SCTA-RCPA Board of Directors Agenda Packet 05.11 › wp-content › uploads › 2020 › 05 › ...May 11, 2020 · Vision Zero – agreement with Toole Design Group for professional

BOARD OF DIRECTORSAGENDA PACKET

Monday, May 11th, 2020 2:30 p.m.

Sonoma County Transportation Authority Regional Climate Protection Authority

411 King Street Santa Rosa, California

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411 King Street, Santa Rosa, CA 95404 | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

BOARD OF DIRECTORS AGENDA May 11, 2020 – 2:30 p.m.

PLEASE NOTE: The SCTA/RCPA Business Office is closed, and this meeting will be conducted entirely by teleconference pursuant to the provisions of the Governor’s Executive Orders N-29-20 and N-35-20, suspending certain requirements of the Ralph M. Brown Act.

SCTA/RCPA Board Members will be video-conferencing into the Board of Directors Meeting via Zoom. Members of the public who wish to listen to the Board of Directors meeting may do so via the following platform:

Please click the link below to join the meeting: https://us02web.zoom.us/j/85893091445

Telephone: (669) 900-9128 Meeting ID: 858 9309 1445

Or iPhone one-tap: +16699009128,,85893091445#

PUBLIC COMMENT: Public comment on specific agenda items will only be allowed during the meeting via Zoom Meeting by using the raise hand function. Verbal comments from call-in participants not using the Zoom Video platform can only be made by notifying Drew Nichols at [email protected] and identifying the item number, your name and phone number from which you will be calling. Please include “Public Comment” in the email subject line. The moderator will then ask for your comment.

Public comment will be limited to three (3) minutes. Public comment on items not on the regular agenda must be submitted in electronic written format as provided under Item 2 below.

1. Call to order the meeting of the Sonoma County Transportation Authority (SCTA) and the Sonoma County Regional Climate Protection Authority (RCPA)

2. Public comment on items not on the regular agenda

As authorized by Executive Orders N-29-20 and N-35-20, all public comment must be submitted in electronic written format. Please submit public comment by email before noon on 5/11/20. Include “Public Comment” and the meeting name in the subject line of your email and limit written comments to three hundred (300) words. Send comments to [email protected] and they will be shared with all Board members and identified by the Clerk verbally at the meeting.

3. Consent Calendar

A. SCTA/RCPA Concurrent Items 3.1. Admin – meeting notes from April 13, 2020 (ACTION)* 3.2. Admin – Q3 financial reports (REPORT)* 3.3. Admin – Amendment No. 1 to Personal Services Agreement SCTA16007 with Suzanne Smith

(ACTION)*

B. RCPA Items 3.4. BayREN – Water Upgrades $ave program operator request for proposals (ACTION)*

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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/

https://us02web.zoom.us/j/85893091445

mailto:[email protected]


C. SCTA Items 3.5. Admin – contract for auditing services with Pisenti Brinker (ACTION)* 3.6. Admin – update membership of Citizens Advisory Committee (ACTION)* 3.7. Alternative Modes – FY20/21 program of projects for Transportation Funds for Clean Air

(ACTION)* 3.8. Bicycle and Pedestrian – FY20/21 program of projects for Transportation Development Act

Article 3 (ACTION)* 3.9. Measure M – contract amendment with HdL for sales sax and economic analysis services

(ACTION)* 3.10. Measure M – revision of Maintenance of Effort Policy 4.14 (ACTION)* 3.11. MTC – North Bay Sub-region Housing Incentive Pool Program project submittal (ACTION)* 3.12. MTC – CARES Act transit funding update and transportation needs analysis (REPORT)*

4. Regular Calendar

A. SCTA Items 4.1. SCTA Projects and Programming

4.1.1. GoSonoma – November 2020 transportation sales tax ballot measure (ACTION)*

B. SCTA/RCPA Items 4.2. Admin – FY20/21 Preliminary Budgets

4.2.1. Transportation Fund for Clean Air (ACTION)* 4.2.2. Measure M (ACTION)* 4.2.3. RCPA Operations (ACTION)* 4.2.4. SCTA Operations (ACTION)*

5. Report out from April 13, 2020 Closed Session

6. Reports and Announcements 6.1. Executive Committee report 6.2. Regional agency reports 6.3. Advisory Committee agendas* 6.4. SCTA/RCPA staff report

6.4.1. RCPA Activities (REPORT)* 6.4.2. Planning Activities (REPORT)* 6.4.3. SCTA/RCPA Community Affairs (REPORT)* 6.4.4. Highways – update on State Highway projects (REPORT)*

6.5. Announcements

7. Adjourn *Materials attached.

The next SCTA/RCPA meeting will be held June 8, 2020

Copies of the full Agenda Packet are available at http://scta.ca.gov/meetings-and-events/board-meetings/

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact the SCTA/RCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

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http://scta.ca.gov/meetings-and-events/board-meetings/

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the SCTA/RCPA after distribution of the agenda packet are available for public inspection in the SCTA/RCPA office at 411 King Street, Santa Rosa, CA, 95404, during normal business hours.

Pagers, cellular telephones and all other communication devices should be turned off during the committee meeting to avoid electrical interference with the sound recording system.

TO REDUCE GHG EMISSIONS: Please consider carpooling or taking transit to this meeting. For more information check www.511.org, www.srcity.org/citybus, www.sctransit.com or www.gosonoma.org.

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http://www.511.org/

http://www.srcity.org/citybus

http://www.sctransit.com/

http://www.gosonoma.org/

BOARD OF DIRECTORS MEETING

Meeting Minutes of April 13, 2020

The SCTA/RCPA Business Office is closed, and this meeting was conducted entirely by teleconference pursuant to the provisions of the Governor’s Executive Orders N-29-20 and N-35-20, suspending certain

requirements of the Ralph M. Brown Act.

1. Call to order the meeting of the SonomaCounty Transportation Authority (SCTA) andthe Sonoma County Regional ClimateProtection Authority (RCPA)

Meeting called to order at 2:34 p.m. by Chair Susan Gorin.

Directors Present: Director Susan Gorin, Chair, Supervisor, First District; Director Logan Harvey, Vice Chair, City of Sonoma; Director Melanie Bagby, City of Cloverdale; Director Sarah Gurney, City of Sebastopol; Director Mark Landman, City of Cotati; Director Jake Mackenzie, City of Rohnert Park; Director Kathy Miller, City of Petaluma; Director Joe Naujokas, City of Healdsburg; Director David Rabbitt, Supervisor, Second District; Director Chris Rogers, City of Santa Rosa; Director Sam Salmon, Town of Windsor; Director Shirlee Zane, Supervisor, Third District.

2. Public comment on items not on the regularagenda

N/A

3. Consent Calendar

A. SCTA/RCPA Concurrent Items

3.1. Admin – meeting notes from March 9, 2020 (ACTION)*

B. SCTA Concurrent Items

3.2. MTC – corrected Plan Bay Area 2050 list of regional projects (ACTION)*

3.3. Measure M – Maintenance of Effort FY 17/18 reporting (ACTION)*

3.4. Measure M – appropriation request for Sonoma County Bicycle Coalition (ACTION)*

3.5. CTC – authorize SCTA to submit Hearn Avenue Interchange to the statewide competitive Local Partnership Program for Funding (ACTION)*

3.6. Vision Zero – agreement with Toole Design Group for professional services related to the data dashboard (ACTION)*

Director Landman moved for approval of the consent calendar; Director Zane seconded. A roll call vote was held and the motion was approved 12-0-0.

4. Regular Calendar

A. SCTA Items

4.1. SCTA Projects and Programming

4.1.1. Transit - FY 20/21 Coordinated Claim for Transit

Dana Turrey presented to the Board of Directors the FY 20/21 Coordinated Claim. The combined total estimates from the three funding sources is just under $35 million.

Last year, SCTA adopted a new formula for allocating the STA population-based funds. The

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formula includes an off-the-top portion distributed to SMART based on their combined share of ridership and revenue hours, 80% of this source goes to the three local transit operators, and the remainder is distributed to the three operators based on their combined share of ridership/revenue hours. These are weighted at 50/50.

The SCTA Transit-Technical Advisory Committee has reviewed the Coordinated Claim and recommended for approval.

Suzanne Smith added the Coordinated Claim is the biggest action on an annual basis taken by the SCTA Board of Directors related to transit.

In regards to the shelter in place orders in response to Coronavirus, there is a significant financial hit. The federal government has recognized this and included $25 billion in the CARES Act for transit.

This is emergency relief funding; the Bay Area is poised to receive $1.3 billion. There are 27 transit operators in the region and are all engaged on how to allocate the $1.3 billion.

MTC plans to act on this topic April 22 and the discussion have gone pretty well in terms of our operator’s needs.

The funding numbers to the transit operators are yet to be determined.

Director Mackenzie commented the funding figures will be published with the MTC agenda packet, and will also be discussed with the Policy Advisory Committee this coming Friday.

Director Rabbitt thanked the transit operators in the North Bay for their work in determining their needs and noted that everyone will be receiving a “haircut” in the coming future.

Chair Gorin commented about how COVID will affect revenues in the coming months and next fiscal year, and asked if there are any transit operators talking about reductions in positions.

Director Rabbitt responded there has not been haven’t heard of that imminent at least in in this FY, but will be challenging in the new reality of what the future may hold.

Ms. Smith added the Napa Vine is transitioning to an on-demand service within the City of Napa. The question is how to come back from those service cuts and is there an opportunity to deliver services somewhat differently.

Vice Chair Harvey expressed an interest to hear further about Napa Vine’s experience in doing on-demand service.

Director Naujokas asked what the process looks like if the transit operators were to rethink service.

Ms. Smith responded the transit will have to figure out what the funding will actually be. There could be an opportunity for the transit operators to present to SCTA.

Director Gurney commented on the efforts to build up ridership and here we are with this uncertainty and unknown future. It will be hard to know what transit will look like after all this effort.

Director Landman moved for approval of the FY20/21 Coordinated Claim, Director Miller seconded.

A roll call vote was held and the motion was approved 12-0-0.

4.1.2. Local Measure – November 2020 transportation sales tax ballot measure

Suzanne Smith presented on the updates to the draft local sales tax measure reauthorization. Staff

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has incorporated the comments received and tried to reflect those comments in creating a draft expenditure plan in an attempt to simplify, add details to the program categories, and explicitly link to the SCTA vision and goals.

At the last board meeting, the directors asked the stakeholder groups to convene and possible reach a potential agreement on the content of the plan, funding split. Unfortunately, given the shelter in place order, the meeting was not able to be held.

Ms. Smith thanked those who have worked to convene the groups, and referenced the comment letters that were provided to the Board of Directors.

Ms. Smith recalled the categories in the measure – smooth and maintain roads, move traffic and improve safety, build bikeways and pathway, and increase bus service.

Ms. Smith further spoke on the status of being a self-help county if the measure in not approved, given the expiration of Measure M is 2024, and on the questions of whether to place this on the November 2020 ballot.

Chair Gorin expressed appreciation to SCTA Staff and immediate past Chair Landman for the time and effort in preparation to get to this point, and further commented on the importance of this measure.

Vice Chair Harvey commented on the longevity of the measure, asking if the check-in piece is still being discussed, and asked if there is time to make adjustments to projects in this draft expenditure plan.

Ms. Smith responded this is a 20-year measure and would not have the check in piece that was previously discussed. The Board will need to act on

the final version in May, so there is time to make adjustments.

Director Bagby is torn whether to bring this to voters in November and commented that at this point the understanding on the inclination not to go in November, but at the same time, it is not going to get any better.

If we do not pass this measure, we are in a position where we cannot bond anticipated income. One of the most important factors of stimulating the economy is through construction and projects.

Director Bagby was not ready to say we should not go in November, and commented on the need for leadership to move these projects. Transit is a huge part of the recovery, and is where we need to move toward. The case can be made to voters to move forward with this.

Director Gurney asked that if we place this on the ballot in November and do not succeed, how we fund a second campaign in the last four years before the termination of Measure M.

Ms. Smith responded there are two costs to think about: does the SCTA perform any educational effort about the measure, does SCTA staff and elected officials go out and talk about the measure; or would the private sector run a campaign.

The other cost issue is the election cost itself (approximately $700,000). If we are not successful, the next question will be how to pay for that election.

Director Gurney further commented that she was less inclined to go forward in November at first, however waiting for two or four years for the next election cycle where we would not have the length for which projects could be planning and built

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could pose a challenge if projects are not being planning for.

As to the content, Director Gurney suggested to shift the percentages to the 21st century priorities related to GHG reductions.

Director Landman commented that in general the big question is whether we have confidence to get the stakeholders to a compromise in which they all will agree and encouraged to put forward the best possible measure as we can.

Director Landman expressed satisfaction with the draft expenditure plan, and commented on the concerns of placing this on the November ballot.

Director Landman further commented, in referencing the comment letters received, that the theme was encouraging SCTA to not go this November.

Director Mackenzie commented that in 2004 SCTA exhibited leadership at that time and believes there is an opportunity to go in November 2020.

Director Mackenzie suggested to examine the 65/35 percentage split to a 60/40.

Director Miller supported the 65/35 or 60/40 percentage splits, noting this is an extension and not a new tax, and commented that busses and bicycles use the roads too and is important to note that.

Director Miller further stated she is conflicted as to whether to place this on the November ballot or not.

Director Naujokas asked about Napa Vine going full demand and if there would be a way to recategorize that to qualify for funding in this proposal.

Ms. Smith responded it would be in the transit category and can potentially be funded. The way

the draft measure is structured is that 8% is dedicated to expansion, 2% for student/senior rides, and 3% for community benefit programs that support first- and last mile, and this could possible fit within the expansion or community benefit categories.

Director Naujokas further added the concern with going forward in November since Healdsburg will also be going forward with their own local sales tax renewal and the fears of these two measures competing against each other.

If a decision is made to go forward with the measure reauthorization, Director Naujokas wondered if there is another possibility to categorize in terms of one-third would be on “smoothing roads”, and two-thirds on smart and green transportation infrastructure.

Furthermore, Director Naujokas commented that a lot of these initiatives means jobs. These are jobs that will be happening at the local level and could be pitched as a “green jobs bills.”

Director Rabbitt commented shared similar concerns with the Board on whether to go to voters in November, however highlighted the importance of this measure to Sonoma County vis a vie self-help status and the need for a campaign

Director Rabbitt further commented on the difficulty for a measure to pass without a marquee project and the need for partnerships to help promote the measure.

Director Rabbitt asked what is the deadline to make the decision, and how much time do we have to get everyone in alignment.

Ms. Smith responded the schedule is SCTA needs final Board approval on the draft expenditure plan on May 11. Afterward, SCTA will then presented to

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all the local jurisdictions May through June, and then come back to SCTA Board of Directors in July.

Director Rogers commented on ACA-1 and the lowering the threshold for this sort of measure. ACA1 failed last year and Director Rogers asked if there are any talks of this.

Ms. Smith responded that over the many years, the most traction this got was being sent to the Governor, but was not signed. This does not poll well and historically has not met the interest to move forward.

Director Salmon remains unenthusiastic since the last meeting, noting the problem is this is not “three lanes all the way.”

Director Salmon stated this measure should be about climate change and has asked the Town’s council to weigh in.

Director Zane commented that it is important to take risks as an elected official and remains optimistic for the measure’s success.

Director Zane further stated one positive piece of the pandemic is that GHG emissions have been reduced significantly.

Director Zane supported the measure as presented, and championed the importance of this measure in rebuilding the economy.

Chair Gorin opened for Public Comment.

Public Comments and comment letters for the record that were emailed prior to the meeting can be found in the following link: https://scta.ca.gov/wp-content/uploads/2020/04/Public-Comments-Recieved-for-04-13-2020-FINAL-1.pdf.

Steve Birdlebough commented that as we discuss the categories, the move traffic and improve safety category adds up to about 25% for bus,

pedestrians, and bicycles. This also does not say the projects will reduce GHG and suggested as something to focus on to encourage projects that will decrease GHG emissions first until the maximum of cars are electric driven.

Brian Barnacle noted he is strongly opposes including this on the November ballot. There is not anything seen in the documentation to give confidence this will be used for marquee projects, and does not see a sound bit to sell this to the public.

Mr. Barnacle encouraged the Board to rethink the principles. As it is currently written is not a reduce traffic bill, a climate change bill, or even green jobs bill.

Kevin Conway commented on the rapid decarbonization due to this pandemic and what the public is experiencing is a very enjoyable atmosphere. The case can be made that Measure M is a continuation of this beautiful atmosphere we are experiencing today.

Janice Cader-Thompson noted that she did not realize the project list did not already appropriated funding when submitted the comment letter, however noted there is concern in the City of Petaluma that residents are not going to be supporting the projects on the list. The local streets are not included and the only project included is Rainier at $150 million, which that does not have an EIR. Petaluma will be the lynchpin in this measure losing.

Taryn Obaid commented on the change in climate, quality of the air, lack of noise, and that her neighborhood is much quieter and livable.

Ms. Obaid further commented on public participation in that the normal channels at the

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https://scta.ca.gov/wp-content/uploads/2020/04/Public-Comments-Recieved-for-04-13-2020-FINAL-1.pdf



city level are not employed in advertising these meetings.

Ms. Obaid thanked Director Naujokas for the vision in his comments, Director Salmon for his integrity, and Director Rabbit for expressing responsible viewpoint and urged for care. In general, Sonoma County Coming will be coming out of the quarantine as really wanting something that’s greener. It is seen in the Plan that projects are not green and that projects recently approved in Petaluma are not walkable or bikeable.

Jerry Bernhaut commented the RCPA adopted the Climate Emergency Resolution and now proposing a transportation tax measure with 65% auto related projects.

As far as timing, Mr. Bernhaut reminded the Board that time is running out to prevent irreversible, catastrophic global warming. An IPCC report in 2018 projected that curtailing warming to a safe level will require an unprecedented transformation in every sector in the global economy over the next 12 years.

Mr. Bernhaut agreed with Director Bagby’s comment that we need to recreate our lifestyle and transit is an important element in that there need to be enough money in it to make it convenient.

Mr. Bernhaut would not support the current 65%/35% split and suggested the reverse of the percentages.

Eris Weaver noted that bicyclist need smooth roads as well and the Sonoma County Bicycle Coalition would support the measure as written and shares the similar concern of will residents will support a tax measure in the current economic climate.

Sheila Baker commented that some people will look at these individual projects, such as in Petaluma, express their resistance, and will look at the measure as something undesirable.

Think about those who are vehemently against the Rainier connector and the concerns of unwanted development that would increase traffic without bike lanes, micro mobility, or transit. This would make things unlivable, and could backfire just because of a few individual projects.

Chair Gorin opened for Board comments

Director Rogers commented there is a strong community need related to infrastructure needs.

Measure M has the strongest story to tell to the public and if we explain to the voters on why this measure is important, we stand a good chance of prevailing.

Regarding the political optics, it is going to be hard economically to move forward with it. But at the same time, the ballot has been cleared with a high turnout election.

Chair Gorin asked where Director Rogers is leaning in terms of percentages that could bring the community to agree.

Director Rogers responded on the preference for a strong climate measure over percentages, but noted the overall goal is to move forward in our overall community.

Director Rogers expressed agreement with the climate activist that we cannot wait, and that this measure does do that.

Director Zane commented on the absence of equity issues in terms of transit in the conversation, especially given the minority population use transit more frequently. It is important to give the message to an economy that

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rebuilding that we infusing dollars in our public transit system.

Director Zane further commented that sales taxes are regressive, and harms those who have lowest income and is in favor of putting it on the ballot and getting it passed.

Director Landman added that if you dive down into these numbers and categories, there’s actually more of what you want in categories where you would not expect it.

Director Landman supported moving the item at 65%/35% and is open to adjusting the percentages with a request to demonstrate the benefits for these transit improvements.

Director Miller clarified the concern about this is not the projects, or the percentage make up, rather the concern is related to the timing with respect with what we are experience right now; people losing jobs and voting on taxing when voters are looking to tighten in their belt.

Chair Gorin alluded there is a consensus from the Board to continue this conversation in May, and asked if Staff is looking for anything else.

Ms. Smith responded Staff are not looking for anything else and reminded that SCTA does not build projects. SCTA receives the project priorities from the jurisdictions, and the percent split is based on the Comprehensive Transportation Plan and is derived from the jurisdiction submittals.

The importance of the local measure is to get projects going and provide the local match source. This will not be the measure to reduce, or even increase, GHG emissions significantly. SCTA is a reflection of the communities and can only fund the projects that are submitted.

Chair Gorin encouraged the Board to keep having the conversations about the categories with their respective community to move forward as a unity community is some way.

Vice Chair Harvey supported to move forward with this measure. At the previous discussion on the impacts on transit given the reduction of sales tax revenues, it is important to backfill this with local measures.

The 35% going toward improving safety, and that bicycles are mentioned and that the alternative is four years of a lame duck. This is a significant leap forward that doubles amount for busses and triples funding for bicycle facilities.

5. Reports and Announcements

5.1. Executive Committee report

The Executive Committee did not meet this month.

5.2. Regional agency Report

N/A

5.3. Advisory Committee agendas*

Included in the agenda packet for the Board’s interest.

5.4. SCTA/RCPA staff report

5.4.1. RCPA Activities Report

Included in the Agenda Packet for the Board’s information

5.4.2. Planning Activities Report

Included in the Agenda Packet for the Board’s information.

5.4.3. SCTA/RCPA Community Affairs

Included in the Agenda Packet for the Board information.

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5.4.4. Highways – update on State Highways projects

Provided to the Board of Director

5.5. Announcements

Suzanne Smith announced Tanya Narath has been asked, and accepted, the role as Interim Director of Climate Programs for the RCPA.

6. Closed Session

6.1. Public Comment on Closed Session Items

No public comment was received.

6.2. The SCTA and RCPA Board of Directors will consider the following in Closed Session: Conference with Legal Counsel – Anticipated Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). 1 Case.

6.3. Report out on Closed Session

The report out on the Closed Session will be provided at the next meeting.

7. Adjourn

Meeting adjourned at 5:04 p.m.

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Staff Report

Issue

What is the status of year-to-date activities for the SCTA, RCPA, and Measure M Budgets for the Fiscal Year 2019-20, quarter end March 31, 2020?

Recommendation

None, this is an information item only.

Advisory Committee Recommendation

Not applicable to this item.

Alternatives Considered


Executive Summary

This staff report provides a status on operations for each of the budgets as of March 31, 2020. Budget-to-actual comparisons shown on the tables in the following pages reflect actual transactions through the second quarter of the fiscal year.

Policy Impacts / Nexus to Agency Goals

None, the Board approved the FY19-20 Final Budgets October 14, 2019, and the reported revenues and expenditures are within the appropriated budgets.

Financial Implications

Is there a fiscal impact? Yes ☐ No ☒

Is there funding in the current budget? Yes ☐ No ☐

The funding source(s) to be used are:

Background

The Board approved Final 2019-20 Budgets in October of this year for SCTA, RCPA, and Measure M in order for operations to continue.

Below is a brief summary of year-to-date activity as of March 31, 2020.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Suzanne Smith, Executive Director Item Number: 3.2 Subject: Financial Reporting – FY2019-20 Q3

Consent Item: ☒ Regular Item: ☐ Action Item: ☐ Report: ☒

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http://scta.ca.gov/

http://rcpa.ca.gov/

SCTA Budget to Actual 2019-20 Q3

o Revenues are budgeted at $3,201,537 for the fiscal year. The SCTA total revenues as of March 31, 2020 are $836,909:

$61,216 in State funding

$226,980 in Federal funding

$7,060 in Regional funding

$481,796 in Local funding

$56,960 Intergovernmental funding for HOV Lane Violation Fines

$2,897 Investment income

o Expenditures are budgeted at $3,197,884 for the fiscal year. The SCTA total expenditures as of March 31, 2020 are $1,328,940:

$1,747,772 in Salaries and Benefits

$193,974 in Outside Contract Services

$144,367 in Operational Expenses

($757,173) in reimbursement of interagency transfers of staff time across programs.

o Unbilled Receivables are $654,210.39 as of March 31, 2020. Unbilled receivables represent revenues that have been earned but have not been recorded.

RCPA Budget to Actual 2019-20 Q3

o Revenues are budgeted at $1,976,997 for the fiscal year. The RCPA total revenues as of March 31, 2020 are $1,109,821:

$1,100,851 in Intergovernmental funding

$6,304 in State Funding


o Expenditures are budgeted at $1,830,148 for the fiscal year. The RCPA total expenditures as of March 31, 2020 are $1,088,383:

$507,057 in Interagency Staff Time

$486,765 in Outside Contract Services


Measure M Budget to Actual 2019-20 Q3

o Revenues were budgeted at $32,110,476 for the fiscal year. The Measure M total revenues as March 31, 2020 are $16,390,763:

$15,777,063 in Sales Tax revenues

$43,490 in Intergovernmental funding

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o Expenditures were budgeted at $43,767,425 for the fiscal year. Measure M total expenditures as of March 31, 2020 are $19,221,923:

$215,791 in Interagency Staff Time

$730,787 in Consultant costs

$10,004,928 in Contributions to Other Governments


$8,169,919 in Debt Service

Supporting Documents

Attached: SCTA Financial Report 19-20 Q3; RCPA Financial Report 19-20 Q3; Measure M Financial Report 19-20 Q3

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Description2019-20

Final BudgetActuals

Yr To DateRemaining Balance

% Remaining Balance

Revenues State 352,805$ 61,216$ 291,589$ 82.65%Federal 1,256,672 226,980 1,029,692 81.94%Regional 18,000 7,060 10,940 60.78%Local 1,511,060 481,796 1,029,264 68.12%Intergovernmental 60,000 56,960 3,040 5.07%Investment Income 3,000 2,897 103 3.43%

Revenues Total 3,201,537$ 836,909$ 2,364,628$ 73.86%Expenditures Salaries and Benefits 2,587,100 1,747,772 839,328 32.44%

Outside Contracts/Services 1,351,662 193,974 1,157,688 85.65%Operational Expenditures 482,130 144,367 337,763 70.06%Reimbursements (1,223,008) (757,173) (465,835) 38.09%

Expenditures Total 3,197,884$ 1,328,940$ 1,868,944$ 58.44%Revenues Less Expenditures 3,653 (492,031) 495,684 Starting Fund Balance 796,030 796,030 Adjustment to Fund Balance - 215,439 Ending Fund Balance 799,683$ 519,438$

SCTA FY2019-20 BUDGET TO ACTUAL AS OF 3/31/20

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Description2019-20

Final BudgetActuals


% Remaining Balance

Revenues Intergovernmental 1,901,527$ 1,100,851$ 800,676$ 42.11%State 72,270 6,304 65,966 91.28%Investment Income 3,200 2,666 534 16.69%

Revenues Total 1,976,997$ 1,109,821$ 867,176$ 43.86%Expenditures Interagency SCTA Staff Time 787,034$ 507,057$ 279,977 35.57% Outside Contracts/Services 888,959 486,765 402,194 45.24%

Operational Expenditures 154,155 94,561 59,594 38.66%Expenditures Total 1,830,148$ 1,088,383$ 741,765$ 40.53%Revenues Less Expenditures 146,849 21,438 125,411 Starting Fund Balance - Pre-Audit Adjustment 196,995 196,995 Adjustment to Starting Fund Balance 7,767 7,767 Ending Fund Balance 351,611$ 226,200$

RCPA FY2019-20 BUDGET TO ACTUAL AS OF 3/31/20

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Description2019-20

Final BudgetActuals


% Remaining Balance

Revenues Tax Revenue 27,442,476$ 15,777,063$ 11,665,413$ 42.51%Intergovernmental Revenues 4,027,000 43,490 3,983,510 98.92%Miscellaneous Revenues 500 - 500 100.00%Investment Income 640,500 570,210 70,290 10.97%

Revenues Total 32,110,476$ 16,390,763$ 15,719,713$ 48.96%Expenditures Interagency SCTA Staff Time 323,000 215,791 107,209 33.19%

Outside Contract Services 2,455,000 730,787 1,724,213 70.23%Contributions to Other Gov'ts 31,489,946 10,004,928 21,485,018 68.23%Operational Expenditures 327,015 100,498 226,517 69.27%Debt Service 9,172,464 8,169,919 1,002,545 10.93%

Expenditures Total 43,767,425$ 19,221,923$ 24,545,502$ 56.08%Revenues Less Expenditures (11,656,949) (2,831,160) (8,825,789) Starting Fund Balance - Pre-Audit Adjustments 57,643,187 57,643,187 Adjustment to starting Fund Balance 170,200 170,200 Ending Fund Balance 46,156,437$ 54,982,226$

Measure M FY2019-20 BUDGET TO ACTUAL AS OF 3/31/20

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Staff Report

Issue

Shall the SCTA amend agreement SCTA16007 to extend the term by four years to June 30, 2024?

Recommendation

The Executive Committee recommends approval of the amendment.




The alternatives include allowing the agreement to end or extending for a different amount of time.

Executive Summary

The current Agreement for Professional Services for the position of Executive Director expires June 30, 2020.

The Executive Committee is recommending a four year extension of the contract without any additional changes to the terms. The Board has historically used amendments to extend certain terms of the ED’s contract; Amendment No. 1, attached, is consistent with that approach.




Is there a fiscal impact? Yes ☒ No ☐

Is there funding in the current budget? Yes ☒ No ☐

The funding source(s) to be used are: Funding agreements with MTC, ABAG, and Caltrans plus local contributions all help pay for this position.

Background

The current Agreement for Professional Services for the position of Executive Director expires June 30, 2020.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Cory O'Donnell, Legal Counsel Item Number: 3.4 Subject: Amendment No. 1 to Professional Services Agreement SCTA16007 with Suzanne

Smith Consent Item: ☒ Regular Item: ☐ Action Item: ☒ Report: ☐

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http://scta.ca.gov/

http://rcpa.ca.gov/

The Executive Committee is recommending a four year extension of the contract without any additional changes to the terms. The Board has historically used amendments to extend certain terms of the ED’s contract; Amendment No. 1, attached, is consistent with that approach.

The Executive Director’s compensation is based on the SCTA Salary Schedule that the Board adopts annually as part of the budget and is incorporated into the Personnel Policies. The Executive Director is currently at the “I” Step. Pending her review by the Executive Committee, under the amended agreement, the Executive Director’s salary would advance to Step K effective July 1, 2020.

The Executive Director has held this position since October 1997 and has received positive performance evaluations.


