SAP FI Practice

SS AP Notes

SSAP Stands for Systems, Applications, and Products in data processing of business process.

FFICO Stands for Financials & Controlling.

SSAP is integrated with 28 modules.

EEnd user is accountable. OOnce the entries are made no one can delete the entries, only by passing modification entry only one can rectify the entries.

HH OW TO START SERVER

DD/c on SAP R3 Management Console,SSelect Server boot action,SSelect all tasks then start (Server will be in gray field in the initial, later it turns to yellow color, then it turns to green color)

OOnce the server turns to green color user can start the rest of procedure.

SSelect Expand serverDD/c on WP (Work process) table((Wait till all parameters turns into wait mode (refresh)) once all the parameters are in wait mode just minimize the server

DD/c on SAP Logon, Select Logon

TThere will be three servers

1. DDevelopment Server will be called as Client 12. QQuality/Testing server will be called as Client 23. PProduction Server will be called as Client 3

AAlways use client 800

UUser sapuser (your own id)PPassword india UUse SPRO in command field. SSPRO refers to SAP reference organization.CClick on SAP Reference IMG. IIMG stands for implementation guide.

EE NTERPRISE STRUCTURE

TThere are 20 tasks in this chapter.

1. DDefine Company2. DDefine Company Code3. AAssign company code to company4. DDefine business area5. DDefine consolidation business area6. AAssign business area to consolidation business area7. DDefine Financial Management area8. AAssign company code to Fin. MMgmt area9. DDefine Chart of Accounts list10. AAssign company code to chart of accounts11. DDefine account groups12. DDefine retained earnings account13. DDefine Fiscal Year variant14. AAssign company code to fiscal year variant15. PPosting periods

a. DDefine variants for open posting periodsb. AAssign company code to posting variantc. OOpen & Close posting records

16. DDefine Field status variant17. AAssign company code to field status variant18. DDefine document type & number of ranges19. DDefine tolerance groups

a. TTolerance group for GL Accountsb. TTolerance group for Employees

20. EEnter global parameters.

DD EFINE COMPANY

PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting > Define Company >

GGo to new entries on application bar.

CCompany: GILHCCompany Name: Global Industries Limited HyderabadCCountry: IndiaLLanguage: IN (Country & Language can be selected from library)

SSave the screen. ((Ctrl+S or Save icon)

SSelect create request.

NNarration: SPRO define company then Save.

SSystem will generate a unique number for reference.

DD EFINE COMPANY CODE

PPath > SPRO > IMG > Enterprise Structure> Definition > Financial Accounting > Edit, copy, delete, check company code >

DD/c on edit company code data.

SSelect New entries

CCompany Code: 0506CCompany Name: Global Industries Limited HyderabadCCountry: IndiaCCurrency: INRLLanguage: IN

TThen Save screen.

• EEdit address screen will be created in all 3 servers.

AA SSIGN COMPANY CODE TO COMPANY

PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting > Assign company code to company

GGo to position > type 0506 > type company GILH.SSave

DD EFINE BUSINESS AREA

BBusiness area is nothing but branches of the company.

PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >DDefine Business Area

GGo to new entries

BBusiness Area Description

GGILD Delhi Bus. AArea for GILHGGILM Mumbai bus. AArea for GILH

SSave.

MM AINTAIN CONSOLIDATION BUSINESS AREA

CConsolidation business area is nothing but Regional wise Accounting

PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >MMaintain Consolidation Business area.

GGo to new entries

CCross Business area Description

GGILN North con. bbus area for GILHGGILS South con. bbus area for GILH

SSave

AA SSIGN BUSINESS AREAS TO CONSOLIDATION BUSINESS AREA

PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >AAssign Business Area to Consolidation Business area

GGo to position

UUse BA least alphabet. ((When you select least alphabet you can see all the business areas already existing. SSo that you can assign consolidation business area to required business area.)

BBus area Description Cons. BBus area DescriptionGGILC Chennai bus area GILS South bus area for GILH

SSave.

MM AINTAIN FINANCIAL MANAGEMENT AREA

PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >MMaintain Financial Management area

GGo to new entries

FFM Area FM Area Text FM Area Currency

00506 FM Area for GILH INR

((*Use a common number for various fields. IIt is easy to remember. OOr else use a logical number)

SSave.

AA SSING COMPANY CODE TO FINANCIAL MANAGEMENT AREA

PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >AAssign company code to fin. MMgmt. AArea

GGo to position

CCompany Code: 0506 enterAAssign FM Area 0506 (which was given earlier)

SSave

DD EFINE CHART OF ACCOUNTS LIST

PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Edit Chart of Accounts list

GGo to new entries

CChart of Accounts 0506 (you can select any logical number)DDescription Chart of accounts for GILH

MMain Language EnglishLLength of Accounts 6 * in SAP max length of GL Accounts is 10

CControlling integration: Manual creation of Cost elements / Automated cost elements. SSelect Manual creation of cost elements

SSave.

AA SSIGN COMPANY CODE TO CHART OF ACCOUNTS

PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Assign company code to chart of accounts

GGo to position

GGive company code 0506 enterGGive 0506 in chart of accounts field.

SSave

DD EFINE ACCOUNT GROUPS

USE TRANSACTION CODE ‘OBD4’

PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Definition of Account group

GGo to new entries

CChart of acc Acc group Name From acc No to Acc no

00506 Sc Share capital 100000 10009900506 rspl Reserves & Surplus 100100 10019900506 cala Current assets &

Loans & Advances 200000 20009900506 Sale Sales 300000 30009900506 adex Admin exp 400000 400099

UUse different number for different group. SSo that entries can be done easily with out searching for accounts. BBy using separate series one can identify easily the group of the accounts like assets, liabilities, income & expenditure.

DD EFINE RETAINED EARNINGS ACCOUNT

PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Define retained earnings account GGive chart of accounts (0506) enter ( trasction – BIL )

SSystem define P & L Statement type will be ‘X’

PP&L St Account‘‘X’ 100100 * Number should be selected from rspl group only.

WWith out creating account system cannot allow you to enter the account except incase of retained earnings

SSave

DD EFINE FISCAL YEAR VARIANT

FFiscal year refers to the calendar year or the financial year/

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Maintain Fiscal Year Variant.

NNote: System defined fiscal year variants are K1, K2, K3 & K4 are meant for calendar year fiscal year.

KK1 to K4 relates to extension of the fiscal year, that means K1 allows one month after the fiscal year to close the books, K2 allows two months and the like.

FFiscal Year Variants

VV3 for April to MarchVV6 for July to JuneVV9 for October to September

GGo to positionGGive Fiscal year variant V3 enter.SSelect V3DDouble click on periodsGGo to new entries

MMonthDDay PPeriod Year Shift

1 31 10 -12 28 11 -13 31 12 -14 30 1 05 31 2 06 30 3 07 31 4 08 31 5 09 30 6 010 31 7 011 30 8 012 31 9 0

SSave.

NNote: We are using two calendar years for a financial year in Indian scenario (we use financial year as 1st

April to 31st March) and defining one calendar year as fiscal year.

IIn SAP only one calendar year is defined. TTo meet our financial year requirements we define fiscal year as calendar year + 1 or – 1 depending on the situation. IIn general we go with higher side and April to December 9 months falling in one calendar year we usually prefer year shift is -1 from the financial year.

EExample:

22005 2006AApril to December January to March

BBalance sheet year 2005 – 06

CCalendar year is 2005 for Apr – Dec and 2006 -1 (Year shift) for January to March.

DDouble click on period textGGo to new entries

LLanguage PPeriod ttxt Text En 1 4 AprilEn 2 5 MayEn 3 6 JuneEn 4 7 JulyEn 5 8 AugustEn 6 9 SeptemberEn 7 10 OctoberEn 8 11 NovemberEn 9 12 DecemberEn 10 1 JanuaryEn 11 2 FebruaryEn 12 3 March

NNote: Shortened fiscal year will be used when fiscal year is less than one year. UUsually in case company commences / amalgamated / closed in the middle of the financial year shortened fiscal year will be raised.

AA SSIGN COMPANY CODE TO FISCAL YEAR VARIANT.

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Assign company code to fiscal year.

GGo to positionGGive company code 0506EEnterGGive fiscal year variant V3 SSave.

PPosting periods

a) DDefine variants for open posting periods

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Define variants for open posting period.

GGo the new entriesGGive variant 0506NName posting variant for GILHSSave

b) AAssign variants to company code

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Assign variants to company code.

GGo to positionGGive company code 0506EEnterCCompany Variant00506 0506SSave

OO pen and Close posting period

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Open and close posting periods.

GGo to new entries

VVariant AAFFrom Acct

TTo Acct

FFrom period 1 YYear

TTo period YYear

FFrom period 2 YYear

tto period year

0506+ (F4) --- --- 1 2005 12 2005 13 2005 16 2005

IIn case if you select from period 1 to period 1, 2 to 2, 3 to 3 and the like you can’t edit or enter once the period (month) expires. IIn order to have better control it is recommended to give from period 1 to 1, 2 to 2 and the like other wise use 1 to 12.

AA refers to Applicability.

MM aintain field status variant.

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Maintain field status variant.

SSelect 0001, Select copy button GGive field status variant 0506, Name field status for GILH & Enter

SSelect copy all (System gives message number of dependant entries copied 41)EEnter & Save

TThen select 0506DDouble click on field status groupDDouble click on G001DDouble click on general dataMMake text as reqd. eentryDDouble click on additional account assignmentMMake business area as reqd. eentry & Save

DDouble click on G005DDouble click on general data, MMake text as reqd entry, CClick go back.

DDouble click on additional account assignmentMMake business area as required entrySSave.

AA ssign company code to field status variant.

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Assign company code to field status variant.

GGo to positionGGive company code 0506EEnterGGive field status variant 0506SSave

DD efine document type & Number ranges.

