Basics SAP Fi

BAO6714 FI Take Home Exam

S3874257 vinay varma indukuri 1

EXAM INTERNET DELIVERY

2011

VINAY VARMA INDUKURI

Student ID: S3874257

Victoria University

Lithan Hall - Singapore



Organization Structure:

Controlling Area 1 Controlling Area 2

Chart of Accounts:

Business Areas:

KOALA Corporation (1325)

Sales Manufacturing

OLA Pty Ltd. (1326)

Sales Manufacturing

KOALA Group (1325)

OLA Pty Ltd. (1326)

Hairdryer

Operative Chart of Accounts (1325)

Straightener

KOALA Corporation (1325)

Clippers Hairdryer Straigntener Clippers



General Details:

The Company names are KOALA Corporation with the SAP identifier 1325 and Ola Pty Ltd. 1326 with the SAP Identifier 1326.

Company Name and Company Code

The Companies are defined or created from SPRO reference IMG. Tcode-OX15

x Company Name: KOALA Corporation x Company Code: 1325 x City: Melbourne x Country: AU (Australia) x Currency: AUD (Australian Dollar) x Language: EN

x Company Name: OLA Pty Ltd. x Company Code: 1326 x City: Sydney x Country: AU (Australia) x Currency: AUD (Australian Dollar) x Language: EN



Company codes are copied from company code 3000 to company code 1325 and 1326 respectively. This configuration the company code 3000 is used as reference. Tcode-OX02

The company code is to be assigned to the company. The path for doing this in the system is Assigning company code to company is done from SPRO reference IMG . Both company 1325 and 1326 are assigned to 1325. Tcode-OX16



Fiscal Year

As per requirement we use the system defined fiscal year variant V6 which suits the requirements of 1 July 2010 to 30 June 2011. The setting of V6 can be checked from SPRO with the help of the Tcode-OB29

V6 variant is to be assigned to 1325. Since the code has been copied from 3000 the default variant would be 3000, we have to edit that to 1325.The fiscal year assignment to the company is done from SPRO's Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Assign Company Code to a Fiscal Year Variant. Tcode-OB37

A Posting period variant has to de created for the KOALA corporation's financial statements posting. The posting period is defined in the SPRO Tcode-OBBO . This configuration uses 3525 as the variant.

The defined posting period variant is to be assigned to the company created. Assigning posting period variant to company code is done at Tcode-OBBP. This configuration uses posting period variant 3525.



Chart of Accounts

The chart of accounts allows the company to record the accumulated financial transactions in the fiscal years as per the requirement. This configuration uses only operating chart of account 1325 used by company code 1325 and 1326. Chart of account is created Tcode-OB13

The defined chart of accounts is to be assigned to the company created. Company code assignment to the chart of account is done at. Tcode-OB62



Account Groups

The chart of accounts needs to have a group of accounts. We add assests, liability, equity, revenue and expenses in the system. Account groups for chart of account 1325 are created from SPRO's Financial Accounting > General Ledger Accounting > G/L Accounts > Master Records > Preparation > Define Account Group. Tcode-OBD4

Retained Earning Accounts

A retained earnings accounts is to be created. The account 520000 from the information provided is created at Tcode-OB53

Document Number Ranges

The documents number ranges for the Financial accounting will be copied from company code 3000. It is in these number ranges that the documents are recorded in the system. Document number ranges are defined in Tcode-FBN1.



Business Area

KOALA and OLA have 3 business areas: Hairdryer, Straightener, and Clippers. Business areas are defined from SPRO's Enterprise Structure > Definition > Financial Accounting > Define Business Area. Tcode-OX03

Hairdryer Business Area:

Straightener Business Area:



Clippers Business Area:

Business area balance sheet is to be activated from TCODE-OB65 for the final reports to be generated without any issues.

Controlling Area

A controlling area co25 is to be created as the responsible area for the company. Controlling area is Tcode-OKKP



General Controlling:

A Cost center standard hierarchy needs to be entered in this stage at Tcode-OX06



Assignment to company:

The created controlling area needs to be assigned to the company .Double-click on Assignment of company code(s)



Maintain number ranges for controlling documents:

Like the document ranges for Financial accounting the controlling area too must have document number ranges where the data is recorded. Tcode-KANK

Copy from 3000 to 1325 was unsuccessful. The system showed that there were no number ranges existing. So I randomly selected the company code 1261 to cpy the number ranges.