Amendment No. 1

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Contract No. SCTA16007-A1 AMENDMENT NO. 1 TO AGREEMENT FOR

PROFESSIONAL SERVICES

EXECUTIVE DIRECTOR

SONOMA COUNTY TRANSPORTATION AUTHORITY

REGIONAL CLIMATE PROTECTION AUTHORITY

This Amendment No.1 to the Agreement for Professional Services, Executive Director, Sonoma County Transportation Authority / Regional Protection Authority (Contract No. SCTA16007) is made this 11th day of May, 2020 by and between the Sonoma County Transportation Authority, a public agency (hereinafter “AUTHORITY”) and Suzanne Smith (hereinafter “EMPLOYEE”).

WHEREAS, AUTHORITY and EMPLOYEE did, on November 12, 2015, execute an Agreement for Professional Services for the position of Executive Director of the Sonoma County Transportation Authority and Regional Climate Protection Authority (Agreement) which would have expired on its own terms on June 30, 2020; and

WHEREAS, AUTHORITY and EMPLOYEE are desirous to amend Section 1 of the Agreement related contract term, effective July 1, 2020; and

WHEREAS, the services of the EMPLOYEE have been exemplary and provided significant benefit to the AUTHORITY and RCPA;

NOW, THEREFORE, IT IS AGREED by and between the parties as follows:

1. Section 1 of the Agreement, Term of Employment, setting forth the term of the Agreement, is amended to extend for an additional four (4) years to June 30, 2024, subject, however, to termination as provided in the Agreement.

2. Except to the extent the Agreement is specifically amended or supplemented hereby, the Agreement, together with exhibits and schedules is, and shall continue to be, in full force and effect as originally executed, and nothing contained herein shall be construed to modify, invalidate or otherwise affect any provisions of the Agreement or any right of AUTHORITY arising thereunder.

EMPLOYEE

Dated: _________________________ By: ___________________________ Suzanne Smith

AUTHORITY

Dated: _________________________ By: ___________________________ Susan Gorin, Chair SCTA/RCPA

Authorized per SCTA Board of Directors Action on

APPROVED AS TO FORM: By: ________________________ Cory W. O’Donnell, Counsel

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Staff Report

Issue

Shall the Sonoma County Regional Climate Protection Authority (RCPA) issue a Request for Proposal for the BayREN Water Upgrades $ave Program Operator?

Recommendation

Approve the attached Request for Proposals: BayREN Water Upgrades $ave Program Operator, pending final legal review.


None.


None.

Executive Summary

The BayREN grant for Water Upgrades $ave includes funding for professional services to assist RCPA staff with delivery of program services to Partner Water Utilities, Program Contractors, and Participating Customers. Staff would like to issue an RFP for the procurement of these professional services.

RCPA is seeking Operator services for the first three years of the Program, with the option to extend into years four and five. This will be a pay-for-performance contract. The total amount payable to the Consultants will include payment for tasks agreed to as time and materials milestone billing (e.g., Operator onboarding, marketing and customer service, contractor enrollment, and reporting tasks) and payment for the services agreed to as pay-for-performance based on the number of completed installations (i.e., Operator fee for customer enrollment/project Quality Control services included in project cost).


BayREN Water Upgrades $aves supports Governor Brown’s 2016 Executive Order B-37-16 mandating “making water conservation a California way of life;” subsequent state legislation for new water conservation targets; and California Public Utilities Commission water/energy nexus goals. The regional program will also help Sonoma County water utilities meet State and local greenhouse gas emissions goals by reducing energy required to pump, treat, and heat water.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20

From: Chris Cone, Program Manager Item Number: 3.4

Subject: BayREN Water Upgrades $ave — Program Operator Request for Proposal

Consent Item: ☒ Regular Item: ☐ Action Item: ☒ Report: ☐

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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/




The funding source(s) to be used are: BayREN grant for Water Upgrades $ave program administration.

Background

RCPA staff are leading the launch of the regional BayREN Water Upgrades $ave program. The program will provide water utilities throughout the Bay Area a turnkey financing service to install customer-side water efficiency improvements with no upfront cost to the customer. The program is based on three pilot projects, including the original pilot with the Town of Windsor.

RCPA staff have identified the need for professional services to assist in delivery of program services to Partner Water Utilities, Program Contractors, and Participating Customers. The BayREN grant includes funding for the hiring and training of a Program Operator to deliver program services, and staff has prepared an RFP for their procurement.

Request for Proposals — Milestones

• Issued: May 13, 2020

• Pre-Proposal Meeting: May 21, 2020

• Written Questions: May 26, 2020

• Submit Proposals: June 30, 2020

• Possible Interview Dates: July 10-11, 2020

Request for Proposals — Scope of Work

The Scope of Work for the RFP includes the tasks and subtasks listed below.

Task A: Program Operator Onboarding

The Operator staff will:

• Attend trainings for Program marketing, Customer Relationship Management (CRM) platform, Contractor training, Utility customer service staff training (i.e., for all staff who may be called by program participants and possible participants) and Program reporting.

• Identify and communicate any concerns for performing or enforcing the Operator’s scope of work and the requirements of the Program Manual, Participant Agreement, and Contractor Agreement. Recommend suggestions for concerns raised and work with RCPA and ABAG to resolve within bid price.

• Confirm access to and ability to use CRM to submit sample projects for payment. Confirm alignment with and ability to follow data security protocols.

• Work with RCPA to approve to form the Contractor Agreement template the Operator will be executing with Contractors.

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• Sign and execute Contractor Agreements with at least two Program Contractors for Program launch with each Partner Utility.

• As required based on location of Partner Utilities, establish purchasing account at local distributor(s) or retailer(s) for multifamily Participants pursuing the Do-It-Yourself Pathway.

Task B: Marketing and Customer Service

The Operator will handle the majority of customer outreach and engagement activities for the Program and approve any Program Contractor marketing to ensure clear communication with potential Customers, provide accurate information, and facilitate installation of Improvements. The purpose of the Operator’s engagement with Customers is to ultimately secure signed Participant Agreements and completed projects. BayREN and Partner Utility marketing and outreach activities are intended to drive customers to express interest as warm leads (“Customer Interest”) for Operator engagement. Operator is also allowed and encouraged to use RCPA-approved strategies to develop its own leads from Partner Utility provided Eligible Customer and High User lists. Operator staff will field all Customer Interest inquiries, responding within at least one business day; resolve issues in a timely and professional manner; and be available by phone and email. The Operator will:

• Maintain branding and styling guidelines and approve marketing materials in accordance with the Program’s branding and styling protocols and guidelines to ensure brand and styling consistency.

• Support implementation of any public marketing campaigns including work with BayREN and its consultants and partners to define goals, identify outreach channels, and implement marketing activities as approved.

• Respond to all contractor inquiries about the Program and complete record in CRM.

• Perform Customer Intake by responding to all Customer Interest inquiries about the Program. Explain benefits of Program. Depending on Customer/Contractor interest, the Operator may send the Customer/Customer a Program brochure and FAQ or schedule another call. For Customers interested in proceeding with Program, confirm with customer the name of the customer of record and property owner if different and best point of contact.

• Complete record of Customer Intake for all interested Customers.

• Use bi-annual Customer lists provided by Partner Utilities and follow up communications with Utilities as necessary to verify Customers are eligible for the Program and assign a Program Contractor or provide them a list of Program Contractors as requested.

• Support the designing of Participant satisfaction surveys and issuing surveys to participants as requested by the Partner Utility or RCPA (survey needs may be streamlined into the post-installation phone verifications in Task E2 consistent with discussions with RCPA).

Task C: Program Contractors

The Operator will contract with and manage approved Program Contractors to provide project assessment, installation, and inspection services. The Operator will:

• Certify Program Contractors, including answering questions about and facilitating any negotiation of terms with the contractor. Arrange for signing of the Contractor Agreement.

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• Train contractors to adhere to Program standards. Verify and maintain record of contractor license information and status, insurance coverage, and proof of bonding that protects owners/Customers and RCPA.

• Forward verified copies of these documents to RCPA, which will maintain signed copies of the agreements including Program Contractor Agreement exhibits, Certificates of Insurance, proof of bonding, etc. in a file for each contractor.

• Ensure all agreements remain in force throughout the Program and, if necessary and in consultation with RCPA, de-certify Program Contractors who fail to adhere to the requirements in their agreements.

Task D: Program-Provided Customer Relationship Management Platform

Operator will enter Program data as necessary and ensure secure storage of data in the Program–provided and -managed Customer Relationship Management (CRM) system and will ensure that data is available to Partner Utilities and RCPA. The Operator will:

• Use the provided CRM for marketing and participant data management including but not limited to tracking marketing outreach; verifying participant qualification; maintaining lists of current, potential, and unqualified participants; maintaining utility rate data; reviewing and verifying calculations for participant On-Bill Charge; generating necessary agreements and forms for participants and contractors; reporting Participant On-Bill Charges; and reporting project performance to appropriate parties.

• Ensure that staff are trained in how to use the CRM and that such staff understand Program requirements and security protocols for working with the CRM and with transfers (import or export) between the CRM and other Program communications.

• Report broken features or other errors in the CRM to RCPA so that any issues can be addressed quickly and not interfere with Program operation.

Task E: Improvement Installation Oversight

Operator is responsible for approving all projects prior to any work being done; for making sure Customers understand the Program and the basis for savings estimates; for ensuring that all Program efficiency improvements (Improvements) meet Program requirements and are installed according to manufacturer specifications and local, state, and federal building code; and for ensuring Program project calculations meet the 80 Percent Rule (the On-Bill Charge is capped at 80 percent of the estimated savings and the duration of charges is capped at 80 percent of the useful life of the upgrade) and performing quality control inspections after project installation.

Task E.1: PRE-PROJECT QUALIFICATION

Customer Pre-Qualification:

The Operator will perform the following duties to pre-qualify the Customer:

• Identify qualifying Improvements (e.g., shower and toilet usage, turf area, etc.) with brief questions.

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• Identify conditions that might preclude installations (e.g., rotten floor under toilet or no interest in drought tolerant landscaping).

• Provide details for proposed Customer project by getting information during the call. Fill out the Program Data Sheet to determine estimated net savings, estimated charge and gross savings, estimated total on-bill costs and cost recovery period.

• Review the mechanics of participation.

• For Customers referred to Program by a Program Contractor, the Operator will verify:

o That no other savings or performance claims beyond those approved by the Program have been made by the Program Contractor;

o that Program Contractors abide by up-selling limitations; and

o that Participants received referrals to relevant efficiency and energy programs, including applicable rebate programs.

In addition, for Multifamily Customers who are decision makers for a building:

• Discuss options for working with Program Contractor (standard pathway) or a Do-It-Yourself contractor (DIY pathway) and the benefit of using Program Contractor for scoping work via a site visit.

• If the Participant chooses the standard pathway, send Program Intent to Participate form and upon receipt of signed Intent form, select Program Contractor for a site visit and assist in scheduling the site visit. Work with Program Contractor to receive and review details of the site visit.

• If Participant chooses the DIY pathway, send Program Intent to Participate Form and, upon receipt of signed Intent form, schedule, conduct or have a Program Contractor conduct an on-site screening for 100 percent of building units to confirm qualifying Improvements, answer Participant questions, and prepare scope of eligible Improvements.

Pre-Installation Approval and Agreement Issuance:

For eligible Customers who have received a Participant Agreement, the Operator will perform the following duties before approving an installation at the Customer's location (including single family, multifamily, and commercial).

Pre-Installation APPROVAL DUTIES: For all Customers, the Operator will use Partner Utility records and telephone or Pre-Installation Inspections to verify that:

• The Customer is the property owner or that the Customer names the property owner, who must also sign the Participant Agreement.

• The Customer is the utility Customer of record or an individual authorized to sign the Participant Agreement at the location.

Customer Understanding: Ensure the Customer understands all program features, benefits, and obligations (e.g., as defined in the Participant Agreement).

Pre-Installation INSPECTION DUTIES: Operator is responsible for determining which projects receive inspections. The Operator will conduct pre-installation inspections for any Contractor’s first project, at least

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10 percent of Participant project sites and 100 percent of building units at multifamily DIY project sites. The Operator will:

• Verify the pre-installation property conditions, to determine whether inputs Contractors report in the Data Sheets are identical to the conditions noted by the Operator.

• Verify that the Improvements proposed for installation are possible (e.g., there are no pre-existing conditions that prevent Improvement installation)

• Update Data Sheets and Approved Improvements Form, if necessary.

Documentation: Populate a Participant Agreement and Cover Letter and send to Customer for review. Require Customer to send signed Participant Agreement to Operator. Operator may use all methods approved in the Program Manual to secure and store signed Agreements, including but not limited to DocuSign.

Agreement Execution, Contractor Coordination, and Project Oversight:

Once Operator has received a signed Participant Agreement, Operator will:

• Request from Partner Utility a record of the last 12 months of water utility bills for this location and place record in Participant's file. If RCPA or Partner Utility receives copies of PG&E’s energy billing for a Participant, the Operator will add a copy to its Participant's file.

• Verify that Participant Agreement is signed by Customer, Owner if different, Operator, and any other required parties as established in the Agreement and Program Manual.

• Verify proposed Improvements for any specific Participant project meet program requirements and use the program Data Sheet to ensure project will deliver sufficient utility bill savings to meet the program’s 80 Percent Rule. Finalize and execute the Participant Agreement.

• For Participants recruited by Program marketing, complete Contractor Coordination Duties for Participants in accordance with Participant confirmation protocols for Program Marketing leads and Program Contractor leads.

• Send the executed Participant Agreement to Participant and Program Contractor with written approval to start work.

• Monitor communications with Participant and Program Contractor to track status of the installation visit.

• Review requested change orders and issue and record approvals consistent with Program requirements.

Task E.2: POST-PROJECT QA/QC INSPECTION

The Operator will review all required completed project forms submitted by Program Contractors and ensure all work has been completed in accordance with the Participant Agreement(s) and that Project Inputs in the CRM accurately reflect pre- and post-installation conditions and the Participant's desired scope of work.

Contractor Payment Approval: Prior to approving Program Contractor payment, the Operator will:

• Complete post-installation inspection verifications, which will be carried out through an onsite visit for the Program Contractor's first completed project and for a minimum 10 percent of total completed

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projects, with the remaining project post-installation inspection duties performed by phone with Participant.

• For multifamily Improvements installed through the DIY pathway, the same protocols for Quality Assurance/Quality Control (QA/QC) inspections will be followed. However, because the Participant used their own staff or contractor to install Improvements, the Operator must make a good faith effort to inspect 100 percent of building units for all completed DIY projects. The Operator will notify DIY Participant of the reason(s) for any failed inspections and will notify the Participant that it is their responsibility to fix any failures.

• Operator will verify project completion and site conditions according to Program protocols.

Verification Discrepancies: Perform in a timely manner and as necessary activities to address discrepancies between the Participant Agreement and Participant's comments or observed conditions prior to approving Program Contractor payment.

DIY Project Issues: For multifamily DIY projects, if Participant's staff or contractor did not correctly install approved Improvements, did not follow installation protocols, or did not provide appropriate documentation, Operator will notify Participant of the specific failure(s) that must be resolved by Participant. If Participant resolves failures, Program Operator shall complete Project Close Out activities as identified below. If Participant does not resolve failures, payment for approved Improvements shall be due per the terms of the Participant Agreement.

PROJECT CLOSE-OUT ACTIVITIES: The Operator will:

• Ensure any dispute with Program Contractors is resolved and documented (per requirements in the Program Manual) and that the Program Contractor has corrected each violation.

• Authorize RCPA staff, after ensuring that work has been satisfactorily installed, to make payments to Contractors and the Operator during the following monthly billing cycle.

• Supply RCPA/Partner Utility with copies of the Participant Agreement, and relevant Program forms, for each Participant in the manner dictated by RCPA.

• Sign, notarize, and file the Notice of Efficiency Charge with the location's property records.

• Notify appropriate Partner Utility to initiate billing of On-bill Charge (including the amount and type of charges) no less than 45 days after this notice and on the first full billing cycle following verification of Program Contractor's installation of the Improvements at the location.

Task F: Program Management, Data Oversight, Reporting, and Ongoing Customer Support

Operator is responsible for making sure that all agreements are complete and signed, all forms required for a specific job are complete and accurate (and signed, if appropriate), and that all data on forms and agreements are correct based on quality control verification. Estimated Customer savings and On-Bill Charges will be based on the information in these agreements and forms.

The Operator is also responsible for ongoing customer support services to Participants and Successor Customers taking service at locations with installed Improvements so long as On-Bill Charge’s at that location are outstanding.

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For Program Management, Data Oversight, and Reporting, the Operator will:

• Participate in twice-monthly program management meetings with RCPA. Prepare appropriate updates and report outs on Operator activities and needs. Submit follow up notes, action items, and requested data in a timely manner.

• Oversee maintenance of records of Customers who were solicited to participate and declined, who received Participant Agreements and did not sign them, and who participated in the Program, including answers to any Program survey questions.

• Maintain complete electronic record of Participant's files, including Participant Agreement; all Program forms; water and billing records; documentation of any complaints, disputes, and their resolution, and Participant praise or comments. Document all Improvement failure reports and warranty calls using Service Request Form. Copies of completed forms will be placed in each Participant's file with duplicates sent to the appropriate Partner Utility.

• Provide RCPA with twice-monthly reports on Program activity and billing. Pre-formatted reports and queries from the Program-provided CRM should enable the majority of this reporting.

• Provide RCPA with data formatted as required CPUC regulatory reporting on a monthly, quarterly, and annual basis.

• Provide RCPA with any records, suggestions for workflow enhancements, communications, or other relevant information to enable it to evaluate and ensure the integrity of the Program.

• Ensure all Program forms are submitted, filled out correctly, and signed.

For ongoing Participant and Customer Support, the Operator will:

• Provide assistance if Improvements fail (i.e., implementing cost-effective repairs or payment cessation) for reasons other than Owner or Tenant fault.

• Ensure Contractors fulfill their warranty obligations.

• Notify appropriate Partner Utility when to stop On-bill Charges if Improvements fail, when to restart Charges after repairs are completed, and any extension of the Participant’s On-Bill Charge to cover repair costs not covered by Contractor or Improvement’s manufacturer warranty.

• Determine payments to Program Contractors for Improvement repairs and notify RCPA to issue payments.

• Provide same ongoing support to Successor Customers at locations with outstanding On-Bill Charges


Link: Request for Proposals

Cost Exercise Worksheet

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https://scta.ca.gov/wp-content/uploads/2020/05/3.4_WBSP_Program-Operator_RFP_Draft-Final-2020-0428.pdf

https://scta.ca.gov/wp-content/uploads/2020/05/3.4_WBSP_Cost_Exercise_Template_Draft-Final-2020-0428.pdf


Staff Report

Issue

Should the SCTA Board approve Contract SCTA20020 with Pisenti & Brinker LLP financial auditors to perform audits of the SCTA, Measure M and RCPA financial statements for the next 3 years?

Recommendation

Staff recommends that the Board approve the selection of Pisenti & Brinker, LLP to perform audit services and to authorize staff to negotiate and for the Chair to execute an agreement not to exceed $163,200, including optional audit services at the direction of the Executive Director, for a term covering three fiscal years with an option of two additional years by amendment authorized by the Board and pending review and comment by counsel.


A sub-committee of the Citizens Advisory Committee participated in the selection process and the full CAC recommended approval at their April 27 meeting.


All consultant’s proposals were evaluated and considered for this contract.

Executive Summary

Contract approval for audit services concluding a publicly noticed request for proposals process.


There is no policy impact associated with the recommendation.


The contract with Pisenti & Brinker will not exceed $55,900 per year or $163,200 in total over 3 years. The proposed fees for the FY 2019-2020 audits are the same as the fees for the FY 2018-2019 audits.



To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: James Cameron, Director of Projects and

Programs Item Number: 3.5

Subject: Financial Audit Services – Contract SCTA 20020 approval


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http://scta.ca.gov/

http://rcpa.ca.gov/

The funding source(s) to be used are: SCTA, RCPA and Measure M operating funds.

Background

SCTA’s contract with Pisenti and Brinker to provide audit services concluded with the completion of the FY 2018-2019 audits. The SCTA performed the procurement process to retain auditors for multiple years starting with the FY 2019-2020 audits.

In February, SCTA staff reached out to CAC members Dennis Harter and Tom Conlon to join staff on a selection committee for a Request for Proposals (RFP) for Financial Audit Services. They both confirmed availability for proposal review on April 9th and possible interviews on April 14th, if needed.

On March 4, the RFP was issued. On the proposal due date of April 1, four firms submitted proposals. The four firms were Brown Armstrong – Bakersfield; Maze & Associates - Pleasant Hill; Pisenti & Brinker LLP - Santa Rosa; and The Pun Group LLP - Walnut Creek.

On April 9, the RFP selection committee composed of SCTA staff, Auditor Controller Treasurer Tax Collector (ACTTC) staff and the above mentioned CAC members met to compare their ratings of the proposals. Pisenti & Brinker LLP of Santa Rosa was ranked first and the Pun Group was ranked second. The selection committee recommended Pisenti & Brinker LLP.


Contract SCTA 20020

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Contract No. SCTA20020

1

AGREEMENT FOR PROFESSIONAL AUDIT SERVICES

This agreement ("Agreement"), dated as of June 1, 2020 (“Effective Date”) is by and between the Sonoma County Transportation Authority (hereinafter referred to as “SCTA”) and Pisenti & Brinker, LLP (hereinafter "AUDITOR").

R E C I T A L S

WHEREAS, AUDITOR represents that it is a duly qualified, licensed to practice public accounting in California, and experienced in the preparation of audits and related services; and WHEREAS, in the judgment of the SCTA Board of Directors, it is necessary and desirable to employ the services of AUDITOR for the financial and program audit for the SCTA, Sonoma County Regional Climate Protection Authority (RCPA) and the Traffic Relief Act for Sonoma County (Measure M) financial statements for the fiscal years ending June 30, 2020, 2021, and 2022 with the option of auditing the SCTA, RCPA and Measure M financial statements for the two subsequent fiscal years NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows:

A G R E E M E N T

l. Scope of Services.

1.1 AUDITOR's Specified Services. AUDITOR shall perform the services described in Exhibit A, attached hereto and incorporated herein by this reference (hereinafter "Scope of Work"), and within the times or by the dates provided for in Exhibit A and pursuant to Article 7, Prosecution of Work. In the event of a conflict between the body of this Agreement and ExhibitA, the provisions in the body of this Agreement shall control. 1.2 Cooperation With SCTA AUDITOR shall cooperate with SCTA and SCTA staff in the performance of all work hereunder. 1.3 Performance Standard. AUDITOR shall perform all work hereunder in a manner consistent with the level of competency and standard of care normally observed by a person practicing in AUDITOR's profession. SCTA has relied upon the professional ability and training of AUDITOR as a material inducement to enter into this Agreement. AUDITOR hereby agrees to provide all services under this Agreement in accordance with generally accepted professional practices and standards of care, as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of AUDITOR’s work by SCTA shall not operate as a waiver or release. If SCTA determines that any of AUDITOR's work is not in

32

2

accordance with such level of competency and standard of care, SCTA, in its sole discretion, shall have the right to do any or all of the following: (a) require AUDITOR to meet with SCTA to review the quality of the work and resolve matters of concern; (b) require AUDITOR to repeat the work at no additional charge until it is satisfactory; (c) terminate this Agreement pursuant to the provisions of Article 4; or (d) pursue any and all other remedies at law or in equity. 1.4 Assigned Personnel.

a. AUDITOR shall assign only competent personnel to perform work hereunder.

In the event that at any time SCTA, in its sole discretion, desires the removal of any person or persons assigned by AUDITOR to perform work hereunder, AUDITOR shall remove such person or persons immediately upon receiving written notice from SCTA.

b. Any and all persons identified in this Agreement or any exhibit hereto as the

project manager, project team, or other professional performing work hereunder are deemed by SCTA to be key personnel whose services were a material inducement to SCTA to enter into this Agreement, and without whose services SCTA would not have entered into this Agreement. AUDITOR shall not remove, replace, substitute, or otherwise change any key personnel without the prior written consent of SCTA. With respect to performance under this Agreement, AUDITOR shall employ the following key personnel:

Brett Bradford, CPA Engagement Partner Kellin Gilbert, CPA Audit Senior Manager Andrea Lifto Audit Supervisor

c. In the event that any of AUDITOR’s personnel assigned to perform services

under this Agreement become unavailable due to resignation, sickness or other factors outside of AUDITOR’s control, AUDITOR shall be responsible for timely provision of adequately qualified replacements.

2. Payment. For all services and incidental costs required hereunder, AUDITOR shall be paid on a time and material/expense basis in accordance with the budget set forth in Exhibit B, provided, however, that total payments to AUDITOR shall not exceed $55,900 per year or $163,200 in total, without the prior written approval of SCTA. AUDITOR shall submit an invoice to SCTA on a monthly basis, containing the following information: (A) the amount of the current billing and a description of the associated work performed; (B) the total amount of the previous bill; (C) the total billings to date; and (D) any and all relevant receipts or other appropriate cost documentation. Unless otherwise noted in this Agreement, payments shall be made within the normal course of County business after presentation of an invoice in a form approved by the

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3

SCTA for services performed. Payments shall be made only upon the satisfactory completion of the services as determined by the SCTA. Pursuant to California Revenue and Taxation code (R&TC) Section 18662, the SCTA shall withhold seven percent of the income paid to AUDITOR for services performed within the State of California under this agreement, for payment and reporting to the California Franchise Tax Board, if AUDITOR does not qualify as: (1) a corporation with its principal place of business in California, (2) an LLC or Partnership with a permanent place of business in California, (3) a corporation/LLC or Partnership qualified to do business in California by the Secretary of State, or (4) an individual with a permanent residence in the State of California. If AUDITOR does not qualify, SCTA requires that a completed and signed Form 587 be provided by the AUDITOR in order for payments to be made. If AUDITOR is qualified, then the SCTA requires a completed Form 590. Forms 587 and 590 remain valid for the duration of the Agreement provided there is no material change in facts. By signing either form, the AUDITOR agrees to promptly notify the SCTA of any changes in the facts. Forms should be sent to the SCTA pursuant to Article 12. To reduce the amount withheld, AUDITOR has the option to provide SCTA with either a full or partial waiver from the State of California. 3. Term of Agreement. The term of this Agreement shall be from the date of execution of the agreement to June 30, 2023 unless terminated earlier in accordance with the provisions of Article 4 below. At the discretion of the SCTA, the agreement may be extended an additional two years pending review of proposed costs, terms, and conditions submitted by AUDITOR. 4. Termination.

4.1 Termination Without Cause. Notwithstanding any other provision of this Agreement, at any time and without cause, SCTA shall have the right, in its sole discretion, to terminate this Agreement by giving 5 days written notice to AUDITOR. 4.2 Termination for Cause. Notwithstanding any other provision of this Agreement, should AUDITOR fail to perform any of its obligations hereunder, within the time and in the manner herein provided, or otherwise violate any of the terms of this Agreement, SCTA may immediately terminate this Agreement by giving AUDITOR written notice of such termination, stating the reason for termination. 4.3 Delivery of Work Product and Final Payment Upon Termination. In the event of termination, AUDITOR, within 14 days following the date of termination, shall deliver to SCTA all reports, plans, studies, and other data or documents, in whatever form or format, assembled or prepared by AUDITOR or AUDITOR’s subcontractors, AUDITORs, and other agents in connection with this Agreement and shall submit to SCTA an invoice showing the services performed,

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hours worked, and copies of receipts for reimbursable expenses up to the date of termination.

4.4 Payment Upon Termination. Upon termination of this Agreement by SCTA, AUDITOR shall be entitled to receive as full payment for all services satisfactorily rendered and reimbursable expenses properly incurred hereunder, an amount which bears the same ratio to the total payment specified in the Agreement as the services satisfactorily rendered hereunder by AUDITOR bear to the total services otherwise required to be performed for such total payment; provided, however, that if services which have been satisfactorily rendered are to be paid on a per-hour or per-day basis, AUDITOR shall be entitled to receive as full payment an amount equal to the number of hours or days actually worked prior to the termination times the applicable hourly or daily rate; and further provided, however, that if SCTA terminates the Agreement for cause pursuant to Section 4.2, SCTA shall deduct from such amount the amount of damage, if any, sustained by SCTA by virtue of the breach of the Agreement by AUDITOR. 4.5 Authority to Terminate. The Board of Directors has the authority to terminate this Agreement on behalf of the SCTA. In addition, the Purchasing Agent or SCTA Executive Director, in consultation with County Counsel, shall have the authority to terminate this Agreement on behalf of SCTA.

5. Indemnification. AUDITOR agrees to accept responsibility for loss or damage to any person or entity, including SCTA, and to defend, indemnify, hold harmless, and release SCTA, its officers, agents, and employees, from and against any and all actions, claims, damages, liabilities, or expenses, that may be asserted by any person or entity, including AUDITOR, that arise out of or in connection with negligent performance or willful misconduct of AUDITOR hereunder, whether or not there is concurrent or contributory negligence on the part of SCTA, but excluding liability arising out of or due to SCTA's active negligence, willful misconduct intentional misrepresentation or fraud. This indemnification obligation is limited to $2,000,000; provided, however, that such indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for AUDITOR or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. 6. Insurance. With respect to performance of work under this Agreement, AUDITOR shall maintain and shall require all of its subcontractors, AUDITORs, and other agents to maintain, insurance as described in Exhibit C, which is attached hereto and incorporated herein by this reference. 7. Prosecution of Work. The execution of this Agreement shall constitute AUDITOR's authority to proceed immediately with the performance of this Agreement. Performance of the services hereunder shall be completed within the time required herein, provided, however, that if the performance is delayed by earthquake, flood, high water, or other Act of God or by strike, lockout, or similar labor disturbances, the time for AUDITOR's

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performance of this Agreement shall be extended by a number of days equal to the number of days AUDITOR has been delayed. 8. Extra or Changed Work. Extra or changed work or other changes to the Agreement may be authorized only by written amendment to this Agreement, signed by both parties. Changes which do not exceed the delegated signature authority of the Department may be executed by the Executive Director in a form approved by County Counsel. The Board of Directors or Purchasing Agent must authorize all other extra or changed work which exceeds the delegated signature authority of the Executive Director. The parties expressly recognize that, pursuant to Sonoma County Code Section 1-11, SCTA personnel are without authorization to order extra or changed work or waive Agreement requirements. Failure of AUDITOR to secure such written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the Agreement price or Agreement time due to such unauthorized work and thereafter AUDITOR shall be entitled to no compensation whatsoever for the performance of such work. AUDITOR further expressly waives any and all right or remedy by way of restitution and quantum meruit for any and all extra work performed without such express and prior written authorization of SCTA. 9. Representations of AUDITOR.