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Document header > Define document types

NNote: System defined number range for GL Account document is 01.

GGo to positionGGive document type SA EEnterSSelect SASSelect details button (magnifier icon)CClick on number range informationGGive company code 0506SSelect change intervalsSSelect interval (insert)

NNo Year From No To No001 2005 1 1000

SSave

DD EFINE TOLERANCE GROUPS

a. DDefine tolerance groups for GL accounts

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >OOpen item theory > Closing differences > Define tolerance group for GL Accounts.

GGo to new entries

GGive company code (0506)KKeep tolerance account as blankNName of the tolerance group: Tolerance group for GILH

SSave

b. DDefine tolerance groups for employees

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >OOpen item theory > Closing differences > Define tolerance group for employees.

GGo to new entries

GGroup blankGGive company code (0506)UUpper limit amount per document 9999999999999 (Max. ddigit 13)AAmount per open item account 99999999999 (Max. ddigit 11)OOpen item means outstanding of sales / purchasesCCash discount per line item 5% (maximum allowed)

SSave

EE NTER GLOBAL PARAMETERS

PPath > SPRO > IMG > Financial Accounting > GL Settings > Company code > Enter global parameters.

SSelect company code (0506)SSelect details icon or F2

PProcessing parameters The following are the minimum requirements for each company.

SSelect Business area financial statementsPPropose fiscal yearNNegative postings allowed (negative means reversal entries)CCash management activated.AApart from the above as per the client requirements processing parameters should be selected.

CC REATING GL MASTERS

AAccounting > Financial Accounting > GL > Master records > Individual processing centrally

TTransaction code FS00

GGL A/c No 100005CCom. CCode 0506

GGo to GL Account menu bar

SSelect create or select create button

TType/Description

GGive Account group Share capitalSSelect P&L account / Balance sheet Account Balance sheet account. SShort Text Eq. SSh. CCapitalGGL A/c Text Equity Share capital account

CControl data tab:

GGive currency INRSSelect only balances in local currencySSelect line item displaySSort key (F4) select 002

SSelect create/bank/interest tab:FField status group G001 (mandatory fields)

LLike wise create other accounts.

SSave

TTo open a new sessionHHow to open a new sessionGGo to system on menu barSSelect create session or use * icon for creating new session or use \o followed by transaction code obd4 to get a new screen retaining existing screen

UUse \n followed by transaction code to get a new screen without retaining existing screen.

WW orking with W. tt emplate

GGive GL A/c No 100010SSelect W.templateGGL A/c 100005CCom code 0506

JJust change the text to Preference share capital

GGive GL A/c 100100CCom code 0506

SSelect create button

AAccount group Reserves & surplus

BBalance sheet account

TText Profit & Loss account

CControl data: All will be carried forward with the selected template. CCheck for accuracy.

SSave.

PP osting of a Transaction

TTransaction code for posting is F-04

PPath > Accounting > Financial Accounting > GL > Document entry general posting

GGive document date (F4 is to select the date menu, F2 is for current date)

PPosting Key Posting key 40 is debit for GL AccountPosting key 50 is credit for GL Account

SSelect posting key 40 for debit entry

GGive GL Account as Bank Account number (select F4 for selection) enter

FFill Amount, Business Area, Date, & Text (all other required fields) enter

SSelect posting key 50 for credit entry

GGive GL Account as Share capital number (select F4 for selection) enter

FFill Amount, Business Area, Date, & Text (all other required fields) enter

UUse * to copy the amount, and + for text from previous screen

TTo view the entry before posting to check correctness / accuracy

GGo to document menu bar SSelect simulate or shift9

HH ow to view the document

TTransaction code is FB03PPath Accounting > Financial Accounting > GL > Document display

GGive company code 0506GGive Fiscal year 2005

TTo know the documents available in the database select document list on application bar.

CCompany code 0506GGive Fiscal year 2005 then select execute (clock icon is for execution)

HH ow to view GL Balances

TTransaction code is FS10N

PPath > Accounting > Financial Accounting > GL > Account > Display balance

GGive GL A/c no (F4 to select)CCompany code 0506FFiscal year 2005TThen execute.

GGL Master Change


GGive GL Account which is to be changed.GGo to GL Account on menu barSSelect change or use icon (pencil)

NNote: Except the text column no other fields can be changed.

HH ow to Block / Unblock GL Account


GGive GL account no which is to be blocked or un blocked.GGo to GL Account on menu bar select block or use Lock icon (for blocking) / un blocking

CClick on Blocked for posing in company code, for blockCClick on Blocked for posing in company code, for unblock.

SSave

HH ELD DOCUMENT

HHeld document is for a shorter period, when things are not sure about debit / credit of transaction. TThis document is used for external purpose only.

GGo to transaction code F - 0 4

GGive document dateGGive GL Account number (Bank account) enterFFill amount field, business area GILC, value date & text

SSave.

GGo to document on menu barSSelect hold SSystem gives message held documents must be convertedTTrouble shoot: for conversion of held documents

GGo to transaction code se38 enterGGive program rftmpblu select execute (it is program code)

SSelect no termination for read error and execute

SSystem gives message held documents successfully converted.

GGive temporary document number G1 enter

HH ow to post / delete held documents

GGo to transaction code F-02GGive document date SSelect held document on application barGGive document number G1((to know the documents available select document list)

FFor deletion select deleteFFor posting select edit button

GGive 50GGive relevant GL Account number enter.

FFill the required fieldsEEnter SSave.

PP ARK DOCUMENT

CCreation of Park Document

PPath > Accounting > Financial Accounting > General Ledger > Document entry > general document parking.

TTransaction code f-65

GGive document date F4 F2 CCompany code 0506CCurrency INRPPst Key 40GGive relevant GL A/c NoAAmount 25000/-TText Advance for purchasesPPst Key 50 AAccount number 200005 EEnter

AAmount *BBusiness area GILCText +GGo to document SSelect park document.

HH ow to delete/complete/park document

TTransaction code FBV0

PPath > Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post / Delete

EEnter

GGive Company code 0506GGive Document number 4FFiscal year 2005

FFor deletion just click on document on menu bar and select delete.

TTo post the document go to document on menu bar select post.

((System gives message make an entry in all required fields)

FFill all the required fields and save.

RR ECURRING DOCUMENT

RRecurring document is a document where it is as a template. WWhen the amount & date is fixed recurring document is used. EEx. RRent, Hire purchase installments, salaries etc.

RRecurring document should not be deleted / modified.

DDefine Number ranges. SSystem defined number range for recurring document is X1.

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global settings > Document > Document Number ranges > Define Document number ranges.

TTransaction code is FBN1

GGive company code 0506SSelect change intervalsSSelect insert intervalNNo Year From No. TTo No.XX1 2005 10001 11000EEnter & Save

CC reation of Recurring document

BBefore creating recurring document ensure that relevant GL A/c’s created.

FFor creation of Rent, Rent Payable Account.

GGo to transaction code FS00 EEnter

FFor Rent Account

GGive GL Account 400005 (Administrative expenses)SSelect create buttonAAccount group Administrative ExpensesSSelect P&L statement accountSShort text Rent, Long text Rent A/c

SSelect control data tabCCurrency INRSSelect only balances in local currencySSelect line item displaySSort key 002SSelect create/bank/interest tabFField status group G001SSave.

FFor Rent Payable Account

GGive GL Account 100205 (Current Liabilities)SSelect create buttonAAccount group Current LiabilitiesSSelect Balance Sheet accountSShort text Rent Payable, Long text Rent Payable A/cSSelect control data tabCCurrency INRSSelect only balances in local currencySSelect Open item ManagementSSelect line item displaySSort key 002SSelect create/bank/interest tabFField status group G001

SSave.

CC reation of Recurring Entry Document

TTransaction code FBD1

PPath > Financial Accounting > General Ledger > Document entry > Reference documents > Recurring entry document.

GGive company code 0506RRecurring entry range runFFirst run on 1.4.2005LLast run on 31.3.2005IInterval months 01 (F4)RRun date 01 (F4)

DDocument type SA (GL Document)

PPosting key 40 give rent GL Account number 400005 (Rent Account)EEnterAAmount 50000 INRBBusiness area GILCTText Rent

PPosting key 50 Give Rent payable account 100205 EEnter

AAmount *BBusiness area GILCTText +,SSystem gives message Document 10001 was created.

PP osting of a recurring document to batch.

TTransaction code is F.14

PPath > Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring entries

EExecute / enter

CCompany code 0506GGive document number 10001FFiscal year 2005

SSettlement period 1.4.2005 (settlement period is the run date)

EExecute or F8 (System gives message that session SAPF 120 was created)HH ow to process the batch.

GGo to system on menu bar select services select batch input select sessions

SSelect SAPF120SSelect display errors onlyAAgain select process button on screen SSystem gives message batch input session completed.

TTo check entry

TTransaction code is FS10N (to check balances)

GGive rent payable account 100250GGive company code 0506FFiscal year 2005BBusiness area GILC

SSaveCC reation of Sample Document

SSample document is nothing but an template.

SSteps for creating sample document

1. DDefine number ranges2. CCreation of Sample document3. PPosting of an entry by taking sample document as reference4. DDisplay of sample document5. CCreation of GL A/c if necessary.

11. DDefine number ranges

GGo to transaction code FBN1

GGive company code 0506SSelect change intervals (pencil icon)SSelect insert interval

GGive number X2 (System defined number range for sample document is X2)YYear 2005FFrom number 11001 to To number 12000EEnterSSave

22. CCreation of sample document

TTransaction code is F-01

PPath > Accounting > Financial Accounting > General Ledger > Document Entry > Reference document > Sample document

GGive document date F4 F2CCompany code 0506CCurrency INR

DDebit Rent AccountCCredit Rent Payable Account

SSave.

33. PPosting of a document

PPosting of a document by taking sample document as reference.