Fill the controlling area 1325. Click button Copy. Copy from 1261 to 1325.



Profit Center

A Dummy profit center is to be created for the company. Profit center is configured from SPRO. Tcode-0KE5

Controlling Area: co25 Standard Hierarchy: c125 PCtr Local Currency Type: 90 Profit Center Local Currency: AUD Control Indicators: From year 2010 (active)



Dummy Profit Center

Dummy Profit Center is created from SPRO's Accounting > Controlling > Profit Center Accounting > Master Data > Profit Center > Create Dummy Profit Center. Tcode-KE59

Profit Center: Dummy Controlling area: co25 Name/Desc: Dummy Profit Center Profit Center Group : c125



Direct Posting Activation

The posting needs to be activated for the reporting purposes in the later stages. Tcode-1KEF

From year: 2010 (tick Line Items and Online transfer)

This configuration uses below profit center hierarchy:

x 1325

Hairdryer

Straightener

x 1326 Hairdryer

Straightener

The configuration is set from SAP Easy Access' Accounting > Controlling > Profit center Accounting > Master data > Standard hierarchy > Change. Tcode-KCH5N



Cost Center

This configuration uses hierarchy below:

x 1325

o Manufacturing Hairdryer Straightener

o Sales Children Straightener

x 1326 o Manufacturing

Clippers o Sales

Clippers

Creating cost center group and cost center can be done from SAP Easy Access' Accounting > Controlling > Cost center accounting > Master data > Standard hierarchy > Change. Tcode-OKEON



Check Configuration

We check the configuration of the cost centers for any errors. To check your configuration, go to Tcode-1KE1.

Group G/L Accounts

The G/L accounts have to be entered into the master records. The account types Assests, Liabilities & Equity are entered in to the system at Tcode-FS00 as balance sheet balance sheet account. The remaining account types Revenues, Expenses are entered as P&L statement account. In the control data area we select the only balances in local currency,

Example of G/L account 100000 configuration:



The above process is to be continued till the retained accounts 520000 is created in the system for both the company codes 1325 & 1326 respectively.

Cost Element

The revenue and expenses type G/L accounts have to be created as cost elements to enable posting of the actual figures for the financial ear.

Cost element is configured at T-code KA01.

Cost Element: 700000

Controlling Area: co25

Valid from: 01.01.2009 31.12.9999

CElem Category: 1



Enter the balance sheet details for 1325. Tcode: FS00

The G/L accounts are to be entered in the FS00 screen for them to be recorded and tabulated in the reports.



Enter the balance sheet details for 1326. Tcode-FS50



Enter actual figures for the financial year: Tcode-FB50

Likewise the data for business areas hairdryer and clippers are entered with the corresponding cost centers of 1325 and 1326 company codes respectively.

Entering budgeted figures: Tcode: KP06



Likewise the g/l accounts of the cost elements are to be enterted in the respective cost centers of the 1325 & 1326 respectively.



Reports:

1. Report for the total cost of manufacturing and sales department for KOALA Corporation.

Tcode-S_ALR_87013611

Controlling Area: co25 Fiscal Year: 2011 From to Period: 1-12 Cost Center Groups: H-1325, HM-1325, S-1325, SM-1325, C-1326 & CM-1326



2.Balance sheet for KOALA Corporation (consolidated):

Tcode: S_ALR_87012284.

Chart of accounts: 1325

Company Code: 1325

Financial Stmt. Ver: AU01

Reporting Year/Period: 2010/1-16

Comparison Year/Period: 2009/1-16

List Output: ALV Grid Control



24.05.2011 Dynamic List Display 1 KOALA Corporation Australia - Standard Time 11:14:23 Date 24.05.2011 Melbourne Ledger 0L RFBILA00/CA-1325 Page 1 10 Currency type Company code currency AUD Amounts in Australian Dollar 2011.01 -2011.16 Reporting periods 2010.01 -2010.16 Comparison periods

Item Text for B/S P&L item Tot.rpt.pr tot.cmp.pr

Abs. diff. Pct.Diff.