9.1 Standard of Care. SCTA has relied upon the professional ability and training of AUDITOR as a material inducement to enter into this Agreement. AUDITOR hereby agrees that all its work will be performed and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of AUDITOR's work by SCTA shall not operate as a waiver or release. 9.2 Status of AUDITOR. The parties intend that AUDITOR, in performing the services specified herein, shall act as an independent contractor and shall control the work and the manner in which it is performed. AUDITOR is not to be considered an agent or employee of SCTA and is not entitled to participate in any pension plan, worker’s compensation plan, insurance, bonus, or similar benefits SCTA provides its employees. In the event SCTA exercises its right to terminate this Agreement pursuant to Article 4, above, AUDITOR expressly agrees that it shall have no recourse or right of appeal under rules, regulations, ordinances, or laws applicable to employees. 9.3 No Suspension or Debarment. AUDITOR warrants that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in covered transactions by any federal department or agency. AUDITOR also warrants that it is not suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federal Procurement or Non-procurement Programs issued by the General Services Administration. If the AUDITOR becomes debarred, AUDITOR has the obligation to inform the SCTA

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9.4 Taxes. AUDITOR agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such taxes and other obligations, including, but not limited to, state and federal income and FICA taxes. AUDITOR agrees to indemnify and hold SCTA harmless from any liability which it may incur to the United States or to the State of California as a consequence of AUDITOR's failure to pay, when due, all such taxes and obligations. In case SCTA is audited for compliance regarding any withholding or other applicable taxes, AUDITOR agrees to furnish SCTA with proof of payment of taxes on these earnings.

9.5 Records Maintenance. AUDITOR shall keep and maintain full and complete documentation and accounting records concerning all services performed that are compensable under this Agreement and shall make such documents and records available to SCTA for inspection at any reasonable time. AUDITOR shall maintain such records for a period of five (5) years following completion of work hereunder. 9.6 Conflict of Interest. AUDITOR covenants that it presently has no interest and that it will not acquire any interest, direct or indirect, that represents a financial conflict of interest under state law or that would otherwise conflict in any manner or degree with the performance of its services hereunder. AUDITOR further covenants that in the performance of this Agreement no person having any such interests shall be employed. In addition, if requested to do so by SCTA, AUDITOR shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with SCTA disclosing AUDITOR's or such other person's financial interests. 9.7 Statutory Compliance/Living Wage Ordinance. AUDITOR agrees to comply with all applicable federal, state and local laws, regulations, statutes and policies, including but not limited to the County of Sonoma Living Wage Ordinance, applicable to the services provided under this Agreement as they exist now and as they are changed, amended or modified during the term of this Agreement. Without limiting the generality of the foregoing, AUDITOR expressly acknowledges and agrees that this Agreement is subject to the provisions of Article XXVI of Chapter 2 of the Sonoma County Code, requiring payment of a living wage to covered employees. Noncompliance during the term of the Agreement will be considered a material breach and may result in termination of the Agreement or pursuit of other legal or administrative remedies. 9.8 Nondiscrimination. Without limiting any other provision hereunder, AUDITOR shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, pregnancy, disability, sexual orientation or other prohibited basis, including without limitation, the County’s Non-Discrimination Policy. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated herein by this reference.

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9.9 AIDS Discrimination. AUDITOR agrees to comply with the provisions of Chapter 19, Article II, of the Sonoma County Code prohibiting discrimination in housing, employment, and services because of AIDS or HIV infection during the term of this Agreement and any extensions of the term. 9.10 Assignment of Rights. AUDITOR assigns to SCTA all rights throughout the world in perpetuity in the nature of copyright, trademark, patent, right to ideas, in and to all versions of the plans and specifications, if any, now or later prepared by AUDITOR in connection with this Agreement. AUDITOR agrees to take such actions as are necessary to protect the rights assigned to SCTA in this Agreement, and to refrain from taking any action which would impair those rights. AUDITOR's responsibilities under this provision include, but are not limited to, placing proper notice of copyright on all versions of the plans and specifications as SCTA may direct, and refraining from disclosing any versions of the plans and specifications to any third party without first obtaining written permission of SCTA. AUDITOR shall not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written permission of SCTA. 9.11 Ownership and Disclosure of Work Product. AUDITOR and any of its and subcontractors shall maintain full and complete documentation and accounting records pertaining to the performance of this Agreement. All accounting records and other supporting papers of AUDITOR and subcontractors and shall be held open to inspection and audit at any reasonable time by SCTA or its duly authorized representative, for the purposes of making audits, examinations, excerpts, and transcriptions. Copies thereof shall be furnished by AUDITOR and its subcontractors upon receipt of any request by SCTA.

9.12 Authority. The undersigned hereby represents and warrants that he or she has authority to execute and deliver this Agreement on behalf of AUDITOR.

10. Demand for Assurance. Each party to this Agreement undertakes the obligation that the other's expectation of receiving due performance will not be impaired. When reasonable grounds for insecurity arise with respect to the performance of either party, the other may in writing demand adequate assurance of due performance and until such assurance is received may, if commercially reasonable, suspend any performance for which the agreed return has not been received. "Commercially reasonable" includes not only the conduct of a party with respect to performance under this Agreement, but also conduct with respect to other agreements with parties to this Agreement or others. After receipt of a justified demand, failure to provide within a reasonable time, but not exceeding thirty (30) days, such assurance of due performance as is adequate under the circumstances of the particular case is a repudiation of this Agreement. Acceptance of any improper delivery, service, or payment does not prejudice the aggrieved party's right to demand adequate assurance of future performance. Nothing in this Article limits SCTA’s right to terminate this Agreement pursuant to Article 4.

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11. Assignment and Delegation. Neither party hereto shall assign, delegate, sublet, or transfer any interest in or duty under this Agreement without the prior written consent of the other, and no such transfer shall be of any force or effect whatsoever unless and until the other party shall have so consented. 12. Method and Place of Giving Notice, Submitting Bills and Making Payments. All notices, bills, and payments shall be made in writing and shall be given by personal delivery or by U.S. Mail or courier service. Notices, bills, and payments shall be addressed as follows:

TO: SCTA: Marge Fernandez Sonoma County Transportation Authority 411 King Street Santa Rosa, California 94501 [email protected]

TO: AUDITOR: Brett Bradford, CPA 3562 Round Barn Circle Suite 300 Santa Rosa, CA 95403 [email protected]

When a notice, bill or payment is given by a generally recognized overnight courier service, the notice, bill or payment shall be deemed received on the next business day. When a copy of a notice, bill or payment is sent by facsimile or email, the notice, bill or payment shall be deemed received upon transmission as long as (1) the original copy of the notice, bill or payment is promptly deposited in the U.S. mail and postmarked on the date of the facsimile or email (for a payment, on or before the due date), (2) the sender has a written confirmation of the facsimile transmission or email, and (3) the facsimile or email is transmitted before 5 p.m. (recipient’s time). In all other instances, notices, bills and payments shall be effective upon receipt by the recipient. Changes may be made in the names and addresses of the person to whom notices are to be given by giving notice pursuant to this paragraph. 13. Miscellaneous Provisions.

13.1 No Waiver of Breach. The waiver by SCTA of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. 13.2 Construction. To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the

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9

event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. AUDITOR and SCTA acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the interpretation of this Agreement, the language of the Agreement will not be construed against one party in favor of the other. AUDITOR and SCTA acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. 13.3 Consent. Wherever in this Agreement the consent or approval of one party is required to an act of the other party, such consent or approval shall not be unreasonably withheld or delayed. 13.4 No Third Party Beneficiaries. Nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties.

13.5 Applicable Law and Forum. This Agreement shall be construed and interpreted according to the substantive law of California, regardless of the law of conflicts to the contrary in any jurisdiction. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in Santa Rosa or the forum nearest to the city of Santa Rosa, in the County of Sonoma. 13.6 Captions. The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation. 13.7 Merger. This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure Section 1856. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties. 13.8. Survival of Terms. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 13.9 Time of Essence. Time is and shall be of the essence of this Agreement and every provision hereof.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. AUDITOR: _______________ _____________________________ By: ________________________ Name: _______________________ Title: ________________________ Date: ________________________

SCTA: CERTIFICATES OF INSURANCE REVIEWED AND ON FILE: By: Executive Director Date: ________________ APPROVED AS TO FORM FOR SCTA: By: ______________________________ County Counsel Date: _______________ AGREEMENT EXECUTED: By:

Chairperson Sonoma County Transportation Authority Date: _______________

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A1

Exhibit A. Scope of Work

1. Summary AUDITOR shall audit the financial statements of SCTA, RCPA financials and Measure M for the fiscal years ending June 30, 2020, 2021, and 2022, with the option of extending for each of the two subsequent fiscal years. The Measure M audit will also require a program specific audit of two or three of the cities and County departments that receive Measure M funds. SCTA will advise which jurisdictions will be audited each fiscal year. In addition, SCTA and RCPA may require an annual single audit if the provisions of the Single Audit Act of 1984, amended 1996, are met.

2. Objective AUDITOR shall express an opinion on the fair presentation of its basic financial statements in conformity with generally accepted accounting principles. The financial statements are to be presented in accordance with all current Governmental Accounting Standards Board pronouncements, as well as any subsequent pronouncements over the course of the agreement term.

3. Auditing Standards to be followed The audits shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants and the standards for financial audits set forth in the U.S. General Accounting Office's Government Auditing Standards (2018 Revision), the Single Audit Act of 1984, the Single Audit Act Amendments of 1996, and U.S. Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 (Uniform Guidance).

4. Audit Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the AUDITOR shall issue for SCTA, the RCPA and for Measure M:

1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles.

2. A report on the internal control structure based on the AUDITOR’s understanding of the control structure and assessment of control risk.

3. A report on compliance with applicable laws and regulations.

4. A program audit of Measure M project recipients

5. A single audit report if required.

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A2

In the required report on internal controls, the AUDITOR shall communicate any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements.

Reportable conditions that are also material weaknesses shall be identified as such in the report. Nonreportable conditions discovered by the AUDITOR shall be reported in a separate letter to management, which shall be referred to in the report on internal controls.

The report on compliance shall include all material instances of noncompliance. All nonmaterial instances of noncompliance shall be reported in a separate management letter, which shall be referred to in the report on compliance.

5. Irregularities and illegal acts AUDITOR shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the management of SCTA, the audit committee and the Board of Directors.

6. Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the AUDITOR's expense, for a minimum of five (5) years, unless the firm is notified in writing by SCTA of the need to extend the retention period. The AUDITOR will be required to make working papers available, upon request, to the following parties or their designees:

• Sonoma County Auditor-Controller Treasurer-Tax Collector • Sonoma County Transportation Authority • State of California Department of Transportation (Caltrans) • U.S. General Accounting Office (GAO) • Parties designated by the federal or state governments or by SCTA as part of an audit

quality review process • Auditors of entities of which SCTA is a sub-recipient of grant funds • Auditors of entities of which SCTA is a component unit

In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.

7. Assistance Provided by SCTA SCTA will have a trial balance available and key personnel available to meet with the firm’s personnel as of the first business day of August.

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A3

SCTA will have a trial balance available and key personnel available to meet with the firm’s personnel as of the first business day of August. The accounting department staff and responsible management personnel will be available to assist the firm by providing required schedules, information, documentation, and explanations.

8. Audit Schedule and Time Requirements

The following schedule applies to the Fiscal Year 2019-2020 Audit. A similar schedule will be developed for audits of each subsequent fiscal year under the term of the agreement. Each of the following should be completed by the auditor no later than the dates indicated.

Due Date Task

6/25/2020 Kickoff meeting with SCTA to review schedules and discuss workflow

7/8/2020 Audit plan and list of schedules to be prepared by SCTA staff

9/30/2020 All fieldwork complete

10/14/2020 Draft Measure M audit report and recommendations to management

10/21/2020 Draft RCPA audit report and recommendations to management

10/28/2020 Draft SCTA audit report and recommendations to management

11/18/2020 Final audit reports due

Routine progress reports shall be provided to the either SCTA or the Sonoma County Auditor-Controller Treasurer-Tax Collector or a designated representative on a regular basis, but not less than monthly, during the course of the work. Also, either SCTA or the firm conducting the audit may, with reasonable notice, request a meeting at any time during the course of the work.

9. Report Preparation Final report preparation, editing, ensuring ADA-accessibility, and printing shall be the responsibility of the AUDITOR.

For each audit (SCTA, RCPA, and Measure M), five (5) signed copies of the final report, one (1) unbound master copy, one (1) ADA accessible electronic copy (PDF) and Twelve (12) signed copies of the management letter shall be delivered to the Sonoma County Transportation Authority’s Office.

For each single audit, five (5) signed copies of the final report, one (1) unbound master copy, one (1) ADA accessible electronic copy (PDF) shall be delivered to the Sonoma County Transportation Authority’s Office.

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A4

All reports should be delivered to:

Marge Fernandez, Department Analyst Sonoma County Transportation Authority 411 King Street Santa Rosa, CA 95404.

Distribution to the public will be the responsibility of SCTA

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B1

Exhibit B. Schedule of Fees

Year ending Year ending Year ending6/30/2020 6/30/2021 6/30/2022

Financial Statement audits of:Sonoma County Transportation Authority 16,400$ 16,850$ 17,300$ Measure M (Including audit of Compliance with the Measure M

Strategic Plan) 12,800 13,150 13,500 Regional Climate Protection Authority 7,300 7,500 7,700

Fees for the audit in accordance with the Uniform Guidance(the Single Audit) ,if required

SCTA 4,300 4,450 4,600 RCPA 4,300 4,450 4,600

Subtotal 45,100 46,400 47,700

Fees for Measure M Program Specific Audits, if requiredFirst Measure M Program Specific Audit 3,900 4,000 4,100 Second Measure M Program Specific Audit 3,900 4,000 4,100

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C1

Exhibit C. Insurance Requirements

With respect to performance of work under this Agreement, AUDITOR shall maintain and shall require all of its subcontractors, AUDITORs, and other agents to maintain insurance as described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

County reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve AUDITOR from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement.

1. Workers Compensation and Employers Liability Insurance a. Required if AUDITOR has employees as defined by the Labor Code of the State of

California. b. Workers Compensation insurance with statutory limits as required by the Labor Code of

the State of California. c. Employers Liability with minimum limits of $1,000,000 per Accident; $1,000,000 Disease

per employee; $1,000,000 Disease per policy. d. Required Evidence of Insurance: Certificate of Insurance.

If AUDITOR currently has no employees as defined by the Labor Code of the State of California, AUDITOR agrees to obtain the above-specified Workers Compensation and Employers Liability insurance should employees be engaged during the term of this Agreement or any extensions of the term.

2. General Liability Insurance a. Commercial General Liability Insurance on a standard occurrence form, no less broad than

Insurance Services Office (ISO) form CG 00 01. b. Minimum Limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000

Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and Commercial Excess or Commercial Umbrella Liability Insurance. If AUDITOR maintains higher limits than the specified minimum limits, County requires and shall be entitled to coverage for the higher limits maintained by AUDITOR.

c. Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If the deductible or self-insured retention exceeds $25,000 it must be approved in advance by County. AUDITOR is responsible for any deductible or self-insured retention and shall fund it upon County’s written request, regardless of whether AUDITOR has a claim against the insurance or is named as a party in any action involving the County.

d. The insurance provided to the additional insureds shall be primary to, and non-contributory with, any insurance or self-insurance program maintained by them.

e. The policy definition of “insured contract” shall include assumptions of liability arising

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C2

out of both ongoing operations and the products-completed operations hazard (broad form contractual liability coverage including the “f” definition of insured contract in ISO form CG 00 01, or equivalent).

f. The policy shall cover inter-insured suits between the additional insureds and AUDITOR and include a “separation of insureds” or “severability” clause which treats each insured separately.

g. Required Evidence of Insurance: i. Copy of the additional insured endorsement or policy language granting additional

insured status; and ii. Certificate of Insurance.

3. Automobile Liability Insurance a. Minimum Limit: $1,000,000 combined single limit per accident. The required limits may

be provided by a combination of Automobile Liability Insurance and Commercial Excess or Commercial Umbrella Liability Insurance.

b. Insurance shall cover all owned autos. If AUDITOR currently owns no autos, AUDITOR agrees to obtain such insurance should any autos be acquired during the term of this Agreement or any extensions of the term.

c. Insurance shall cover hired and non-owned autos. d. Required Evidence of Insurance: Certificate of Insurance.

4. Professional Liability/Errors and Omissions Insurance a. Minimum Limits: $1,000,000 per claim or per occurrence; $1,000,000 annual aggregate. b. Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If

the deductible or self-insured retention exceeds $25,000 it must be approved in advance by County.

c. If AUDITOR’s services include: (1) programming, customization, or maintenance of software: or (2) access to individuals’ private, personally identifiable information, the insurance shall cover:

i. Breach of privacy; breach of data; programming errors, failure of work to meet contracted standards, and unauthorized access; and

ii. Claims against AUDITOR arising from the negligence of AUDITOR, AUDITOR’s employees and AUDITOR’s subcontractors.

d. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

e. Coverage applicable to the work performed under this Agreement shall be continued for two (2) years after completion of the work. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

f. Required Evidence of Insurance: Certificate of Insurance specifying the limits and the claims-made retroactive date.

5. Standards for Insurance Companies Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Bests rating of at least A:VII.

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C3

6. Documentation a. The Certificate of Insurance must include the following reference: Contract No.

SCTA20020. b. All required Evidence of Insurance shall be submitted prior to the execution of this

Agreement. AUDITOR agrees to maintain current Evidence of Insurance on file with County for the entire term of this Agreement and any additional periods if specified in Sections 1 – 4 above.

c. Required Evidence of Insurance shall be submitted for any renewal or replacement of a policy that already exists, at least ten (10) days before expiration or other termination of the existing policy.

d. AUDITOR shall provide immediate written notice if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased.

e. Upon written request, certified copies of required insurance policies must be provided within thirty (30) days.

7. Policy Obligations AUDITORs indemnity and other obligations shall not be limited by the foregoing insurance requirements.

8. Material Breach If AUDITOR fails to maintain insurance which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. County, at its sole option, may terminate this Agreement and obtain damages from AUDITOR resulting from said breach. Alternatively, County may purchase the required insurance, and without further notice to AUDITOR, County may deduct from sums due to AUDITOR any premium costs advanced by County for such insurance. These remedies shall be in addition to any other remedies available to County.

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Staff Report

Issue

Shall the SCTA Board of Directors consider adding representatives to the Citizens Advisory Committee (CAC)?

Recommendation

The SCTA Board of Directors may review the attached letters of interest. Any of the groups receiving unanimous agreement from SCTA Board of Directors shall be added as representatives to the CAC.





Executive Summary

Each year staff updates the membership of the CAC in order to ensure that there are active representatives. This year, staff reached out to additional community groups in order to build on public engagement for the Comprehensive Transportation Plan, which targeted under-represented groups in local communities. At the February 24 meeting of the CAC, attendees supported adding under-represented groups, as well as representatives for tourism and wine-growers.

On March 6, 2020, staff opened a call for letters of interest to fill vacancies and expand representation on the CAC. Interested community groups were invited to submit a letter of interest for consideration by the SCTA Board of Directors, and staff received four letters of interest from the following groups:

• North Bay Organizing Project • Sonoma County Tourism • North Bay Chapter of the Electric Auto Association • SOSroads


No policy impacts.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Brant Arthur, Community Affairs Specialist Item Number: 3.6 Subject: Update membership of Citizens Advisory Committee


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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/





Background

The SCTA Administrative Codes states that (104.6, b, 5):

New Membership. The SCTA may consider adding representatives to the CAC. The process for this would require a letter of interest from the particular group and unanimous agreement on the part of the SCTA Board.


See attached letters of interest.

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SCTA Citizens Advisory Committee Roster (4/29/20)First Name Last Name RepresentingCurt Nichols Building Industry AssociationJohn Bly Engineering Contractors AssociationLisa Badenfort North Bay Association of RealtorsMoussa Abbasi Santa Rosa Chamber of CommerceRay Mulas Sonoma County Farm BureauDennis Harter Sonoma County AllianceKathleen Cortez Sonoma County Area Agency on AgingEris Weaver Sonoma County Bicycle CoalitionTom Conlon Sonoma County Conservation CoalitionMichael Lavin Sonoma County Taxpayers AssociationTeri Shore SCTLCDennis Battenberg Transit Paratransit Coordinating CommitteeWillard Richards League of Women Voters of Sonoma Co.Vacant North Bay Labor CouncilSteve Birdlebough Sierra ClubVacant Wine GrowersDavid Oster 1st DistrictVacant 2nd DistrictTom Bahning 3rd DistrictBrian Ling 4th DistrictCarmen Flores 5th District

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Box 503 Graton, CA 95444 • [email protected]

North Bay Organizing Project Box 503 Graton, CA 95444 • [email protected]

SCTA Board

c/o Suzanne Smith

Sonoma County Transportation Agency

411 King Street

Santa Rosa, CA 95404

17 March 2020

Dear Suzanne and the SCTA Board,

I am writing to express North Bay Organizing Project’s interest to have a community

representative participate in the Citizens Advisory Committee (CAC) for SCTA. Our

organization provides an equity perspective on transportation that integrates the following

values of transportation justice:

1) Developing a connected, reliable, and fare free transportation network that meets

the needs of all our residents;

2) That such a system is valuable because it increases ridership and is also the most

cost effective and equitable solution to the climate crisis;

3) A system that is connected, reliable, and affordable is a fundamental building

block of a healthy region.

We have been a member of the Bay Area’s regional Six Wins for Social Equity Network

for the past decade. Through participation in their work developing transportation policy

we have learned how to be inclusive of transportation justice in regional transportation

planning. Our alignment and experience with this network, the non-profit Urban Habitat

in Oakland, and local Sonoma County immigrant and renter communities provides a

framework to facilitate inclusionary practices in future transportation planning.

We have a representative available to attend the CAC meetings on the last Monday of

each month, Amber Szoboszlai, [email protected].

Thank you for your consideration,

Susan Shaw

Director, North Bay Organizing Project

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April 29, 2020 Brant Arthur Senior Community Affairs Specialist Sonoma County Transportation Authority 411 King Street Santa Rosa, CA 95404 RE: Request to Participate on the SCTA’s Citizens Advisory Committee Dear Brant: Tourism comprises a significant economic driver for Sonoma County. As an organization, Sonoma County Tourism is charged with developing programs and opportunities to promote the area as a tourism destination. While COVID-19 will certainly change the visitor numbers in the foreseeable future, now is an excellent time to consider transportation within the framework of meeting the needs of both visitors and residents. One thing we’re sure of is that more people from the Bay Area and drive markets will be coming to Sonoma County. Sonoma County Tourism is in the midst of a long-range destination plan and transportation is a key element in that forward-thinking document. How to move people through the area in a way that retains the charm of the destination, while helping ensure residents are able to conduct their daily activities is of critical importance. We would be very interested to better understanding the planning, policies and pain points that are considered in regard to transportation, most especially as they relate to the visitor experience.

We look forward to participating on this committee and continuing to enhance the tourism industry’s understanding of issues facing all forms of transportation and its ability to safely and efficiently move people around the county. Great thanks for the consideration. Please let me know if you need anything additional from me. Warm regards,

Claudia Vecchio President/CEO Sonoma County Tourism · 400 Aviation Blvd, Suite 500 · Santa Rosa, CA 95403 · 707-522-5800 · www.SonomaCounty.com

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NORTH BAY ELECTRIC AUTO ASSOCIATION

April 28, 2020

SCTA Board of Directors

c/o Brant Arthur

Subject: Letter of Interest for SCTA’s Citizen’s Advisory Council

This is to acknowledge that the North Bay Chapter of the Electric Auto Association is interested in

participating on the SCTA’s Citizen’s Advisory Council.

The mission statement for the Electric Auto Association calls for promoting the use of electric vehicles.

The North Bay Chapter has been in existence for more than twenty years. We have members who have

converted their gas powered cars to electric and members who have driven electric vehicles for more

than 12 years. Also, in the last three years, our chapter has expanded its area of interest to include

renewable energy and stationary storage.

Please don’t hesitate to contact me if you need additional information.

Regards,

Alan Soule

President, North Bay Chapter of the Electric Auto Association

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April 23, 2020 Brant Arthur Senior Community Affairs Specialist SCTA / RCPA 411 King Street Santa Rosa, CA 95404 RE: Citizens Advisory Committee Mr. Arthur, I am writing you to state my interest in serving on the Citizens Advisory Committee of the Sonoma County Transportation Authority. As a board member of SOSroads I would represent the interests of our members and advocate for the maintenance, improvement and preservation of the roads in Sonoma County. At SOSroads we believe that that county roads are vital to public safety, property values and the county’s economic well‐being. We understand that the deteriorated condition of the roads that serve our homes and businesses is a countywide problem that needs a countywide solution. We are devoted to the improvement of Sonoma County roads and will continue to urge that road funding be a top priority. I would also ask that in addition to granting me a position on the CAC, that your make this position flexible enough that other SOSroads board members could fill in from time to time if I was unable to attend a particular meeting. Thank you for your consideration in this matter and I look forward to serving with you in this important endeavor. Sincerely Jeff Blakeslee Board Member, SOSroads.

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Staff Report

Issue

Shall the SCTA Board of Directors approve the FY20/21 Transportation Fund for Clean Air (TFCA) County Program Manager Fund program of projects for submittal to the Bay Area Air Quality Management District?

Recommendation

Staff recommends that the Board of Directors approve the proposed FY20/21 TFCA program of projects and Resolution No. 2020-004.


The Transit Technical Advisory Committee (TTAC) and the Technical Advisory Committee (TAC) recommended the approval at their respective April 8 and April 23, 2020 meetings.


None.

Executive Summary

Staff issued the Call for Projects on February 11, 2020, for a total of $771,744 of available funding to be distributed as follows.

FY 2020-2021 TFCA Distribution Santa Rosa County Petaluma Competitive Total Allocation 39.56% 24.07% 14.02% 22.36% 100% $305,278 $185,722 $108,200 $172,544 $ 771,744

To: Sonoma County Transportation Authority Meeting Date: 5/11/20 From: Dana Turrey, Senior Transportation Planner Item Number: 3.7 Subject: Transportation Fund for Clean Air (TFCA) FYE 21, Proposed Program of Projects

Consent Item: ☐ Regular Item: ☐ Action Item: ☒ Report: ☐

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http://scta.ca.gov/

http://rcpa.ca.gov/

Proposed FY 20/21 TFCA Projects

The SCTA received applications for TFCA funding for the four (4) projects listed below. In the initial call for projects, the competitive portion of the funding was open to the jurisdictions within the BAAQMD that do not run transit. Since no applications for the competitive funds were received during the initial call for projects, the funds were opened up for applications from Petaluma, Santa Rosa, and the County. Staff reviewed each project application received and found that all proposals meet the program requirements and minimum cost-effectiveness thresholds set by BAAQMD. Attachment A provides details on the projects listed in the table below.

Project Number Agency/Jurisdiction Project Title Amount Requested 21SON01 Sonoma County Transit Electric Bus Purchase $185,722

21SON02 Petaluma Transit Transit Marketing $108,200 21SON03 Santa Rosa CityBus Trip Reduction Incentives $305,278

21SON04 Petaluma Public Works Lynch Creek Trail $172,544

Total $771,744




The funding source(s) to be used are: BAAQMD TFCA County Program Manager Fund

Background

Per Bay Area Air Quality Management District (BAAQMD) requirements for the TFCA County Program Manager Fund, the SCTA adopts local projects that implement BAAQMD criteria for air quality improvement. These funds are generated through a $4 surcharge on vehicle registrations in the Bay Area, 40% of which are programmed by SCTA through the County Program Manager Fund. In Sonoma County, only the southern portion of the County is within the Air District. Cloverdale, Healdsburg and the unincorporated areas north of Windsor do not receive TFCA funds administered by SCTA.

Funds are to be distributed according to criteria adopted by the SCTA Board on October 16, 2006, which gives Santa Rosa, Petaluma, and the County guaranteed funds according to their population (i.e., their population percentages within the air district boundaries in the County). The remainder of the funds may be applied for on a competitive basis. No forward balances are allowed from prior programming cycles. Funds are paid to project sponsors on a reimbursement basis.


FY 20/21 Project Information Summary

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ATTACHMENT A: FY 20/21 PROJECT INFORMATION SUMMARY Sonoma County Transit, Electric Bus - $185,722

Sonoma County Transit seeks $185,722 in TFCA 40% funds to assist with the purchase of a 30’ all-electric transit bus. The requested bus will be Sonoma County Transit’s fifth all-electric bus and will be deployed on local routes in Windsor, Sonoma/Sonoma Valley and Rohnert Park. This purchase supports Sonoma County Transit’s transition from an all compressed natural gas (CNG) fleet to a blended CNG/Electric fleet in the future (heavy-duty buses), prior to full implementation of CARB’s Innovative Clean Transit program in 2028.

It’s anticipated that the new bus will operate 100% of the time within Sonoma County’s BAAQMD district area, operate 40,000 miles per year and have a 12-year service life.

Petaluma Transit, Transit Marketing - $108,200

City of Petaluma will use TFCA funds to sustain the Petaluma Transit marketing program. Specifically, Petaluma Transit will:

• Provide On-Street Service Information: Serve new and existing riders with service information at bus stops and key trip generators (schools, transit transfer centers, public facilities, senior centers, etc.).

• Create and Provide Paper and Online Marketing Materials: Design, create, and provide marketing materials for existing and new riders, including maps, brochures, timetables, etc.

• Carry out additional Marketing Campaigns and Improvements as needed to support planning and operations during FY21. Potential marketing needs include:

o Service changes anticipated Summer 2020 o Bus stop improvements o Promotional materials for schools o Fare changes anticipated Summer 2020 o Marketing of AVL Real-Time System.

Santa Rosa CityBus, Trip Reduction Incentive Programs - $257,965

Grantee will use TFCA funds to continue the implementation and administration of the following programs (*subsidy amounts subject to change based on cost of fare/pass during project implementation/grant funding year).

1. Travel Training Program: Teaching people the convenience and advantages of using public transit encourages lifelong behaviors. For youth, it enables the participant to embark on additional CityBus trips to, not only improve their bus riding skills, but add to their academic enrichment. Incentives include:

a. A full subsidy ($50*) to issue a free Santa Rosa CityBus 31-Day Pass for adults 19 years of age and older that participate in a Learn to Ride CityBus Travel Training Program.

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b. A full subsidy ($35*) to issue a free Santa Rosa CityBus Youth 31-day pass for those ages 5-18 years old, that participate in a Learn to Ride CityBus Travel Training Program.

c. A full subsidy ($25*) to issue a free Santa Rosa CityBus Half-Fare 31-day pass for those that meet eligibility (Medicare, 65+, disabled), that participate in a Learn to Ride CityBus Travel Training Program.

d. A full subsidy (misc.*) to issue a single fare ticket, ticket book (10 or 40 tickets), or 24-hour day pass for those who participate in a simplified Learn to Ride CityBus Travel Training Program.