GGo to transaction code f-02 (posting of document)GGive document dateGGo to document on menu barSSelect post with referenceGGive document number 11001 (from the same series which was created)CCompany code 0506FFiscal year 2005EEnter

((Note: One can enter a new document by simply quoting the number of the document that was saved earlier)

44. DDisplay of sample document

TTransaction code FBM3

CChange of sample document

TTransaction code FBM2 DDelete sample document

TTransaction code F.57

RR eversal document

1. IIndividual reversal2. MMass reversal3. AAccrual / deferral reversal4. RReversal of reversal (Reversal of reversal is not possible in SAP)

11. IIndividual Reversal

TTransaction code FB08

PPath > Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual reversal

GGive document number 2GGive company code 0506EEnter reversal reason 01 (use dictionary (F4))

TTo view the document before reversal select display before reversal (google icon)

GGo to document on menu barSSelect reverse

OOr

SSelect go back using arrow icon

SSave.

22. MMass reversal


PPath > Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass reversal

((Note: Mass reversal is not advisable in real time scenario)

GGive company code 0506FFiscal year 2005GGive document number range you want to delete (or select various identities)GGive reverse reasonSSelect test runEExecuteSSelect reverse documents.

33. AAccrual of deferral document

TTransaction code FBS1

PPath > Accounting > Financial Accounting > General Ledger > Periodic processing > Closing > Valuate > Enter Accrual / deferral document

EEx: On 30th April Salaries payable entry will be made in the books of accounts.

SSalaries A/c Dr To Salaries Payable

OOn 1st May the payable entry has to be reversed in the books of accounts

SSalaries payable A/c DrTo Salaries

OOn making payment

SSalaries A/c DrTo Bank

GGive document date SSelect document type SA

RReversal reasonRReversal date

DDebit Rent accountCCredit Rent payable account

SSave

HHow to create reversal reason code

PPath > SPRO > IMG > Financial Accounting > General Ledger Accounting > Business transaction > Adjustment posting / reversal > Define reasons for reversal

GGo to new entriesGGive reasonSSelect negative posting.

TTrouble shooting for when the data locked

If two end users are working of the same screen data will be locked. TTo release the lock

GGo to transaction code SM12EEnterGGo to lock entry on menu barSSelect listGGo to lock entry again and select delete allSSelect refresh.

FF oreign Currency Postings

SSystem defined bank buying variant is ‘G’SSystem defined bank selling variant is ‘B’SSystem defined bank Average Price variant is ‘M’

CCheck exchange rate types

PPath > SPRO > IMG > General settings > Currencies > Check exchange rate types.

TTransaction code OB07

IIf you want to create a new variant go to new entries and create orCCopy from the existing variant.

DD efine translation ratios for currency transactions

TTransaction code OBBS

PPath > SPRO > IMG > General settings > currencies > Define translation ratios for currency translation

((System gives message read and say yes)

GGo to new entries

EExch VValid RRatio rate type FFrom TTo FFrom FFrom To

GG IINR UUSD 11.4.2005 11 1BB IINR UUSD 11.4.2005 11 1MM IINR UUSD 11.4.2005 11 1GG UUSD IINR 11.4.2005 11 1BB UUSD IINR 11.4.2005 11 1MM UUSD IINR 11.4.2005 11 11

SSave

EE nter Exchange rates

PPate > SPRO > IMG > Currencies > Enter exchange rates


GGo to new entries

EExch VValid DDirect rate type FFrom FFrom qquote To

GG 11.4.2005 IINR 444 USDBB 11.4.2005 IINR 442 USDMM 11.4.2005 IINR 443 USDGG 11.4.2005 UUSD 442 INRBB 11.4.2005 UUSD 444 INRMM 11.4.2005 UUSD 443 IINR

SSave

AA ssign exchange rate in document type

GGo to transaction code OBA7

GGo to positionGGive document type SASSelect details button (Magnifier icon)

EExchange rate type for foreign currency document ‘M’

SSave

PP osting of a transaction without giving rate

GGo to transaction code F-02GGive document dateCCompany code 0506GGive currency USD * operatingDDebit Bank AccountCCredit Share capital account((Amount will be converted to local currency)SSave.

PP osting of a transaction with giving rate

TTransaction code is F-02GGive dateCCurrency USD NNext to currency box enter the exchange rateDDebit Bank Account EEnterSSystem message read and enterCCredit Share capital AccountEEnterSSave

AA CCOUNTS PAYABLE

AAccounts payable is related to MM module

1. CCreate vendor account groups2. CCreation of number ranges for vendor groups3. AAssign number ranges for vendor groups4. DDefine tolerance groups5. CCreate General Ledger Account

a) SSundry Creditors b) Inventory Account6. CCreation of Vendor master (permanent)7. DDefine number ranges for posting8. PPurchase invoice posting9. HHow to view party account10. HHow to make payment entry.

CC reation of Vendor Account groups

PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Define account groups with screen layout (Vendor)

TTransaction code is OBD3

GGo to new entriesAAccount group GILM (for materials)NName Material Management (MM) vendors for GILHDDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave.

GGo to next entry or F8

GGive GILFNName F1 vendors for GILDDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave.

CC reate number ranges for vendor groups

PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Create number ranges for Vendor accounts

TTransaction code is XKNI

SSelect change intervalsGGo to insert intervalGGive number range 4FFrom 300000 to 300100EEnter

AAgain go to insert intervalGGive number range 4FFrom 300101 to 300200EEnter

AA ssign number ranges to vendor groups

TTransaction code is OBAS

PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Assign number ranges to vendor account groups

GGo to positionGGive account group GILFAAssign number range for GILF 04AAssign number range for GILM 05EEnterSSave

DD efine tolerance groups

PPath > SPRO > IMG > Financial accounting > Account receivables and Account payables > Business transactions > Open item clearing > Clearing differences > Define tolerances for Customers / Vendors

NNote: As we are creating tolerance groups for customers & vendors there is no need to create tolerance group for customers as we are creating Vendors > Customers master data.

TTransaction code OBA3

GGo to new entriesGGive company code 0506KKeep tolerance group as blankTText tolerance group for GILHSSaveEEnter

CC reation of GL accounts Transaction code FS00

GGive company code 0506GGive GL account number 200020SSelect create button AAccount group Current assets & Loans and AdvancesSSelect Balance sheet SShort text Inventory account

SSelect control data tabGGive currency INRSSelect only balances in local currencySSelect line item displaySSort key 012FField status group G001SSave

GGive GL account number 100220**Create sundry creditors account (exercise)

SSelect reconciliation account type vendorFField status group G067SSave.

NNote: For all reconciliation accounts field status group is G067RReconciliation account is parallel account to normal GL account. YYou can’t post directly to reconciliation account.

CC reation of Vendor master

TTransaction code XK01

PPath > Accounting > Financial Accounting > Accounts payable > Master records > Maintain centrally > Create

NNote: Transaction code XK02 is for change vendor master.Transaction code XK03 is to view vendor master.Transaction code XK04 is to view change made to existing vendor.Transaction code XK05 is to block / un block vendor master.

GGive company code 0506AAccount group GILMEEnter

EEnter Title CompanyNName: Bhaskar Industries limitedSSearch item BILFFill all required fieldsEEnter((Give customer details)EEnterGGive bank details of the vendorEEnter

GGive reconciliation account (i.e. SSundry Creditors)GGive sort key 012CCash management A1 (F4)EEnterPPmt terms 001SSelect check double inventorySSave

DD efine number ranges for posting

NNoteDDoc Type No. RRange DescriptionKKR 19 Vendor InvoiceKKZ 15 Vendor PaymentAAA 17 Vendor DocumentKKG 17 Vendor Credit Memo

TTransaction code FBN1

NNumber ranges for accounting documentsGGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 19YYear 2005RRange 12001 to 13000CCreate in same mannerFFor number 15 number range 13001 to 14000FFor number 17 number range 14001 to 15000

PP urchase invoice posting

PPath > Accounting > Financial accounting > Accounts payable > Document entry > Invoice general

TTransaction code F-43

GGive document dateCCurrency INR

NNote: Posting Key 25 is debit for vendorPosting key 31 is credit for vendor

GGive vendor account number EEnterGGive amount

GGive posting key 40GGive inventory A/cSSave

EEntry Inventory A/c DrTo Vendor

HH ow to view party account (Vendor)

TTransaction code FBL1N

PPath > Accounting > Financial Accounting > Accounts payable > Display change line items

GGive vendor account SSelect open itemsEExecute

HH ow to make payment entry


PPath > Accounting > Financial Accounting > Accounts payable > Document entry > Outgoing payment > Post

GGive document dateGGive bank General ledger accountGGive business area GGive amount 1500000VValue date F4F2TText payment

GGive vendor account numberSSelect process open itemsSSave

NNote: Relevant Invoice amount should be in blue color all other item should be made into gray color by double click on them.

VVendor A/c DrTo Bank

FF or part payment

GGive document dateGGive bank accountGGive business areaVValue dateTText part paymentGGive vendor account numberSSelect process open itemsSSelect partial payment tabDDouble click on payment amountSSave.

HHow to view transaction codes

GGo to transaction code SA16

GGive table name TSTCEEnterRRemove max. hhitsEExecute

DDown payment is nothing but advance payment to vendors

NNote: In SAP down payment GL account is called as special GL account.System defined special GL indicator for down payment is ‘A’

CC reation of GL Accounts

GGo to transaction code FS00GGive GL number 200025GGive company code 0506SSelect create buttonSSelect account group CA&CLBBalance sheet accountSSh. TText Advances to parties Select control data tabSSelect reconciliation account type vendorsLLine item displaySSort key 01SSelect create/bank/interest tabFField status group G067SSave.

LL ink between reconciliation account and special GL account

TTransaction code OBYR

PPath > SPRO >IMG > Financial Accounting > AR & AP > Business transactions > Down payment made > Define alternative reconciliation account for down payment.