2 0000100000 Buildings 150.000,00 0,00 150.000,00

2 0000100010 Accumalated Depreciation Buildings

20.000,00- 0,00

20.000,00-

2 0000110000 Motor Vehicles 95.500,00 0,00 95.500,00

2 0000110010 Accumalated Depreciation - Motor vehicles

23.875,00- 0,00

23.875,00-

2 0000120000 Fixtures and Fittings

15.000,00 0,00 15.000,00

2

0000120010 Accumalated Depreciation - Fixtures and Fittings

1.500,00- 0,00

1.500,00-

2 0000130000 Factory Equipment

12.800,00 0,00 12.800,00

2

0000130010 Accumalated Depreciation - Factory Equipment

1.280,00- 0,00

1.280,00-

2 0000140000 Long-Term Investments 89.000,00 0,00 89.000,00

2 0000150000 Goodwill 800.000,00 0,00 800.000,00

2 0000160000 Patents 100.000,00 0,00 100.000,00 2 0000200000 Bank 43.690,00 0,00 43.690,00

2 0000210000 Accounts Recievable

24.333,00 0,00 24.333,00

2 0000220000 Inventory-Raw Materials

24.900,00 0,00 24.900,00

2 0000230000 Inventory-Work in Progress

12.800,00 0,00 12.800,00



2 0000240000 Inventory-Finished Goods

45.432,00 0,00 45.432,00

2 0000250000 Office Supplies 1.200,00 0,00 1.200,00

2 0000260000 Prepaid Expenses 7.650,00 0,00 7.650,00

2 0000300000 Long-Term Loan 150.000,00- 0,00

150.000,00-

2 0000310000 Mortgage 300.000,00- 0,00

300.000,00-

2 0000410000 Accounts Payable 45.320,00- 0,00

45.320,00-

2 0000500000 Issued Shares 1.500.000,00- 0,00

1.500.000,00-

2 0000510000 Reserves 145.500,00- 0,00

145.500,00-

2 0000520000 Retained Earnings

41.808.115,00 0,00 41.808.115,00

2 0000600000 Sales 60.000.000,00- 0,00 60.000.000,00-

2 0000700000 Cost of goods sold 14.000.000,00 0,00 14.000.000,00

2 0000710000 Ordinary Wages 3.750.000,00 0,00 3.750.000,00

2 0000710500 Overtime 655.000,00 0,00 655.000,00

2 0000720000 Staff Bonuses 66.778,00 0,00 66.778,00

2 0000720500 Motor Vehicle Expenses 36.998,00 0,00 36.998,00

2 0000730000 Office Supplies 5.322,00 0,00 5.322,00

2 0000730500 Office Cleaning 13.456,00 0,00 13.456,00

2 0000740000 Accounting 53.456,00 0,00 53.456,00

2 0000740500 Legal Expenses 18.776,00 0,00 18.776,00

2 0000750000 Indirect Materials

15.445,00 0,00 15.445,00

2 0000750500 Indirect Labour 71.234,00 0,00 71.234,00

2 0000760000 Factory Overhead 263.456,00 0,00 263.456,00

2 0000760500 Quality Control 7.134,00 0,00 7.134,00 24.05.2011 Dynamic List Display 2 KOALA Corporation Australia - Standard Time 11:14:23 Date 24.05.2011 Melbourne Ledger 0L RFBILA00/CA-1325 Page 2 10 Currency type Company code currency AUD Amounts in Australian Dollar



2011.01 -2011.16 Reporting periods 2010.01 -2010.16 Comparison periods



2 0,00 0,00 0,00

3.Balance sheet for OLA Subsidary:

Tcode:S_ALR_87012284.