2. Free-Ride Program: Maintenance and expansion of a comprehensive incentive program available to employers within the Santa Rosa city limits to encourage their employees to reduce single-occupancy vehicle trips resulting from commuting to and from work. Incentives include: a) A subsidy ($30*) for an Adult 31-Day Pass for Santa Rosa CityBus and Sonoma County Transit b) A subsidy ($25*) for a Senior 31-Day Pass for Santa Rosa CityBus and Sonoma County Transit c) Incentives for carpooling, walking and bicycling to/from work

3. Youth Program: Maintenance and expansion of a comprehensive incentive program available to those

ages 5-18 years old. Santa Rosa city streets are more congested during the am/pm hours that correspond with school bell times. Shifting student/youth travel behavior from an automobile, towards public transit, serves to alleviate traffic congestion on city streets, diminish wear and tear on roads, and help to improve air quality.

The primary intent of the program is for the bus passes to be used by students traveling to and from school and omitting the return trip a parent/guardian makes when dropping off/picking up their children. Additionally, many youths use the bus passes after school for other activities such as jobs, shopping, and recreational activities. Incentives include: a) A subsidy ($11*) for all Santa Rosa Youth 31-day bus passes sold directly at local middle and high

schools. b) A subsidy ($10*) to reduce the cost of all other Santa Rosa Youth 31-day bus passes

4. Eco-Pass Program: Maintenance and expansion of a comprehensive incentive program, to provide an

environmental benefit to the region by reducing vehicle trips thus improving the modal split. The CityBus Eco-Pass programs would provide participating colleges, employers, or housing developments ways to provide unlimited rides on the fixed route bus to their students, employees, or residents without paying a fare when boarding. The institution would be billed for the rides, and funding from the TFCA grant will be used to reduce the cost up to 75% during the pilot period (likely decreasing each year), providing time for the institution to secure long term funding and for the program to demonstrate its value. The program will reduce parking demand, improve transportation equity, improve affordability, and increase ridership on CityBus. Unlimited access pass programs have been very successful across the country and California. CityBus’ first unlimited pass program at the Santa Rosa Junior College just moved out of its pilot phase starting in January 2019. In this program each ride is tracked using the farebox (students show their ID when boarding and the driver tracks each ride on the farebox), and this model will be

60

extended to other participating Eco-pass institutions. Planned expansion to include additional incentives for the following sectors: a. Employer based Eco-Pass b. Residential Eco-Pass c. Supplement existing Santa Rosa Junior College Student Eco-Pass Program.

1. The program cost is calculated by the taking the number of rides, multiplied by average farebox revenue. The Santa Rosa Junior College has budgeted $135,000 per year for the program. As ridership grows, the City estimates that the program could costs as much as $20,000 more than is currently budgeted. As the SRJC ridership matures, the TFCA grant will be used to supplement and sustain this program.

5. Program administration and marketing costs associated with trip reduction program.

City of Petaluma, Lynch Creek Trail – Payran Reach - $172,544

The City of Petaluma will use TFCA funds to construct a 10-foot wide class I bike facility with 2-foot shoulders along Lynch Creek Trail from the pedestrian foot bridge over East Washington creek, 850 feet towards the pedestrian foot bridge crossing Lynch Creek in the City of Petaluma. Lynch Creek Trail is a highly utilized crosstown connector connecting the east side of town as far up as the Petaluma Airport and connecting to downtown Petaluma on the West side of the City. The trail is utilized to as a connection point to downtown, Petaluma Downtown SMART Station, the SMART multi use path (North / South) and the recently constructed river trail project funded by Measure M which includes the approved development along Water Street. Lynch Creek Trail is approximately 2.5 miles in length and the proposed project 850 feet or 0.16 miles of class 1 bike facility. City has no current pedestrian volume counts along Lynch Creek Trail, but it’s a highly utilized crosstown connector used by all ages and abilities for recreational and commuting. This project’s target population is the influence area on both the East and West side of town. The influence area of the trail is rather larger as there are many low volume, low speed streets that intersect and connect to the trail and Lynch Creek Trail is the only direct path across town for bicyclers beside class III facilities. The Lynch Creek Trail provides a connection with the recently constructed multi-use path constructed by SMART and allows users access to both of these trails to connect to their ultimate destination as well as connect to the existing and proposed SMART Stations and transit centers in Petaluma.

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SCTA Resolution No. 2020-004 Sonoma County Transportation Authority

Santa Rosa, California May 11, 2020

RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING A PROGRAM OF PROJECTS FOR THE FY 2020/2021 TRANSPORTATION FUND FOR CLEAN AIR (TFCA) PROGRAM FOR THE COUNTY OF SONOMA

WHEREAS, the Sonoma County Transportation Authority is the Program Manager for the Transportation Fund for Clean Air (TFCA) Program Manager Program in Sonoma County; and

WHEREAS, each year the eligible jurisdictions prepare a program of projects for the TFCA funds received by Sonoma County based on a vehicle registration surcharge assessed on those vehicles registered within the Bay Area Air Quality Management District air basin; and

WHEREAS, the Sonoma County Transportation Authority holds funds received through this program in a separate interest-bearing account; and

WHEREAS, the interest generated on these funds must be programmed to clean air projects, and the Sonoma County Transportation Authority is responsible for programming these funds.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Sonoma County Transportation Authority does hereby adopt the list of projects shown in “Attachment A” as the TFCA Program of Projects for FY 2020/2021.

BE IT FURTHER RESOLVED, that the Sonoma County Transportation Authority does hereby direct the Executive Director to submit an application for the attached program of projects to the Bay Area Air Quality Management District for funding with the FY 2020/2021 TFCA funds.

THE FOREGOING RESOLUTION was introduced by Director _________________, seconded by Director _______________, and adopted by the following vote:

Director Bagby Director Miller Director Gorin Director Naujokas Director Gurney Director Rabbitt Director Harvey Director Rogers Director Landman Director Salmon Director Mackenzie Director Zane

Ayes: _____ Noes: _____ Absent: ____ Abstain: ____

SO ORDERED I, the undersigned, certify that the foregoing resolution was duly adopted at a regular meeting of the Board of Directors of the Sonoma County Transportation Authority held on May 11, 2020. _____________________________________ Suzanne Smith, Executive Director Clerk, Sonoma County Transportation Authority

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ATTACHMENT A

SCTA FY20/21 Transportation Fund for Clean Air Program of Projects and Program Manager Funding

Project # Jurisdiction/Agency Project Title Amount

Requested 21SON01 Sonoma County Transit Electric Bus Purchase $185,722

21SON02 Petaluma Transit Transit Marketing $108,200

21SON03 Santa Rosa CityBus Trip Reduction Incentives $305,278

21SON04 Petaluma Public Works Lynch Creek Trail $172,544

Project Total $771,744

21SON00 SCTA Administration $40,260

Program Total $812,004

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Staff Report

Issue

Shall the SCTA Board of Directors approve the proposed FY20/21 Transportation Development Act, Article 3 (TDA3) program of projects for submittal to the Metropolitan Transportation Commission (MTC)?

Recommendation

Staff recommends approval of the proposed FY20/21 TDA3 Program of Projects and Resolution No. 2020-005.


The Countywide Bicycle and Pedestrian Advisory Committee (CBPAC) recommended approval of the proposed FY20/21 TDA3 program of projects at their March 24, 2020 meeting.


None.

Executive Summary

The proposed program of projects consists of the following four (4) projects for which the SCTA received applications for TDA3 funding.

Proposed FY 20/21 TDA3 Project List

Jurisdiction Project Title Funds Requested

Rohnert Park Trail to Crane Creek Regional Park $480,000

Santa Rosa Santa Rosa Avenue Bike and Pedestrian Enhancements $450,000

Petaluma Lynch Creek Trail $62,995

County Regional Parks Copeland Creek Trail – Petaluma Hill Road to Crane Creek Regional Park

$200,000

Total $1,192,995

To: SCTA Board of Directors Meeting Date: 5/11/20 From: Dana Turrey, Senior Transportation Planner Item Number: 3.8 Subject: FY 20/21 Transportation Development Act, Article 3 Program of Projects

Consent Item: ☐ Regular Item: ☐ Action Item: ☒ Report: ☐

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http://scta.ca.gov/

http://rcpa.ca.gov/

Policy Impacts / Nexus to Agency Goals The proposed Program of Projects is consistent with the TDA3 objectives and guidelines. The projects also support all of SCTA’s Comprehensive Transportation Plan goals.




The funding source(s) to be used are: The proposed Program of Projects will provide $1,192,995 of benefit to Sonoma County jurisdictions for implementation of bicycle and pedestrian projects.

Background

TDA funds are generated from a statewide ¼ cent sales tax. Article 3 of TDA is a set-aside of approximately 2% of those monies. MTC administers TDA3, which is distributed based on population. Each year, an annual fund estimate is developed for each jurisdiction’s available funding. Unused entitlement is accumulated as credit. A jurisdiction’s claim in any given year cannot exceed the sum of their accumulated credit plus their projected entitlement for the following two years.

Sonoma County’s cities/towns and the County of Sonoma are eligible to apply. TDA3 funds may be used for bicycle lanes, bicycle and pedestrian paths, and related planning and marketing efforts. There are no matching requirements with this funding source. TDA3 projects are required to meet Caltrans safety design criteria and CEQA requirements; be completed within three years; be maintained; be consistent with adopted bicycle plans; and be authorized by a governing council or board.

Staff issued a Preliminary Call for Projects on January 14, 2020 and a Call for Projects on February 18, 2020, with an application deadline of March 16, 2020. In addition to the application, project sponsors were requested to deliver a governing body authorizing resolution; documentation of environmental clearance; maps/documents showing project locations; and design parameters.

The City of Healdsburg submitted applications for two projects, which were reviewed and approved by the CBPAC. Healdsburg staff later rescinded their applications for this funding cycle.


Proposed FY20/21 TDA3 Project Information Summary

Resolution No. 2020-005

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PROPOSED FY 20/21 TDA3 PROJECT INFORMATION SUMMARY

Applicant 1: City of Rohnert Park

Contact: Eydie Tacata

Project Title: Trail to Crane Creek Regional Park

Project Description: Multi-use trail facility connecting Copeland Creek Trail on the Sonoma State University campus located on the west side of Petaluma Hill Road to Crane Creek Regional Park, which is owned and operated by the Sonoma County Regional Park’s Department. The proposed trail would be constructed primarily on land owned by the City of Rohnert Park (APN 047-132-038). The portion of the trail facility proposed to be funded with TDA Article 3 monies is the “Tank to Park Trail Segment” (See Figure 1), consisting of an approximately 1-mile trail beginning at the eastern end of the City’s Water Tank 8 access road and extending east into Crane Creek Regional Park.

Project Elements: Construction, construction contingency, environmental services during construction, construction management and administration of the “Tank to Park Trail Segment”.

TDA Funding: $480,000. This includes Rohnert Park’s FY20/21 allocation of $408,000, plus two years of advanced funding.

Applicant 2: City of Santa Rosa

Contact: Nancy Adams

Project Title: Santa Rosa Avenue Bike and Pedestrian Enhancements – Construction Phase

Project Description: Sonoma Avenue to Maple Avenue Class II bike lanes. This project would close the gap in the Class II bike lanes connecting to existing Class II bike lanes on Sonoma Avenue and existing Class II bike lanes on Santa Rosa Avenue at Maple Avenue. The project would re-stripe the segment, upgrade pedestrian ramps to current ADA standards and provide pedestrian crossings. The City has a FY 2019/2020 TDA allocation of $250,000 for the design phase of this project. Design is expected to start in Fall 2020.

Project Elements: Construction and contingency

TDA Funding: $450,000

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Applicant 3: City of Petaluma

Contact: Jeff Stutsman

Project Title: Bike Path Maintenance

Project Description: Maintenance of multi-use paths thru-out the City of Petaluma which includes asphalt replacement and repairs, seal coat, gravel path maintenance along Lynch Creek trail

(North McDowell Blvd to Wilmington Drive and asphalt replacement and repairs at Prince Park path adjacent to the parking lot.

Project Elements: Design, construction, and contingency


Applicant 4: Sonoma County Regional Parks

Contact: Elizabeth Tyree

Project Title: Copeland Creek Trail – Petaluma Hill Road to Crane Creek Regional Park

Project Description: Construct a 1.5 mile Class 1 trail from Petaluma Hill Road eastward to Crane Creek Regional Park. This project will extend the existing Copeland Creek Trail that crosses the City of Rohnert Park to Sonoma State University. This project will provide a direct and safe connection for Rohnert Park, Cotati, and Sonoma State University residents to reach the existing County Park. TDA Article 3 funding will be combined with secured local funding to complete the project.

Project Elements: Construction


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RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING A PROJECT LIST FOR THE ALLOCATION OF FISCAL YEAR 2020/2021 TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3, PEDESTRIAN AND BICYCLE PROJECT FUNDS TO CLAIMANTS IN SONOMA COUNTY

WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, which delineates procedures and criteria for submission of requests for the allocation of TDA Article 3 funds; and WHEREAS, MTC Resolution No. 4108 requires that requests from eligible claimants for the allocation of TDA Article 3 funds be submitted as part of a single, countywide coordinated claim, composed of certain required documents; and WHEREAS, the Sonoma County Transportation Authority has undertaken a process in compliance with MTC Resolution No. 4108 for consideration of project proposals submitted by eligible claimants of TDA Article 3 funds in County of Sonoma, and a prioritized list of projects, included as Attachment A of this resolution, was developed as a result of this process; and WHEREAS, each claimant in County of Sonoma whose project or projects have been prioritized for inclusion in the fiscal year 2020-2021 TDA Article 3 countywide coordinated claim, has scheduled a hearing of a resolution for its project or projects with its governing body, a certified copy of which has been forwarded to the Sonoma County Transportation Authority for submittal to MTC requesting an allocation of TDA Article 3 funds; now, therefore, be it RESOLVED, that the Sonoma County Transportation Authority approves the prioritized list of projects included as Attachment A to this resolution; and furthermore, be it RESOLVED, that the Sonoma County Transportation Authority approves the submittal to MTC, of the County of Sonoma fiscal year 2020-2021 TDA Article 3 countywide, coordinated claim, composed of the following required documents:

A. transmittal letter

B. a certified copy of this resolution, including Attachment A;

C. one copy of the governing body resolution and required attachments, for each claimant whose project or projects are the subject of the coordinated claim;

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D. a description of the process for public and staff review of all proposed

projects submitted by eligible claimants for prioritization and inclusion in the countywide, coordinated claim;

THE FOREGOING RESOLUTION was introduced by Director ____________, seconded by Director ________________, and adopted by the following vote:


Ayes: Noes: Absent: Abstain:

SO ORDERED

I, the undersigned, certify that the foregoing resolution was duly adopted at a regular meeting of the Board of Directors of the Sonoma County Transportation Authority held on May 11, 2020. __________________________________ Suzanne Smith, Executive Director Clerk, Sonoma County Transportation Authority

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ATTACHMENT A

TDA Article 3 FY 2020/2021 Project List

Jurisdiction Project Title Funds Requested

Rohnert Park Trail to Crane Creek Regional Park $480,000

Santa Rosa Santa Rosa Avenue Bike and Pedestrian Enhancements

$450,000

Petaluma Lynch Creek Trail $62,995

County Regional Parks

Copeland Creek Trail – Petaluma Hill Road to Crane Creek Regional Park

$200,000

Total $1,192,995

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Staff Report

Issue

Should the SCTA Board approve contract amendment SCTA12018-A1 with HdL for sales tax and economic analysis services?

Recommendation

Staff recommends that the Board authorize staff to negotiate and the Executive Director to execute an agreement not to exceed $750 per month indexed to the Consumer Price Index (CPI) for Sales Tax and Economic Analysis Services for a term that aligns with collection of sales tax and can be terminated at any time, pending review and comment by counsel.


None, but the sales tax revenue projections will be used to assist committees, staff and the Board better manage Measure M.


Pay for services ad hoc under the existing agreement.

Executive Summary

Staff is seeking data and analysis of the financial picture given the uncertain economic times due to the impacts of COVID-19. HdL currently provides limited services to the SCTA about Measure M sales tax collections. This contract amendment for sales tax and economic analysis services will allow much more specialized services on a regular basis.


There is no policy impact associated with the recommendation.


The contract with HdL will not exceed $750 per month indexed to the Consumer Price Index (CPI).



Programs Item Number: 3.5

Subject: Contract amendment SCTA12018-A1 with HdL for Sales Tax and Economic Analysis Services


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http://scta.ca.gov/

http://rcpa.ca.gov/


The funding source(s) to be used are: Measure M

Background

The original contract SCTA12018 executed in 2011with HdL was primarily to provide recovery services for uncollected Measure M revenue and some minimal reporting. This contract amendment will provide full service sales tax and economic analysis. These services have become increasingly important given the effect of COVID-19 on the economy, sales tax revenue and Measure M programs.

HdL provides these services to several other County Transportation Authorities at this same cost to help budget and strategically plan for the future. See the most recent HdL 5 year forecast as part of item 4.2.2 Measure M Preliminary Budget on today’s Board agenda. The work HdL does is specific to Sonoma County and drills down to individual business’ impacts on our local Measure M revenues. Historically, SCTA would rely on State averages or a typical 3% growth. This contract amendment will provide more accurate revenue projections to manage Measure M.


Contract SCTA 12018-A1

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SCTA12018‐A1

SONOMA COUNTY TRANSPORTATION AUTHORITY

FIRST AMENDMENT TO

AGREEMENT FOR TRANSACTIONS TAX AUDIT & INFORMATION SERVICES

1. PARTIES AND DATE.

This First Amendment to the Agreement for Transportation Tax Audit and Information Services ("First Amendment") is entered into on the first day of May, 2020, by and between the SONOMA COUNTY TRANSPORTATION AUTHORITY (AUTHORITY) organized under the laws of the State of California, with its principal place of business at 411 King Street, Santa Rosa, CA 95404 ("SCTA") and Hinderliter de Llamas and Associates, a California corporation, with its principal place of business at 120 S. State College Blvd., Suite 200, Brea, CA 92821 (“Consultant”). AUTHORITY and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS.

2.1 Agreement. The Parties entered into that certain Agreement for Sales, Use and Transaction Tax Services dated December 12, 2011 ("Agreement").

2.2 First Amendment. The Parties now desire to amend the Agreement for ongoing

consultation for Sales Tax and Economic Analysis Services

The CONTRACTOR shall perform the following services (collectively, the “Services”):

A. SALES TAX AND ECONOMIC ANALYSIS SERVICES

1. CONTRACTOR shall utilize the Section II A. 4. database to generate special reports to the AUTHORITY on major sales tax producers by rank and category, sales tax activity by categories, or business districts, identification of reporting aberrations, and per capita and outlet comparisons with regional and statewide sales.

2. CONTRACTOR shall prepare annual revenue projections in January for the

following fiscal year. CONTRACTOR shall meet quarterly with AUTHORITY reviewing actual revenue and projections, including Authority Board or Committee Meetings as needed.

3. CONTRACTOR shall additionally provide following each calendar quarter a

summary analysis for the AUTHORITY to share with Council Members, Chambers of Commerce, other economic development interest groups and the public that analyze AUTHORITY’S sales tax trends by major groups, and geographic areas without disclosing confidential information.

4. CONTRACTOR shall make available to AUTHORITY staff CONTRACTOR’s

web-based sales tax computer software program containing sellers permit and quarterly allocation information for all in-AUTHORITY business outlets registered with the Department of Tax and Fee Administration and updated quarterly. This software shall allow AUTHORITY staff to search businesses by street address, account number, business name, business type and keyword, arrange data by geographic area, and print out a variety of reports.

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SCTA12018‐A1

2.3 Compensation. Section IV Consideration of the Agreement is hereby amended as follows:

A. CONTRACTOR shall provide the sales tax and economic analysis Services

described above for a fee of $750 per month, commencing with the month of the Effective Date (hereafter referred to as “monthly fee”). The monthly fee shall be invoiced quarterly in arrears and shall be paid by AUTHORITY no later than 30 days after the invoice date. The monthly fee shall increase annually following the month of the Effective Date by the percentage increase in the “CPI” for the preceding twelve-month period. In no event shall the monthly fee be reduced by this calculation. For purposes of this Agreement, the “CPI” shall mean the Consumer Price Index - All Urban Consumers for the surrounding statistical metropolitan area nearest AUTHORITY, All Items (1982-84 = 100), as published by the U.S. Department of Labor, Bureau of Labor Statistics, or, if such index should cease to be published, any reasonably comparable index selected by CONTRACTOR

2.4 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this

First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

SONOMA COUNTY TRANSPORTATION HINDERLITER DE LLAMAS & ASSOC. AUTHORITY By: By: Executive Director Andrew Nickerson, President/CEO APPROVED AS TO FORM: AUTHORITY COUNSEL: By:

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Staff Report

Issue

Shall the Board approve a revision to the Maintenance of Effort Policy currently being implemented within Measure M?

Recommendation

Staff recommends that the Board consider approving a revised MOE policy, going into effect with FY20/21 discretionary expenditures, using FY 18, 19 and 20 as the baseline years. This will remove and replace the existing Measure M policy 14 after implementing the existing Policy 14 one last time for FY19/20 compliance.


The Technical and Citizens Advisory Committees have both reviewed and discussed this policy revision at length. Both committees recommend approval of the revised Measure M Policy 14.


Alternatives to the policy were considered at length and revised to the proposed policy. Alternatives included retaining the aggregate approach to compliance with the Maintenance of Effort Baseline. This approach was not favored by the Citizen’s Advisory Committee and was thus removed from consideration.

Executive Summary

Staff worked with the Technical and Citizen’s Advisory Committees to rework and revise the existing Measure M Maintenance of Effort policy (Policy 14) that would further ensure public transparency, restrict jurisdictions from supplanting funds, index a baseline, be efficiently administered and establish clear compliance and penalties.


This policy outlines the specific way that jurisdictions would be required to maintain the level of their discretionary funds commitment to transportation and ensures that sales tax measure funds do not supplant other funds used for transportation.

Also, the policy establishes consequences if the MOE requirement is not met. Non-compliant jurisdictions will have their apportionment reduced by the percentage below their baseline and those funds will then be reapportioned to all compliant jurisdictions and the non-compliant jurisdiction will not get them back.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Seana L. S. Gause, Senior - Programming and

Projects Item Number: 3.10

Subject: Revision of Measure M Maintenance of Effort Policy 4.14

Consent Item: ☒ Regular Item: ☐ Action Item: ☐ Report: ☐

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http://rcpa.ca.gov/


Is there a fiscal impact? Yes ☒ No ☐ Impact would be to jurisdictions who were not compliant with Policy 14.


The funding source(s) to be used are: Discretionary funding sources available to the jurisdictions for transportation purposes.

Background

Prior to 2010, the SCTA relied on a State required MOE policy for Measure M compliance, but when that went away SCTA developed its own Measure M MOE (Policy 14) to comply with Public Utilities Code 180200. In April of 2017, the Legislature passed SB-1 providing additional road funding and reinstated a Statewide MOE policy administered by the State Controller’s office to ensure that SB-1 funds do not supplant local commitment to roads.

Staff worked with the Technical Advisory Committee to rework and revise the existing Measure M policy that would reflect the following principals:

1 Have strict requirements and public transparency, to ensure jurisdictions do not supplant funds.

2 Index the baseline to allow for adjustments that reflect the economy and specifically jurisdictions discretionary funds.

3 Be efficiently administered by using data that the jurisdictions are already reporting to the State Controller’s Office (SCO) for the annual Streets and Road Report.

4 Establish clear compliance and penalty.

On February 23, after multiple discussions at regularly scheduled meetings, the TAC recommended an MOE Policy to the Citizen’s Advisory Committee and the Board. In March, the policy was presented to the CAC, whose members took exception to a proposed aggregate nature of taking all the jurisdictions of the county as a whole to be in compliance with the policy. It was requested that the policy remove the proposed “aggregate” approach and allow each jurisdiction to be evaluated individually for compliance with the policy. SCTA staff revised the previously proposed policy to reflect the CAC members’ proposals. Both committees recommend that the Board consider approving the revised policy, shown below:

Proposed Policy 14:

Maintenance of Effort (MOE): Funds generated by the sales tax measure are to be used to supplement and not replace existing local revenues used for streets and highways purposes. The basis of the MOE requirement will be the average of expenditures of annual discretionary funds on streets and highways, as reported to the Controller pursuant to Streets and Highways Code Section 2151 for the three most recent fiscal years before the approval of the policy where data is available. The average dollar amount will then be increased once every three years by Bay Area Consumer Price Index (CPI). SCTA shall use CPI-U for San Francisco-Oakland-Hayward, CA from https://www.bls.gov/regions/west/data/cpi_tables.pdf and cap the adjustment to a 2 % maximum.

To establish compliance, each year the adjusted 3-year baseline average will be compared to the 3-year average of the current year and the 2 most recent fiscal years before the current year. The SCTA board will consider each jurisdiction’s compliance with the policy individually. A jurisdiction’s totals are not in compliance then any

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https://www.bls.gov/regions/west/data/cpi_tables.pdf

jurisdictions that did not meet the requirement will be penalized. Penalty for non-compliance of meeting the minimum MOE is immediate loss of a proportional share of the Local Streets Maintenance and Improvements funds until MOE compliance is achieved. The proportional loss shall be for a minimum period of one year and calculated using the percentage shortfall from the jurisdictions MOE baseline. SCTA will reapportion the loss to the other jurisdictions whose expenditures are in compliance. The audit of the MOE contribution may be requested every five years, to be provided by the jurisdiction and completed by an independent certified public accountant (CPA). Any agency found to be in non-compliance may be required to provide annual audits for three years after they come back into compliance.

Any local jurisdiction wishing to adjust its maintenance of effort requirement shall submit to the Authority a request for adjustment and the necessary documentation to justify the adjustment. The Authority staff shall review the request and shall make a recommendation to the Authority. Taking into consideration the recommendation, the Authority may adjust the annual average of expenditures reported pursuant to Streets and Highways Code Section 2151. The Authority shall make an adjustment if one or more of the following conditions exists:

1. The local jurisdiction has undertaken one or more major capital projects during those fiscal years, that required accumulating unrestricted revenues (i.e., revenues that are not restricted for use on streets and highways such as general funds) to support the project during one or more fiscal years.

2. A source of unrestricted revenue used to support the major capital project or projects is no longer available to the local jurisdiction and the local jurisdiction lacks authority to continue the unrestricted funding source.

3. One or more sources of unrestricted revenues that were available to the local jurisdiction is producing less than 95 percent of the amount produced in those fiscal years, and the reduction is not caused by any discretionary action of the local jurisdiction.

Bay Area CPI-U history:

0.0

1.0

2.0

3.0

4.0

5.0

6.0

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

Bay Area CPI-U - Annual Percent Change

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SB-1 Legislation

2036. (a) Cities and counties shall maintain their existing commitment of local funds for street, road, and highway purposes in order to remain eligible for an allocation or apportionment of funds pursuant to Section 2032.

(b) In order to receive an allocation or apportionment pursuant to Section 2032, the city or county shall annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during the 2009–10, 2010–11, and 2011–12 fiscal years, as reported to the Controller pursuant to Section 2151. For purposes of this subdivision, in calculating a city’s or county’s annual general fund expenditures and its average general fund expenditures for the 2009–10, 2010–11, and 2011–12 fiscal years, any unrestricted funds that the city or county may expend at its discretion, including vehicle in-lieu tax revenues and revenues from fines and forfeitures, expended for street, road, and highway purposes shall be considered expenditures from the general fund. One-time allocations that have been expended for street and highway purposes, but which may not be available on an ongoing basis, including revenue provided under the Teeter Plan Bond Law of 1994 (Chapter 6.6 (commencing with Section 54773) of Part 1 of Division 2 of Title 5 of the Government Code), may not be considered when calculating a city’s or county’s annual general fund expenditures.

(c) For any city incorporated after July 1, 2009, the Controller shall calculate an annual average expenditure for the period between July 1, 2009, and December 31, 2015, inclusive, that the city was incorporated.

(d) For purposes of subdivision (b), the Controller may request fiscal data from cities and counties in addition to data provided pursuant to Section 2151, for the 2009–10, 2010–11, and 2011–12 fiscal years. Each city and county shall furnish the data to the Controller not later than 120 days after receiving the request. The Controller may withhold payment to cities and counties that do not comply with the request for information or that provide incomplete data.

(e) The Controller may perform audits to ensure compliance with subdivision (b) when deemed necessary. Any city or county that has not complied with subdivision (b) shall reimburse the state for the funds it received during that fiscal year. Any funds withheld or returned as a result of a failure to comply with subdivision (b) shall be reapportioned to the other counties and cities whose expenditures are in compliance.

(f) If a city or county fails to comply with the requirements of subdivision (b) in a particular fiscal year, the city or county may expend during that fiscal year and the following fiscal year a total amount that is not less than the total amount required to be expended for those fiscal years for purposes of complying with subdivision (b).

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SB-1 Maintenance of Effort Baseline Average of FY10, 11, 12 and subsequent years

State Controller Reports available at: http://www.sco.ca.gov/aud_locinstr_annual_street.html

Or https://bythenumbers.sco.ca.gov/

Jurisdiction FY 10,11,12 Average

SB1 Baseline

FY12-13 FY13-14 FY14-15 FY15-16

Final with exceptions

Discretionary

Expenditures

Discretionary

Expenditures

Discretionary

Expenditures

Discretionary

Expenditures

County of Sonoma* $6,252,295 $8,862,872 $13,845,515 $16,470,339 $9,525,034

Cloverdale $82,493 $159,598 $0 $314,722 $112,680

Cotati $47,566 $2,377 $345,957 $659,463 $356,568

Healdsburg $0 $0 $0 $0 $0

Petaluma $762,335 $777,118 $619,286 $4,573,657 $1,640,659

Rohnert Park $897,830 $617,404 $562,522 $1,196,578 $608,640

Santa Rosa $6,896,365 $4,887,027 $5,238,978 $6,347,563 $10,059,843

Sebastopol $178,293 $158,454 $347,111 $229,537 $262,100

Sonoma (City) $250,663 $65,935 $67,202 $876,821 $829,614

Windsor $1,739,496 $2,899,861 $1,398,600 $1,485,318 $2,112,932

TOTALS $17,107,366 $18,430,646 $22,425,171 $32,153,998 $25,508,070

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http://www.sco.ca.gov/aud_locinstr_annual_street.html

https://bythenumbers.sco.ca.gov/

Proposed New Maintenance of Effort Baseline Average of FY 18, 19 & 20.