DDouble click on special GL indicator ‘A’GGive chart of account 0506EEnterGGive reconciliation account. SSundry creditorsSSpecial GL account Advances to creditorsSSave.

DD own payment entry


PPath > Accounting > Financial accounting > Accounts Payable > Document entry > Down payment > Down payment.

GGive document date

GGive special GL Account indicator ‘A’FFill required columnsEEnterSSave.

EEntry: Advances to Bhaskar Industries LtdTTo Bank

NNote: Posting key 29 is debit for special GL account

PP urchase invoice posting.

TTransaction code F-43EEntry: Inventory Account Dr

To Vendor

TT ransfer of amount from special GL account to normal GL account


PPath > Accounting > Financial Accounting > AP > Document entry > Down payment > Clearing.

GGive document dateGGive Vendor account numberTText transfer of accountsSSelect process down paymentsGGive 5000000EEnterSSave.

EEntry: Vendor Account To Advances to parties

TTo check open item transaction code FBLN1

CC learing of normal items


AAccounting > Financial Accounting > Accounts payable > Accounts > Clear

GGive Vendor accountSSelect process open itemsKKeep the relevance amounts in blue colorSSave

SS tatement of Account


AAssign programs for correspondent type

PPath > SPRO > IMG > Financial Accounting > AR & AP > Vendor account > Line item > Correspondence > Carryout and check setting for correspondence > Assign programs for correspondence types.

SSelect SAP06 Account StatementSSelect copy as buttonGGive company code 0506EEnterSSave

RR equest for correspondence

TTransaction code FB12

PPath > Accounting > Financial Accounting > AP > Account > Correspondence > Request

GGive company code 0506EEnterDDouble click on SAP06SSelect vendor account GGive range (date from to)SSystem gives message account statement was requested.

MM aintain Statement.


PPath > Accounting > Financial Accounting > AP & AR > Account > Correspondence > Maintain

GGive correspondence SAP06GGive company code 0506EExecuteDDouble click on postings from RRead message and enter

HH ouse Banks

HHouse bank is nothing but operating banks of the client.

CC reation of House Bank

TTransaction cod FI12

PPath > SPRO > IMG > Financial accounting > Bank accounting > Bank accounts > Define house banks

GGive company code 0506EEnterGGo to new entries

GGive house bank ICICIEEnter bank country INBBank key 12345SSelect create button

FFill all the require fieldsEEnter

DDouble click on bank accountsGGo to new entriesGGive a unique account ID for each accountDDescription current account of ICICIFFill all the required fieldsGGive GL account 200005SSave.

CC reation of Check (Check) Lots

TTransaction code FCHI

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing payments > Automatic outgoing payments > Payment Media > Check Management > Define number ranges for checks.

GGive company code 0506GGive house bank ICICIGGive account ID curr

SSelect change status buttonSSelect change <>display buttonAAgain select change<>display buttonSSelect create button

GGive lot number 1CCheck range from 1000001 to 100100

SShort information 1st lot of 10 check booksEEnter Purchase date EEnterSSave.



GGive document date GGive vendor account.SSaveEEntry Inventory Account Dr

To Vendor

PP ayment voucher


EEntry: Vendor Account DrTo Bank

MM anual check update

TTransaction code FCH5

PPath > Accounting > Financial Accounting > AP > Environment > Check information > Create > Manual Checks

GGive document number 13004GGive company code 0506GGive Fiscal year 2005GGive house bankGGive account IDGGive Check number 100001SSave

DD isplay check register

TTransaction code FCHN

PPath > Accounting > Financial Accounting > AP > Environment > Check information > Display > Check register

GGive company code 0506GGive house bankGGive account IDEExecute

CC heck encashment


PPath > Accounting > Financial Accounting > AP > Environment > Check information > Change > Additional information / Cash

GGive company code GGive house bankGGive account IDgive check number (Issued check)EEnterEEnter dateSSave

CCheck register Transaction code FCHN

CC ancellation of checks

UU nused checks TTransaction code FCH3

PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Unused checks

GGive company code 0506GGive house bankGGive account IDGGive number range of checks to be avoided GGive void reason 05SSelect Void

II ssued check cancellation


PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Issued Checks

GGive company codeGGive house bankGGive account IDGive check numberGGive Void codeSSelect Void

CC ancel Payment

TTransaction Code FCH8

PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Cancel Payment

GGive company code 0506GGive house bankGGive account IDGive Check number 100007GGive void reasonSSelect reversal reason SSelect cancel payment

HH ow to create Void reason code

TTransaction code FCHV

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payment > Automatic outgoing payment > Payment media > Check management > Define Void reason code

GGo to new entriesRReason textGGive new number EEnter description SSave.

WW ITHHOLDING TAX (CIN Country Version India)

CCheck withholding Tax countries:

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Basic Settings > Check withholding tax countries

GGo to new entriesCCountry INWWithholding country INDDescription : IndiaSSave & Enter

DD efine withholding tax type for invoice posting

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for invoice posting

GGive country key IN & EnterGGo to new entriesEEnter withholding tax type G1DDescription: 2% IT on Invoice postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave

GGo to next entry (F8)EEnter withholding tax type G2DDescription: 2% Surcharge on IT on Invoice postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave

GGo to next entry (F8)EEnter withholding tax type G3DDescription: 2% ED Cess on IT on Invoice postingSSelect gross AmountSSelect withholding tax common round

SSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave

DD efine withholding tax type for payment posting

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for payment posting

GGive country key IN & EnterGGo to new entriesGGive G4 DDescription : 2% IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave

GGo to next entry (F8)EEnter withholding tax type G2DDescription: 2% Surcharge on IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave

GGo to next entry (F8)EEnter withholding tax type G3DDescription: 2% ED Cess on IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amount

SSelect no cert. NNumberingSSave

DD efine Tax withholding codes

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define withholding tax codes

GGive country key INGGo to new entriesWWithholding tax type G1WWithholding tax code G (can be anything but should be logical)DDescription 2% IT on invoice postingBBase amountPPercentage subject to tax 100PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave

GGo to next entryWWithholding tax type G2WWithholding tax code G (can be anything but should be logical)DDescription 2% surcharge IT on invoice postingPPercentage subject to tax 2 (2%on 100)PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave

GGo to next entryWWithholding tax type G3WWithholding tax code G (can be anything but should be logical)DDescription 2% ED Cess on IT on invoice postingPPercentage subject to tax 2.04 (2%on 2 + 2)PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave

GGo to next entryCCreate G4 as like G1 above

G5 as like G2 aboveG6 as like G3 above

DD efine formulas for calculating withholding tax

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define formulas for calculating withholding tax.

GGive country key IN & EnterGGo to new entries

CCurrencyWWT Type

WWH Tax code

WWH Country

Valid from

IINR GG1 GG IIN 1.4.2005IINR GG2 GG IIN 1.4.2005IINR GG3 GG IIN 1.4.2005IINR GG4 GG IIN 1.4.2005IINR GG5 GG IIN 1.4.2005IINR GG6 GG IIN 11.4.2005

SSave

SSelect G1 DDouble click on formulas for calculation withholding taxRRead system message enterGGo to new entriesTTo base amount (give max) 9999999999WWithholding tax 2

GGo back AAgain go back using arrow iconCCreate like wise for G2 to G6

AA ssign withholding tax types to company code

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Assign withholding tax types to company code

GGo to new entriesGGive company code 0506WWithholding tax type G1SSelect withholding tax agent SSelect validity periodSSelect withholding obligated number from toLLike wise repeat for rest of G2 to G6

AA ctivate withholding tax

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Activate extended withholding tax

GGo to positionGGive company code 0506 & EnterSSelect extended withholding tax SSave & Enter

CCreation of GL accounts

IIT recovered Payable A/c

TTransaction code FS00GGive number 100225GGive company code 0506SSelect create buttonAAccount group Current LiabilitiesAAccount group Balance sheet itemSShort text IT recovered payableSSelect control data tabSSelect only balances in local currencySSelect open itemSSelect line item displaySSort key 002SSelect create /bank / interest tabFField status group G001CCreate ED Cess payable A/c (100230) by using the above as templateSSaveDD efine automatic postings

TTransaction code OBWW

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Postings > Accounts for withholding tax > Define accounts for withholding tax to be paid over

GGive chart of accounts 0506SSelect Debit & CreditSSelect withholding tax codeSSelect withholding tax typeSSaveWWT Type

WWHTax code DDebit Credit

GG1 GG 1100225 100225GG2 GG 1100225 100225GG3 GG 1100230 100230GG4 GG 1100225 100225GG5 GG 1100225 100225GG6 GG 1100230 1100230

AA ssigning withholding tax type to vendor master

GGo to transaction code XK02 (Change vendor master)

GGive vendor number 300001SSelect withholding tax & EnterGGive country key INWWTax Type Code LiableGG1 G SelectGG2 G SelectGG3 G Select

RRead system message and enter


GGo to transaction code F-43GGive document dateGGive vendor account 300001 & EnterAAmount 100000BBusiness area GILCTText PurchasesPPst key 40 GL A/c InventoryEEnterAAmount *BBusiness area GILCText +SSaveSSystem gives message TDS certificate number rage

TT rouble shooting for TDS certificate number

PPath > SPRO > IMG > Logistic general > Tax on goods movement > India > Basic settings > Maintain company code settings

GGo to new entriesGGive company code 0506CCenvat document type KRFinancial document type SAFFirst month AprilSSave

AA CCOUNTS RECEIVABLES

1. DDefine Account groups2. CCreate number ranges for customer account groups3. aassign number ranges for customer account groups4. CCreation of GL account5. CCreation of Customer master6. DDefine number ranges for postings7. SSales invoice posting8. HHow to view customer account9. RReceipt entry

