INTRODUCTION TO SAP

Summer Workshops 2010

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ERP

What are Enterprise Resource Planning (ERP) Systems?Incredibly large, extensive software packages used to manage a firms business processes.Standard software packages that must be configured to meet the needs of a companyDatabase programs with the following functions:InputStorage/RetrievalManipulationOutput

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56,821+ Tables in SAP

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ERP

Who are the big ERP vendors?SAP, the German juggernautSysteme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing.Dont be a sap!Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)Microsoft Dynamics, aimed at smaller companiesSAP Business One is competing productSAP BusinessByDesignOn-demand SAAS (Software as a Service)

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SAP ERP

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FI

Financial

Accounting

CO

Controlling

Workflow

PP

Prod.

Planning

SD

Sales &

Distrib.

MM

Materials

Mgmt.

QM

Quality

Mgmt.

PM

Plant

Maint.

HR

Human

Resources

AM

Asset

Mgmt.

PS

Project

System

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SAP ERP

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Oracle

MS SQL

SAP MaxDB

SAP can use a

number of

database programs

to actually store

the data.

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SAP

Systemanalyse und Programmentwicklung (SAP) was formed in Mannheim, Germany in 1972 by five former IBM systems analystsSAPs goal was to develop a standard business software product that could be configured to meet the needs of a companySAPs founders wantedData to be available in real timeUsers to work on a computer screen, not with paperLofty goals in 1972

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SAP History

72/73

79

92/93

2000

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ERP System Costs

The cost of an ERP system:Depends on the size and complexity of the software package, which is a function of the size of the firmIncludes new hardware required to run the systemIncludes consultant and business analyst feesIncludes the time required for implementation (disruption of business)Includes training costs (cost to develop and deploy training plus employees time away from their job)A large company, with over 1,000 employees, can spend from $50 million to $500 million on a complex implementation

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ERP Software Benefits

Improved process (fewer FTEs, better tracking)Better decision-makingGlobal integration, including currency exchange ratesReduced IT maintenance: single system is easier to maintainProvides information so that a company can be managed, not just monitored

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SAP ERP
Client-server architecture

Application

Server

USER PCs

w/SAP GUI

USER PCs

w/SAP GUI

Application

Server

Application

Server

Application

Server

Database

Server

A brief history of SAP academic materials in North America

SAP

Education

IDES

Based

Dolphin

Group

BPI 1

BPI 2

Fitter

Snacker

GBI

International Demonstration and

Evaluation System

Baseball

Uniforms

Pen Company

Global Bike

Company

International

ERPsim

Game

GBI 2.0

Flya Kite

Quazi Comp.

Ross Quarles

Fawzi Noman

SHSU

University Competency Centers

Database and

Application

Server

Nothing is saved on your PC. Only things saved on the server are saved, and they are saved for good.

Good habits

In SAP, there are very few delete options:Dont save if things dont look 100% correct! Exit the transaction and start over

Clients

What is a client?A way to separate data in the systemIn some ways, a separate databaseAlso, a table entry56,821 + tables for data

Field

Mandt

201

201

201

202

202

Column (attribute)

Row

(Record)

Client

Table VBAK

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Data Sets

Client 207

00 Data Set

01 Data Set

02 Data Set

99 Data Set

Client 208

00 Data Set

01 Data Set

02 Data Set

99 Data Set

Client 209

00 Data Set

01 Data Set

02 Data Set

99 Data Set

SAP Server (or instance)

Data Sets

I am data set number 00, not you!

Select the Vendors by Company Code tab, enter ##A1 for Company Code, then click on the enter icon

Data Types

ConfigurationSettings to define the businessFiscal year, chart of account, organizational structuresRarely changed after go-liveMaster DataData that is relatively stableMaterials, Customers, VendorsTransaction DataData that is relatively temporaryStored at various stages of a business processCustomer orders, purchase orders, production orders, customer payments

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SAP Easy Access

SAP Easy Access

Master Data EntryTransaction Data Entry

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Implementation Guide (IMG)

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Where Configuration

Takes Place

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Transaction Data

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Transactions flow down

the river of time

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University Competency Center (UCC)

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Application Hosting: How does it work?

SAP University Alliance contract signed with SAP

SAP determines a hosting center

SAP UA University Competency Center contract signed with the UCC hosting school

UA UCCs have an established rate structure

UA UCC negotiates off structure or unique offerings that may not be in rate structure

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University Competency Center (UCC)

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Application Hosting: What does it include?

Remote access to the SAP applications agreed upon

New customer orientation

Installation procedures for SAP presentation software (SAPGUI)

Ongoing support for the SAP applications agreed upon

Problem determination and resolution assistance

Ongoing support to meet customer student and class setup requirements

Technical assistance to assist faculty on non curricular areas

Automation/performance of routine SAP application required tasks

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University Competency Center (UCC)

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Application Hosting: What does it NOT include?

UCCs do not develop curriculum

UCCs do not have application area experts

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University Competency Center (UCC)

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Application Hosting: What you cant do?

Choose specific versions of SAP software

Start and stop SAP applications

Start and stop servers

Any operating system level commands or operations

Install SAP software fixes

Add and delete userids

Modify a users security authorizations

Update client independent (applies to all clients) SAP tables

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University Competency Center (UCC)

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SAP Components

ERP System Software

Modules FI/CO/SD/MM/HR etc.

SAP Workflow

BW(BI)/SEM

Business Warehouse

Strategic Enterprise Management

CRM: Customer Relationship Management

EP:Enterprise Portals

APO/SCM

Advanced Planner & Optimizer

Supply Chain Management

Solution Manager

Project Management

ARIS Business Process Development

XI: Exchange Infrastructure

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External Resources

List servers or web sites

www.sapfaq.com

www.searchsap.com

searchsap.techtarget.com

www.intelligenterp.com

sap.ittoolbox.com

www.sapfans.com

www.sapstuff.com

www.sappro.com SAP Professional Journal

www.sap-professional.org

Dont forget Google!

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ASUG

Americas SAP Users Group

SAP UA members are considered licensed customers; they are eligible to join ASUG like any other customer. They are not automatically an ASUG UA member.

New UA member policy

Membership is free

There is an expectation of activity on schools part

Participation desirable

Chapter has to indicate that the participation is occurring

Chapter signs off on application

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Prerequisties to Logging On

SAP Gui installedClient assigned from UCCSystem Connection definedCorrect System SelectedClient, User, Password

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FI

Financial

Accounting

CO

Controlling

Workflow

PP

Prod.

Planning

SD

Sales &

Distrib

.

MM

Materials

Mgmt.

QM

Quality

Mgmt

.

PM

Plant

Maint

.

HR

Human

Resources

AM

Asset

Mgmt.

PS

Project

System

FI

Financial

Accounting

CO

Controlling

Workflow

PP

Prod.

Planning

SD

Sales &

Distrib

.

MM

Materials

Mgmt.

QM

Quality

Mgmt

.

PM

Plant

Maint

.

HR

Human

Resources

AM

Asset

Mgmt.

PS

Project

System