Jurisdiction FY16-17

Dated: May 2018 FY17-18

Dated: May 2019

FY18-19 Available:

May 2020*

FY19-20 Available:

May 2021*

FY20-21 Available:

May 2022*

Discretionary Expenditures





County of Sonoma $29,147,806 $24,956,775 Cloverdale $0 $249,442 Cotati $1,702,078 $723,392 Healdsburg $0 $96,935 $130,918 Petaluma $668,475 $1,006,964 Rohnert Park $619,568 $1,871,581 Santa Rosa $11,577,906 $12,346,199 Sebastopol $278,262 $350,096 Sonoma (City) $401,805 $796,079 Windsor $4,176,784 $2,963,498 TOTALS $48,572,684 $45,360,961 $0 $0 $0

* Due in December, but State Controller’s office reviews and then releases 6 months later in May. Healdsburg shared their December submittal.

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Staff Report

Issue

Shall the Board approve the proposed project from Santa Rosa to be submitted to the Metropolitan Transportation Commission (MTC) for funding in the North Bay Sub-region Housing Incentive Pool Program (Sub-HIPP)?

Recommendation

Staff recommends that the Board approve the proposed project and direct staff to submit it to MTC for the North Bay Sub-regional Housing Incentive Pool Program.


The Technical Advisory Committee recommends the proposed project.


None, the proposed project from Santa Rosa was the only project submitted following a call for letters of interest.

Executive Summary

SCTA issued a call for letters of interest for the Sub-Regional Housing Incentive Pool Program and received one letter of interest from the City of Santa Rosa, proposing a transportation improvement project at the transit mall. Staff is recommending that the Board consider approving this project as SCTA’s submittal for this program.


It is within existing policy for SCTA to program transportation funding. The sub-HIPP supports preservation and creation of low-income housing which are consistent with Comprehensive Transportation Plan and Regional Transportation Plan goals.



To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Seana L. S. Gause, Senior - Programming and

Projects Item Number: 3.11

Subject: North Bay Sub-region Housing Incentive Pool Program (Sub-HIPP) project submittal


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http://rcpa.ca.gov/

Is there funding in the current budget? Yes ☐ No ☒


Background

MTC created a Regional Housing Incentive Pool intended for transportation projects that support creation or preservation of very low, low and moderately low income housing. The overall program provided $76 Million dollars for such purposes. MTC carved out $5M as a pilot program for the North Bay counties where low income housing is less dense than in the urban areas. $4M was earmarked for Solano County, and the remaining $1M was to be shared by Napa, Sonoma and Marin counties. The projects must be within or immediately adjacent to a Priority Development Area, be eligible for One Bay Area Grant (OBAG 2) funding, meet the requirements of MTC’s resolution 3606, support creation or preservation of low income housing and be programmed in FFY20/21 or 21/22. In cooperation with Transportation Authority of Marin and the Napa Valley Transportation Authority, the SCTA negotiated an agreement to a split the available funds $300/$300/$400, with $400K available for Sonoma County projects.

On February 2, SCTA issued a call for letters of interest for such projects to determine the types of projects that might be available for such funding. In response, SCTA received one letter of interest from the City of Santa Rosa.

The project the City submitted is a transportation project to replace uneven block pavers with crosswalks, improve traffic signal indications, modify lane assignments for the benefit of transit and bicycle use and add a high strength slurry seal to ensure a smooth ride and facility longevity at the transit mall. The preliminary estimate submitted by the City indicates the project cost at approximately $400K.


Link: City of Santa Rosa LOI

Map of Housing locations

Table of Housing Projects submitted by Santa Rosa

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https://scta.ca.gov/wp-content/uploads/2020/05/3.11a-2020-Sub-HIP-LOI-Santa-Rosa.pdf

https://scta.ca.gov/wp-content/uploads/2020/05/3.11b-Map-Low-Income-Housing-Locations.pdf

https://scta.ca.gov/wp-content/uploads/2020/05/3.11c-Sub-HIPP-Count-Santa-Rosa.pdf

Metropolitan Transportation Commission

April 22, 2020 Agenda Item 7f MTC Resolution No. 4420

Subject: Programming of $780,841,629 of FTA formula funds from the Coronavirus Aid, Relief, and Economic Security (CARES) Act to support Bay Area transit operations in response to the COVID-19 pandemic.

Background: On Friday, March 27th, 2020, the president signed into law the CARES Act,

which provides $2 trillion across a host of domestic funding and relief programs to support efforts to respond to and prepare for the COVID-19 pandemic. The bill appropriates $25 billion in supplemental Federal Transit Administration (FTA) Urbanized Area Formula (Section 5307) and Rural Area Formula (Section 5311) program fund apportionments to support transit agency response to the pandemic. Through these apportionments, approximately $1.3 billion in funding is being provided to the Bay Area.

This funding addresses operating losses as a result of the pandemic, including

reduced funding sources and increased costs. It may be used for operating expenses related to COVID-19, including reimbursement for operating costs and lost revenue, the purchase of personal protective equipment, and paying the administrative leave of operations personnel due to reductions in service. Additionally, such funding is eligible for up to a 100% federal share (compared to a typical 50% maximum federal share for operating assistance and 80% for capital projects).

MTC is responsible for programming the region’s FTA Section 5307 program funds and for working with Caltrans for programming of regional Section 5311 program funds. After consultation with the region’s transit operators, staff recommends programming approximately $780 million or 61% of this supplemental funding today, to allow operators to access funding as soon as possible. The remainder of the funding would be programmed in future months as further transit revenue impacts become clearer.

Current Status of Service Over the course of the pandemic, transit operators have experienced extreme

budgetary impacts and ridership losses and have altered service to respond to the crisis. Service alterations made by operators in the region have included reduced hours and headways, suspended service on some routes, caps on passengers allowed per vehicle, and replacement of rail service with bus service. Meanwhile, a baseline level of service has continued to allow for the conduct of essential activities, including health care workers travelling to their jobs. Attachment A to this memo provides a summary of the current regional transit system service levels.

MTC staff has worked with regional transit agency partners to understand

revenue impacts across the spectrum of transit operating fund sources, which vary widely by operator – including, but not limited to, fares, bridge tolls, park-and-ride fees, local and state sales taxes, property taxes, and jurisdictional general funds – as well as the relative timing of pandemic impacts to each of these sources. This understanding has shaped the recommendation today that

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Metropolitan Transportation Commission Agenda Item 7f April 22, 2020 Page 2 of 5

embraces the initial response to the pandemic’s impact. However, as noted below under Issues, the next stage of recovery for transit operators must account for a more complex set of factors, that must similarly be accounted for in subsequent phases of CARES funding distribution.

Distribution Principles With the objective of matching the financial need of operators throughout the

region with the available funding, again in consultation with transit operators, staff developed the principles, listed in Attachment B and summarized below, to guide the distribution of the CARES Act funds.

1. Move quickly to distribute the first allocation of funds to operators as soon

as possible; 2. Distribute funding in a manner that best addresses operators’ needs arising

from the COVID-19 crisis; 3. Allow flexibility to enable the region to address uncertainty/changed

circumstances; 4. Address urbanized area (UZA) constraints associated with federal funds with

a needs-based funding distribution of any COVID-19 supplemental state funds; and

5. Pending Additional Review: Future distribution(s) – beyond the initial phase – will be subject to a comprehensive COVID-19 recovery strategy for each operator that considers any recommended regional adjustments to ensure network connectivity, lifeline service needs, and financial sustainability. Staff intends to bring a discussion on this principle to the May 13th Programming and Allocations Committee for final action by the Commission on May 27, 2020. This will permit staff and the Commission to address timely and critical challenges addressing not only the terms for the subsequent rounds of funding distribution, but the larger recovery challenges facing the entire region. This is discussed further in Issues below.

Initial Distribution Framework: 5307 funding Based on the first four principles, the following framework is proposed.

Initial Allocation of approximately 61% of Funds: The initial distribution will

be limited to approximately 61% of the available funds in order to provide funding for immediate and known losses (e.g., fare revenue, parking revenue, etc.), while preserving flexibility to more accurately match revenue losses for longer-term funding sources (e.g., sales tax, city general funds, etc.) in the coming months once these impacts are known.

Distribution Formula: Funds in the initial distribution will be apportioned to transit operators based on a hybrid formula which recognizes the diverse revenue sources transit operators rely on to support their services. MTC staff are proposing to utilize the following methodology to determine each operator’s apportionment:

1/3 – Share of Operating Cost as Budgeted FY 2019-20: 1/3 of funds

will be distributed based on an operator’s share of the total budgeted FY 84

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2019-20 operating costs for systems across the Bay Area, based on information reported to MTC through each operator’s FY 2019-20 Transportation Development Act (TDA) claim.

1/3 – FY 2020-21 State Transit Assistance (STA) Revenue-Based Formula (inclusive of AB 1107 sales tax funds): 1/3 of funds will be distributed based on an operator’s FY 2020-21 STA Revenue-Based share, as calculated by the State Controller’s Office and MTC, inclusive of AB 1107 sales tax funds used by AC Transit, BART, and SFMTA which are normally omitted from the STA Revenue-Based share calculation.

1/3 – Share of Farebox Revenue as Budgeted for FY 2019-20: 1/3 of funds will be distributed based on an operator’s share of the total budgeted FY 2019-20 transit farebox revenue for systems across the Bay Area, based on information reported to MTC through each operator’s FY 2019-20 Transportation Development Act (TDA) claim.

In consideration of the more limited resources the Bay Area’s small- and medium-sized transit operators have available, the distribution formula guarantees that these operators receive an apportionment equal to an amount no less than 17% of their budgeted FY 2019-20 operating costs. In addition, 1% of funds from the initial distribution will be reserved for MTC Regional Transit Programs and expenses related to supporting transit recovery. Attachment C provides a summary of the Phase 1 CARES Act Funding distribution. FTA Urbanized Area Eligibility: The Transit Capital Priorities Policy (MTC Resolution 4242, Revised), through which FTA Section 5307 funds are typically distributed, provides a limited urbanized area (UZA) eligibility based on several factors:

FTA guidance National Transit Database (NTD) reporting Geographic service area Negotiated agreements among operators

The proposal today would program CARES Act funds to operators on the broadest possible eligibility based on NTD reporting and geographic service areas in order to meet the principle of programming funds on the basis of need. This methodology preserves a spirit of fairness and equity among the operators so that all operator needs can be met as best possible.

Initial Distribution: 5311 Funding As the Designated Recipient of approximately $95 million in CARES Act FTA Section 5311 funds for transit services in rural areas, Caltrans is responsible for applying for and distributing these funds to operators throughout the state in coordination with appropriate stakeholders, including MTC. In an April 10, 2020 letter to Section 5311 recipients and partners, Caltrans announced a round

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1 statewide distribution of 5311 funds equal to approximately 30% of the total available statewide (Attachment D). These amounts are reflected in today’s proposed programming action, treating the Section 5307 and Section 5311 funds as two pieces of the regional strategy to providing emergency transit operating relief. Future rounds of Caltrans’ Section 5311 distribution will be made in coordination with MPOs like MTC and will be included in future programming action by the Commission. For both the round 1 distribution and any future rounds, operators will need to work with Caltrans directly for access to and use of those funds.

Issues: In development of the principles and the initial funding distribution, there has

been general agreement that a fifth principle – that requires transit operators to conduct a comprehensive assessment of their next fiscal year’s budgetary health and financial stewardship of constrained subsidies – should be an essential consideration for future distribution of remaining federal emergency funding. Critically, there is little expectation that this federal funding is sufficient to restore and sustain prior levels of operations— it will help to stabilize transit operators for some number of months while they engage in a difficult assessment of what recovery means in an economic environment that will be significantly stressed.

Further and important to Principle 5, the depth and breadth of the current COVID-19 crisis have raised larger concerns- and highlighted the shared responsibility to engage in the “new normal” that is still evolving. Among the diverse feedback received on recovery challenges, there are three overarching questions that staff believes warrant comprehensive consideration by and direction from our Commission: How do we approach a public transportation operating environment post

COVID-19 that will most assuredly be different than today— perhaps dramatically so— in terms of ridership demand and revenue stability?

How does the region ensure that the most vulnerable of our public transit riders— those that have no other options and are most disadvantaged entering into any recovery period— receive priority consideration in the restructuring of services and the cost/affordability of using them?

How should environmental goals, including reduction in vehicle use and attendant greenhouse gases, be effectively achieved in a yet-to-be-shaped restoration of public transit and how do other access options like telecommuting fit into the picture?

These questions are not answerable solely within the distribution objectives of remaining federal assistance funds. But decisions that will launch the Commission’s release of those funds should address them with intention, as part of an opportunity to reset the Bay Area’s public transit system and its role in the region’s future. Staff will propose a potential path for addressing these questions in its presentation and recommendation of a revised Principle 5 to the Programming and Allocations Committee in May. Considering any and all guidance

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emerging from that action, staff will continue working closely with transit agencies focused on formulating strategies to inform and assist with transit agency recovery. While efforts are already underway at the individual operator level, a focused regional recovery effort will address issues that cross agencies, promote best practices, and inform the distribution of the second tranche of funds.

Next Steps: At a high level, the second tranche of funds would be distributed to operators in

order to a) reconcile the Phase 1 distribution with actual needs; and b) consider the larger transit recovery strategy to be more fully defined in and guided by Principle 5. As discussed above, the Phase 1 distribution is based on a hybrid formula which recognizes the diverse revenue sources transit operators rely on to support their services and is intended to provide funds for the immediate losses operators are experiencing. Future Phase(s) distribution is intended to take in the full scope of a broad range revenue losses including sales tax and general fund revenue, of which we will not know the scale until the coming months, and also initial information about each agency’s recovery strategy and outlook into FY2020-21.

If approved by the Commission today, operators can submit grant applications for these funds to FTA immediately, with access to these funds anticipated once grants are approved.

Recommendation: Staff recommends Commission approval of MTC Resolution No. 4420,

programming $780,841,629 of CARES Act supplemental funding to transit operators for CARES Act-eligible projects.

Attachment: Attachment A: Current Status of Bay Area Transit System Operations

Attachment B: CARES Act Funding Principles Attachment C: Phase 1 CARES Act Funding Distribution Summary Attachment D: Caltrans CARES Act Section 5311 Funding Distribution –

Round 1 MTC Resolution No. 4420

Therese W. McMillan

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April 22, 2020

Agenda Item 7f

Attachment A

Page 1 of 2

Transit OperatorAverage Weekday Ridership

% DecreaseStatus of Operations/Service

Collecting Fares

(yes/no)Workforce Impacts

AC Transit ‐83% Service: Operating a modified

Sunday level of service. Most

Transbay routes suspended.

Weekday only and school

service local routes suspended.

Broadway Shuttle in Oakland

suspended.

Hours of operation: Monday ‐

Sunday ‐ 24 hours (varies by

line)

No Providing personal protective

equipment (PPE) to all frontline staff.

Had to close Emeryville bus

yard/division between April 3‐11

because an operator tested positive for

COVID‐19.

Passengers boarding through rear

doors on buses.

BART ‐93% Service: Operating a reduced

service with trains every 30

minutes.


Friday ‐ 5:00 am ‐ 9:00 pm;

Saturday ‐ Sunday ‐ 8:00 am ‐

9:00 pm

Yes Providing personal protective


Shifting approximately 400 employees

from operating budget to capital

budget.

Caltrain ‐90% Service: Caltrain is running a

modified weekday schedule

operating 42 trains per day,

rather than the usual 92. Trains

will make all local weekday

stops. Limited and Baby Bullet

service will be suspended until

further notice. Weekend service

will operate normally.


Friday ‐ 4:30 am ‐ 1:40 am;

Saturday ‐ 7:00 am ‐10:30 pm;

Sunday ‐ 8:00 am ‐ 10:00 pm



Furloughing train crews on service that

has been cut.

Golden Gate

Transit + Ferry

Bus: ‐90%

Ferry: ‐99%

Service: Bus: Operating a

reduced service on most routes.

Permitting local bus rides within

San Francisco in an effort to

help SFMTA; Ferry: Operating

significantly reduced service on

all ferry routes, suspended

weekend and Chase

Center/Oracle Park ferry

service.




SF Bay Ferry/WETA ‐98% Service: Operating very limited

service to Oakland/Alameda and

Vallejo. Alameda Harbor Bay,

Richmond, and South SF service

suspended. No weekend

service.


Friday ‐ 6:00 am ‐ 7:00 pm;



Staff are wiping down every seat used

by a passenger after each use and

fogging each boat daily.

Bay Area Transit Operator Status

As of April 14, 2020

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April 22, 2020

Agenda Item 7f

Attachment A

Page 2 of 2

Transit OperatorAverage Weekday Ridership

% DecreaseStatus of Operations/Service

Collecting Fares

(yes/no)Workforce Impacts

Bay Area Transit Operator Status

As of April 14, 2020

SFMTA ‐83% Service: Operating only 17 of 68

lines. All rail service suspended.

Hours of operation: Regular

service ‐ 5:00 am ‐ 10:00 pm;

Owl service ‐ 10:00 pm ‐ 5:00

am



Up to 40% of transit operators are out

sick. Multiple employees have tested

positive for COVID‐19.


doors on buses.

SamTrans ‐80% Service: Weekday service is

operating on a regular, non‐

school day schedule. Weekend

service is unchanged.

Hours of operation: Regular

service ‐ 4:00 am ‐ 12:00 am;

Owl service ‐ 12:00 am ‐ 4:00

am




doors on buses.

VTA ‐75% Service: Bus: Operating a

reduced service, with 14 lines

and school service suspended.

Light rail: Trains operate every

30 minutes.

Hours of operation: Bus:

Monday ‐ Sunday ‐ 5:00 am ‐

9:00 pm; Light rail: Monday ‐

Friday ‐ 6:00 am ‐ 6:00 pm;

Saturday ‐ Sunday ‐ Closed



Light rail operator tested positive for

COVID‐19 on March 25 resulting in an

over two week closure of the VTA light

rail system.


doors on buses.

Small/Medium Transit

Operators

Average weekday ridership

has declined between ‐70%

and ‐98%.

Ridership declines have been

greatest on services focused

on peak commute trips and

the least on services targeted

to lifeline riders.

Most operators have reduced

service significantly with many

operating a modified weekend

schedule every day.

Operators like NVTA and Santa

Rosa CityBus have suspended

some fixed route service and

replaced it with on‐demand app

or telephone based dial‐a‐ride

service

SMART has suspended weekend

service.

Numerous operators are

providing meals on wheels

deliveries and assisting with

transporting unhoused people

to hotels.

Fare collection

suspended for most,

but not all, bus

operators.

Providing personal protective


Several operators including SolTrans

and WestCAT are regularly fogging

their buses to disinfect them.

County Connection had to suspend

operations on 4/4/2020 because an

operator tested positive for COVID‐19

and County Connection’s only bus yard

needed to be disinfected.


doors on buses when possible.

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Metropolitan Transportation Commission Agenda Item 7f April 22, 2020 Attachment B

Principles for Distribution of CARES Act (H.R. 748) Supplemental Federal Transit Administration Formula Funds

Principles Proposed Action

1. Move quickly to distribute first allocation of funds to operators as soon as possible.

Recommend an allocation formula and distribution of an initial installment of funds for approval no later than at the regularly‐scheduled MTC Commission meeting on April 22nd.

2. Distribute funding in a manner that best addresses operators’ needs arising from the COVID‐19 crisis.

Pursue agreement with transit operators on a distribution framework that comes as close as possible to anticipated transit operator costs associated with COVID‐19, consistent with the intent of the CARES Act to direct funding according to need. Recognize the different revenues that comprise operator budgets and that will be affected by the COVID‐19 crisis.

3. Allow flexibility to enable the region to address uncertainty/changed circumstances.

Distribute the funds in multiple phases. Limit the initial distribution of funds to approximately 60% of the total funding, given the challenge of accurately predicting revenue losses. Return to the Commission in July with a second programming action to revisit the formula and make any necessary adjustments based on more accurate information on revenue losses and costs incurred from March through June, and more refined forecasts of revenue impacts through the remainder of 2020.

4. Address urbanized area (UZA) constraints associated with federal funds with a needs‐based funding distribution of any COVID‐19 supplemental state funds.

Because the federal funds are apportioned to the region by UZAs (5 large and 7 small), there may be limitations in how well a regionwide formula can distribute funds in accordance with operators’ actual needs. MTC should take this into consideration in distributing any potential supplemental emergency state funds provided to the region that are under MTC discretion to best achieve a ‘needs‐based’ distribution of the combined state and federal COVID‐19 supplemental funds.

5. Pending Additional Review: Future distribution(s) – beyond the initial phase – will be subject to a comprehensive COVID‐19 recovery strategy that considers any recommended regional adjustments to ensure network connectivity, lifeline service needs, and financial sustainability.

Staff intends to bring a discussion on this principle to the May 13th Programming and Allocations Committee for final action by the Commission on May 27, 2020.

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Metropolitan Transportation CommissionApril 22, 2020

Agenda Item 7fAttachment C

Page 1 of 1

Operator Phase 1 AmountAC Transit 80,366,395$ ACE 2,680,453 BART 251,637,050 Caltrain 49,292,725 CCCTA 7,067,680 City of Dixon 305,302 ECCTA 3,891,364 City of Fairfield 2,002,985 GGBHTD 30,163,006 LAVTA 3,501,369 Marin Transit 5,438,809 MTC 7,808,416 NVTA 2,701,734 City of Petaluma 498,342 City of Rio Vista 119,328 SFMTA 197,190,672 SamTrans 28,519,037 City of Santa Rosa 2,493,979 Solano County Transit 2,590,800 Sonoma County Transit 3,014,482 SMART 10,375,471 Union City Transit 922,560 City of Vacaville 488,659 VTA 73,023,596 WCCTA 2,218,204 WETA 12,529,212 Total 780,841,629$

Phase 1 CARES Act Distribution Summary

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“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor

DEPARTMENT OF TRANSPORTATION DIVISION OF RAIL AND MASS TRANSPORTATION P.O. BOX 942874, MS-74 SACRAMENTO, CA 94274-0001 PHONE (916) 654-8811 FAX (916) 654-9366 TTY 711 www.dot.ca.gov

Making Conservation

a California Way of Life.

April 10, 2020 Good Morning, A week ago, Congress passed, and the President signed into law, the Coronavirus Aid, Relief and Economic Security Act (CARES Act). On Thursday April 2, 2020 the Federal Transit Administration provided apportionment tables for the public transit funding included in the CARES Act. This includes approximately $95 million to California for distribution through the State-administered FTA 5311 Rural and Intercity Transit program. These funds are available until expended for expenses incurred in connection with the COVID-19 public health emergency. All regular Section 5311 requirements apply to funds made available under the CARES Act, with the following exception: CARES Act funds used to pay for operating expenses do not need to be included in the Transportation Improvement Program (TIP) or the Statewide Transportation Improvement Program (STIP). CARES Act funds used to pay for capital expenses for emergency relief do not need to be included in the TIP/STIP unless the projects are for substantial functional, locational, or capacity changes as defined in 23 CFR §§ 450.326(e)(5) and 450.218(g)(5). This action will help expedite resources to agencies across California. We have heard the transit community’s concerns and understand the desperate need for this funding. Therefore, we are taking the following steps to distribute the funds as quickly as possible.

1. The Caltrans Division of Rail and Mass Transportation (DRMT) will further expedite 5311 resources by applying to FTA for $30 million (approximately 30% of California’s 5311 CARES ACT apportionment). This exceeds the COVID-19 induced shortfall identified by 5311 subrecipients in the survey DRMT circulated last week. These responses have been used as the basis to develop the initial application to FTA.

2. CARES Act funds used to pay for operating expenses do not need to be included in the Transportation Improvement Program (TIP) or the Statewide Transportation Improvement Program (STIP). Therefore, DRMT is developing the application without programming information. This will expedite the application and reduce the administrative burden of the programming task.

3. The allocation each 5311 subrecipient receives from this $30 million will be based on allocations made by RTPAs and MPOs to their local transit properties for the current operating year. The attached table identifies the

Attachment D

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April 10, 2020 Page 2


amount calculated for each operator. 4. It is DRMT’s intent to make the funds available to each operator as soon as

FTA makes the award. While the grant application is at FTA for review, DRMT will work directly with each operator on agreements to expedite funding distribution.

5. These funds are intended to cover agencies’ expressed needs for COVID-19 response. DRMT will require operators provide documentation that funds were applied to costs incurred after January 20, 2020 and that those costs were for eligible COVID-19 uses as described in the CARES Act.

6. DRMT will track the fund status of the initial $30 million to see how quickly agencies are drawing down funds, which will determine the timing of subsequent applications for the remainder of California’s share of CARES Act funds for 5311 subrecipients.

7. Distribution of the remaining approximately $65 million will also be based on applications to the FTA that will be developed in consultation between MPOs/RTPAs and Caltrans. It is not a prerequisite that applicants for the remainder of the funds apportioned to California be a current 5311 subrecipient. Funding requests included on a subsequent application will consider amounts that were already reimbursed to agencies and adjust future awards to subrecipients accordingly.

In addition, to provide further administrative relief during this emergency, FTA’s Emergency Relief (ER) docket remains open and available for requests for relief from FTA statutory and administrative requirements of Section 5307 and 5311 funding in states that have declared an emergency, or the President has declared a major disaster under Section 401 of the Stafford Act. Direct recipients of 5307 funds should request waivers directly. The Caltrans Division of Rail and Mass Transportation will be requesting waivers on behalf of 5311 subrecipients. The ER docket can be found at: https://www.transit.dot.gov/funding/grant-programs/emergency-relief-program/emergency-relief-docket You can find out more about the CARES Act and funding available for the 5311 Program on the FTA website: https://www.transit.dot.gov/coronavirus. Please reach out to the FTA 5311 Program Manager Kathy Pongratz at (916) 654-9955, or the Transit Grants and Contracts Office Chief Wendy King (916) 825-9519 with any questions. Sincerely, W. KYLE GRADINGER, Division Chief Division of Rail and Mass Transportation

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April 10, 2020 Page 3


Attachment

94

CARES Act Funding for 5311 Rural Transit Near-Term Impacts of COVID-19 (California: Round 1)California Department of TransportationGrant Application 1622-2020-3 (Calif ID #0020000192)Date: April 7, 2020

5311 Rural Subrecipient CountyCaltransDistrict Amount

City of Arcata HUM 1 165,849$ Humboldt Transit Authority HUM 1 695,008$ Lake Transit Authority LAK,MEN,NAP 1 410,298$ Mendocino Transit Authority MEN,SON 1 557,349$ Redwood Coast Transit Authority DN,HUM 1 178,284$ County of Shasta Department of Public Works SHA 2 424,404$ County of Siskiyou SIS 2 284,889$ Lassen Transit Service Agency LAS,MOD,PLU 2 221,408$ Modoc Transportation Agency LAS,MOD,SHA 2 60,564$ Plumas County Transportation Commission PLU 2 126,944$ Tehama County Transit Agency TEH 2 669,719$ Trinity County Department of Transportation TRI 2 84,915$ Butte County Association of Governments/Butte Regional Transit BUT 3 772,970$ City of Auburn PLA 3 88,376$ Colusa County Transit Agency COL 3 135,903$ County of Nevada Public Works, Transit Services Division NEV 3 525,997$ County of Sacramento Department of Transportation SAC,SJ 3 326,797$ El Dorado County Transit Authority ED,SAC 3 564,119$ Glenn County Transportation Commission GLE 3 178,433$ Placer County Public Works (TART & PCT) PLA 3 440,034$ Sierra County Transportation Commission SIE 3 54,924$ Town of Truckee NEV 3 100,658$ Yolo County Transportation District SAC,SOL,YOL 3 155,462$ Yuba-Sutter Transit Authority SUT,YUB 3 542,445$ City of Dixon SOL 4 305,302$ City of Rio Vista SAC,SOL 4 119,328$ Marin County Transit District MRN 4 239,772$ Napa Valley Transportation Authority NAP 4 240,051$ San Mateo County Transit District SM 4 177,565$ Santa Clara Valley Transportation Authority SCL 4 91,374$ Sonoma County Transit MRN,SON 4 549,696$ City of Guadalupe SB 5 69,061$ City of Solvang SB 5 224,445$ Monterey-Salinas Transit MON 5 691,355$ San Benito County Local Transportation Authority SBO,SCL 5 350,680$ San Luis Obispo Regional Transit Authority SLO 5 591,789$ Santa Cruz Metropolitan Transit District MON,SCL,SCR 5 200,431$ City of Arvin KER 6 76,734$ City of Chowchilla MAD 6 71,384$ City of Corcoran - Corcoran Area Transit KIN 6 112,297$ City of Dinuba FRE,TUL 6 229,348$

Prepared by: Tracy Harrison, FTA Grants Management Branch 95

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CARES Act Funding for 5311 Rural Transit Near-Term Impacts of COVID-19 (California: Round 1)California Department of TransportationGrant Application 1622-2020-3 (Calif ID #0020000192)Date: April 7, 2020

5311 Rural Subrecipient CountyCaltransDistrict Amount

City of McFarland KER 6 53,756$ City of Porterville TUL 6 282,177$ City of Shafter KER 6 66,844$ City of Taft KER 6 34,426$ City of Wasco KER 6 97,151$ City of Woodlake TUL 6 133,352$ County of Tulare KER,TUL 6 413,637$ Fresno County Rural Transit Agency FRE 6 1,728,208$ Kern Regional Transit KER 6 1,130,110$ Kings County Area Public Transit Agency KIN 6 306,920$ Madera County MAD 6 388,322$ City of Ojai VEN 7 445,173$ County of Los Angeles - Department of Public Works LA 7 475,588$ City of Needles SBD 8 43,951$ Morongo Basin Transit Authority SBD 8 441,449$ Mountain Area Regional Transit Authority SBD 8 312,084$ Palo Verde Valley Transit Agency RIV 8 130,459$ Riverside Transit Agency ORA,RIV,SBD,SD 8 611,400$ Sunline Transit Agency RIV 8 375,782$ Victor Valley Transit Authority SBD 8 744,249$ City of California City KER 9 51,360$ City of Ridgecrest KER 9 102,687$ City of Tehachapi KER 9 44,651$ Eastern Sierra Transit Authority INY,MNO 9 207,785$ Alpine County Community Development ALP 10 75,056$ Amador Transit AMA,SAC 10 241,687$ Calaveras Transit Agency CAL 10 480,981$ County of Mariposa MAD,MPA,TUO 10 115,802$ San Joaquin Regional Transit District (RTD) SJ 10 1,308,034$ Stanislaus County Public Works - Transit Division MER,STA 10 514,990$ Transit Joint Powers Authority for Merced County MER 10 592,355$ Tuolumne County Transit Agency (TCTA) TUO 10 351,289$ Imperial County Transportation Commission IMP 11 336,176$ North County Transit District SD 11 488,232$ San Diego Metropolitan Transit System SD 11 267,514$ GRAND TOTAL - 5311 Rural 25,500,000$

5311(f) Intercity Bus SubrecipientCaltransDistrict Amount

GRAND TOTAL - 5311 Intercity Bus 4,500,000$

Prepared by: Tracy Harrison, FTA Grants Management Branch 96

Date: April 22, 2020 W.I.: 1512 Referred By: Commission

ABSTRACT

Resolution No. 4420

This resolution approves the process, establishes the criteria, and programs projects for Federal

Transit Administration (FTA) Sections 5307 Urbanized Area Formula and 5311 Rural Area

formula funds apportioned to the San Francisco Bay Area pursuant to the Coronavirus Aid,

Relief, and Economic Security Act (H.R. 748) for FY2019-20 Emergency Transit Operations

Assistance.