DD efine account groups

TTransaction code OBD2

PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer Accounts > Master data > Preparations for creating customer master data > Define account groups with screen layout (Customer)

GGo to new entriesAAccount group GILSNName SD Customers for GILHDDouble click on company code dateDDouble click on account managementMMake reconciliation as required entrySSave

GGo to next entryGGIVE GL account group GILFNName F1 customers DDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave

CC reate number ranges for customer accounts

TTransaction cod XDN1

PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Create number ranges for customer account

SSelect intervalsGGo to insert intervalsGGive number 09 (available number)EEnter range from 500000 to 500100EEnterAAgain go to insert intervalGGive number 10EEnter range from 500100 to 500200EEnter

AA ssign number ranges for customer account groups

TTransaction code OBAR

PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Assign number ranges for customer account groups

GGo to positionGGive account group GILF enter (enter the least alphabet to get all the entries)AAssign 09 for GILFAAssign 10 for GILSSSave

CC reation of necessary GL Accounts Transaction cod FS00CCreation of Customer accountGGive GL Account number from sundry creditors rangeCCompany code 0506GGroup Current Assets, & Balance sheet itemTText sundry debtors accountSSelect control data tabGGive reconciliation accountLLine item displaySSort key 031 (F4)SSelect create bank interest tabFField status group G067

CCreation of Sales domestic GL accountSSelect create buttonEEnter GL account number from the relevant number rangeGGroup Sales, P&L statementSSelect control data tab

OOnly balances in local currencySSelect line item displaySSort key 031SSelect create bank interest tabFField status group G029 (Revenue account)SSave

CC reation of Customer master

TTransaction code XD01

PPath > SPRO > IMG > Financial accounting > Account receivables > Master records > Maintain centrally > Create

NNote: Transaction code XD03 is to view customer masterTransaction code XD04 is to change/edit customer masterTransaction code XD05 is to block/unblock customer master

SSelect account group SD Customers for GILHCCompany code 0506TTitle companyNName Hari Industries LtdSSearch item HariFFill reqd. ddetails

SSelect company code data on application barGGive reconciliation account Sundry debtors 200050SSort key 031SSelect payment transaction tabSSelect terms of paymentSSave

DD efine number ranges for postings


DDoc Type Number range DescriptionDDoc. TType

NNo. RRange Description

DDR 118 Customer InvoiceDDZ 114 Customer PaymentDDA 116 Customer document

DDG 116Customer credit memo

GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 18 (available one)YYear 2005RRange from 15001 to 16000 enter

AAgain insert intervalNNumber 16YYear 2005RRange from 17000 to 18000 enterSSave

SS ales invoice posting


PPath > Accounting > Financial Accounting > AR > Document Entry > Invoice generalGGive document dateNNote: Posting key 01 is for customer Debit

Posting key 15 is for customer CreditGGive customer number 500001AAmount 1500000BBus area GILCPPst Key 50 GL Account Sales DomesticHH ow to view customer account

TTransaction code FBL5NPPath > Accounting > Financial Accounting > AR > Account > Display > Change line items

GGive customer numberGGive company codeEExecute

RR eceipt entry


PPath > Accounting > Financial Accounting > AR > Document entry > Incoming Payment

GGive document dateGive bank account numberGGive business areaAAmount (partial)VValue dateSSelect account number SSelect process open itemsSSelect part amountDDouble click on payment amount save

AA dvances from customers It is a special GL Account

CCreation of GL Account Advance from customerGGo to transaction code FS00GGive 100265CCompany code 0506SSelect create button AAccount group Current LiabilitiesBBalance sheet itemSSelect control data tabSSelect line item displaySSort key 031SSelect create bank interest tabFField status group G067 (Reconciliation type)

LL ink between reconciliation account and special GL account Advances from customers

TTransaction code OBXR

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Down payment received > Define reconciliation account for customer down payment

NNote: System defined special GL indicator for customer down payment is ‘A’DDouble click on special GL indicator ‘A’GGive chart of accounts 0506 & enterGGive reconciliation account sundry debtorsGGive special GL A/c Advance from customers SSave.AA dvance Receipt Transaction code F-29

PPath > SPRO > IMG > Financial Accounting > AR > Document entry > Down Payment > Down payment

GGive document dateGGive customer account numberGGive special GL Indicator ‘A’GGive bank account number

GGive business area Entry: Bank A/c Dr 50 LAAmount 50 L To Customer 50 LVValue dateTText Advance from partyEEnterAAmoutn * , Bus Area GILC, Text + Save

SS ales Invoice Posting Go to transaction code F-22 GGive document dateGGive customer numberPPst key 1, Account cutomerAAmount 30 LBBus area GILCText SalesPPst Key 50 GL A/c SalesEEnterAAmount *, Bus area GILC, Text +, Save

TT ransfer of Advance from special GL to normal GL A/c Transaction code F-39

PPath > Accounting > Financial Accounting > AR > Document entry > Down payment > Clearing

GGive document dateGGive customer accountTText transfer of advance from special GL to normal GLSSelect process down paymentEEnter the value here partial 30 LSSaveCC learing of normal account TTransaction code F-32PPath > Accounting > Financial Accounting > AR > Account > ClearGGive customer account numberSSelect process open itemsRReference item should be in blue color and others should be turned to gray color by clicking on them & Save

TTax on Sales / Purchases

DD efine Procedure TTransaction code OBQ3PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Check calculation procedure

DDouble click on define proceduresGGo to new entriesGGive procedure taxinj, Description: Sales Tax IndiaSSave

SSelect taxinjDDouble click on control dateGGo to new entriesSStep CCond.Type DDesc. FFrom TTo AAckKey Desc

1100 BBASBBBase Amount ---- ----

2200 MMWAS OOutput Tax 11001100 MMWS

Output Tax

3300 MMWVS IInput Tax 11001100 VVST

IInput Tax

SSave

AAssign tax procedure to country

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Assign Country calculation procedure

GGo to positionGGive country key INAAssign TaxinjSSave

DDefine tax codes for sales / purchase

PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Define tax codes for sales / purchases

TTransaction code FTXDGGive country key INGGive tax code G1 & EnterTTax code 4% output taxTTax type ‘A’ & EnterNNote: System defined output tax type is ‘A’

System defined input tax type is ‘V’GGive 4 in output tax fieldPPut curson on input tax fieldSSelect deactivate lineSSystem gives message tax type input tax is not activeSSave

GGive tax code G2EEnterTTax code 4% input taxTTax type ‘V’ & enterGGive 4 input taxDDeactivate output line SSave

CC reation and Edit of GL Accounts Transaction code is FS00EEdit of customer accountGGive GL A/c number 300005SSelect change buttonSSelect control data tabGGive tax category [only output tax allowed] (F4)SSelect posting without tax allowedIIgnore messageEEnterCC reation of Sales tax payable account GGive GL account number 100270AAccount group Current liabilitiesBBalance sheet itemCControl dataOOnly balances in local currencyOOpen item displayLLine item displaySSort key 031SSelect create bank interest tabFField status group G001& Save

AA ssignment of Tax accounts

TTransaction code OB40PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Postings > Define tax accounts

DDouble click on MWS (output Tax)GGive chart of accounts 0506SSelect tax code SSave

TTax code G1, Account 100270 (Sales tax payable)GGo back using arrow iconDDouble click on VST Input taxSSelect tax code G2AAccount InventorySSave

AA ssign tax codes to customer master Transaction code XD02GGive customer account number & enterSSelect control data tabTTax No G1SSelect Sales / Purchase taxSSave

SS ales Invoice posting Go to transaction code F-22GGive customer account numberDDocument dateAAmount 10LBBusiness area GILCTText salesPPst key 50 Give sales GL accountEEnterAAmount *, Bus Area GILC, Text +SSaveDDouble click on blue color line itemGGive business area GILCTText Sales tax & EnterSSave

DD unning

DDunning means reminder. IIn SAP max dunning levels are 8 + 1IIn general 4 + 1 levels are used

DD efine dunning area

PPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning area

GGo to new entriesGGive company code 0506TText: Dunning Area for GILHSSaveRRead the message and enter

DD efine dunning procedure TTransaction code FBMPPPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning procedures

GGo to new entriesGGive dunning procedure name GILDDDunning procedure for GILHGGive dunning intervals in 7 (days of interval as per client requirement)NNumber of dunning levels 4SSelect standard transaction dunning SSelect dunning levels on application barRRead message and enter

DDays in arrears 7 14 21 28CCalc interest -- Y Y Y

((From 2nd reminder onwards interest will be calculated)

SSelect always dunning in legal dunning procedureSSelect changes on application barGGive currency INR

DDunn. LLvl

FFrom Dunn Amt

DDunn Charge

Dunn Chg %

11 ---- 5500 ---22 ---- 5500 ---33 ---- 5500 ---44 ---- 5500 ---

((Charges for reminder. EEither amount or % should be selected. IIn case % is selected amount to be entered)

SSelect minimum amount on application barCCurrency INR & enter

DDunn. LLvl

MMin Amt

MMin %

MMin. Amt for Trns

11 ---- 112 100022 ---- 112 100033 ---- 112 100044 ---- 112 11000

((system will pick maximum amount)

SSelect dunning text on application barGGive company code 0506SSelect customer & EnterGGo to new company code on application barGGive company code 0506 & EnterSSelect dunning by dunning areaSSelect separate notice per dunning areaSSaveGGo backSSelect dunning textGGive company code 0506SSelect customer & enterGGo to new sessionGGo to transaction code FBMP & enterDDouble click on 0001DDouble click on dunning textGGive company code 0001SSelect customer & EnterCCopy the forms by selecting (manually)AAnd paste in our dunning proceduresGGive dunning levels 1, 2, 3, 4GGo back & Save.

