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SAP Account Administration
Account Administration
Account Administration Learning Objectives
At the conclusion of this unit, you will be able to:
Create a new user and attach roles.
Copy a user profile in SAP
Understand the purpose of roles and profiles.
Reset passwords.
Be familiar with password requirements.
Understand user maintenance functions.
Terminate an SAP Account
Assign Roles
Assign Roles
Approved Request and Training Roster to Create new SAP User
Approved Request and Training Roster to Create new SAP User
Create a New User Create a New User
Set Password
Set Password
Process for Creating New R/3 Users
Form
Form
Notify
User, trainer and SAT
Department
Notify
User, trainer and SAT
Department
Creating a New User
Create
Userid should match NT Userid
Copying A Profile (1)
1. Userid to be copied
2. Copy
Copying A profile (2)
New user, should match NT Userid
Copy
Address Tab
Employee information
Logon Data - Setting An Initial Password
Enter initial password twice
Defaults
Make sure these two items are selected
Assigning User Roles
Assigning User Roles
Use Match codes
Roles Tab
Composite
Resetting Passwords (1)
2. Change Password icon
1. Enter User id
3. Change password to “Apotex”, repeat and click “Enter”
Resetting Passwords (2)
Users can change their own passwords from the initial SAP Logon screen.
Disabling an SAP Account (1)
Need picture of SAP login showing a regular account. ‘NO LONGER WITH COMPANY’ in the Function box.
Disabling an SAP Account (2)
Enter a ‘Valid to’ date to disable the account as of that day
Click on ‘Generate Password Wizard’ to generate a new password for the account
Disabling an SAP Account (3)
Click on the Lock/Unlock button
Account is locked by Administrator
Account is not locked
User Maintenance Functions
Create
Change Delete Lock
Display Copy
Change Password
Summary
New users are created by copying from a template or by creating a new SAP User ID. The template has all of the default settings.
Roles have to be assigned to the user. The roles already have the appropriate profiles or authorizations assigned to them.
If a user forgets his or her password, the Help Desk can quickly reset their password.
Besides creating a user and resetting passwords, you can also lock & unlock users, display and edit existing users and add/delete roles.
You can terminate an SAP Account by using transaction SU01 when a user leaves the company.
NEVER delete an SAP account.
