PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS PAYABLE
PARTIAL ADJUSTMENT OF ADVANCE
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company LTD
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Document Number
Document Number Document Date
FI-AP-007.04.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 5
1.1. REQUIRED USER INPUT ......................................................................................................... 5 1.2. SAP SCREEN SNAP .............................................................................................................. 5 1.3. DESCRIPTION ....................................................................................................................... 5
2. DOCUMENT DATE .................................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ....................................................................................................................... 6
3. DOCUMENT TYPE..................................................................................................... 7
3.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ....................................................................................................................... 7
4. COMPANY CODE ...................................................................................................... 8
4.1. REQUIRED USER INPUT ......................................................................................................... 8 4.2. SAP SCREEN SNAP .............................................................................................................. 8 4.3. DESCRIPTION ....................................................................................................................... 8
5. POSTING DATE ......................................................................................................... 9
5.1. REQUIRED USER INPUT ......................................................................................................... 9 5.2. SAP SCREEN SNAP .............................................................................................................. 9 5.3. DESCRIPTION ....................................................................................................................... 9
6. CURRENCY/RATE................................................................................................... 10
6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ..................................................................................................................... 10
7. VENDOR ACCOUNT NUMBER .............................................................................. 11
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7.1. REQUIRED USER INPUT ....................................................................................................... 11 7.2. SAP SCREEN SNAP ............................................................................................................ 11 7.3. DESCRIPTION ..................................................................................................................... 11
8. RELEVANT INVOICE .............................................................................................. 12
8.1. REQUIRED USER INPUT ....................................................................................................... 12 8.2. SAP SCREEN SNAP ............................................................................................................ 12 8.3. DESCRIPTION ..................................................................................................................... 12
9. PROCESS DOWN PAYMENTS............................................................................... 13
9.1. REQUIRED USER INPUT ....................................................................................................... 13 9.2. SAP SCREEN SNAP ............................................................................................................ 13 9.3. DESCRIPTION ..................................................................................................................... 13
10. PARTIAL ADJUSTMENT OF DOWN PAYMENT ................................................. 14
10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION.................................................................................................................... 14
11. SIMULATE ............................................................................................................. 15
11.1. REQUIRED USER INPUT ..................................................................................................... 15 11.2. SAP SCREEN SNAP .......................................................................................................... 15 11.3. DESCRIPTION.................................................................................................................... 15
12. SAVE ...................................................................................................................... 17
12.1. REQUIRED USER INPUT ..................................................................................................... 17 12.2. SAP SCREEN SNAP .......................................................................................................... 17 12.3. DESCRIPTION.................................................................................................................... 17
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1. SAP Easy Access
1.1. Required User Input Double click on "Clearing".
1.2. SAP Screen Snap
1.3. Description Either follow the Sap Menu path or enter F-54 in the Command field to access the Clearing screen.
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2. Document Date
2.1. Required User Input Enter the Document date in the format (dd.mm.yyyy) then press tab.
2.2. SAP Screen Snap
2.3. Description Enter the date on which the original document is issued.
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3. Document Type
3.1. Required User Input Enter document type 'KA' then press Tab.
3.2. SAP Screen Snap
3.3. Description The document type classifies the accounting documents. It is stored in the document header.
Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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4. Company Code
4.1. Required User Input Enter the company code, "1100" for PTCL and "1300" for PAKNET.
4.2. SAP Screen Snap
4.3. Description The company code is an organizational unit within financial accounting.
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5. Posting Date
5.1. Required User Input Enter the Posting date in the format (dd.mm.yyyy).
5.2. SAP Screen Snap
5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.
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6. Currency/Rate
6.1. Required User Input Enter "pkr", press Tab.
6.2. SAP Screen Snap
6.3. Description This is the "Currency key" for amounts entered into the system.
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7. Vendor Account Number
7.1. Required User Input Enter the Vendor Account number.
7.2. SAP Screen Snap
7.3. Description Number of the Vendor account for which the open items are to be selected against down payment for further processing.
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8. Relevant Invoice
8.1. Required User Input Enter the Invoice number.
8.2. SAP Screen Snap
8.3. Description The Invoice number against which the down payment is adjusted.
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9. Process down payments
9.1. Required User Input Click on Process down payments.
9.2. SAP Screen Snap
9.3. Description All the Advances booked with the Vendor will be highlighted.
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10. Partial Adjustment of Down Payment
10.1. Required User Input Enter the amount (partial).
10.2. SAP Screen Snap
10.3. Description Provided amount (partial) that has to be adjusted against the down payment for the selected invoice.
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11. Simulate
11.1. Required User Input Choose "Simulate" from the menu bar.
11.2. SAP Screen Snap
11.3. Description To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items
Note: You can not edit a document in the simulation mode.
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12. Save
12.1. Required User Input Click the Save button & note down the document number.
12.2. SAP Screen Snap
12.3. Description Save button to store accounting entries & note down the document number for future reference.