This resolution includes the following attachments:

Attachment A – Principles for Distribution of CARES Act (H.R. 748) Supplemental

Federal Transit Administration Formula Funds

Attachment B – FY2019-20 Emergency Transit Operations Programming Policy

Attachment C – FY2019-20 Emergency Transit Operations Program of Projects

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RE: San Francisco Bay Area FY2019-20 Emergency Transit Operations Programming Policy

METROPOLITAN TRANSPORTATION COMMISSION

RESOLUTION NO. 4420

WHEREAS, the Metropolitan Transportation Commission (MTC) is the regional transportation

planning agency for the San Francisco Bay Area pursuant to Government Code Sections 66500 et seq.;

and

WHEREAS, MTC is the designated Metropolitan Planning Organization (MPO) for the nine-

county Bay Area; and

WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act (H.R. 748) has

been signed into law in response to the nationwide Coronavirus pandemic, which provides supplemental

appropriations for Emergency Transit Operations Assistance through the Federal Transit Administration

(FTA) Section 5307 Urbanized Area and Section 5311 Rural Area formula programs; and

WHEREAS, MTC is the designated recipient of the FTA Section 5307 Urbanized Area Formula

Program funds for the large urbanized areas of San Francisco-Oakland, San Jose, Concord, Antioch, and

Santa Rosa, and has been authorized by the California Department of Transportation (Caltrans) to select

projects and recommend funding allocations subject to state approval for the FTA Section 5307 funds

for the small urbanized areas of Vallejo, Fairfield, Vacaville, Napa, Livermore, Gilroy-Morgan Hill, and

Petaluma in MTC's Federal Transportation Improvement Program and for the Section 5311 funds in

non- urbanized areas; and

WHEREAS, MTC has worked cooperatively with the cities, counties and transit operators in the

region to establish a set of principles to guide the development of the process and methodology for the

initial distribution of CARES Act supplemental federal transit funds; and which provide for adjustments

for subsequent distributions, as set forth in Attachment A, which is incorporated herein as though set

forth at length; and

WHEREAS, the Policy to be used for the distribution of funds is set forth in Attachment B,

which is incorporated herein as though set forth at length; and

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MTC Resolution No. 4420 Page 2

WHEREAS, the projects to be funded are set forth in the detailed project listings in Attachment

C, which are incorporated herein as though set forth at length; now, therefore, be it

RESOLVED, that MTC approves FY2019-20 Emergency Transit Operations Programming

Policy as set forth in Attachment B; and, be it further

RESOLVED, that MTC will use the Policy as set forth in Attachment B to program

supplemental FTA Sections 5307 and 5311 formula funds appropriated in the CARES Act for

Emergency Transit Operations Assistance as provided under statute; and, be it further

RESOLVED, that MTC will return to the Commission to consider and approve those criteria and factors

that will be identified for and associated with Principle 5 as provided for in Attachment A, as a basis for

subsequent distributions beyond the initial distribution; and, be it further

RESOLVED, that MTC adopts the FY2019-20 Emergency Transit Operations Program of

Projects to be funded as set forth in Attachment C; and, be it further

RESOLVED, that the Executive Director of MTC, or their designee, is authorized and directed

to modify the Program of Projects as listed in Attachment C to meet requirements of FTA, and be it

further

RESOLVED, that the Executive Director of MTC, or their designee, is authorized and directed

to forward a copy of this resolution to the Federal Transit Administration (FTA) or other such agencies

as may be appropriate.

METROPOLITAN TRANSPORTATION COMMISSION Scott Haggerty, Chair The above resolution was entered into by the Metropolitan Transportation Commission at a regular meeting of the Commission held in San Francisco, California on April 22, 2020.

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Attachment A Resolution No. 4420 Page of 1


1

Principles for Distribution of CARES Act (H.R. 748) Supplemental Federal Transit Administration Formula Funds

Principles Proposed Action

1. Move quickly to distribute first allocation of funds to operators as soon as possible.

Recommend an allocation formula and distribution of an initial installment of funds for approval no later than at the regularly‐scheduled MTC Commission meeting on April 22nd.

2. Distribute funding in a manner that best addresses operators’ needs arising from the COVID‐19 crisis.

Pursue agreement with transit operators on a distribution framework that comes as close as possible to anticipated transit operator costs associated with COVID‐19, consistent with the intent of the CARES Act to direct funding according to need. Recognize the different revenues that comprise operator budgets and that will be affected by the COVID‐19 crisis.

3. Allow flexibility to enable the region to address uncertainty/changed circumstances.

Distribute the funds in multiple phases. Limit the initial distribution of funds to approximately 60% of the total funding, given the challenge of accurately predicting revenue losses. Return to the Commission in July with a second programming action to revisit the formula and make any necessary adjustments based on more accurate information on revenue losses and costs incurred from March through June, and more refined forecasts of revenue impacts through the remainder of 2020.

4. Address urbanized area (UZA) constraints associated with federal funds with a needs‐based funding distribution of any COVID‐19 supplemental state funds.

Because the federal funds are apportioned to the region by UZAs (5 large and 7 small), there may be limitations in how well a regionwide formula can distribute funds in accordance with operators’ actual needs. MTC should take this into consideration in distributing any potential supplemental emergency state funds provided to the region that are under MTC discretion to best achieve a ‘needs‐based’ distribution of the combined state and federal COVID‐19 supplemental funds.

5. Pending Additional Review: Future distribution(s) – beyond the initial phase – will be subject to a comprehensive COVID‐19 recovery strategy that considers any recommended regional adjustments to ensure network connectivity, lifeline service needs, and financial sustainability.

Staff intends to bring a discussion on this principle to the May 13th Programming and Allocations Committee for final action by the Commission on May 27, 2020.

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Attachment B Resolution No. 4420 Page 1 of 6


San Francisco Bay Area FY2019‐20 Emergency Transit Operations Assistance Programming Policy

Metropolitan Transportation Commission Bay Area Metro Center

375 Beale Street, Suite 800 San Francisco, CA 94105

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Attachment B Resolution No. 4420 Page of 6

2

I. About the Policy

a. Background: The FY2019‐20 Emergency Transit Operations Assistance Programming Policy applies to the programming of supplemental Federal Transit Administration Section 5307 Urbanized Area and 5311 Rural Area formula program funds apportioned to the San Francisco Bay Area in FY2019‐20, pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act (H.R. 748).

This policy contains the rules for establishing a program of projects for eligible transit operators in the San Francisco Bay Area Region.

On March 27, 2020, the President signed the CARES Act into law, providing supplemental appropriations for emergency transit operations in response to the global Coronavirus pandemic. These supplemental appropriations were provided via existing FTA Section 5307 and 5311 formula programs, and follow many of the same statutory guidelines and requirements. However, the funds are explicitly eligible for use for operating assistance and capital expenses related to transit operator response to the Coronavirus pandemic.

b. Goals & Objectives: The goal of this policy is to provide emergency operating assistance to transit operators to mitigate lost fare revenues, reduced sales tax revenues, and other lost revenues, and increased costs associated with the Coronavirus pandemic; recognizing distinctions between initial responses to the crisis, and recovery efforts emerging from it;

II. The Policy

a. FTA Funds

i. Federal Eligibility: In addition to the typical eligibility for capital and operating projects for the FTA Section 5307 Urbanized Area and FTA Section 5311 Rural Area Formula Programs as described in detail in MTC Resolution Nos. 4036, Revised (5311 Program Policy), and 4242, Revised (Transit Capital Priorities Policy), the CARES Act also makes these funds “available for the operating expenses of transit agencies related to the response to a coronavirus public health emergency as described in section 319 of the Public Health Service Act, including, beginning on January 20, 2020, reimbursement for operating costs to maintain service and lost revenue due to the coronavirus public health emergency, including the purchase of personal protective equipment, and paying the administrative leave of operations personnel due to reductions in service.” Further, the CARES Act provides this supplemental funding up to a 100% Federal share.

ii. Regional Eligibility: Transit operators are required to submit annual reports to the National Transit Database (NTD). Service factors reported in large urbanized areas partially determine the amounts of FTA Section 5307 funds generated in the region. An operator is eligible to be programmed and apply to FTA for funds only in designated UZAs, as outlined in Table 1 below. Eligibility is based on geographical operations and 2018 self‐reported NTD information and may be broader than the

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UZA eligibility for the Transit Capital Priorities (TCP) Program (MTC Resolution No. 4242, Revised) typically used for distribution of FTA formula funds, in which certain operator agreements are recognized. Additionally, MTC is an eligible recipient in each UZA in the region.

Table 1. Urbanized Area Eligibility

Urbanized Area Eligible Transit Operators†

San Francisco‐Oakland

Alameda‐Contra Costa Transit District (AC Transit), Altamont Corridor Express (ACE)*, San Francisco Bay Area Rapid Transit District (BART), Peninsula Corridor Joint Powers Board (Caltrain), Fairfield and Suisun Transit (FAST)*, Golden Gate Bridge, Highway & Transportation District (GGBHTD), Marin County Transit District (Marin Transit)*, MTC, San Francisco Municipal Transportation Authority (SFMTA), San Mateo County Transit District (SamTrans), Santa Clara Valley Transportation Authority (VTA), Solano County Transit (SolTrans)*, Sonoma‐Marin Area Rail Transit (SMART)*, City of Union City (Union City Transit)*, Water Emergency Transportation Authority (WETA)*, Western Contra Costa Transit Authority (WestCAT)*

San Jose AC Transit, ACE*, Caltrain, MTC, VTA

Concord ACE*, BART, Central Contra Costa Transit Authority (CCCTA)*, Eastern Contra Costa Transit Authority (ECCTA/Tri Delta Transit)*, Livermore‐Amador Valley Transit Authority (LAVTA)*, MTC, SolTrans*

Antioch BART, ECCTA/Tri Delta Transit*, MTC

Santa Rosa GGBHTD, MTC, Santa Rosa CityBus*, SMART*, Sonoma County Transit*

Vallejo FAST*, MTC, SolTrans*, WETA*

Fairfield FAST*, MTC, SolTrans*

Vacaville City of Vacaville (CityCoach)*, FAST*, MTC

Napa MTC, NVTA/Vine*

Livermore ACE*, LAVTA*, MTC

Gilroy‐Morgan Hill Caltrain, MTC, VTA

Petaluma GGBHTD, City of Petaluma*, MTC, SMART*, Sonoma County Transit*

† Eligibility based on 2018 NTD Report Data *Small Operator

The FTA Section 5311 Rural Area formula program provides funds to transit operators for service in non‐urbanized and rural areas. Operator eligibility is determined by non‐urbanized service as provided in the 2012 Regional Transit Database, as explained in MTC Resolution No. 4036, and as self‐reported in 2018 NTD reporting. Operators eligible to receive Rural Area formula program funds, based on their provision of rural and non‐urbanized area service are as follows:

AC Transit FAST SamTrans Caltrain LAVTA SolTrans CCCTA Marin Transit Sonoma County Transit City of Dixon NVTA/Vine Vacaville CityCoach City of Rio Vista Petaluma VTA ECCTA/Tri Delta Transit

Per the State Management Plan for Federal Transit Funds, Caltrans makes final determination of project eligibility for Section 5311 Rural Area Formula funds.

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b. Funding Distribution Methodology

i. Regional Programming Approach: The Regional Programming Approach, as described below, is designed to prioritize funds to operators based on needs. The approach assumes a regional programming perspective and constrains regional demands to the amount of funds available to the region, prior to programming funds to project. It then assigns funds from urbanized areas in the following order:

1. Fund needs for operators that are restricted to receiving funds in one UZA (e.g., SFMTA, WestCAT, CCCTA, etc.).

2. Fund balance of operator needs among multiple UZAs, as eligibility allows, with the objective of fully funding needs (as defined in III.a., below) due to the Coronavirus to the maximum extent possible.

3. Reduce operator funding proportionately in UZAs where needs exceed available funding.

4. If, after Future Phase(s) funds are programmed to address pandemic‐related operator needs (further described in III.a.2. below), any remaining funds will be programmed for eligible recipients per the TCP Policy (MTC Resolution No. 4242, Revised), but using the UZA eligibility outlined in Table 1 to maintain maximum flexibility with these funds.

ii. Phased Distribution of Funds: Funds will be distributed in two Phases:

1. Phase 1: 60.6% of the region’s apportionment will be assigned to operators in Phase 1. This phase is intended to roughly address estimated direct operating impacts as a result of the Coronavirus pandemic through June 30, 2020 (e.g., unrealized fare revenue as a result of decreased ridership, unrealized transit agency parking revenue, unrealized bridge toll revenue, increased expenses due to extra cleaning labor and supplies, etc.) using the methodology described in III.a.i., below.

2. Future Phases: The remaining 39.4% of the region’s apportionment will be assigned to operators in future phases following the Principles included in Attachment A, with emphasis on the recovery based considerations embodied in Principle 5, to be determined in consultation with regional partners and adopted by the Commission. The methodology for future phases is described in III.a.ii., below.

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III. The Process

a. The distribution of funds in Phases 1 and Future Phase(s) will utilize separate methodologies in order to balance the impacts of the Coronavirus pandemic on the various operators in the region. This process recognizes the myriad revenue sources that go into different operator budgets, and seeks to provide equitable levels of funding to each across the region.

i. Phase 1 Methodology: The following process describes the methodology used to determine the funding targets to distribute the region’s apportionment of CARES Act supplemental FTA funds in Phase 1:

1. MTC 1% Take‐down: 1% of the funds will be assigned to MTC for operating assistance.

2. The remaining Phase 1 funds will be targeted to operators proportionally based on the following three factors, weighted equally, and with a floor applied such that the Small Operators, as defined above, receive an amount equal to at least 17% of their FY2019‐20 operating costs:

a. Fare box revenues as reported in operators’ FY2019‐20 Transportation Development Act (TDA) Claims;

b. Operating costs, as reported in operators’ FY2019‐20 TDA Claims; and

c. STA Revenue‐based formula qualifying revenues (PUC99314), without the AB 1107 sales tax exclusion.

ii. Future Phase(s) Methodology: The following process describes the methodology used to determine the funding targets to distribute the region’s apportionment of CARES Act supplemental FTA funds in Future Phase(s):

1. TBD (Will be amended concurrent with Commission programming of remaining funds, following continued discussion with regional partners and adoption by the Commission.)

iii. Funding: Once operator funding targets are determined by the methodology outlined above, the Phase 1 and Future Phase(s) targets will be funded using the Regional Programming Model described in II.b.i, above.

b. Annual Programming in the TIP: MTC, in cooperation with the state and eligible transit operators, is required to develop a Transportation Improvement Program (TIP) for the MTC Region. The TIP is a four‐year programming document, listing federally‐funded transportation projects, projects requiring a federal action, and projects deemed regionally significant. TCP programming in each year of the TIP will be financially constrained to the estimated apportionment level. Programming adjustments in the TIP will be done in consultation with eligible transit operators in the MTC region.

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The CARES Act waives the typical requirement for TIP inclusion for the supplemental apportionments included in the Act used for operating assistance or to pay for capital expenses for emergency relief do not need to be included in the TIP/STIP unless the projects are for substantial functional, locational, or capacity changes. [23 CFR §§ 450.326(e)(5), 450.218(g)(5)]. Over time, MTC will work to incorporate all such funding from the CARES Act in to the TIP for fund monitoring purposes. However, inclusion in the TIP is not a precondition for receiving these funds.

c. Process for Programming Revisions & Amendments: The principles, policy, and associated programming (Attachments A, B, and C to this resolution) will be revised at a later date to include Future Phase funding amounts for operators and to include more detail on the FTA Section 5311 process, as needed, once provided by Caltrans. MTC will consider revisions to an operator’s programming as requested.

d. Grant Applications:

i. FTA Section 5307 Programs: Each operator is expected to complete their own Federal grant application using FTA’s Transit Award Management System (TrAMS). MTC staff will review grant applications and submit concurrence letters or other required materials to FTA on behalf of project sponsors as needed.

ii. FTA Section 5311 Program: Operators are responsible for working with Caltrans, the designated recipient and grantee for the Section 5311 program, to respond to calls for projects and submit required materials to access these funds. MTC will assist with the Regional Agency/Transportation Planning Agency (TPA) Certifications and Assurances and any other documentation, as needed.

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Date: April 22, 2020W.I.: 1512

Referred by: Commission

Attachment CResolution No. 4420

Page 1 of 1

Apportionments 1,288,388,608 1,283,243,071 5,145,537

Phase 1 ProgrammingTBD AC Transit CARES Act-eligible Projects 80,366,395 80,366,395

TBD ACE1 CARES Act-eligible Projects 2,680,453 2,680,453

TBD BART CARES Act-eligible Projects 251,637,050 251,637,050

TBD Caltrain CARES Act-eligible Projects 49,292,725 49,292,725

TBD CCCTA CARES Act-eligible Projects 7,067,680 7,067,680

TBD City of Dixon CARES Act-eligible Projects 305,302 - 305,302

TBD ECCTA CARES Act-eligible Projects 3,891,364 3,891,364

TBD City of Fairfield CARES Act-eligible Projects 2,002,985 2,002,985

TBD GGBHTD CARES Act-eligible Projects 30,163,006 30,163,006

TBD LAVTA CARES Act-eligible Projects 3,501,369 3,501,369

TBD Marin Transit CARES Act-eligible Projects 5,438,809 5,199,037 239,772

TBD MTC CARES Act-eligible Projects 7,808,416 7,808,416

TBD NVTA CARES Act-eligible Projects 2,701,734 2,461,683 240,051

TBD City of Petaluma CARES Act-eligible Projects 498,342 498,342

TBD City of Rio Vista CARES Act-eligible Projects 119,328 - 119,328

TBD SFMTA CARES Act-eligible Projects 197,190,672 197,190,672

TBD SamTrans CARES Act-eligible Projects 28,519,037 28,341,472 177,565

TBD City of Santa Rosa CARES Act-eligible Projects 2,493,979 2,493,979

TBD Solano County Transit CARES Act-eligible Projects 2,590,800 2,590,800

TBD Sonoma County Transit CARES Act-eligible Projects 3,014,482 2,464,786 549,696

TBD SMART CARES Act-eligible Projects 10,375,471 10,375,471

TBD Union City Transit CARES Act-eligible Projects 922,560 922,560

TBD City of Vacaville CARES Act-eligible Projects 488,659 488,659

TBD VTA CARES Act-eligible Projects 73,023,596 72,932,222 91,374

TBD WCCTA CARES Act-eligible Projects 2,218,204 2,218,204

TBD WETA CARES Act-eligible Projects 12,529,212 12,529,212

Phase 1 Program Total 780,841,629 779,118,541 1,723,088 Fund Balance 507,546,978 504,124,530 3,422,449

Future Phase ProgrammingTBD AC Transit CARES Act-eligible Projects -

TBD ACE CARES Act-eligible Projects -

TBD BART CARES Act-eligible Projects -

TBD Caltrain CARES Act-eligible Projects -

TBD CCCTA CARES Act-eligible Projects -

TBD City of Dixon CARES Act-eligible Projects -

TBD ECCTA CARES Act-eligible Projects -

TBD City of Fairfield CARES Act-eligible Projects -

TBD GGBHTD CARES Act-eligible Projects -

TBD LAVTA CARES Act-eligible Projects -

TBD Marin Transit CARES Act-eligible Projects -

TBD MTC CARES Act-eligible Projects -

TBD NVTA CARES Act-eligible Projects -

TBD City of Petaluma CARES Act-eligible Projects -

TBD City of Rio Vista CARES Act-eligible Projects -

TBD SFMTA CARES Act-eligible Projects -

TBD SamTrans CARES Act-eligible Projects -

TBD City of Santa Rosa CARES Act-eligible Projects -

TBD Solano County Transit CARES Act-eligible Projects -

TBD Sonoma County Transit CARES Act-eligible Projects -

TBD SMART CARES Act-eligible Projects -

TBD Union City Transit CARES Act-eligible Projects -

TBD City of Vacaville CARES Act-eligible Projects -

TBD VTA CARES Act-eligible Projects -

TBD WCCTA CARES Act-eligible Projects -

TBD WETA CARES Act-eligible Projects -

Future Phase Program Total - - -

Total Programming (Phase 1 + Future Phase) 780,841,629 779,118,541 1,723,088

Fund Balance 507,546,978 504,124,530 3,422,449 Notes:

*Estimated amount. Final 5311 amount to be provided by Caltrans.1. Programming for ACE equal to 50% of the calculated need; remaining 50% will be funded from the San Joaquin Region.

FY2019-20 Emergency Transit Operations Program of Projects

TIP ID Operator Project Description FTA Section 5307 FTA Section 5311* Total FTA Program*

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Bay Area Transportation Network Funding Needs

Federal COVID-19 Economic Recovery Recommendation

April 17, 2020

The COVID-19 crisis is having a devastating impact on transportation budgets in the Bay Area and

throughout the nation. It is reducing resources available for infrastructure: MTC has already identified $2

billion in priority regional transportation projects that are at risk, though the scale of what’s at-risk—

everything from routine road, bridge and transit system maintenance and operations to major capital

improvement projects—is much larger. This funding shortfall threatens the nearly 250,000 people

employed in the surface transportation sector and poses risks to the Bay Area’s ability to operate and

maintain our transportation network.1

MTC Recommendation: To mitigate the worst-case scenario of large-scale transportation sector job

losses, Congress should provide a revenue backstop to enable states, regions and transit operators to keep

our transportation system operating and project pipelines moving during and after this immediate national

public health emergency. Additionally, a supplemental large-scale transportation investment in the form

of a Fixing America’s Surface Transportation (FAST) Act reauthorization would support longer-term

economic recovery. Lastly, accelerating project delivery would expedite the benefits of new funding.

Bay Area Expects Severe and Sustained Reductions in Transportation Network Revenues

Bay Area transportation providers rely on a wide range of funding sources, including fuel taxes, tolls, sales

taxes, transit fares, and other user fees (parking, etc.), all of which are taking massive hits as a result of

COVID-19 and the shelter-in-place orders across the region. MTC estimates that the Bay Area could face

transportation network revenue losses ranging from approximately $3.5 billion over the next 10 months to

as much as $4.6 billion through August 2021, as shown in the chart below. We expect each revenue sources

to rebound in varying degrees as shelter-in-place orders lift, but we’re keeping in mind that it took the

nation until 2015 to get back up to 2008 levels of vehicle miles traveled (a proxy for gas tax revenues) after

the Great Recession.

COVID-19 Bay Area Transportation Revenue Loss Scenarios

(Dollars in billions)

* Transit revenue losses for the first 10 months were calculated independently in preparation for the CARES Act funding request.

The $2.2 billion shown here for 10 months of highway revenue losses is the total transportation system revenue losses subtracted

by original transit revenue loss estimate for the same time period.

**Total funding need beyond the CARES Act.

Note: Revenue loss assumptions are described at the end of the document.i

Transportation Revenue Drop-offs Will Place Projects and Jobs at Risk

These significant revenue decreases mean planned projects are at risk of delay or cancelation due to lack of

funds. For example, the Bay Area Toll Authority (BATA) may need to reduce spending on planned bridge

rehabilitation capital projects by as much as 80 percent over the next four years due to COVID-19-fueld

1 MTC staff, from U.S. Bureau of Labor Statistics, Occupational Employment Statistics, MSA file, May 2019

Timeframe Highway

Revenue Loss

Transit

Revenue Loss

Total

Revenue Loss

CARES Act

Transit Funds

Total Funding

Need**

10 months $2.2 * $1.3 $3.5

$1.3

$2.2

12 months $4 $4 $2.7

18 months $4.6 $4.6 $3.3

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revenue reductions. The BATA Toll Bridge Rehabilitation Program budget includes more than $500

million in planned capital projects that range from structural steel painting to upgrading electrical and

mechanical systems in poor condition. MTC staff has identified a $2 billion preliminary list of projects

from around the Bay Area that could be at near-term risk, including construction of new Express Lanes in

the Bay Area and installation of new subway train control systems. Of note, this is not a comprehensive list,

but cancelation or major scope reduction of just these planned projects would translate to thousands of jobs

lost. For example, the planned Interstate 80 Express Lanes project’s cost of construction is $250 million

and includes funds from BATA tolls and state gas tax funds. A decrease or elimination of any component

funding means the project cannot proceed; this translates to 2,750 construction and engineering jobs lost

(using Caltrans’s estimate of 11 jobs created per $1 million invested) 2. This job loss estimate is

conservative; more jobs are on the line when factoring in engineering, right-of-way surveying,

environmental quality monitoring, and other related transportation sector jobs that the Caltrans factor does

not account for, since Caltrans has in-house expertise in these fields.

MTC Recommendations: Transportation Revenue Backstop and Stimulus Investment

1. Transportation Revenue Backstop Will Mitigate Large-Scale Jobs Losses

MTC recommends Congress provide a transportation revenue backstop to mitigate large-scale job losses in

the transportation industry that would otherwise be at risk of occurring with the elimination of billions of

dollars of transportation projects. We estimate $3.3 billion in replacement funds would be required to

deliver the funding needed for the Bay Area to weather an 18-month revenue loss scenario; we estimate

that in Summer 2021, network revenues will stabilize to recession-levels.3

MTC proposes the federal funding be highly flexible and flow via formula. For highway formula backfills,

Congress should consider utilizing the distribution approach applied to the fiscal year 2020 general funded

$781 million in flexible highway infrastructure grants (the same ratio by which highway obligation

limitation for FY 2020 is distributed to states; suballocated consistent with Section 133 (d)(6)(e)) and with

flexible Surface Transportation Block Grant Program eligible expenditures. Congress should consider

applying the CARES Act transit funding formulas and eligibilities to supplemental transit funds. The chart

below details funding levels that would be needed to backfill for 18 months of projected Bay Area

transportation network revenue losses.

Highway and Transit 18-Month Revenue Backstop

(Dollars in billions)

Highway Formula

(FY 2020 state shares;

55% suballocation)

Transit Formula*

(FY 2020 shares of Sections

5307, 5311, 5337 and 5340)

Total**

National Total $180.8 $33.1 $213.9

California Total $15.5 $5 $20.5

Bay Area Total $1.6 $1.7 $3.3

*Transit revenue backstop needs shown here are in addition to the CARES Act Transit Supplemental funding.

** Totals may not add due to rounding.

Note: Total transportation system revenues are divided between transit and highway federal revenue sources consistent with Plan

Bay Area 2040 needs for state of good repair, operations, and maintenance (65% transit; 35% highways).

2 Solutions for Congested Corridors Program Performance Metrics Instructions, California Transportation Commission

https://catc.ca.gov/-/media/ctc-media/documents/programs/sccp/revised-final-sccp-performance-indicators-and-measures-a11y.pdf 3 Congress in the CARES Act provided Bay Area transit operators $1.3 billion ($25 billion nationally) in emergency funding to

avert the worst-case scenarios of complete system shutdowns and massive layoffs of the region’s more than 15,000 transit agency

employees. This funding was expected to backfill for approximately 10 months of severe revenue losses. However, as the COVID-

19 crisis continues, the scale and duration of projected revenue losses has grown. MTC estimates that at around 18-months,

revenues will stabilize to recession-levels. Eighteen months is also the COVID-19 revenue loss timeframe estimated by the

American Association of Highway Transportation Officials (AASHTO) in an April 6 letter to Congress.

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2. Surface Transportation Authorization Will Support Long-Term Economic Recovery

As America begins on a path toward long-term recovery, we urge Congress to take action to revitalize the

nation’s economy and invest in long-lasting mobility and productivity improvements through enacting a

long-term surface transportation reauthorization. The 2015 FAST Act provided five years of funding

certainty; increased federal investment to advance national goals related to safety, economic growth,

congestion relief and climate change; and preserved flexibility to address the Bay Area’s unique mobility

challenge. MTC urges Congress to build on the FAST Act’s progress as follows:

• Grow Existing Programs: Congress should grow the core surface transportation programs,

especially those that have proven effective in directing much-needed resources to our nation’s

population and job centers. Of note, while it may not be reasonable in the near-term for

Congress to raise transportation user fees, we strongly support a long-term solution to restore

Highway Trust Fund solvency and look forward to working with Congress to support such a

solution at the appropriate time.

• FAST Act Updates: Within the FAST Act framework, grow federal support for transit and

regional mobility solutions, revise transit programs to reward transit reliability and

environmental best practices, and expedite project delivery without harming the environment.

• 21st Century Challenges and Opportunities: Establish the federal government as a strong

partner in state and regional efforts to make transportation networks responsive to a changing

climate and to transformative transportation technologies. The next transportation bill should

fund a new resiliency program to upgrade our nation’s most vital transportation infrastructure,

update existing FAST Act programs so states and regions can incorporate future risks into

projects geared toward achieving state-of-good-repair and other long-standing national goals,

and support the deployment of connected and autonomous vehicles.

See MTC’s February 2020 Report to Congress for additional information about MTC’s FAST Act

reauthorization priorities.

3. Expedite Transportation Project Delivery and Associated Job-Creation Benefits

We recommend the following policy changes for both transportation network revenue backstops and any

supplemental stimulus resources to expedite transportation project delivery and associated job-creation

benefits.

1. Allow for new federal resources to supplement and replace lost funding, including previously

committed funds that were lost or are at-risk due to the economic slowdown (e.g. bridge and express

lane tolls, sales tax, gas tax, etc.).

2. Authorize projects to be funded at 100% federal share. Full federal participation eliminates the risk of

uncertain locally-generated revenues subject to major reductions due to COVID-19, and will provide

confidence to contractors that they will be paid, and to the public that the project will be built.