AA ssign Dunning procedure to customer master GGo to transaction code XD02GGive company code 0506GGive customer number & enterSSelect company code data on application barSSelect correspondence tabGGive dunning procedure GILDSSave

BB ills of Exchange

BBills of exchange are of two typesOOne is Bills Receivable and the other is Bills PayableBBill is created under Negotiable Instrument ActCCreation of GL Account

1. SSundry Debtors for Bills receivable (same as sundry Debtors)2. BBank Bills discounting A/c (Liability)3. BBank Bills discounting expenses A/c

GGo to transaction code FS00GGive GL account 200055SSelect w. ttemplateGGive GL account number 200050 (sundry Debtors)GGive company code 0506 & EnterCChange text to S. DDr. BBills receivableSSave

GGive GL Account 100255SSelect create buttonAAccount group Current Liabilities, Balance sheet itemTText ICICI Bill discounting accountSSelect control data tabSSelect only balances in local currencySSelect open item displaySSelect line item displaySSort key 031SSelect create bank interest tabFField status group G005SSelect post automatically onlySSelect relevant to cash flowSSave

GGive 400055SSelect create buttonGGroup Admn. EExpPP&L statementTText Bank Bill discounting Exp A/cSSelect control data tabOOnly balances in local currencyLLine item displaySSort key 031SSelect create bank interest tabFField status group G001SSave

LL ink between reconciliation account and special GL a/c TTransaction code OBYN

PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define alternative reconciliation account for bills of exchange receivable

NNote: System defined special GL indicator for Bills of exchange receivable is ‘W’

DDouble click on special GL indicator ‘W’GGive chart of accounts 0506 & enterGGive reconciliation account 200052 (Sunday Debtors)SSpecial GL A/c 200055 (Sunday Dr. BBills Receivable A/c)

SSave

DD efine accounts for Bills of Exchange transactions TTransaction code OBYH

PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define accounts for bills of exchange transactions

DDouble click on bank discounting chargesGGive chart of accounts 0506GGive account 400055 (Bank Bill Discounting Exp A/c)SSave

LL ink between Bank account reconciliation account and Bank Bill Discounting account

TTransaction code OBYK

PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Present Bills of Exchange receivable at bank > Define bank sub accounts

GGo to new entriesGGive chart of accounts 0506 & enterGGive Bank A/cUUsage discounting SSpecial GL indicator ‘W’CCustomer reconciliation account Sundry Dr. 2200050BBank sub a/c for liability 100255 (Bills discounting account)SSave Enter

SS ales invoice posting GGo to transaction code F-22GGive document dateGGive customer number PPstkey 01, Customer GL A/cAAmount 1LBBusiness area GILCPPstkey 50, Sales GL Account

AAmount *, Bus area GILC, Text +SSave

EEntry: Customer A/c Dr (S .Dr) 100000 To Sales 100000

BB ills of Exchange receipt TTransaction code F-36

PPath > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Payment

GGive document dateGGive customer account numberSSelect incoming payment 100000BBusiness area GILCTText Bills of ExchangeDDue on (min 1 month )SSelect process open itemRRelevant item should be in blue color the other should be in gray colorSSaveNNote the document number as it is used as reference number in the next step

EEntry: Customer A/c Dr (S .Dr Bills receivable) 100000 To Customer A/c Dr (S .Dr) 100000

BB ank Bill discounting TTransaction code F-33PPath > Accounting > Financial Accounting > AR > Document entry > Bills of exchange > Discounting

GGive document dateGGive bank accountGGive value dateGGive business areaAAmount 97000BBank charges 3000TText Bills discountingGGive document number (earlier one)GGive fiscal yearSSelect [Select bills of exchange]SSave

RR eversal of contingent liability TTransaction code F-20PPath > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Reverse contingent Liability

GGive document dateGGive GL A/c S. DDr. BBills RecevableSSelect Usage discounting & EnterSSave

II nterest calculation

SSystem defined interest calculation is of two types1. BBalance interest calculation (System defined Int. ccalc. TType is ‘S’)2. IItem interest calculation (System defined Item int. ccalc type is ‘P’)

NNote: Balance interest calculation is for GL accounts (outstanding balance of the account)IItem interest calculation for Customers / Vendors

DD efine interest calculation type TTransaction code OB46

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Define interest calculation types

GGo to new entriesIInt. IIndicator Name Int Calc. TTypeGG1 Balance interest calculation ‘S’GG2 Item interest calculation ‘P’

SSave

PP repare account balance interest calculation TTransaction code is OBAA

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Prepare account balance interest calculation

IInterest indicator G1IInterest calculation reference 01CCalendar type GNNumber range 03SSelect balance plus interestSSave

GGo to next entriesIInterest indicator G2IInterest calculation reference 01CCalendar type GNNumber range 03SSelect balance plus interestSSave

DD efine reference interest rates TTransaction code OBAC

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define reference interest rates

GGo to new entriesGGive reference interest rate G1TText: 12% Balance interest DDate from 1.4.05CCurrency INRSSave

GGo to next entryGGive reference interest rate G2TText: 15% Item interest DDate from 1.4.05CCurrency INRSSave

DD efine time dependant terms TTransaction code OB81

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define time dependant terms

GGo to new entriesIInterest calculation indicator G1CCurrency INREEffective from 1.4.2005SSequential number 1TTerm Debit interest balance interest calculation (F4)RReference interest rate G1SSave

GGo to next entryIInterest calculation indicator G1CCurrency INREEffective from 1.4.2005SSequential number 2TTerm credit interest balance interest calculation (F4)RReference interest rate G1SSave

GGo to next entryIInterest calculation indicator G2CCurrency INREEffective from 1.4.2005SSequential number 1TTerm Debit interest balance interest calculation (F4)RReference interest rate G2SSave

GGo to next entryIInterest calculation indicator G2CCurrency INREEffective from 1.4.2005SSequential number 2TTerm credit interest balance interest calculation (F4)RReference interest rate G2SSave

EE nter interest Values TTransaction code OB83

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Enter interest values

GGo to new entries

RReference Effective from Interest rateGG1 1.4.2005 12GG2 1.4.2005 15

SSave

DDefine number ranges

GGo to transaction code FBN1GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 03 (available one)YYear 2005RRange from 18001 to 19000 SSave

CCreation of Account groupTTransaction code OBD4

GGo to new entriesCCompany code 0506CCreate secured loans GL Account 100400 100499CCreate Interest Account 400100 400199SSave

CC reation of Interest on Bank loan a/c GGo to transaction code FS00GGL a/c number 400105GGive company codeSSelect create buttonAAccount group InterestPP&L AccountTText Interest on Bank loan A/cSSelect control tabSSelect only balances in local currencyFField status group G001SSave

CCreate of ICICI Bill discounting A/c under secured loans groupOOnly balances in local currencySSelect open itemSSelect line item displaySSort key 002FField status group G007SSelect relevant to cash flowIInterest indicator G1SSave

DD efine automatic posting TTransaction code OBV2

PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest posting > prepare GL a/c balance interest calculation

GGo to accountsGGive chart of accounts 0506 & enterGGive 0002 (Interest Pay), Currency INRGGL A/c 400105GGive 2000 (GL a/c Paid), Currency INR, GL A/c 100405SSaveEEntry for loan receipt

TTransaction code F-02GGive document date 1.4.05EEntry: Bank A/c Dr 15L

To ICICI Loan A/c 15L

II nterest calculation run


PPath > Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances

GGive chart of account 0506GGL A/c 100405CCompany code 0506CCalculation period 1.4.05 to 30.04.05SSelect standard interest calculationSSelect leap yearPPost also if value date in pastUUpdate master recordsEExecute

AA UTOMATIC PAYMENT

SS etup all company codes for payment transactions

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup all company codes for payment transactions

GGo to new entriesGGive company code 0506SSending company code 0506PPaying company code 0506 (incase if you allot any code for branch select that code)

VVendor special GL transaction to be paid (F4) FIPGGive the alphabets what ever required according to the definition (F4)

CCustomer special GL transaction to be paid (F4) FJPGGive the alphabets what ever required according to the definition (F4)SSave

NNote: In real time all will be selected.

SS etup paying company codes for payment transactions

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup paying company codes for payment transactions

GGo to new entries PPaying company code 0506 (incase if you allot any code for branch select that code)MMinimum amount for incoming 1000MMinimum amount for outgoing 1000

TText IDADRS (F4)

LLetter header F_0001_Header (copy from system defined by just typing)LLetter Footer F_0001_Footer (copy from system defined by just typing)SSignature Text Keep as BlankSSender Text F_0001_Sender (copy from system defined by just typing)

SSave

SS etup payment methods for country for payment transactions

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for country for payment transactions

GGo to new entriesCCountry INPPayment method ‘C’DDescription Check PaymentPPayment method for outgoingSSelect CheckSSelect allowed for personnel paymentDDoc type for payment KZ (ZP in real time scenario) CClearing document type KZ (ZV in real time scenario)FFill the required & Save

SS etup payment methods for company code for payment transactions

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for company code for payment transactions

GGo to new entries PPaying company code 0506 (incase if you allot any code for branch select that code)PPayment method ‘C’MMinimum amount 1000MMaximum amount 999999999999 (Max)SSelect no optimizationSSave

SS etup bank determination for payment transactions

PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup bank determination for payment transactions

SSelect company code 0506DDouble click on ranking orderGGo to new entriesPPayment method ‘C’CCurrency INRRRank order 01HHouse Bank ICICI

GGo backDDouble click on bank accountsGGo to new entriesGGive house bank ICICIGGive payment method ‘C’GGive currency INRAccount ID Current **BBank ICICIDDouble click on available amountHHouse bank ICICIAAccount ID ________CCurrency INRAAvailable for outgoing payment 75LSScheduled incoming payment 25L

DDouble click on value dateGGo to new entriesPPayment method ‘C’HHouse bank ICICIAccount ID ______AAmount limit 50 LSSave

TTransaction code for all the above is FBZP

PP ayment with print


PPath > Accounting > Financial Accounting > AP > Document entry > Outgoing payment > Post + Print forms

GGive company code 0506PPayment method ‘C’HHouse bank ICICICCheck lot 1EEnter printer nameSSelect print immediatelySSelect enter paymentsAAmount 25KBBusiness area GILCVValue dateTText paymentVVendor GL A/c 300101SSelect process open itemsKKeep relevant items in blue colorIIn case of partial amount select part payment enter the valueSSaveSSystem gives message that document was posted

AA SSET MANAGEMENT

AAccount Determination DDescription

Asset Class

10000 LLandFFreehold

1000Lease hold

11000 BBuildingsFFactory Buildings

1100Admin. BBuildingsResidential Buildings

20000 PPlant & Machinery

PPlant 11100Admin. BBuildings

Residential Buildings

30000 FFurniture & Fixtures

FFurniture & Fixtures 3000

31000 VVehiclesFFactory Vehicles

3100Admin. VVehiclesOther Vehicles

40000 WWork In Progress WWIP Capital 44000

RR ules for Asset Management

1. SSub asset is to be created with reference to main asset2. MMain asset to be created with reference to asset class3. IIn asset class we assign account determination screen layout, number range, and depreciation

areas.4. FFor account determination we assign the account based upon the transactions like purchases,

sales, loss, profit, depreciation, accumulated depreciation and scrap.

