constituents • SOSE 14:23

o Aloha Ohana (SOSE Freshman Night) Theme: Hawaiian or Luau Venue: Covered Courts June 8, 2012 Intermission by BlueSymph and AMP 60 Tribal Leaders (2 per block) targeting 700 people – 600 freshmen and 100 volunteers

o ANECON 2013 3 day conference invited student leaders across the country key topics: innovative technology (renewable energy), research and studies

(thesis, etc.), Best practices and heated issues (mining, illegal logging) Target date: early 2013 or After graduation Venue: LS Campus – Leong hall and other auditoriums Target 150 participants

o SOSE Survival Kit Document containing SOSE majors should expect per subject Point person per department Upload in SOSE Website

o SOSE Sportsfest






1 type of sport per semester or quarter Cybergames – sportsfest for computer geeks

o SOSE Student Exemplary Awards Recognize SOSE students who excel in and outside of their respective

majors • Sports, academics, extra-curricular leaders, and excellence outside

school affairs Culminate the SOSE year Will be judged by a panel of judges Target date: February

o SOSE-STC-HEC Week • No concrete plan as of now for COA counterparts

SOSE Quiz Bee • Composed of different SOSE majors • Basic question about SOSE subjects

o Seniors’ Night Camaraderie, Solidarity, and SOSE Identity Semi-formal event – celebration of past experiences of SOSE majors Promote solidarity and camaraderie Expected 250 – 300 participants When: After the finals week of the second semester, during the two-week

break Programs (Dean’s Message, Awards, AVP, and the like)

o Photocopy Subsidy Patterned after SOSS’ photocopy subsidy P100 per semester SOSS Sanggu will leave a chart with names at Kostka Extension, similar to

Sanggu Tab o SOSE Website

www.sosesanggu.com For better information dissemination Continuation of previous year’s initiative Include directory of the different department chairs

o Research and Thesis Grant Open during the whole year P300,000

o Beach Clean-up Coastal clean up with SOSE Community Sept. 15, 2012

o Juniors’ Night Get-together for SOSE Juniors






Cocktail Party (Semi-formal, socialization) and variety show Oct. 12 at the School Roofdeck

o Career Explorations Talk Aims to introduce SOSE Juniors the possible jobs and career options after

College Involve talks from companies and alumni about their job and their life after

college Session devoted to a guide in OJT and Practicum First half of Second Semester Coordinate with APO to contact companies

o FAQ System Organizing and Referral Body

• Organizing Body of FAQs, group study, facilitated classroom and Peer Tutorials

• Referral system to STC Organization Tutorial Services • Open to incoming freshmen

Compile directory of COA tutorial service Define Services Offered Department Coordinations

o High School Attack Whole day camp to introduce and promote SOSE courses August 17 and November 23 Selected 200 junior high school students in NCR First Wave

• Career talks by alumni and guest speakers • Introduce science courses (hands-on)

Second Wave • CoE (CoE, ECE, CS and MIS) and Math (MA and AMF) courses • Mini Math quiz bee • Tour around home departments

• Comments/Concerns o ANECON 2013

Target date: early 2013 or summer of 2013 How do you plan to give the issues? Tackle the issue of inclusive growth,

hopefully. • Okay if you have suggestions, it’s okay. • ESS and HEC, as well as ES Department will work with us in this

initiative. For the benefit of new officers, what are the specific successes and

weaknesses of the ANECON 2010? • Failures: participants were a few, very expensive • The project was an overexpense






Who are your targets? • Student leaders from across the country, including other Ateneo

schools o SOSE Sportsfest

Talk to BlueGamers league and Ateneo E-sports to help organize the event Can non-SOSE majors enter that?