3. Expand at-risk project preagreement authority to shorten delivery of federal aid highway projects

by two to three months without diminishing environmental safeguards. The FAST Act authorized

highway project sponsors to receive reimbursements for preliminary engineering costs incurred before

formal project authorizations have been processed (Caltrans estimates it takes about 60 days to process

an authorization request but processing time often exceeds 90 days). Expanding at-risk project

preagreement authority to include all non-construction costs and right-of-way and construction

expenses once a project has secured final environmental clearance (an approach consistent with

longstanding Federal Transit Administration policy) will further expedite project delivery.

4. Authorize a SAFE Vehicles Rule Part 2 technical fix. The SAFE Vehicles Rule Part 2 is expected to

invalidate the air quality models states and regions use to advance large highway and transit projects

and to perform federally mandated planning duties. Congress should allow states and regions to utilize

currently-approved air quality models (EMFAC-2014/EMFAC 2017 in California and MOVES for the

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rest of the country) for any air quality conformity determinations that may be needed until the

Environmental Protection Agency and the Federal Highway Administration approve necessary model

updates to bring them back into compliance with federal standards after the SAFE Vehicles Rule Part 2

becomes effective.

5. Limit any additional project reporting requirements to reporting after project completion. Any

reporting requirements tied to backfill revenues or supplemental funds above and beyond those already

mandated for federal-aid projects should be minimized. This will free up limited staff resources to

expedite project delivery and job creation. Reporting at the end of the project certifies the project is

completed and open to the public, and could include actual figures for metrics such as jobs created,

potholes filled, and amount of asphalt laid.

i Bay Area Transportation Revenue Loss - Combined Assumptions

• State gas tax revenue decrease 47% over a 10-month period; 33% over an 18-month period

• Diesel consumption decrease of 15% and $2.75 per gallon, for an average of 32% diesel sales tax and excise

tax revenue decreases over an 18-month period

• Regional toll revenue decreases 42% over a 10-month period; 30% over an 18-month period

• Sales tax revenue decrease 61% over 10-month period; 43% over an 18-month period

• Transit fares and other non-fare revenues decrease 72% over a 10-month period; 53% over an 18-month

period

• Combined various other local revenues (general funds directed to transportation purposes; San Francisco

specific transportation revenue sources; and property tax/parcel taxes for transportation purposes) decrease

33% over a 10-month period; 29% over an 18-month period

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Staff Report

Issue

Shall the SCTA Board approve the GoSonoma Expenditure Plan and conduct the first reading of Ordinance No. 5?

Recommendation

Consider adopting the GoSonoma Expenditure Plan and Ordinance No.5. Direct staff to perform outreach to the nine city councils and County Board of Supervisors seeking their support for GoSonoma.


The Countywide Bicycle and Pedestrian Advisory Committee, Technical Advisory Committee, Transit Technical Advisory Committee and Citizens Advisory Committee have reviewed the GoSonoma Expenditure Plan.


A CTP-based version of the Expenditure Plan was developed after a draft Expenditure Plan format was emailed to all of the advisory groups on March 16 with blanks left in the four program categories. A prior strawman proposal was discussed by Advisory Committees and the SCTA ad hoc Committee and Board in January, February and March.

A matrix of public comments has been developed and responses to comments will be provided at the Board meeting.

Executive Summary

The Measure M ¼-cent transportation sales tax will expire in 2024. In order to maintain our status as a self-help county and deliver critical transportation projects, the SCTA is considering a sales tax extension for the November 2020 ballot. The GoSonoma Expenditure Plan is based on the Comprehensive Transportation Plan (CTP) with the identified needs derived from project submittals from public works departments, transit agencies and the SCTA/RCPA.


The SCTA currently manages a ¼-cent sales tax dedicated to a multi-modal expenditure plan known as Measure M. The GoSonoma Expenditure Plan maintains the ¼-cent tax for an additional 20 years, eliminates the Highway 101 and SMART programs, and re-structures the program categories to address roadway, bus and bicycle and pedestrian needs.

To: SCTA Board of Directors Meeting Date: 5/11/20 From: Suzanne Smith, Executive Director Item Number: 4.1.1 Subject: GoSonoma – November 2020 transportation sales tax ballot measure

Consent Item: ☐ Regular Item: ☒ Action Item: ☒ Report: ☐

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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/

If voters do not renew Measure M by 2024, the SCTA and its member jurisdictions will no longer have a local funding source to leverage State and federal dollars for transportation projects. By putting a measure on the ballot in 2020, the SCTA will be able to plan for new projects and fund new projects sooner. This is particularly important in creating jobs to support economic recovery.


Is there a fiscal impact to this item? Yes ☒ No ☐

Is there funding in the current budget? Yes ☐ No ☒

The funding source(s) to be used are: The cost of the election may need funds if the measure is unsuccessful. If voters approve the measure, the new measure funds can pay the election costs.

Background

The SCTA Board has been discussing when and how to ask voters to continue support for a local tax for transportation. In March 2019, then Chair Landman formed the Measure M ad hoc committee to help focus the approach. Members of the ad hoc are Chair Susan Gorin and Directors Bagby, Gurney, Landman, Rabbitt and Rogers.

On July 9, 2019, the SCTA issued a call for projects for the Comprehensive Transportation Plan 2050 asking project sponsors to identify and rank their 10 highest priority projects for consideration in a new tax measure; as well as submit and rank up to 5 transit projects. The result was just over $3B in requests ranging from bike safety projects to interchanges across Highway 101 to SMART extension to Cloverdale with increased service.

Figure 1 – CTP Measure Priorities by Category (Dollars in Millions)

In the early fall of 2019, the SCTA hired Muelrath Public Affairs and EMC to help guide and perform an initial poll. EMC conducted the first round of polling in September by surveying 600 likely 2020 voters. The results were positive for a ¼-cent and less optimistic for a ½-cent.

38%

27%

12%

23%Smooth and maintained roads(38%)Move traffic and improve safety(27%)Build bikeways and pathways(12%)Increase Bus Service (23%)

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There was very solid support for a ¼-cent with 73% and good support for a ½-cent with 67%. However, when presented with an opposition statement, the support drops to 64% and 58% respectively. After adding in “lean support,” the numbers go to 66% and 59%.

Highlights of the polling include:

• 64% of respondents rate maintaining local streets and roads as a high priority

• 61% say climate change is a high priority

• A super majority support a modern transportation network (69%) and value high-quality local roads (73%) even it requires a tax increase

• People indicated support for the following in order:

o Repair potholes – 83% o Reduce traffic congestion on local roads and highways – 76% o Make local roads and highways safer – 75% o Improve evacuation and emergency road access – 74% o Enhance transportation for seniors, veterans and people with disabilities – 73% o Make walking and biking safer – 71% o Reduce GHG emissions – 69%

Following the poll, the ad hoc committee reviewed the project lists submitted by each jurisdiction and deliberated on a possible structure for the measure. The ad hoc proposed a strawman that was structured with two “buckets” of project types reflecting the importance of:

a. Improving the backbone of the transportation system across all modes of road maintenance, active transportation and bus service, and

b. Connecting communities through infrastructure projects, both big and small, that help people move safely and reliably wherever they need to go.

The SCTA advisory committees reviewed the strawman proposal in late January and early February. In February and March, the Board took public comment and deliberated on the strawman. The direction to staff was to drop the proposed structure, simplify the content and provide greater detail on the overall expenditure plan. The DRAFT Expenditure Plan GoSonoma was developed to include four programs in two categories. Staff has analyzed the CTP projects submitted as the highest priorities for the new measure and divided them into these categories and then applied the program percentage of the total need:

A. Fix roads, fill potholes, improve traffic – 65%

Smooth & maintained roads 38% Move traffic & improve safety 27%

B. Improve alternatives to cars, fight climate change – 35% Increase bus service, affordability, & first/last mile connections 23% Build bikeways & pathways 12%

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The cost of elements of the roadway projects that directly benefit bicycle and pedestrians can be quantified at approximately 25%; the result is an estimated 50/50 split between roads and alternatives.

Advancing the ballot measure in 2020 will allow Sonoma to:

• Keep our status as a self-help county. • Keep us eligible for regional, State and federal funds and allows us to leverage those funds. Without it,

we won’t be competitive. • Allows us to start on new projects now – this will help with economic recovery and job creation. From

inception to completion transportation project take years if not decades to deliver. Planners and engineers need reliable known funding sources to develop and implement projects that will meet our transportation needs.

• Help all modes of transportation. • Continue the work we have been doing for another 20 years and is not a new tax. We have a proven

track record. • Cost effectively support transportation – if you spend $25,000 a year on taxable goods (not groceries,

rent, insurance, etc.), this measure will cost you $62/year or $5/month. • Protect funds for transportation. These funds cannot be taken away by the State or any other entity.

Can only be changed by the voters.

Benefits of GoSonoma include:

• Provides $10M each year directly to each city and the County to pave roads. • More than triples the amount of local funding for bike and pedestrian projects. • More than doubles the amount of local money going to local bus service. • Dedicates 3% to first/last mile connections for transit and travel demand programs to get people out

of single occupant cars. • Dedicates 2% to fare free programs for students and seniors. This will serve an immediate benefit and

can serve as a match to regional and State programs that will grow the program. • Identifies priority projects in each city and the County that improve traffic flow and safety. Will help

get those projects shovel ready and provide local match to leverage outside funding. • Urges use of technology to ensure reliability and safety; not just infrastructure fixes.

Schedule of Next Steps Target Completion Date

Advisory committee and stakeholder input March/April 2020

SCTA Board Initial Draft Expenditure Plan April 13, 2020

SCTA Board Final Draft of Expenditure Plan May 11, 2020

Cities and County Presentations May – June 2020

Poll #2 June 2020

SCTA final approval of Expenditure Plan July 13, 2020

Board of Supervisors places on the ballot Aug 4, 2020

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Resolution waiving reading of Ordinance No. 5

Ordinance No. 5

GoSonoma Expenditure Plan

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SCTA Resolution Number 2020-006 Sonoma County Transportation Authority


RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY INTRODUCING, COUNTY OF SONOMA, STATE OF CALIFORNIA, READING THE

TITLE OF AND WAIVING FURTHER READING OF A PROPOSED ORDINANCE IMPOSING A TRANSACTIONS AND USE TAX; ADOPTING AN EXPENDITURE PLAN; AND AUTHORIZING THE

ISSUANCE OF BONDS TO FINANCE PROJECTS LISTED IN THE EXPENDITURE PLAN

Whereas, an ordinance of the Sonoma County Transportation Authority, entitled, “An Ordinance of the Sonoma County Transportation Authority Imposing a Transactions and Use Tax to Be Administered by the California Department of Tax and Fee Administration; Adopting an Expenditure Plan Approved by the Cities of Sonoma County and the County of Sonoma; and Authorizing the Issuance of Bonds to Finance Projects Listed in the Expenditure Plan” imposing a transactions and use tax of ¼ of 1 percent (0.25%) for the purposes listed in the Expenditure Plan has been introduced and the title read.

Now, Therefore, Be It Resolved that further reading of the proposed ordinance is waived.

Be It Further Resolved that the Board of Directors of the Sonoma County Transportation Authority will consider the adoption of the ordinance on July 13, 2020, in the SCTA-RCPA Board Room, 411 King Street, Santa Rosa, CA.

THE FOREGOING RESOLUTION was moved by Director ___, seconded by Director ___, and approved by the following vote:


Ayes: ____ Noes: __ Absent: __ Abstain: __ SO ORDERED I, the undersigned, certify that the foregoing resolution was duly adopted at a regular meeting of the Board of Directors of the Sonoma County Transportation Authority held on May 11, 2020. ______________________________________ Suzanne Smith, Executive Director Clerk, Sonoma County Transportation Authority

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ORDINANCE NO. 5

AN ORDINANCE OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY IMPOSING A TRANSACTIONS AND USE TAX TO BE

ADMINISTERED BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION; ADOPTING AN EXPENDITURE PLAN APPROVED BY THE CITIES

OF SONOMA COUNTY AND THE COUNTY OF SONOMA; AUTHORIZING THE ISSUANCE OF BONDS TO FINANCE PROJECTS LISTED IN THE EXPENDITURE PLAN;

AND SETTING AN ANNUAL APPROPRIATIONS LIMIT BACKGROUND FINDINGS. New transportation investment is needed in our community. Without it, we will experience more traffic, increased greenhouse gas emissions and poorly maintained streets that leads to time away from our family and friends, bad air quality, increased costs for car maintenance and impacts to our climate. Go Sonoma, benefits everyone who lives and works in Sonoma County. Through a public process, we have developed a plan that shows how we will fix local streets, improve transportation corridors, increase bus transit service, and improve safety for cyclists, pedestrians and drivers. Without increasing the current tax rate, more than twice as much money will be dedicated to local roads, bus service and bike projects and cannot be taken away for any other purposes. Sonoma became a self-help county in 2004 when it passed the Traffic Relief Act known as Measure M. In order to maintain our status as a self-help county and deliver critical transportation projects, we need Go Sonoma to be in place now so we can get projects ready and before we lose our standing. As a self-help county with a reliable revenue source the Sonoma County Transportation Authority (SCTA) leveraged other funding at a ratio of 5:1 to widen the Highway 101 corridor. With a secure local funding source the SCTA has been able to secure highly competitive State and federal funds that would not have been possible without a local commitment that gets projects shovel ready. Go Sonoma Act will provide the local funding commitment to our Comprehensive Transportation Plan referred to as Moving Forward 2050, supporting our transportation system goals:

1. Connected and Reliable 2. Safe and Well Maintained

3. Community Oriented and Place-Based 4. Zero Emissions

Section 1. TITLE. This ordinance shall be known as the Go Sonoma Act. The Sonoma County Transportation Authority hereinafter shall be called "Authority." This ordinance shall be applicable in the incorporated and unincorporated territory of the County of Sonoma, which shall be referred to herein as "County." Section 2. EFFECTIVE AND OPERATIVE DATES. This ordinance shall be effective upon the close of polls on November 3, 2020, if the measure is approved by two-thirds of the electors voting on the measure at the election held that day. The imposition of the tax authorized by this ordinance shall be operative on April 1, 2025, provided that the Authority gives at least 110 days notice to the California Department of Tax and Fee Administration ("Operative Date").

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There shall be no coincidental assessment of the existing Measure M retail transactions and use tax approved by the voters on November 2, 2004, which expires on March 31, 2025, and the retail transactions and use tax to be imposed pursuant to this ordinance. Section 3. PURPOSE. This ordinance is adopted to achieve the following, among other purposes, and directs that the provisions hereof be interpreted in order to accomplish those purposes:

A. To establish a dedicated local funding source to fix roads, fill potholes, improve traffic, get people out of their cars and fight climate change set out in detail in the Expenditure Plan. B. To impose a retail transactions and use tax in accordance with the provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and Taxation Code and Section 180050 et.seq. of the Public Utilities Code which authorizes the Authority to adopt this tax ordinance which shall be operative if a two-thirds majority of the electors voting on the measure vote to approve the imposition of the tax at an election called for that purpose. C. To adopt a retail transactions and use tax ordinance that incorporates provisions identical to those of the Sales and Use Tax Law of the State of California insofar as those provisions are not inconsistent with the requirements and limitations contained in Part 1.6 of Division 2 of the Revenue and Taxation Code. D. To adopt a retail transactions and use tax ordinance that imposes a tax and provides a measure therefor that can be administered and collected by the California Department of Tax and Fee Administration in a manner that adapts itself as fully as practicable to, and requires the least possible deviation from, the existing statutory and administrative procedures followed by the California Department of Tax and Fee Administration in administering and collecting the California State Sales and Use Taxes. E. To adopt a retail transactions and use tax ordinance that can be administered in a manner that will be, to the greatest degree possible, consistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, minimize the cost of collecting the transactions and use taxes, and at the same time, minimize the burden of record keeping upon persons subject to taxation under the provisions of this ordinance. F. To adopt an expenditure plan setting forth the purposes for the tax pursuant to this ordinance may be used. G. To authorize the issuance of bonds to finance projects included in the expenditure plan adopted as part of this ordinance. Section 4. CONTRACT WITH STATE. Prior to the operative date, the Authority shall contract with the California Department of Tax and Fee Administration to perform all functions incident to the administration and operation of this transactions and use tax ordinance; provided, that if the Authority shall not have contracted with the California Department of Tax and Fee Administration prior to the operative date, it shall nevertheless so contract and in such a case the operative date shall be the first day of the first calendar quarter following the execution of such a contract.

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Section 5. TRANSACTIONS TAX RATE. For the privilege of selling tangible personal property at retail, a tax is hereby imposed upon all retailers in the incorporated and unincorporated territory of the County at the rate of ¼ of 1 percent (0.25%) of the gross receipts of any retailer from the sale of all tangible personal property sold at retail in said territory on and after the operative date of this ordinance. Section 6. PLACE OF SALE. For the purposes of this ordinance, all retail sales are consummated at the place of business of the retailer unless the tangible personal property sold is delivered by the retailer or his agent to an out-of-state destination or to a common carrier for delivery to an out-of-state destination. The gross receipts from such sales shall include delivery charges, when such charges are subject to the state sales and use tax, regardless of the place to which delivery is made. In the event a retailer has no permanent place of business in the State or has more than one place of business, the place or places at which the retail sales are consummated shall be determined under rules and regulations to be prescribed and adopted by the California Department of Tax and Fee Administration. Section 7. USE TAX RATE. An excise tax is hereby imposed on the storage, use or other consumption in the County of tangible personal property purchased from any retailer on and after the operative date of this ordinance for storage, use or other consumption in said territory at the rate of ¼ of 1 percent (0.25%) of the sales price of the property. The sales price shall include delivery charges when such charges are subject to state sales or use tax regardless of the place to which delivery is made. Section 8. ADOPTION OF PROVISIONS OF STATE LAW. Except as otherwise provided in this ordinance and except insofar as they are inconsistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, all of the provisions of Part 1 (commencing with Section 6001) of Division 2 of the Revenue and Taxation Code are hereby adopted and made a part of this ordinance as though fully set forth herein. Section 9. LIMITATIONS ON ADOPTION OF STATE LAW AND COLLECTION OF USE TAXES. In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code: A. Wherever the State of California is named or referred to as the taxing agency, the name of this Authority shall be substituted therefor. However, the substitution shall not be made when: 1. The word "State" is used as a part of the title of the State Controller, State Treasurer, State Treasury, or the Constitution of the State of California; 2. The result of that substitution would require action to be taken by or against this Authority or any agency, officer, or employee thereof rather than by or against the California Department of Tax and Fee Administration, in performing the functions incident to the administration or operation of this Ordinance. 3. In those sections, including, but not necessarily limited to sections referring to the exterior boundaries of the State of California, where the result of the substitution would be to:

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a. Provide an exemption from this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not otherwise be exempt from this tax while such sales, storage, use or other consumption remain subject to tax by the State under the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, or; b. Impose this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not be subject to tax by the state under the said provision of that code. 4. In Sections 6701, 6702 (except in the last sentence thereof), 6711, 6715, 6737, 6797 or 6828 of the Revenue and Taxation Code. B. The word "County" shall be substituted for the word "State" in the phrase "retailer engaged in business in this State" in Section 6203 and in the definition of that phrase in Section 6203. 1. “A retailer engaged in business in the County” shall also include any retailer that, in the preceding calendar year or the current calendar year, has total combined sales of tangible personal property in this state or for delivery in the State by the retailer and all persons related to the retailer that exceeds five hundred thousand dollars ($500,000). For purposes of this section, a person is related to another person if both persons are related to each other pursuant to Section 267(b) of Title 26 of the United States Code and the regulations thereunder. Section 10. PERMIT NOT REQUIRED. If a seller's permit has been issued to a retailer under Section 6067 of the Revenue and Taxation Code, an additional transactor's permit shall not be required by this ordinance. Section 11. EXEMPTIONS AND EXCLUSIONS. A. There shall be excluded from the measure of the transactions tax and the use tax the amount of any sales tax or use tax imposed by the State of California or by any city, city and county, or county pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law or the amount of any state-administered transactions or use tax. B. There are exempted from the computation of the amount of transactions tax the gross receipts from: 1. Sales of tangible personal property, other than fuel or petroleum products, to operators of aircraft to be used or consumed principally outside the County in which the sale is made and directly and exclusively in the use of such aircraft as common carriers of persons or property under the authority of the laws of this State, the United States, or any foreign government. 2. Sales of property to be used outside the County which is shipped to a point outside the County, pursuant to the contract of sale, by delivery to such point by the retailer or his agent, or by delivery by the retailer to a carrier for shipment to a consignee at such point. For the purposes of this paragraph, delivery to a point outside the County shall be satisfied: a. With respect to vehicles (other than commercial vehicles) subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle

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Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, and undocumented vessels registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code by registration to an out-of-County address and by a declaration under penalty of perjury, signed by the buyer, stating that such address is, in fact, his or her principal place of residence; and b. With respect to commercial vehicles, by registration to a place of business out-of-County and declaration under penalty of perjury, signed by the buyer, that the vehicle will be operated from that address. 3. The sale of tangible personal property if the seller is obligated to furnish the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance. 4. A lease of tangible personal property which is a continuing sale of such property, for any period of time for which the lessor is obligated to lease the property for an amount fixed by the lease prior to the operative date of this ordinance. 5. For the purposes of subparagraphs (3) and (4) of this section, the sale or lease of tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised. C. There are exempted from the use tax imposed by this ordinance, the storage, use or other consumption in this County of tangible personal property: 1. The gross receipts from the sale of which have been subject to a transactions tax under any state-administered transactions and use tax ordinance. 2. Other than fuel or petroleum products purchased by operators of aircraft and used or consumed by such operators directly and exclusively in the use of such aircraft as common carriers of persons or property for hire or compensation under a certificate of public convenience and necessity issued pursuant to the laws of this State, the United States, or any foreign government. This exemption is in addition to the exemptions provided in Sections 6366 and 6366.1 of the Revenue and Taxation Code of the State of California. 3. If the purchaser is obligated to purchase the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance. 4. If the possession of, or the exercise of any right or power over, the tangible personal property arises under a lease which is a continuing purchase of such property for any period of time for which the lessee is obligated to lease the property for an amount fixed by a lease prior to the operative date of this ordinance. 5. For the purposes of subparagraphs (3) and (4) of this section, storage, use, or other consumption, or possession of, or exercise of any right or power over, tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised.

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6. Except as provided in subparagraph (7), a retailer engaged in business in the County shall not be required to collect use tax from the purchaser of tangible personal property, unless the retailer ships or delivers the property into the County or participates within the County in making the sale of the property, including, but not limited to, soliciting or receiving the order, either directly or indirectly, at a place of business of the retailer in the County or through any representative, agent, canvasser, solicitor, subsidiary, or person in the County under the authority of the retailer. 7. "A retailer engaged in business in the County" shall also include any retailer of any of the following: vehicles subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, or undocumented vessels registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code. That retailer shall be required to collect use tax from any purchaser who registers or licenses the vehicle, vessel, or aircraft at an address in the County. D. Any person subject to use tax under this ordinance may credit against that tax any transactions tax or reimbursement for transactions tax paid to a district imposing, or retailer liable for a transactions tax pursuant to Part 1.6 of Division 2 of the Revenue and Taxation Code with respect to the sale to the person of the property the storage, use or other consumption of which is subject to the use tax. Section 12. AMENDMENTS. All amendments subsequent to the effective date of this ordinance to Part 1 of Division 2 of the Revenue and Taxation Code relating to sales and use taxes and which are not inconsistent with Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, and all amendments to Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, shall automatically become a part of this ordinance, provided however, that no such amendment shall operate so as to affect the rate of tax imposed by this ordinance. Section 13. ENJOINING COLLECTION FORBIDDEN. No injunction or writ of mandate or other legal or equitable process shall issue in any suit, action or proceeding in any court against the State or the Authority, or against any officer of the State or the Authority, to prevent or enjoin the collection under this ordinance, or Part 1.6 of Division 2 of the Revenue and Taxation Code, of any tax or any amount of tax required to be collected. Section 14. APPROPRIATIONS LIMIT. The appropriations limit for the Authority for fiscal year 2019-2020 shall be $52,743,652, unless that amount should be amended pursuant to applicable law. Section 15. ADOPTION OF EXPENDITURE PLAN AND ACCOUNTABILITY FOR EXPENDITURE OF PROCEEDS OF THE TAX. The Board hereby adopts the Expenditure Plan attached hereto and incorporated into this ordinance by reference. Proceeds of the tax imposed by this ordinance shall be placed into a special account, and shall be spent only to implement the projects set forth in the Expenditure Plan, including planning, engineering, environmental review, and construction of such projects. Section 16. ESTABLISHMENT OF BONDING AUTHORITY. The Authority is authorized to issue bonds for the purposes of advancing the commencement of or expediting the delivery of

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transportation programs or projects set forth in the Expenditure Plan. The Authority may issue limited tax bonds, from time to time, to finance any program or project in the Plan. The maximum bonded indebtedness, including issuance costs, interest, reserve requirements, and insurance, shall not exceed the total amount of the proceeds anticipated to be collected by imposition of this transactions and use tax. All costs associated with the issuance of such bonds shall be accounted for within the program category in which the bond proceeds are used. The bonds shall be payable solely from the proceeds of the retail transactions and use tax, and may be issued any time before expiration of the tax. Section 17. ANNUAL REPORT. The Chief Fiscal Officer of the Authority shall annually cause to be prepared a report setting forth (a) the amount of funds collected and expended; and (b) the status of any projects authorized to be funded in the Expenditure Plan adopted by the Authority in Section 15 herein. Section 18. COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to the State CEQA Guidelines Section 15378(b)(4), adoption of this retail transactions and use tax ordinance and Expenditure Plan is not a “project” subject to the requirements of CEQA. Prior to the commencement of any project included in the Expenditure Plan, any necessary environmental review required by CEQA shall be completed. Estimated costs in the Expenditure Plan include the cost of such environmental review. Section 19. REQUEST TO CALL ELECTION. The Authority requests the Board of Supervisors to call an election for the approval of this ordinance, consolidated with the general election of November 3, 2020. The question to appear on the ballot shall read:

Without raising taxes, shall the Sonoma County Transportation Authority implement the Go Sonoma Act to repair potholes; reduce congestion; make biking and walking safer; expand local bus service; reduce greenhouse gas emissions; improve evacuation routes; and enhance transportation services for students and seniors by continuing, for 20 years, the current ¼-cent sales tax dedicated to transportation, providing approximately $26 million annually?

Section 20. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

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Section 21. TERMINATION DATE. The authority to levy the tax imposed by this ordinance shall expire twenty (20) years from the operative date of this ordinance. PASSED AND ADOPTED by the Sonoma County Transportation Authority, in the County of Sonoma, in the State of California, on ____________________________, by the following vote: AYES: NOES: ABSENT: ____________________________________________ Susan Gorin, Chairperson Attest: Suzanne Smith, Clerk of the Board

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I. GO SONOMA ACT - EXPENDITURE PLAN SUMMARY New transportation investment is needed in our community. Without it, we will experience more traffic, increased greenhouse gas emissions and poorly maintained streets that leads to time away from our family and friends, bad air quality, increased costs for car maintenance and impacts to our climate. This plan, Go Sonoma, benefits everyone who lives and works in Sonoma County. Through a public process we have developed a plan that shows how we will fix local streets, improve transportation corridors, increase bus transit service, and improve safety for cyclists, pedestrians and drivers. Without increasing the current tax rate, more than twice as much money will be dedicated to local roads, bus service and bike projects and cannot be taken away for any other purposes. Sonoma became a self-help county in 2004 when it passed the Traffic Relief Act known as Measure M. In order to maintain our status as a self-help county and deliver critical transportation projects, we need Go Sonoma to be in place now so we can get projets ready and before we lose our standing. As a self-help county with a reliable revenue source the Sonoma County Transportation Authority (SCTA) leveraged other funding at a ratio of 5:1 to widen the Highway 101 corridor. With a secure local funding source the SCTA has been able to secure highly competitive State and federal funds that would not have been possible without a local commitment that gets projects shovel ready. The new investment plan will include four programs in two categories:

Fix roads, fill potholes, improve safety and usability for all traffic Smooth & maintained roads 38% Move traffic & improve safety 27% Improve alternatives to cars, fight climate change Increase bus service, affordability, & first/last mile connections 23% Build bikeways & pathways 12%

All projects will have a match requirement of at least 15% The Go Sonoma Act will continue, for 20 years, the ¼-cent sales tax currently dedicated to transportation.

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II. OUR TRANSPORTATION SYSTEM VISION AND GOALS Go Sonoma is needed now in order to meet our transportation vision and goals and ensure key projects can be planned and built without delays. Since most of the projects identified in Measure M have been completed or are under way, a continuation of a local and reliable source of funding now will result in more matching funds for new improvements coming on line sooner. VISION: Connecting people, places and goods as we transition our transportation network to zero-emissions by 2050. Our guiding principles are to improve safety, equity and quality of life. GOALS: Our transportation system should be:

1. Connected and Reliable: Deliver a seamless network that allows people to use a variety of transportation types easily, affordably and dependably.

2. Safe and Well Maintained: Provide safe and well-maintained transportation

infrastructure.

3. Community Oriented and Place-Based: Implement place-based (or context sensitive) transportation projects, tailored to urban, suburban and rural communities that will improve local mobility.

4. Zero Emissions: Provide zero-emission transportation opportunities that meet diverse community needs, improve health and enhance quality of life.

III. GO SONOMA ACT - EXPENDITURE PLAN

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The Go Sonoma Act translates the SCTA goals into investments for specific programs in four program categories. Each program category will receive a percentage share of sales tax revenues, currently estimated at $26 million annually. The program allocates 1% of the revenue for administration and audits. A. Fix Roads, Fill Potholes, Improve Traffic Safety and Usability for All – 65% SMOOTH & MAINTAINED ROADS Fixing potholes and making our roads smooth to drive and ride on is a central focus of the Go Sonoma Act. Approximately $9.9 million annually (or 38% of the sales tax revenue) will be used by cities and the County to fix existing roads and keep them well maintained. All projects will take into consideration bicycle and pedestrian needs, traffic calming, intelligent transportation system technology, construction methods and materials that reduce emissions, and appropriate safety measures. These components of a road project are eligible for sales tax revenue. This program will help achieve the transportation system goals of: 1) Connected and Reliable, 2) Safe and Well Maintained, and 3) Community Oriented and Place Based. Funds for this program will be allocated by a 50% population/50% road mile formula and local governments must maintain their existing commitments of local funds for transportation purposes. Below is a chart that estimates how much each jurisdiction can anticipate receiving annually.