NNote: Copy chart of depreciation from ‘ODE’ chart of depreciation (i.e. GGerman company)

AAlways suggested not to use transaction codes.

CC opy Chart of Depreciation

TTransaction code EC08

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization Structure > Copy reference chart of depreciation / depreciation areas

DDouble click on copy reference chart of depreciationGGo to organization object on menu barSSelect copy organization objectFFrom chart of depreciation ‘ODE’TTo Chart of Depreciation 0506 & EnterRRead system message and Enter

GGo back

DDouble click on specify description of chart of depreciationEEnter / edit to chart of depreciation for GILHSSave

GGo back

DDouble click on copy del__ depreciation areasGGive chart of depreciation 0506 & EnterGGo to edit on menu barSSelect selectionsSSelect allDDeselect 01 Book depreciationGGo to edit on menu barSSelect deleteSSaveSSystem gives message 02 can’t be deletedEEnter & SaveSSystem gives message 30 can’t be deletedEEnter & SaveGGo on entering till you get data saved message

AA ssign Chart of Depreciation to company code

NNote: Un less we create 0% tax code and assign to company code system will not accept assignment of chart of depreciation to company code.

GGo to transaction code FTXPGGive country key IN & EnterGGive tax code GO & Enter00% input taxIInput tax type ‘V’ EnterSSaveGGive G4 0% output taxTTax type ‘A’ & Enter & Save

AA ssignment of tax codes for non taxable transactions

TTransaction code OBCL

PPath > SPRO > IMG > Financial Accounting > FAG Global settings > Tax on Sales / Purchases > Posting > Assign Tax codes for non taxable transactions

GGo to position 0506 & EnterEEnter input tax ‘G0’OOutput tax ‘G4’ & Save

AA ssign chart of depreciation to company code

TTransaction code OAOB

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assign chart of depreciation to company code

GGo to position 0506 EnterAAssign Chart of depreciation 0506 & Save

SS pecify account determination

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Specify account determination

SSelect 10000 and 30000SSelect copy as buttonCChange account determination to 11000 Name Buildings331000 to Vehicles Enter & Save

SSelect 10000, 11000, 20000, 30000, 31000 and 40000

SSelect copy as button

CChange a/c determination Name for a/c determination

GG10000 LandGG11000 BuildingsGG20000 Plant & MachineryGG30000 Furniture & FixturesGG31000 VehiclesGG40000 WIP Capita

EEnter & Save

CC reate Screen layout rules

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Create Screen layout rules

SSelect 1000, 1100, 2000, 3000, 3100 & 4000.

SSelect copy as button

SScreen Layout Name of screen layout rule

GG100 LandGG110 BuildingsGG200 Plant & MachineryGG300 Furniture & FixturesGG310 VehiclesGG400 WIP Capital

EEnter & Save

DD efine Asset Classes

TTransaction code OAOA

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define Asset Class

GGo to new entriesGGive G1000 LandAAccount determination G10000SScreen layout G100NNumber range 01SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave

GGo to next entryGGive G1100 BuildingsAAccount determination G11000SScreen layout G110NNumber range 02SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave

GGo to next entryGGive G2000 Plant & MachineryAAccount determination G20000SScreen layout G200NNumber range 03SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave

CCreate like wise for all the assets (G3000 Furniture &Fixtures, G3100 Vehicles)

GGo to next entryGGive G4000AAccount determination G40000SScreen layout G400NNumber range 02SSelect include assetSSelect Line item settlementSSave

DD efine number ranges Transaction code AS08

NNote: Transaction code SNRO meant for all the number ranges in SAP

PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define number range intervals

GGive Company code 0506SSelect change intervalsSSelect insert intervals

NNumber FFrom No TTo No

001 11 11000Enter & again insert interval





006 55001 66000EEnter & again insert interval

SSave

CC reation of account groups

GGo to transaction code OBD4SSelect new entriesGGive chart of accounts 0506

CChart of Acc AAcc. GGrp NNameFFrom A/c To A/c

00506 FFAST FFixed Assets 2200600 20069900506 AACDP AAccumulated Depreciation 1100600 10069900506 DDEP DDepreciation 4400600 40069900506 OOINC OOther Income (Gain on sale of FA) 3300600 300699

00506 OOEXPOOther Expenditure (loss on sale of FA) 4400700 4400799

SSave

CC reation of necessary GL accounts

CCreation of Land AccountTTransaction code FS00GGL A/c Number 200605CCompany code 0506GGroup Fixed AssetsBBalance sheet itemCControl data tabRReconciliation for AssetsSSelect line item displaySSort key 018 (F4)TTax category only input tax allowedSSelect Posting without tax allowedCCreate bank interest tabFField status group G067

CCreation of Building accountGGL A/c Number 200610SSelect with template GL A/c No. 2200605 company code 0506CChange text to Buildings account

CCreation of Plant & Machinery AccountGGL A/c Number 200615SSelect with template GL A/c No. 2200605 company code 0506CChange text to Plant & Machinery

CCreation of Furniture & Fixtures AccountGGL A/c Number 200620SSelect with template GL A/c No. 2200605 company code 0506CChange text to Furniture & Fixtures

CCreation of Vehicles AccountGGL A/c Number 200625SSelect with template GL A/c No. 2200605 company code 0506CChange text to Vehicles

CCreation of Work-In-ProgressGGL A/c Number 200630SSelect with template GL A/c No. 2200605 company code 0506CChange text to WIP Capital

CCreation of Accumulated Depreciation Buildings Account

GGL Account number 100610GGroup Accumulated DepreciationBBalance sheet itemSSelect control data tabRReconciliation for AssetsSSelect line item displaySSort key 018 (F4)TTax category only input tax allowedSSelect Posting without tax allowedCCreate bank interest tabFField status group G067SSave

CCreation of accumulated depreciation Plant & MachineryGGL Account number 100615 SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. PP & M

CCreation of accumulated depreciation Furniture & FixturesGGL Account number 100620SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. FF & F

CCreation of accumulated depreciation VehiclesGGL Account number 100625SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. VVehicles

CCreation of Depreciation account

GGL A/c number 400610AAccount group DepreciationPProfit & Loss accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018SSelect create bank interest tabFField status group G001

CCreation of other income account

GGL account number 300610 Sale of asset accountPProfit & Loss accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G052

CCreation of profit on sale of assetGGL account number 300615PProfit & Loss accountPProfit on sale of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001

CCreation of loss due to scrappingGGL account number 400705PProfit & Loss accountLLoss due to scrapping of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001

CCreation of loss on sale of assetGGL account number 400710PProfit & Loss accountLLoss on sale of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001

II ntegration with GL

TTransaction code AO90

PPath > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Assign GL A/c’s

GGive chart of depreciation 0506 & Enter

SSelect 0506DDouble click on account determinationGGo to positionGGive account determination G10000 & Enter

SSelect G10000 LandDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200605LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710SSave

GGo back 2 times

SSelect G11000 BuildingsDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200610LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100610EExpenses account for ordinary depreciation GL A/c No 400610SSave

GGo back 2 times

SSelect G20000 Plant & MachineryDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200615LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100615EExpenses account for ordinary depreciation GL A/c No 400610SSaveGGo back 2 times

SSelect G30000 Furniture & FixturesDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200620LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100620

EExpenses account for ordinary depreciation GL A/c No 400610SSave

GGo back 2 times

SSelect G31000 VehiclesDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200625LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100625EExpenses account for ordinary depreciation GL A/c No 400610SSave

GGo back 2 times

SSelect G40000 WIP CapitalDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200630LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710SSave

DD etermination depreciation areas in asset class

TTransaction code OAYZ

PPath > SPRO > IMG > FAG > Asset Accounting > Valuation > Determine Dep. AAreas in asset class

GGive chart of depreciation 0506 & EnterGGo to positionGGive asset class G1000 (give minimum either alpha or numeric to get all in ascending order)

SSelect asset class G1100 BuildingsDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times

SSelect G2000 Plant & MachineryDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times

SSelect G3000 Furniture & FixturesDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times

SSelect G3100 VehiclesDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivation

SSave

DD efine screen layout for asset master data (Imp)

PPath > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset master data

DDouble click on define screen layout for asset master dataSSelect G100 LandDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement)

GGo backDDouble click on define screen layout for asset master dataSSelect G110 BuildingsDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back

DDouble click on define screen layout for asset master dataSSelect G200 Plant & MachineryDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back

DDouble click on define screen layout for asset master dataSSelect G300 FurnitureDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back