• We can talk about it but it’s generally a SOSE sportsfest • It also depends in the mechanics • Include faculty

o SOSE Student Exemplary Awards SOM does a similar thing so make it a SOSE thing talaga. Not just SOSE

Sanggu. o SOSE Week

Get a team as early as now Science fair – expand it SOSE Quiz Bee

• Strategy of the teams on what kind of members they will have o Seniors’ Night

We want a personal message from the SOSE Dean How do you differentiate it from BlueRoast?

• The participants involved are SOSE majors batch 2013 • It’s not merely a party-party event. The program will be designed in

such a way that the SOSE majors will reminisce their past as SOSE majors before we take on our different path as SOSE professionals

One problem, is the lack of facilities in departments, instead of a seniors’ night, maybe make a legacy night that you can leave something behind.

o Research and Thesis Grant Are all schools having grants? Coordinate with Billie na lang.

o Juniors’ Night (Oct. 12) Invite alumni, productiveness should be in the event For SOSE students to get to know each other Is this going to be a fundraising activity? Will you sell tickets?

• Yes cause I think we can’t just shell out money because there are a lot of nights already.

• Find sponsors o FAQ System

It feels like an added layer • It’s a coordination of all the tutorial offerings of the STC

organization o High School Attack

It’s like AJSS What are the numbers like?






• Last year we had 600 something freshies, this year we have 540 so it’s decreasing

• To promote the courses with small population You’re not asking budget with this?

• Minimal lang • Treat this as something to give back to the community

SOM does something, it’s during AJSS and they get a small portion of the time and they promote SOM.

• This will happen during the year

3) Department Project Proposals Time start: 15:58

• DSWS c/o Paul o Booksale

June 18 – July 5, Nov 12 – 30 Lower-cost textbooks Source of funds for yearly Christmas party Consignment of Books

o Locker registration and Baklas To ensure that students clean up and remove their stuff in their lockers by

the end of the semester o Carpool Resgistration

Providng and facilitating carpools Give parking space/ reserve space for carpoolers Convenience of not having to search for a carpool on their own Target date: Whole semester

o Salamat sa Tumutulong: Talent Showcase Non-teaching staff to be more involved Dancing, singing, and other related talent search within campus

• Comments o Book Sale

Promote during OrSem o Lockers Registration and Baklas

How many register for lockers? • Around 70% per building • Usually freshmen and sophomores

Your income, does it go to the DCB? • Payment through the cashier • Separate account, used for locker maintenance

Salamat sa Tumutulong • 80% because not everyone gets to go (i.e. Guards)

Salamat sa Tumutulong: Talent Showcase






• Problem: Repetition of program flow • Best jingle gets a prize – foster healthy competition between the

non-teaching staff

• DRS c/o Pessy Pesuena o Projects

Grand Consultation • Target the alumni and the teachers • To build on the previous years’ consultation • Investigate relevance of the core in the real world

Knowledge Management • Gather information of Sanggu for years past • Build archive from all facit and explicit knowledge • Make Sanggu’s year to year transition easier

Profiling • Know students to represent them better • Basic tendencies to get to know the constituents • To tailor-fit people • Down side: they might be stereotyped

Motivation and Participation • Know what are the drivers that make students join and participate

in organization Other Sanggus

• Get best practices of other schools Internal Audit

• Evaluation of all different offices of Atenea to see opportunity areas for everyone

ASCC Studies • Boost representation of Sanggu to its constituents • Study of top 3 concerns every month • To know how many students have a certain concern

Election Study • Tie-up with ATF 2013 • Pulse: What drives their votes.

