Scope of Work for Oak Creek Recreation Master Plan

7/27/2019 Scope of Work for Oak Creek Recreation Master Plan

1/4

Scope of WorkTown of Oak Creek

Prepared by the Colorado Center for Community Development

College of Architecture and Planning

University of Colorado Denver

Prepared October 10, 2013

A. Startup:

Upon approval, our team of staff and students will meet with key

identified stakeholders in the town of Oak Creek to formalize thecomprehensive recreation master plan design process, including

accepted methodologies, appropriate methods for stakeholderengagement, and expected formats for deliverables. We will also set a

timeline for community participation, analysis, recommendations, andpreparation of work products.

As part of the public process and information gathering, we will work toensure that the comprehensive recreation master plan work is thoroughlyintegrated with all other previous and concurrent design work. We will

collect existing information on design work in Oak Creek, and other

information impacting the properties or this plan. This information will besummarized, analyzed, and integrated into all recommendations and

workinitial and final products.

B. Specific Services:

Under this proposal, CCCD Design Consultation services will provide

design services to the city of Oak Creek for a comprehensive recreationmaster plan document. The following services will include:

Site visits with necessary personnel [arranged by town/county].We have budgeted and allocated for two site visits one for the

initial meeting [with student designers], the other for thecommunity engagement portion with all vested stakeholders.

Recreation Master Plan Assessment [Milestone] Existing conditions assessment - map current capital

facilities, programming and activities.

Site location and context

Brief history of town/county


2/4

Demographics of the town/county Survey of constituent needs and desires for capital

facilities, programming, and activities [Milestone]

Survey evaluating existing conditions andinforming future vision and goals

Photo survey photographs of built elementsused to survey the community about theirpreferences for future construction.

Site inventory and analysis including: playground/parkequipment, location & condition of playing fields,

asphalt areas, concrete areas, vegetation, trail systems,pedestrian access, handicap accessibility, vehicular

access/parking [drop off & pick-up], service/maintenance, drainage, sunlight/shade, ambience,

and surrounding uses.

Data collection for base maps [Note: Mapping provided by thetown/county, preferably AutoCAD and GIS mapping, Aerials, orBLM mapping]

Recreation Master Plan Report [Milestone] Explore and provide an understanding of the statement

outdoor recreation is a cornerstone of the Oak Creek

lifestyle contained in the Oak Creek ComprehensivePlan Update (p. 40).

Vision and goals; the vision and goals speak directly tothe needs and the desires of the town and the

surrounding community. The vision concisely stateswhat the master plan is intended to become. Thegoals lay out more specifically how the vision is fulfilled,

i.e. what the place will feel like, what will happen

there.

List of program recommendations; specifically quantifythe physical activities and elements presented in listform. [ie: 1 basketball court, 1 trail system, 4 tether ball

courts, 3 age appropriate play pits] Develop a capital plan based on community priorities

including: upgrades to current facilities, design for

proposed new facilities, timeline, estimated costs,potential funding sources, recommended standards as

appropriate, and a maintenance plan for all facilities.


3/4

Spatial Diagram illustrating the location ofprogrammatic elements and the relationship ofelements to one another.

Identify recommendations for regionalization - provisionof recreation services to/for other local communities or

unincorporated areas, use of other existing localrecreation facilities effectively.

Preliminary Opinion of Costs [Milestone]We realize that the implementing the master plan may need to bedone in phases depending on available funding. We will provide

an opinion of costs based on a unit price and current marketconditions. At the planning stages, this helps give the town an

order of magnitude of cost and is useful for phasing, fundraising,

and grant writing purposes.

Illustrative plan/schematic design [Milestone]A detailed drawing of the layout and character of the active

recreation areas found within site context.

Stakeholder Input [Milestone]CCCD will present and collect feedback for the recreation

master plan report to the design committee and community at apublic meeting. Based on feedback received at these meetings,CCCD will make adjustments and edits to the recreation master

plan before submitting a final document.

C. Data Collection:

Our approach will include gathering pertinent data necessary for

developing a master plan for the property. This may include: Demographic data Residential usage datahiking, biking, fishing, etc. Photo survey data

D. Cost for Services - $16,500.00:

We provide real world opportunities for students studying architecture,

landscape architecture and planning in the College of Architecture andPlanning at UC Denver while providing a service that may otherwise be

unaffordable. We do pay our students and have overhead, but we havestrived to keep our costs affordable. Our service costs will be $16,500; half[$8,250.00] of which is due at the signing of the agreement between the


4/4

town of Oak Creek and CCCD and the remainder [$8,250.00] at the

completion of the project. Both parties will agree upon the timeframe forcompletion.

E. Timeline:Proposed start date: October 21, 2013Developed methodology and inventory: December 2013

Community/stakeholder meeting: February 2014Development of Capital Programming plans: March 2014

Presentation to Town Board: April 2014Proposed completion date: May 31, 2014

F. Contacts:

Send to:

Mary Alice Page-Allen, MPA, AICP

Town Administrator/ClerkTown of Oak Creek

PO Box 128/129 Nancy Crawford Blvd.Oak Creek, CO 80467

(970) 736-2422

Contract Signer:

Nikki KnoebelTown MayorTown of Oak Creek

PO Box 128/129 Nancy Crawford Blvd.Oak Creek, CO 80467

(970) 736-2422

Invoices:

Mary Alice Page-Allen, MPA, AICP

Town Administrator/Clerk

Town of Oak CreekPO Box 128/129 Nancy Crawford Blvd.

Oak Creek, CO 80467(970) 736-2422

Documents

Scope of Work for Oak Creek Recreation Master Plan