Chart of accounts: 1325

Company Code: 1326

Financial Stmt. Ver: AU01

Reporting Year/Period: 2010/1-16

Comparison Year/Period: 2009/1-16

List Output: ALV Grid Control

24.05.2011 Dynamic List Display 1 OLA Pty Ltd Australia - Standard Time 11:24:18 Date 24.05.2011 Sydney Ledger 0L RFBILA00/CA-1325 Page 1 10 Currency type Company code currency AUD Amounts in Australian Dollar 2011.01 -2011.16 Reporting periods 2010.01 -2010.16 Comparison periods



2 0000100000 Buildings 250.000,00 0,00 250.000,00

2 0000100010 Accumalated Depreciation Buildings

40.000,00- 0,00

40.000,00-

2 0000110000 Motor Vehicles 33.690,00 0,00 33.690,00

2 0000110010 Accumalated Depreciation - Motor vehicles

8.423,00- 0,00

8.423,00-

2 0000120000 Fixtures and Fittings

24.000,00 0,00 24.000,00

2

0000120010 Accumalated Depreciation - Fixtures and Fittings

2.400,00- 0,00

2.400,00-

2 0000130000 Factory Equipment

33.200,00 0,00 33.200,00

2 0000130010 0,00



Accumalated Depreciation - Factory Equipment

3.320,00- 3.320,00-

2 0000140000 Long-Term Investments 63.000,00 0,00 63.000,00

2 0000150000 Goodwill 550.000,00 0,00 550.000,00 2 0000200000 Bank 75.365,00 0,00 75.365,00

2 0000210000 Accounts Recievable

85.632,00 0,00 85.632,00

2 0000220000 Inventory-Raw Materials

67.000,00 0,00 67.000,00

2 0000230000 Inventory-Work in Progress

19.300,00 0,00 19.300,00

2 0000240000 Inventory-Finished Goods

64.555,00 0,00 64.555,00

2 0000250000 Office Supplies 1.500,00 0,00 1.500,00

2 0000260000 Prepaid Expenses 3.950,00 0,00 3.950,00

2 0000300000 Long-Term Loan 400.000,00- 0,00

400.000,00-

2 0000400000 Short Term Loan 45.200,00- 0,00

45.200,00-

2 0000410000 Accounts Payable 39.260,00- 0,00

39.260,00-

2 0000420000 Bank Overdraft 8.450,00- 0,00

8.450,00-

2 0000430000 Other Short term Payables

9.600,00- 0,00

9.600,00-

2 0000500000 Issued Shares 3.000.000,00- 0,00

3.000.000,00-

2 0000510000 Reserves 289.000,00- 0,00

289.000,00-

2 0000520000 Retained Earnings

31.767.118,00 0,00 31.767.118,00

2 0000600000 Sales 77.890.456,00- 0,00 77.890.456,00-

2 0000630000 Other Revenue 18.700,00- 0,00

18.700,00-

2 0000700000 Cost of goods sold 34.678.900,00 0,00 34.678.900,00

2 0000710000 Ordinary Wages 10.500.000,00 0,00 10.500.000,00

2 0000710500 Overtime 1.657.000,00 0,00 1.657.000,00

2 0000720000 Staff Bonuses 176.500,00 0,00 176.500,00

2 0000720500 Motor Vehicle Expenses 11.500,00 0,00 11.500,00 2 0000730000 9.800,00 0,00 9.800,00



Office Supplies 2 0000730500 Office Cleaning 17.800,00 0,00 17.800,00

2 0000740000 Accounting 100.999,00 0,00 100.999,00

2 0000740500 Legal Expenses 25.400,00 0,00 25.400,00

2 0000750000 Indirect Materials

49.500,00 0,00 49.500,00

2 0000750500 Indirect Labour 97.800,00 0,00 97.800,00

2 0000760000 Factory Overhead 1.289.000,00 0,00 1.289.000,00

2 0000760500 Quality Control 102.300,00 0,00 102.300,00 24.05.2011 Dynamic List Display 2 OLA Pty Ltd Australia - Standard Time 11:24:18 Date 24.05.2011 Sydney Ledger 0L RFBILA00/CA-1325 Page 2 10 Currency type Company code currency AUD Amounts in Australian Dollar 2011.01 -2011.16 Reporting periods 2010.01 -2010.16 Comparison periods



2 0,00 0,00 0,00

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Basics SAP Fi