Facilities Study • To hear out concerns of the students with regard to facilities to

address concerns of students o Concerns

How will we get the alumni • No methodology yet but I plan on partnering with QMIT

department and VP for Alumni Relations Knowledge Management






• This week will be the archiving of resolutions and documentations • Each school board knowledge management

Profiling • Will these be case studies or as general as it can be? Like, up to

how many will you be looking at? o It depends on the methodology but we’ll make sure it’s

representative of each school • What do you think will be the methodology esp. for SOSS?

o We can do SOSS first and then make it course-specific. Motivation and Participation

• Is it a study of COA orgs, mainly? o Yes, COA orgs. And the best practices, we’re coordinating

with DEA • INAF programs

o Coordinate with CFS now because if it’s too late, they might already have a fixed module already

ASCC • It might be hard to gather data every month, but it would still be a

reliable sample naman if you do it every 2 to 3 months o In DRS, we have a panel. It’s 300 people to represent

Ateneo. So since they accepted to be a part of a panel, we can direct our studies toward them

• So you’re gonna study every month, then what will happen? o We’re gonna make recommendations and present it to CB

• How effective are our response to concerns? o Have post evaluations if concerns were really answered or

not. • Do you have manpower?

o We structured it after CODE, then we create studies based on teams. We’re targeting 50-60 member so kaya. If we lack manpower, we can do the 2 months things

• How many have applied already? o Right now, we have around 35 students.

Facilities Study • By July, I hope there are results so we can catch up with the Budget

Committee • Probably fix the methodology so it’s representative. • Separate the per School concerns vs. General concerns in the

survey • DIA c/o Liang Borlagdan

o Projects Human Resources






• Sanggunian Reps Manual o Available during June – July o Expand the FAQs o Include procedures and forms o Informal survey on what it should conatin

• Needs assessment Series o Total of 5 session with 10 participants o Series of FGDs with reps to find out what they need from

Sanggu o June – July 2011

• Spiritual Formation o Mass sponsorships o CMO coordination o Prayer Sessions

Training and Development • Teambuilding with DSLD

o August – September • Skill-based training

o It’s not gonna cater to people who are experiences already unlike ASLA

Performance and Rewards Management • Sanggu Internal Awards • Reps of the Month and Project of the Month • Board in the Sanggu Room

Mid-Year Plenary (Early November) • State of the Sanggunian Address • Internal Awards • Joint Session & House of Representatives

Sanggu Reps Induction Ceremony • June 22, 2012 • Keynote speaker, oath-taking, reps manual, and Sanggu shirts and

lanyards Project Management

• Templates of all the forms • Manual of all the procedures • PMS Team orientation

o Concerns Sanggunian Reps Manual

• Double, or triple proof • FAQs by reps and constituents • Internal procedures • Also have an online copy






Needs Assessment Series • How do determine how many participants come from each school?

o The 5 sessions is kind of 1 per school and then for the top officers

o Coordinate with School boards • Work with Pessy with regard to making that a representative

sample Mass sponsorships and prayer sessions

• These aren’t required right? o Highly encouraged

Training and Development • Identify reps with really good potential and have a personal

“attack” • Inspire them to stay in Sanggu

• DPR c/o Ericka Oyales o Projects

Summarized Minutes Sanggunian Newsletter

• Disseminated online • Post in Sanggu website, FB page, and Twitter account • Sanggu-wide projects, Upcoming Sanggu events, expense reports,

etc. OrSem Sanggu Video Be-in-the Know

• Increase awareness of the students regarding socio-political issues (ex. Corona impeachment Trial)

• Will be posted online—sanggu website, etc. Sanggu Board

• Updated weekly Sanggu Shirts and lanyards Sanggu in 60 seconds

• Monthly • Will be posted online – sanggu website, FB page, twitter account

o Concerns Sanggu Shirts and Lanyards

• Can we have collared shirts? o Only if needed

• DSLD c/o Zee Suarez o Projects

DIF Atenista Ako • 3rd year of implementation






• Encourage ateneans to practice everyday leadership through simple reminders in the form of standees

• September 2012 ASLA

• 5-day leadership congress with 50 participants • empower leaders to go back to their communities with an even

greater desire to serve more and do more • create ripples of change • October 24 – 28, 2012

