SAP FI Partial Adjustment of Advance User Manual Guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

PARTIAL ADJUSTMENT OF ADVANCE

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company LTD

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FI‐AP‐007.04.doc/001 Page 2 Version 001

Document Number

Document Number Document Date

FI-AP-007.04.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 5

1.1. REQUIRED USER INPUT ......................................................................................................... 5 1.2. SAP SCREEN SNAP .............................................................................................................. 5 1.3. DESCRIPTION ....................................................................................................................... 5

2. DOCUMENT DATE .................................................................................................... 6


3. DOCUMENT TYPE..................................................................................................... 7


4. COMPANY CODE ...................................................................................................... 8


5. POSTING DATE ......................................................................................................... 9


6. CURRENCY/RATE................................................................................................... 10

6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ..................................................................................................................... 10

7. VENDOR ACCOUNT NUMBER .............................................................................. 11

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8. RELEVANT INVOICE .............................................................................................. 12


9. PROCESS DOWN PAYMENTS............................................................................... 13


10. PARTIAL ADJUSTMENT OF DOWN PAYMENT ................................................. 14

10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION.................................................................................................................... 14

11. SIMULATE ............................................................................................................. 15


12. SAVE ...................................................................................................................... 17


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1. SAP Easy Access

1.1. Required User Input Double click on "Clearing".

1.2. SAP Screen Snap

1.3. Description Either follow the Sap Menu path or enter F-54 in the Command field to access the Clearing screen.

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2. Document Date

2.1. Required User Input Enter the Document date in the format (dd.mm.yyyy) then press tab.


2.3. Description Enter the date on which the original document is issued.

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3. Document Type

3.1. Required User Input Enter document type 'KA' then press Tab.


3.3. Description The document type classifies the accounting documents. It is stored in the document header.

Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.

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4. Company Code

4.1. Required User Input Enter the company code, "1100" for PTCL and "1300" for PAKNET.


4.3. Description The company code is an organizational unit within financial accounting.

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5. Posting Date

5.1. Required User Input Enter the Posting date in the format (dd.mm.yyyy).


5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.

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6. Currency/Rate

6.1. Required User Input Enter "pkr", press Tab.


6.3. Description This is the "Currency key" for amounts entered into the system.

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7. Vendor Account Number

7.1. Required User Input Enter the Vendor Account number.


7.3. Description Number of the Vendor account for which the open items are to be selected against down payment for further processing.

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8. Relevant Invoice

8.1. Required User Input Enter the Invoice number.


8.3. Description The Invoice number against which the down payment is adjusted.

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9. Process down payments

9.1. Required User Input Click on Process down payments.


9.3. Description All the Advances booked with the Vendor will be highlighted.

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10. Partial Adjustment of Down Payment

10.1. Required User Input Enter the amount (partial).


10.3. Description Provided amount (partial) that has to be adjusted against the down payment for the selected invoice.

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11. Simulate

11.1. Required User Input Choose "Simulate" from the menu bar.


11.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

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12. Save

12.1. Required User Input Click the Save button & note down the document number.


12.3. Description Save button to store accounting entries & note down the document number for future reference.

Documents

SAP FI Partial Adjustment of Advance User Manual Guide