DDouble click on define screen layout for asset master dataSSelect G310 VehiclesDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back

DDouble click on define screen layout for asset master dataSSelect G400 WIP CapitalDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back

DD efine screen layout for asset depreciation areas

TTransaction code AO21

PPath > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset depreciation areas

SSelect 2000 depreciation on asset sub number level

DDouble click on field group rulesMMake depreciation key as required entryMMake useful life as required entryMMake ordinary depreciation start date as required entry

DD efine number ranges for depreciation posting


NNote: System defined number range for depreciation posting is 04

GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 04YYear 2005RRange 19001 to 20000SSelect ext check box

SS pecify intervals & posting groups

TTransaction code OAYR

PPath > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Post depreciation to GL > Specify intervals and posting groups

SSelect 0506DDouble click on posting rulesSSelect 01 book depreciationGGo to details buttonSSelect monthly postingSSave

SS pecify rounding off net book value and depreciation

TTransaction code OAYO

PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Amount specifications > Specify rounding of net book value and or Depreciation

SSelect 0506

DDouble click on rounding specificationsSSelect 01 book depreciationGGo to details buttonSSelect automatically calculate depreciationSSelect round to nearest valueSSave

DD efine base method

TTransaction code AFAMR

PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define base methods

SSelect 0014 ordinary explicit percentage SSave

DD efine declining balance method

TTransaction code AFAMD

PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define declining balance method

GGo to new entriesGGive multi level method GA 12 % SLMVValidity start from ordinary depreciation start date F4DDouble click on levelsGGo to new entriesAAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)YYears 999 (Depreciation will be calculated for maximum years)PPeriods 12 (F4)BBase 01 (F4)PPercentage % 12

SSaveGGo back, select next entry

GGive multi level method GB 15 % WDVVValidity start from ordinary depreciation start date F4DDouble click on levels

GGo to new entriesAAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)YYears 999 (Depreciation will be calculated for maximum years)PPeriods 12 (F4)BBase 24 (F4)PPercentage % 15

SSave

DD efine period control methods

TTransaction code AFAMP

PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Maintain period control method

GGo to new entries

PPeriod control method Desc. AAcq. AAdd. RRetirement Transfer0006 01/01/08/06 01(F4) 01(F4) 08(F4) 06(F4)

SSave

DD efine Depreciation Keys Transaction code AFAMA

PPath > SPRO > IMG > Financial Accounting > Depreciation > Valuation method > Depreciation Key > Maintain Depreciation Key

GGo to new entriesGGive Depreciation key GA 12% Straight-line methodSSelect period control accounting to fiscal yearSSelect depreciation to the dayAAcquisition allowed in capitalization year NO

DDouble click on assignment of methodsGGo to new entriesDDepreciation types Ordinary DepreciationPPhase From the start of the depreciationBBase method 0014DDecline balance method 001PProduct 006MMultilevel method GACClass Straight-line Depreciation

GGo back 3 times

GGive Depreciation key GB 15% Written down value methodSSelect period control accounting to fiscal yearSSelect depreciation to the dayAAcquisition allowed in capitalization year NO

DDouble click on assignment of methodsGGo to new entriesDDepreciation types Ordinary DepreciationPPhase From the start of the depreciationBBase method 0014DDecline balance method 001PProduct 006MMultilevel method GBCClass Written down value method (Decline balance) Depreciation

SSave

GGo back 5 times

SSelect GA, GBSSelect Activate button.

AA sset Master Creation Transaction code AS01

PPath > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Asset

AAsset class G1100CCompany code 0506NNumber of similar assets 1CClick on master dataGGive description Factory BuildingsCClick on time dependant data tabCCapitalization date 1.4.05BBusiness area GILCSSelect depreciation areas tabGGive Depreciation key GAGGive Useful life 8 yearsSSave

GGo back

AAsset class G2000CCompany code 0506NNumber of similar assets 1CClick on master dataGGive description Plant & MachineryCClick on time dependant data tabCCapitalization date 1.4.05BBusiness area GILCSSelect depreciation areas tabGGive Depreciation key GBGGive Useful life 10 yearsSSave

SS ub Asset master creation Transaction code AS11

PPath > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Sub number > Asset

GGive main asset GL A/c Number 1001 (Buildings)CCompany code 0506NNumber of similar asset sub No 1SSelect Master dataGGive description Generator ShedCCapitalization 1.5.2005SSave

AA sset purchase posting Transaction code F-90

PPath > Accounting > Financial Accounting > Fixed Asset > Posting > Acquisition > External Acquisition > With Vendor

GGive document date 1.4.05PPosting date 1.4.05PPst key 31 GL A/c Vendor account & enterAAmount 50 crBBusiness area GILCTText Factory BuildingsPPst key 70 GL A/c 1001-0 (Factory Buildings a/c) Transaction type 100 & EnterSSelect Remove w/tax from table AAmount *, Bus. AArea GILC, Text + (calculation tax select/de select) & Save

NNote: Posting key 70 is for Debit AssetPosting key 75 is for Debit AssetTransaction type 100 is with vendors

DD epreciation Run Transaction code AFAB

PPat > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation > Execute

GGive Company code 0506GGive Fiscal Year 2005GGive Posting period 1 (i.e. ffor the first month)GGive Reason for posting run Planned posting runSSelect test run under parameters for test run & Execute (Say yes to system message)GGo backRRemove test runGGo to program on menu barSSelect execute in back groundOOutput device (select printer) & enterSSelect immediateSSelect check & Save SSystem gives message back ground job was scheduled for program RAPOST2000GGo to system on menu bar Select services, SSelect Jobs, Select Job overview and ExecuteSSelect RAPOST2000SSelect spool button and select spool numberSSelect display (F6)

HH ow to view sub asset balances Transaction code AW01

HH ow to view asset balances Transaction code S_ALR_87011965SS ales of Asset Transaction code F-92

PPath > Accounting > Financial Accounting > Fixed assets > Posting > Retirement > Retirement with revenue > With customer

GGive document date F4 F2GGive customer number 500001AAmount 50 croresBBusiness area GILCPPst key 50 GL A/c No 300610 Sale of asset AccountAAmount *, Bus. AArea GILC, Text +SSelect asset retirement & EnterGGive Asset NumberSSelect transaction type 210AAsset value date 1.6.05SSelect complete retirementSSelect continue

NNote: Transaction type 210 is with revenueTransaction type 200 is without revenue

TT ransfer of Asset Transaction code ABUMN

PPath > Accounting > Financial Accounting > Fixed Assets > Posting > Transfer > Transfer within company code

GGive document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005TText transfer to plantSSelect existing asset Plant & Machinery (F4) (to which actual move is making)SSelect additional details tabGGive document type AASSave

SS crapping of Asset Transaction code ABAVN

PPath > Accounting > Financial Accounting > Fixed Assets > Posting > Retirement > Asset retirement by scrapping

GGive Asset Number 1001GGive document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005TText ScrappingSSelect additional details tab, GGive document type AASSave

CC ONTROLLING

CC reation of Plant

PPath > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant

DDouble click on define plant

GGo to new entriesGGive plant 0506SSave

GGive Title companyNName Global Industries limited HyderabadCCountry IN & Save

AA ssign company code to plant

PPath > SPRO > IMG > Enterprise Structure > Assignment > Logistics General > Assign plant to company code

SSelect 0506SSelect assignSSelect 0506, Enter & Save

CC opy plant 1000 (SAP standard one) to Plant 0506

PPath > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant

DDouble Copy, Delete, Check PlantGGo to Organization object on menu barSSelect copy organization objectFFrom Plant 1000TTo Plant 0506, EnterSSay yes to system messageSSave

DD efine controlling area Transaction code OKKP

PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Controlling Area

DDouble click on maintain controlling areaGGo to new entriesCControlling area 0506NName: Controlling area for GILHPPerson responsible AccountantAAssignment control Controlling area same as company codeGGive currency type 10SSystem picks up all the required parameters like currency, Fiscal year etc.CCost center standard hierarchy GIL_HierSSay yes to system message

DDouble click on Activate components / control indicatorsGGo to new entriesGGive fiscal year 2005CCost centers make component activeSSelect Account assignment activity typeSSelect order management activeSSelect commitment management activeSSelect Activiry based costing component active for parallel calculationSSelect profit centerSSelect all currenciesSSave

AA ssignment of company code

DDouble click on assignment of company codeGGo to new entriesGGive company code 0506, & Save

MM aintain number ranges for controlling document Transaction code KANK

PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Number ranges for Controlling document

GGive controlling area 0506SSelect maintain groupsSSelect group on menu barSSelect insertTText controlling area for GILHNNo Range from 1 to 1000, EnterSSelect COIN Controlling through postings from FIGGo to edit on menu bar, Select Select elementSSelect RKIU Actual Overhead assessmentGGo to edit on menu bar, Select Select elementSSelect RKP1GGo to edit on menu bar, Select Select elementSSelect RKP2GGo to edit on menu bar, Select Select elementSSelect RKP3GGo to edit on menu bar, Select Select elementSSelect RKU1GGo to edit on menu bar, Select Select elementSSelect RKU3GGo to edit on menu bar, Select Select element

SSelect controlling area for GILHGGo to edit, select assign element groupSSave

MM aintain Versions Transaction code OKEQ

PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Versions

SSelect O Plant/Actual VersionDDouble click on settings fro each fiscal yearGGive controlling area 0506, EnterGGo to new entriesGGive Fiscal year 2005SSelect integrated planningSSelect copying allowedSSelect exchange rate type M (AVG)

CC reation of cost elements

CCost elements are of two types1. PPrimary cost elements2. SSecondary cost elements

PPrimary cost elements can be created at FI Level as well as at Controlling Level.SSecondary cost elements can be created at controlling level only.

FFor primary cost element creation GL A/c’s are must.AAll expenditure GL A/c’s should be created as cost elements.