Leadership Road Trip (LRT) • 5-day leadership congress for graduating students • road trip around luzon with stops featuring leadership and

inspirational talks and cultural immersion • Further widen the perspectives of the participants and empower

them as responsible, powerful citizens of the country • Alternative to Silent retreat • Early March 2013

o Concerns ASLA

• Who are the participants? o 2 nationals per university, then the rest AdMU o 50 because we would really want it to be focused

• What years are allowed? o 1st – 3rd because we’re hoping that before they go out, they

have to have grounded perspectives in the Ateneo community

o It has a transition as well so that it’s not sudden • May output ba yung participants?

o The ASLA congress is part of the one big Ateneo Student Leaders Assembly. Afterwards, it doesn’t end. We have follow throughs because the facilitators will follow up and constantly update the ASLA program on what’s happening

o We try to help each other with our networks as well o We also have batch projects, for example, Batch 9, we

created a leadership project for Mauban o Batch 8 had an ASLA with the Dumagats in Antipolo o Conducted trainings with Urban Poor

LRT • Won’t most of the time be spend on transportation for LRT?

o There are no clear programs yet so we’re still working on it but we’re going to look for sponsorships for accomodation, lodging, etc. for the whole project.






o Rationale on why it’s a roadtrip is because it’s to widen the scope as well as a vacation-like thing.

• COA did something like this some years back, is that based on that concept?

o It’s different • The whole duration, how long will it be? Because we did something

like that back then, it was just 3 days with the Aeta community. There might be a bigger effect if you focus on one rather than paiba-iba

• Coordinate with OSCI • How do you choose who gets to go?

o Who is willing because there’s a fee. There’s no application process yet. As of now, there’s no limit yet. We’re still going to talk about that

CB Meeting Proper

Nationa l Anthem was l ed by Nico l e de la Cruz, fo l lowed by a prayer l ed by Ian Agatep Mot ion to approve the agenda was made by Nick Lucero , and was s e conded by Alv in Yl lana . There were no ob j e c t ions f rom the Board .

4) SOSS Budget Proposal • SOSS Sanggu-COA Fellowship Dinner – P1,360.00 • Bantay Opisyal – P2,960.00 • Tie-up with COSA – P4,400.00 • Freshman Night – P84,410.00 • SOSA – P5,480.00 • Oh the places you’ll go – P3,380.00 • DL Subsidies – P30,884.40 • SOSS Board – P 202.00 • Grand Total: P132,896.40 • Concerns

o Alejo: Who will be in the dinner? Torres: ExeCom, and the presidents of the SOSS organizations.

o Dumaliang: If you guys know the supplier next time, I think it is easy to know the actual cost per unit. We want to minimize excess budget next time so please canvas properly and put the actual amounts so we can avoid bloating the budget.

Potenciano: Is it not precisely the purpose of the cap cost to not bloat the budget?

• Dumaliang: Yes, but if we can have the exact price, like below 80, then we can request a lower budget from OSA, and our total budget [as Sanggu] will become lower.






o Torress: So next time we have to tell the actual cost of our meal?

Dumaliang: Yes, if you can. Motion to approve SOSS Sanggu-COA Fel lowsh ip Dinner o f P1,360.00 was made by Ian Agatep , and was s e conded by Barce Barce lon . Mot ion was vo t ed upon by a show o f hands . YES – 13 NO - 1 Ian Agatep Billie Dumaliang Cate Sison Kat Tuason Alvin Yllana Joben Odulio Ryan Yu* Barce Barcelon IC San Pedro* Louis de Jesus Polo Martinez AJ Elicaño Felix Mintu*

Nicole dela Cruz

*Proxied by Alex Tanjangco , Louis de J e sus , and Nick Lucero , r e spe c t iv e l y . Budge t was approved .

• Bantay Opisyal

o Dumaliang: Sponsorship with Intermatrix makes the cost of the tarpaulin P315.00 each and P630.00 as the total cost

Motion to approve the Bantay Opisya l budge t o f P1,260.00 was made by Nico l e de la Cruz, and was s e conded by Toby Tobias . Mot ion was vo t ed upon by a show o f hands and was approved unanimous l .

