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Scantron Corporation & BOCESIn partnership
PresentNY State Regents automation
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Solutions
Paper and electronic formsDocument imagingForm design and printingHardware installation and serviceProfessional services
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Facts
Many schools have used Scantron fortesting and surveys
Federal, state and local governmentdepartments use Scantron technology
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June 2002 Regents Math A pilot
8 BOCES RIC centers participated– Forms design provided by Scantron– Two meeting locations Westchester & Syracuse– Scanned two page form and graded MC questions– Verification of data done at meeting site– Data analysis reports
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Advantages
Ability to design form to current look.Ability to preprint data to form by using the “AutoMerge Publisher” in software or by using a mergeproduct.Does not require special paper.Can be scanned by any image device that creates a.tif group 4 file.Solution is scalable to any size district.Option to scan score sheets at school and sendelectronically for scoring, scan at BOCES or processand score on site.
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The process
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Easy Steps
Create– Rapid creation of test forms
Distribute– Email PDF file, print on any laser printer
Images from school to RIC– Scanner, fax, digital copier, multifunction device, etc.
Software picks up images– Identification, sorting, translation
Verification– Multiple marks, missing data
Data and images exported– Par, local and image databases
Scoring and reportingImages available via Internet for search and retrieval
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Scan Test Forms
Scan
Design
Student Test FormUnique for NY State Regents
Score
Test Forms with Student Data
DistributePrint
ARCHIVE
Electronic Storage
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Define the form
Use built-indesigner fornew formsScan existingpaper formsImport existingPDF forms
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Design Forms
Hand print (ICR)
Machineprint (OCR)
Check marks (OMR)
Bar codes
4563418
4563418
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Versatility
Imaging OMR Handprint Y N Machineprint Y N OMR / Bar code Y Y Timing tracks req’d N Y Image capture Y N Fax input Y N
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Create fields
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Setup validations
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Determine export
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Print form to PDF and distribute
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Scan Answer Sheets to Images
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Verify
Pre-defined rules automatically flagproblems for the operatorVerification is on the screen for easyviewing and correctionOutput to database and imaging systemsimultaneously
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Verify questionable information- too many marks
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Verify questionable handwritten input
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Export data and images“Jane”, “Doe”,558-61-6552,”F”, 714-555-1212,6,,3,“John”,”Doe”,596-54-5678,”M”,619-555-1212,1,,,1
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Records are imported to a database for
DATA ANALYSIS
MS OfficeParScore (Scantron)
CognosData Warehouse
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Detailed Item Analysis Report
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Custom reports using captured data
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More reports…
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Important features
ParScoreAbility to changeanswer key without re-scanningEnhanced to scoreRegents ExamsAbility to export scoresfor additional statisticalanalysisAbility to import answerkey and scoring criteriafrom file
TeleformCan scan page one toget immediate resultsand add data from pagetwo after teacher scoredAbility to export imagesto electronic storageand data retrievalsoftware indexing fieldsCan be used for otherapplications includingeforms
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ParScore software changes for NY State Regents
Ability to receivescored open endedquestionsAbility to analyzeopen endedquestions
Ability to do scoreconversions to NYState issued ScaleScoresAdditional reportsand features to bedetermined by NYState Department ofEducation and inputfrom BOCES
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Reward Opportunities
Eliminate manual data entryIncrease accuracyAutomate paper, electronic and hybrid(paper/electronic) forms
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Supports Other Applications
SurveysTestsEvaluationsClass SchedulingReport card datacollectioneForms conversionsoftware available tochange a form to afillable PDF or HTMLAbility to collect datawith a fax modem
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Imaging and OMRTechnology Comparison
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Goals
Image recognition systems andconventional OMR systems share thesame goal of reducing data entryFundamental differences exist inflexibility, form development and printing,ongoing costs, accuracy andcompatibility with other technologies
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Form development & printing
Form development– With imaging, forms can be developed with any
computer program with few guidelines– With OMR, forms generally must be developed by
the manufacturerForm printing– With imaging, forms can be printed by anyone– With OMR, forms generally must be printed by the
manufacturer
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Cost differences
Scanner is limited with OMR to only themanufacturer’s scannerScanner service is limited with OMR toonly the manufacturer’s servicecompanyForms design and printing costs areusually higher with OMR
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Accuracy
Imaging systemsare more tolerant of“invalid” marks suchas check’s, x’s and/’sImaging systemsare reasonablytolerant of damagedforms
OMR machines onlyguarantee 100%accuracy with a“valid” mark and theappropriateinstrumentOMR machines aregenerally intolerantof any form damage
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Compatibility
Imaging systems are more open in terms ofdatabase connectivity and the ability to passimages to a retrieval system or the InternetOMR systems are restricted to interactivedatabase connections accepting text onlyfiles (ASCII) and cannot pass images to aretrieval system or the Internet
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Conclusion
Although imaging and OMR systemshave similar goals, imaging systemshave clear advantages in formdevelopment and printing,ease of use inquality control, versatile compatibilitywith other technologies & databases.
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Contact yourRegional Information Center
orKimberly Welch
800-722-6876 ext [email protected]