• Tie-up with COSA

o Lucero: ano yung 22? Final na number na ba yun na advertisement for COSA? Torres: we pay them every end of semester.

o Lucero: That’s the relationship with CoSA? Potenciano: We base it on how many projects we have for the whole

semester. And they said we could change it, if ever. They also told us that we can pay at the end of the semester and that this is going to be the budget.

o Odulio: We have DPR, so why is there a need for COSA? Potenciano: branding is serious business. I’ve spent a month in a branding

company. But we do not have enough branding people which is precisely why I’m outsourcing it from CoSA.






o Lucero: In that respect, maybe we can lend a hand. If we can find cheaper alternatives, we should. We have a lot of unaccredited artists in SOH.

Potenciano: Let us know. o Yllana: Suggestion, can we run down all expenses before approving because some

might be interconnected. • Freshman Night

o Barcelon: If we fund those [fedora hats and grass skirts], those will become properties of Sanggu. So where do we plan to keep that? Have you looked at other alternatives?

Andamo: we can borrow the hats but the grass skirts, we can’t. Araneta: If we rent it in New Manila, it’s 600 per skirt plus rental deposit.

o Dela Cruz: The crepe paper, I think there’s an error. Torres: the total cost is wrong

o Dela Cruz: I saw the costs of the cartolina and it’s inconsistent Andamo: The cartolinas are different. The other ones are felt paper so it

has a different texture o Dumaliang: Maintenance overtime, technician overtime. Maintenance is for 5 hours;

technician is for 3 hours, tama ba? I’m just concerned na hindi sila sabay. Torres: The technician has to stay during the program itself, but the janitor

has to be there after [to clean up]. o Sison: What colors will you be using?

Torres: Green and Brown • Sison: We still have 2 brown and 1 green crepe paper in the storage

room. They’re unused so you can minimize costs by using those. o Borlagdan: Diba sa cocktail tables, rationale is paguuwi na sila, aantayin nalang yung kanilang

sundo. Worry ko lang is dinner for everyone parin, pero ung naiisip kong situation is that konti lang tapos aalis na sila.

Torres: No, the dinner is enough for everyone. They might just leave by the way.

Araneta: It’s snacks, so that they can eat while waiting for their sundo. Torres: But then, wouldn't they be there at the cocktail tables the whole

time? o Borlagdan: That’s not my issue. My issue is that may kukuha ng food, tapos aalis na sila.

So like ung dinner is for everyone na kumpleto parin, tapos ung nakikita na situation is that hindi lahat andyan para kumain.

Araneta: Lahat kakain, but not everyone will have to stay on the table, kasi they’re eating finger food, so they can manage to stand.

Torres: Which is why we didn't prepare a program for that part, just the food lang. They can leave right after they eat.

Mendoza: They’re not going to be leaving at the same time. We’re going to make them leave one by one. One row, get your food, then the next row, get your food.

• Alejo: Encourage them to eat even if they’re about to go.






o Araneta: It’s going to be festive. They can just keep getting and getting. There’s like 10,000 [fish]balls.

o Andamo: Our situation is that not everyone will stay. Maybe we can lessen the cost of our cocktail tables. Maybe we can get less cocktail tables.

o Araneta: Actually, I disagree, because we’re talking like 500 people. We're not sure if they’re really going to leave or if they are going to stay.

Araneta: I don't know. 15 perhaps? • Andamo: Maybe 15 is good enough. • Araneta: Kasi if you think about it, 15

cocktail tables can fit 3 people. o Barcelon: How are you going to divide the fedora hats?

Torres: We’re scrapping the fedora hats. o Dumaliang: what’s the food?

Araneta: Kikiam, fishballs, etc. • SOSA: State of the School Address

Potenciano: I think you can remove one tarp. I’d like one tarp only that I can reuse over and over again.

Motion to caucus fo r 2 minutes was made by Po lo Mart inez , and was s e conded by Louis de J e sus . There were no ob j e c t ions f rom the Board . Motion to r e sume par l iamentary pro c edures was made by Ian Agatep , and was s e conded by Bi l l i e Dumal iang . There were no ob j e c t ions f rom the Board .

• Photocopy Subsidy

o Andamo: I think it’s better if we do it like the system of SOM and SOSE. Let’s have a list given to the photocopy ladies and the students will only have to present their ID so that we won’t have to print Chits.

Potenciano: I think we can limit it to the library photocopiers. o Cost was reduced to P30,180.00

Motion to approve omnibous ly was made by Louis de J e sus . An ob j e c t ion was ra i s ed by Nick Lucero but was wi thdrawn a f t e rwards . AJ Eli caño ob j e c t s the s tanding mot ion and mot ions to approve the budge t per pro j e c t , and was s e conded by Nico l e de la Cruz. Mot ion was vo t ed upon by a show o f hands . YES – 11 NO - 3 Ian Agatep Billie Dumaliang Cate Sison Kat Tuason Alvin Yllana Joben Odulio Ryan Yu*

IC San Pedro** Louis de Jesus Polo Martinez






Ian Agatep Billie Dumaliang Cate Sison Kat Tuason Alvin Yllana Joben Odulio Ryan Yu* Nicole dela Cruz Barce Barcelon AJ Elicaño Felix Mintu*

IC San Pedro** Louis de Jesus Polo Martinez

*Proxied by Alex Tanjangco and Nick Lucero , r e spe c t iv e l y . **Proxied by Louis de J e sus Motion i s approved . Mot ion to approve Tie -up wi th CoSA budge t o f P4,400.00 was made by Po lo Mart inez , and s e conded by Louis de J e sus . There were no ob j e c t ions f rom the Board . Mot ion was vo t ed upon by a show o f hands . YES – 9 NO - 5 Ian Agatep Cate Sison Kat Tuason Alvin Yllana AJ Elicaño Felix Mintu* IC San Pedro* Louis de Jesus Polo Martinez

Billie Dumaliang Joben Odulio Ryan Yu** Nicole dela Cruz Barce Barcelon

*Proxied by Nick Lucero and Louis de J e sus , r e spe c t iv e l y . **Proxied by Alex Tanjangco Budge t i s approved . Motion to approve the SOSS Freshman Night Budge t o f P66,864.50 was made by Louis de J e sus , and was s e conded by Nico l e de la Cruz. There were no ob j ec t ions f rom the Board . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to approve SOSA: State o f the Schoo l Address budge t o f 4 ,315.00 was made by Po lo Mart inez , and was s e conded by Joben Odul io . There were no ob j e c t ions f rom the Board . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to approve the Oh the P lace s You’ l l Go! Budge t o f 2 ,830.00 was made by Louis de J e sus , and was s e conded by Po lo Mart inez . There were no ob j e c t ions f rom the Board .






Motion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to approve the DL Subs id i e s Budge t o f P30,180.00 was made by Barce Barce lon , and was s e conded by Ian Agatep . There were no ob j e c t ions f rom the Board . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to approve the SOSS Board Budge t o f P202.00 was made by Po lo Mart inez , and was s e conded by Alv in Yl lana . There were no ob j e c t ions f rom the Board . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . A Tota l o f P111,411.50 to ta l budge t was approved . Motion to ad journ was made by Nico l e de la Cruz, and was s e conded by Nick Lucero . There were no ob j e c t ions f rom the Board . Mot ion was vo t ed upon v ia Viva Voce and was approved unanimous ly . Prepared By: Paul Anthony Ng Secretariat Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Noted By: Catherine Therese M. Sison Secretary – General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

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