Jurisdiction Formula Estimated Annual Sales Tax Funding Population /

Road Mile Split Cloverdale 1.59% $157,393 Cotati 1.27% $125,580 Healdsburg 2.18% $215,865 Petaluma 9.78% $966,615 Rohnert Park 6.24% $616,221 Santa Rosa 28.15% $2,781,097 Sebastopol 1.28% $126,852 Sonoma 1.84% $181,829 Windsor 4.61% $455,837 County 43.04% $4,252,710 Total 100% $9,880,000

MOVE TRAFFIC & IMPROVE SAFETY In addition to fixing local roads, the Go Sonoma Act will provide approximately $7.0 million annually (or 27% of the sales tax revenue) for projects that get traffic people moving and improve safety. Moving people and goods around Sonoma County means making changes to

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our roadway system, providing prioritizing alternatives and using technology to ensure reliability and safety. All projects will be assessed based on how quickly they can be built and, the ability to create jobs;, how they can reduce greenhouse gas emissions; and how they address geographic equity. Projects will compete for the funds in this program based on the following criteria:

Improve the flow of traffic with operational projects such as interchange improvements, traffic signals, turn lanes, or roundabouts

Use best practices for crosswalk, bikeway and pathway designs Use best practices for bikeway design on city streets (i.e., protected bike lanes)

including pedestrian improvements and transit elements on roadway projects in cities Show improvements to safety for travelers of all modes Improve connections within and between communities and support Priority

Development Areas Target high traffic areas with right-sized solutions that have regional benefit Maximize the movement of people and reduce travel time Improve safety for users of all transportation modes Haves clear local support through a resolution of the local governing Board Be Are cost effective and leverages other grants above the required match when

possible Are included in a local general plan and the SCTA’s Comprehensive Transportation Plan Help achieve goals set forth in the Shift Sonoma County Low Carbon Transportation

Plan and climate emergency resolutions approved by local jurisdictions and the Regional Climate Protection Authority

Support the reduction of air pollution and greenhouse gas emissions Improve traffic flow while reducing vehicle miles traveled Improve community health and resiliency

All projects will require environmental review, engineering and matching funds before construction can begin. All projects will take into consideration bicycle and pedestrian needs, traffic calming, intelligent transportation system technology and system implementation, and appropriate safety measures. A minimum of 5% of measure funds used on theseroadway projects will be for non-automobile elements and will be clearly identified. This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, and 3) Community Oriented and Place Based, and 4) Zero Emissions. Sample projects have been identified and prioritized by each city and the County. They are included in Moving Forward 2050, our Comprehensive Transportation Plan, is located here: <link to CTP Measure list of priority road projects>. This list does not guarantee funding for a project. The Citizens Advisory Committee will perform an oversight role in project selection. B. Improve Alternatives to Cars , Fight Climate Change – 35%.

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INCREASE BUS SERVICE, AFFORDABILITY & CONNECTIONS FOR FIRST/LAST MILE Funding for local transit improvements in the Go Sonoma Act will expand and enhance local bus operations to provide a more reliable service that works for more people. This program includes maintenance of existing bus service, increased bus frequencies and extended hours of operations, and a community benefit program to provide free rides for students and seniors. Increased bus frequencies and extended hours of operations should be prioritized where routes make first and last mile connections to major bus transit hubs, schools and rail stations. Approximately $6 million (or 23% of sales tax revenue) annually is dedicated to this program. Of that amount, 3% annually is dedicated to community benefit programs that support first/last mile and commuter programs to be managed by SCTA. Below is a chart estimating how much each category and each Transit Agency can expect from the measure annually:

Operators Service Area Population

%

Service Continuity*

10%

Service Expansion

8%

Student / Senior Rides

up to 2%** Petaluma Transit 12.43% $323,248 $258,598 Reimbursement of

costs Santa Rosa CityBus 35.08% $912,019 $729,615 Reimbursement of

costs Sonoma County Transit

52.49% $1,364,733 $1,091,787 Reimbursement of costs

100.00% $2,600,000 $2,080,000 $520,000 *The 2004 Measure M Bus Service program is now considered exisiting service but will be continued in the new measure **Remainder, if any, to be distributed by population formula to Service Expansion This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, 3) Community Oriented and Place Based, and 4) Zero Emissions BUILD BIKEWAYS AND PATHWAYS This program will better separate bikes from cars and make it easier to bike and walk. It includes building new infrastructure for bicycles and pedestrians that will increase overall safety, close critical gaps in existing routes, and promote the use of active transportation through community benefit programs to support safety education and encouragement like Safe Routes to School and Vision Zero. In addition, numerous local road improvement projects will include improved bicycle lanes striping and sidewalk improvements. Approximately $3.1 million (or 12% of sales tax revenue) annually is dedicated to this program and will be used for bicycle and/or pedestrian projects that compete based on the criteria below. Of the total annual amount, 1% is dedicated annually to community benefit programs that support safety education and encouragement.

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Demonstrate the potential to shift from cars to active transportation measured by a reduction in vehicle miles traveled

Use best practices for bikeway design, considering appropriate facilities that maximize use and safety

Implement safety improvement priorities identified through Vision Zero, a plan to prevent all road deaths and serious injuries

Design for all ages and abilities This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, 3) Community Oriented and Place Based, and 4) Zero Emissions IV. OVERSIGHT AND ADMINISTRATION The implementation of the Go Sonoma Act will be the responsibility of the Sonoma County Transportation Authority. The SCTA is composed of twelve elected officials; a representative from each of the nine cities in Sonoma County and three members of the Sonoma County Board of Supervisors. The SCTA will be responsible for developing and updating a strategic plan to guide allocation decisions. The SCTA will develop the initial strategic plan by December 31, 2023 and prepare and update it at least every five years during the term of the plan. The Citizens Advisory Committee established under the Ordinance No. 1 that created the SCTA will serve as an independent oversight body that will advise the SCTA on the administration of the Go Sonoma Act and report to the public via annual audits of the Act and annual reports on progress. The SCTA will work closely and cooperatively with the California Department of Transportation (Caltrans) and the Metropolitan Transportation Commission (MTC) and the California Transportation Commission (CTC) on programming state and federal grants to match funding from the Go Sonoma Act for programs and projects. These partnerships will help to maximize the state and federal funds that can be leveraged with a local source of funds and to deliver projects in a timely manner. V. IMPLEMENTATION GUIDELINES The Go Sonoma Act will begin on April 1, 2025 and will end on March 31, 2045. Environmental reporting, review and approval procedures as provided for under the National Environmental Policy Act, the California Environmental Quality Act, or other applicable laws will be adhered to as a prerequisite to the implementation of any project. The State of California is leading the nation with a path to eliminate greenhouse gas emissions by 2045 and reverse the growth of vehicle miles travelled. Go Sonoma is designed to boost the ability of jurisdictions to get climate fighting projects funded and meet those objectives for the state.

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Use of the retail transactions and use tax under this Transportation Expenditure Plan will be subject to the following restrictions:

1. The tax proceeds must be spent for the purposes of funding the transportation

programs and projects as allowed in the Go Sonoma Act and may not be used for other purposes.

2. In accordance with California Public Utilities Code Section 180200, the tax proceeds will be used to supplement, and may not be used to replace, existing local property tax or other local revenues used for transportation purposes. This shall be complied withgoverned by a Maintenance of Effort Policy that ensures public transparency, restricts jurisdictions from supplanting funds, indexes a baseline commitment, and establishes clear compliance and penalties.

3. The tax proceeds will be expended in Sonoma County. 4. The SCTA is charged with a fiduciary duty in administering the tax proceeds in

accordance with the applicable laws and this Go Sonoma Act. Receipt of tax proceeds may be subject to appropriate terms and conditions as determined by the SCTA in its reasonable discretion, including, but not limited to, the right to require recipients to execute funding agreements and the right to audit recipients’ use of the tax proceeds.

Actual tax proceeds may be higher or lower than estimated in this Go Sonoma Act. The Go Sonoma Act expenditure plan is based on the percentage distributions to each Program Category and the dollar values included are estimates only. Actual tax proceeds will be programmed annually in accordance with the percentage distributions in the Go Sonoma Act expenditure plan. The Sonoma County Transportation Authority will prepare a Strategic Plan prior to December 31, 2023, for review by the SCTA Board and the CAC. It will identify use funding prioritization criteria consistent with the goals and objectives of the Moving Forward 2050, our Comprehensive Transportation Plan and the Go Sonoma Act for Sonoma County expenditure plan. The Strategic Plan will include general procedures for project sponsors to initiate a project and identify an implementation schedule and the programming of funds based on successful calls for projects. The Strategic Plan will include the evaluation criteria for prioritization of projects. The Strategic Plan will be updated at least every five years during the life of the Go Sonoma Act. The SCTA is authorized to bond for the purposes of advancing the commencement of or expediting the delivery of transportation programs or projects. The SCTA may issue limited tax bonds, from time to time, to finance any program or project in the Go Sonoma Act as allowed by applicable law and as approved by the SCTA, and the maximum bonded indebtedness shall not exceed the 20 year amount of proceeds of this retail transactions and use tax, estimated to be $850670 million in 2020 dollars. Such bonds will be payable solely from the proceeds of the retail transactions and use tax and may be issued any time before expiration of the tax.

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COMMENT RESPONSEBike/Ped

50% of funds to Class 1 or Class 4; Accelerate/Prioritize Class 1 and Class 4 bikeways

In response to public comments, specific language added reads: • Use best practices for crosswalk, bikeway and pathway designs. And • Use best practices for bikeway design on city streets (i.e., protected bike lanes). This will also allow for future ideas and designs.

Complete streets

In response to public comments, language is proposed that specifically requires Complete Streets in urban and community settings • Use best practices for bikeway design on city streets (i.e., protected bike lanes) including pedestrian improvements and transit elements on roadway projects in cities

Safe Routes to School / ECO2School (Non-Infrastructure) This program has been included in GoSonoma with a set aside of 1%.Support Vision Zero This is included in GoSonoma

Supportive of bike/ped program/bikeshare This is included in GoSonom, more than tripling the local funds available for bike/ped projects

Climate Demand pricing GoSonoma does not include pricing policies

Require VMT/GHG analysisAll projects are required to undergo CEQA which, as of July 1, 2020, requires VMT analysis. GHG analysis is required as well. If a project has impacts, mitigation is required or the project scope must be amended.

GHG analysis of the measureIt is not plausible to perform a CEQA or GHG analysis of the GoSonoma Expenditure Plan since the specific projects that will be funded by the measure have not been selected.

Prioritize GHG and/or VMT reducing projects

In response to public comment, the following has been added as criteria for category two project selection:- Improves safety for users of all transportation modes- Supports the reduction of air pollution and greenhouse gas emissions- Improves connections within urban areas and supports priority development areas- Uses best practices for crosswalk, bikeway and pathway designs- Cost effective and able to leverage grants above the required match- Improves community health and resiliency- Help achieve goals set forth in the Shift Sonoma County Low Carbon Transportation Plan and climate emergency resolutions approved by local jurisdictions and the Regional Climate Protection Authority

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Promote EV useGoSonoma transit funds can be used to purchase electric buses and charging infrastructure. SCTA has worked in partnership with Sonoma Clean Power on electrification of private vehicles.

Rank projects in order of VMT impactThere are no specific projects included in the measure but a competitive process will take place for infrastructure projects. In response to public comment, VMT and GHG impacts will be a criteria in project selection.

Support quick build projectsAll projects are required to undergo CEQA but in response to public comments, language is proposed to incentivize project readiness.

Cap/redirect allocations for high PCI jurisdictionsAll jurisdictions have a local road maintenance need projected well into the future. Preventative maintenance is critical to reducing future maintenance costs and measure funds could be used for that work.

Climate stabilization

In response to public comments, GoSonoma allocates 35% of the funding to projects that improve alternatives to cars and fight climate change. For the 27% of the measure that is allocated to projects in the "Move people and improve safety" category, the criteria for project selection were strengthened to include reduction of air pollution and greenhouse gas emissions and alignment with the goals of the Shift Sonoma County Low Carbon Transportation Plan and climate emergency resolutions approved by local jurisdictions and the Regional Climate Protection Authority.

Transit

Fare free Transit/Low Income supportA Fare Free program is included for students and seniors (2%) and this can leverage regional and State funds to expand the program

First/Last mile connectionIn response to comments, language is proposed that specifically addresses and funds connections to transit

Identify tangible value of transit investment

Provide more funding for transit/bikes (+50%)

Moving from the existing measure to the 2020 strawman to GoSonoma, transit funding has gone from 10% to 20% to 23%. The funding for bike/ped has gone from 4% to 11% to 12%. The current proposal nearly doubles the amount of funding for non-auto dominant projects - from 19% in M to 35% in GoSonoma. In response to comments language is proposed, to guarantee 5% more for non-auto project elements in the infrastructure program.

Reduce headways during commute hours; increase bus frequencyThe amount of funding available for transit expansion is 8% of the measure in addition to the 10% that maintains existing levels of service. The amount available for expansion can be used for reduced headways, expanded hours or additional routes.

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Support micro-transportation / micro-transitTransit expansion funds provide an opportunity for innovation and piloting of new approaches to transit, including microtransit. Bike/ped funds could be used to pilot individualized micromobility projects like BikeShare.

Support electric busesTransit operators could use the funds for procurement of electrict buses or related charging infrastructure.

Support SMART E/W connectionSMART infrastructure has not been prioritized in GoSonoma but the SCTA has supported study of the E/W rail connectivity in partnership with SMART

Measure Specific

Do not go in 2020The SCTA Board will make a final determination by July 2020 as to whether to place the measure on the ballot for November.

Equity

A Fare Free program is included for students and seniors (2%) and this can leverage regional and State funds to expand the program; a commuter program is proposed for discounted passes; and nearly twice as much funding is set aside for maintaining and expanding bus service. In response to public comments, language is proposed that the infrastructure programs will require geographic equity considerations and safety for cyclists and pedestrians will be prioritized.

Limit to 20/30 years In response to public comments, the measure has been limited to 20 years.

Local match requirement

Codifying local commitment to a project via a funding match helps with project delivery, but finding the right balance is important. Measure M required 50% for infrastructure projects and no match for bike/ped projects. The federal government requires 11.5% match on all projects. GoSonoma requires a 15% match for all projects.

SafetyIn response to public comments, safety has been included as an over arching criteria for projects.

Generally supportive/Support self helpPublic Outreach/Input

Include student/youth demographic Input

Public input has been directed to SCTA Board members and staff throughout the development draft expenditure plan. SCTA conducted public outreach in 2019 focused on transportation needs as part of the Moving Forward 2050 plan. This included a series of 6 community meetings held between Oct. and Dec. 2019 with 39 attendees, a series of 12 listening sessions run by community based organizations with 110 attendees, and a transportation needs survey with over 600 responses. The development of the new measure was a standing item on public meetings of the Citizens Advisory Committee and Technical Advisory Committee from Jan. to Apr. 2020. Should the measure pass, there will be an opportunity for the public to weigh in on the development of projects eligible for GoSonoma funding with elected representatives and staff at their local jurisdiction.

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Need more public input/workshops

SCTA staff held two youth-focused listening sessions on transportation needs between July and September 2019 as part of the Moving Forward 2050 plan, with results presented to SCTA Board members as they began consideration of a new transportation measure. Interest groups and program operators who work with students and youth groups have provided recommendations to SCTA board members in 2020 through public comment at regular meetings.

Need transparency

Public comment letters, committee meetings and any discussion with a quorum of the SCTA Board have all been public in accordance with the Ralph M. Brown Act. Should the measure pass, the Citizens Advisory Committee will continue to review project delivery, audits and other financial reporting for the measure.

Roads

Maintenance of EffortThe MOE policy is the same as Policy 14 in Measure M, It was updated in May 2020 to improve accountability and transparency.

No new roads, repair existing GoSonoma will nearly double the amount of local tax revenue going to fix existing roads

Provide more funding to roads/fix potholes

The current proposal nearly doubles the amount of funding for smoothing roads - from 20% in M to 38% in GoSonoma. Moving from the existing measure to the 2020 Strawman to GoSonoma the pothole repair/maintenance funding has gone from 20% to 40% to 38%. The funding available for infrastructure projects has been reduced from 60% in Measure M to25% in the Strawman to 27% in GoSonoma

Opposition to Rainier projectNo specific project is explicitly listed in the GoSonoma expenditure plan. Project priorities are identified by each city/County as they are the lead agencies and deliver projects. GoSonoma requires a competitive process with identified initial criteria.

Blue indicates changes made to GoSonoma as a result of commentsGreen indicates GoSonoma included content relative to the comment

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Staff Report

Issue

What is the proposed Preliminary Budget for the Transportation Fund for Clean Air (TFCA) for FY20/21?

Recommendation

The SCTA must adopt a TFCA Preliminary Budget for FY20/21 by June 30, 2020. The Board should consider the proposed budget and if it meets with the Board’s approval, adopt the FY20/21 TFCA Preliminary Budget and associated resolution. The final budget will be brought back to the SCTA for approval at a public hearing in October 2020.

Adoption of Resolution No. 2020-007 requires a 2/3rds majority vote; therefore, the budget MUST receive eight (8) affirmative votes to pass.


N/A


None

Executive Summary

By June of each year, the SCTA must adopt three Preliminary Budgets in order for operations to continue. The three budgets cover the SCTA general operations, Measure M and the Transportation Fund for Clean Air (TFCA).

This staff report covers the FY20/21 TFCA Preliminary Budget. As is customary, the budget includes revenue from the Bay Area Air Quality Management District and funds available to each jurisdiction. The projects included in the FY20/21 budget are the same projects considered by the SCTA under Item 3.7 of this May 11, 2020 agenda. The funds allocated for each project are then assigned to each jurisdiction in which the project is proposed.

To: Sonoma County Transportation Authority Meeting Date: 5/11/20 From: Dana Turrey, Senior Transportation Planner Item Number: 4.2.1 Subject: FY20/21 Preliminary Budget - Transportation Fund for Clean Air (TFCA)


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Fiscal Impact



The funding source(s) to be used are: BAAQMD TFCA County Program Manager Fund


Attached: Resolution No. 2020-007

Attached: TFCA Budget – FY20/21 Preliminary Exhibit A

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RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING THE TRANSPORTATION FUND FOR CLEAN AIR PRELIMINARY BUDGET FOR FISCAL YEAR 2020/2021.

WHEREAS, a Transportation Fund for Clean Air Preliminary Budget for Fiscal Year 2020/2021 has been prepared by the Executive Director, reviewed by the Sonoma County Transportation Authority and attached as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED, that the Transportation Fund for Clean Air Preliminary Budget for Fiscal Year 2020/2021 for the Sonoma County Transportation Authority, attached hereto and marked Exhibit A, is hereby adopted.

BE IT FURTHER RESOLVED, that the Sonoma County Transportation Authority shall adopt the Transportation Fund for Clean Air Final Budget for Fiscal Year 2020/2021 at a duly noticed public hearing at 2:30 PM, October 12, 2020 in accordance with the provisions of Section 180108 of the Public Utilities Code and Ordinance No. 4 of the Sonoma County Transportation Authority.

BE IT FURTHER RESOLVED, that the Executive Director, acting as Clerk of the Authority, shall deliver a certified copy of this resolution to the Sonoma County Auditor-Controller.




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Exhibit A

5/1/2020 | 9:15 AM

Actual Budgeted Estimated Budgeted Preliminary Amount of PercentDescription 2018-19 2018-19 2019-20 2019-20 2020-21 Change Change

RevenuesRegional - BAAQMD TFCA Funds 629,355 637,534 657,588 657,588 792,756 135,168 21%Interest Earned 16,853 5,000 14,000 14,000 14,000 - 0%Total Revenues 646,208 642,534 671,588 671,588 806,756 135,168 20%

ExpendituresAdministration Costs 39,680 39,720 40,974 40,974 40,132 (842) -2%Legal Services - 125 125 125 128 3 2%Distribution to Cities 100,786 393,183 90,631 491,027 586,022 94,995 19%Distribution to County Agencies 33,000 212,949 - 139,309 185,722 46,413 33%Total Expenditures 173,466 645,977 131,730 671,435 812,004 140,569 21%

Prior Year ExpendituresDistribution to Cities & County Agencies 396,453 625,663 485,064 694,676 - (694,676) -100%Total Prior Year Expenditures 396,453 625,663 485,064 694,676 - (694,676) -100%

Starting Fund Balance 104,931 104,931 112,208 112,208 652,066 539,858 Revenues 646,208 642,534 671,588 671,588 806,756 135,168 Expenditures (569,919) (1,271,640) (616,794) (1,366,111) (812,004) 554,107 Change in Encumbrances (69,013) 625,663 485,064 694,676 - (694,676) Adjustments 1 - - - - - Net Increase/(Decrease) in Fund Balance 7,277 (3,443) 539,858 153 (5,248) (5,401) -3530%Ending Fund Balance 112,208 101,488 652,066 112,361 646,818 534,457

Sonoma County Transportation Authority - TFCA ProgramFY 2020-21 Preliminary Budget

Fund 74551

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Staff Report

Issue

What is the proposed preliminary budget for Measure M for FY20/21?

Recommendation

Adoption of Resolution No. 2020-008 adopting the FY20/21 Preliminary Measure M Budget that requires a 2/3-majority vote. Therefore, the budget MUST receive eight (8) affirmative votes to pass.


None


Larger drop in Sales Tax Revenue

Additional Inter-Program loans to minimize the COVID-19 impacts.

Executive Summary

Measure M must adopt a preliminary budget by June in order for operations to continue; the attached Preliminary Budget (Exhibit A) contains staff’s recommendation. The COVID-19 Pandemic impacts to projected Sales Tax Revenue in FY 20/21 is a reduction of 23% equating to approximately a $6.5 million drop compared to previous forecasts.


This budget delivers the 2004 voter approved Measure M expenditure plan in accordance with the 2019 Measure M Strategic Plan and follows existing policies. These are uncertain times that our previously approved inter-program loans can help address.




The funding source(s) to be used are: Measure M and pass through revenue.


Programs Item Number: 4.2.2

Subject: FY20/21 Measure M Preliminary Budget


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Background

By June of each year, the SCTA must adopt three Preliminary Budgets in order for operations to continue. The three budgets cover the SCTA general operations, Measure M and the Transportation Fund for Clean Air (TFCA).

This staff report covers the FY20/21 Measure M Preliminary Budget. Prior year information is included based on projected expenditures for FY19/20. Under the Measure M program, the SCTA must adopt a summary budget that includes the individual budgets for each program category included in the measure as well as individual budgets for the bond revenues, debt service and reserve funds. This independent budget action will enable Measure M funds to be kept separately from other SCTA funds.

A Preliminary Budget for FY20/21 has been prepared that makes some basic assumptions about the amount of sales tax revenue Measure M will receive and assigns it to each program category based on the percent prescribed in Measure M. The Measure M Preliminary Budget also includes anticipated expenses related to projects and administration based on the 2019 Measure M Strategic Plan, programming actions approved by the Board since the adoption of the 2019 Measure M Strategic Plan, assumptions based on the preliminary development of the Draft 2021 Strategic Plan and the most recent cash flow model.

The COVID-19 pandemic and shelter in place orders are having an unprecedented impact on are our world and our sales tax revenue. Sales tax revenues for FY19/20 are projected to drop 16.1% below the actual FY 18/19 revenues; then FY20/21 revenues are projected to decrease an additional 3.5% below actual FY19/20 projected revenues. These percentages represent at about $5 million less revenue in FY19/20 and $6.5 million less revenue in FY 20/21 than previously projected. See attached 5-year projections prepared by HdL, our sales tax financial consultant. The recovery to FY18/19 actual revenue is currently estimated in FY 25/26, taking approximately 6 years.

COVID-19 impacts all categories of sales tax except Food and Drug. See pie chart below for categories represented by percentage of revenue in calendar year 2019. Positive gains the beginning of recovery is not expected until Quarter 1 of 2021 (Jan-Feb 2021) and not until Quarter 2 2021 (April-June 2021) for Restaurants & Hotels.

Sales Tax Categories for Calendar Year 2019

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SCTA staff will continue to closely monitor the fall in sales tax revenue and its impact to Measure M Programs. The Local Streets Program does have substantial reserves that, per Measure M policy, can be loaned to other programs. Impacts to the allocation programs quarterly payments will be realized immediately. Funding of current project is not forecast to be impacted. Future project programming is where impacts will be realized with full details in our 2021 Strategic Plan.

The expenditures associated with Measure M are focused on project costs and administration. The FY20/21 budget includes funding for all of the project categories and the following specific items:

• Contributions to other Governments – Payments to Caltrans for Hwy 101 projects and local agencies for Local Streets Projects (LSP), Rail, and Bike/Ped projects for environmental, design and construction services and capital costs associated with right-of-way acquisitions and construction

• Consultants – AECOM and BKF for design services for Hwy 101, Parsons Transportation for design of the 116/121 intersection, KNN for on-call financial advisory services, and Fremier Enterprises Inc. for project management; Muelrath Public Affairs for Civic Engagement and Pisenti & Brinker, LLP, for audit services

• Accounting services

• Office and legal expenses

• Salaries and benefits for SCTA staff time spent on Measure M efforts

• Bond interest and principal payments for 2011 Bonds and 2015 Bonds

• New inter-program loan of $6 Million from the LSP program to the Highway 101 program in accordance with the 2019 Strategic Plan

The Bike/Pedestrian expenditures projected do not require budgeting for the approved inter-program loan from LSP to Bike/Pedestrian. Staff will re-evaluate the need for a Bike/Pedestrian inter-program loan with the final budget and only implement if expenditures require it.


HdL – Sonoma County Measure M - Extended Transactions and Use Tax Budget Estimate (5-years)


Attached: Measure M Budget – FY20/21 Preliminary Exhibit A

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SONOMA COUNTY MEASURE MEXTENDED TRANSACTIONS AND USE TAX BUDGET ESTIMATE

FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25Industry Group Actuals Projection % Projection % Projection % Projection % Projection % Projection %Autos & Transportation 4,700,842 3,521,119 -25.1% 3,255,119 -7.6% 3,548,119 9.0% 3,725,119 5.0% 3,874,119 4.0% 4,029,119 4.0%Building & Construction 4,011,548 3,401,338 -15.2% 3,349,338 -1.5% 3,684,338 10.0% 3,868,338 5.0% 4,061,338 5.0% 4,264,338 5.0%Business & Industry 5,410,885 4,385,118 -19.0% 4,145,118 -5.5% 4,249,118 2.5% 4,355,118 2.5% 4,464,118 2.5% 4,576,118 2.5%Food & Drugs 1,899,213 1,907,240 0.4% 1,957,240 2.6% 1,996,240 2.0% 2,036,240 2.0% 2,077,240 2.0% 2,119,240 2.0%Fuel & Service Stations 2,185,853 1,672,483 -23.5% 1,696,483 1.4% 1,781,483 5.0% 1,834,483 3.0% 1,889,483 3.0% 1,946,483 3.0%General Consumer Goods 6,351,749 5,818,619 -8.4% 5,743,619 -1.3% 6,030,619 5.0% 6,151,619 2.0% 6,274,619 2.0% 6,399,619 2.0%Restaurants & Hotels 2,948,328 2,375,581 -19.4% 2,184,581 -8.0% 2,337,581 7.0% 2,454,581 5.0% 2,577,581 5.0% 2,706,581 5.0%Transfers & Unidentified 126,019 123,549 -2.0% 549 -99.6% 549 0.0% 549 0.0% 549 0.0% 549 0.0%Total 27,634,438 23,205,047 -16.0% 22,332,047 -3.8% 23,628,047 5.8% 24,426,047 3.4% 25,219,047 3.2% 26,042,047 3.3%Administration Cost (580,850) (514,841) (491,305) (519,817) (537,373) (554,819) (572,925)Total 27,053,588 22,690,206 -16.1% 21,840,742 -3.7% 23,108,230 5.8% 23,888,674 3.4% 24,664,228 3.2% 25,469,122 3.3%Pre Advance for 3Q18 (255,300)With Accrual 26,798,288 22,690,206 -15.3% 21,840,742 -3.7% 23,108,230 5.8% 23,888,674 3.4% 24,664,228 3.2% 25,469,122 3.3%

*Estimate is on an accrual basis (allocations for sales through June)

Note: Estimates assumes a recessionary impact from the Coronavirus pandemic. HdL’s Consensus Forecasts modeled sales tax impacts based on our analysis of previousrecessions plus a review of industry, economist and news reports. Current forecast assumes shelter in place (SIP) continues through May 31; Forecast to be re-evaluated asmore is known about the progression of COVID-19 related events. Business-level sales tax data from the State reflecting the first weeks of this crisis arrives at the end of May;data reflecting the April-June impacts will be available in August.

Assumptions reflect full Wayfair implementation. Forecast DOES NOT account for cash flow impacts that may arise from 90-day deferral and 12-month tax loan Executive OrderPrograms. 2018-19's results include $1,150,000 worth of 2017-18 delayed payments caused by CDTFA’s computer system conversion.

FY 2019-2020: Reflects extensive # of retailers’ temporary closures through May 31 including restaurants, retail centers, auto related businesses plus SIP order whichdecreases point of sale activity; business investment is deferred or eliminated; unemployment spikes in 1q20; continues into 2q20.

FY 2020-21: COVID-19 negative impacts extend into end of calendar year; recovery is underway in latter part of fiscal year; pace of improved revenues subject to businessesreopening, reemployment. Recoveries by industry group will vary greatly.

CONFIDENTIAL INFORMATION - DO NOT COPY OR DISTRIBUTE WITHOUT AUTHORIZATIONHdL · 909.861.4335 · www.hdlcompanies.com4/22/2020 8:20 AM Prepared: 4/22/20 By: knn

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RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING THE MEASURE M PRELIMINARY BUDGET FOR FISCAL YEAR 2020/2021.

WHEREAS, a Measure M Preliminary Budget for Fiscal Year 2020/2021 has been prepared by the Executive Director, reviewed by the Sonoma County Transportation Authority and attached as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED, that the Measure M Preliminary Budget for Fiscal Year 2020/2021 for the Sonoma County Transportation Authority, attached hereto and marked Exhibit A, is hereby adopted.

BE IT FURTHER RESOLVED, that the Sonoma County Transportation Authority shall adopt the Measure M Final Budget for Fiscal Year 2020/2021 at a duly noticed public hearing at 2:30 PM, October 12, 2020 in accordance with the provisions of Section 180108 of the Public Utilities Code and Ordinance No. 4 of the Sonoma County Transportation Authority.





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EXHIBIT A

Actual Budgeted Estimated Budgeted Preliminary Amount of Percent

Description 2018-19 2018-19 2019-20 2019-20 2020-21 Change Change

Revenues

Sales and Use Tax 26,798,289 25,866,505 22,483,764 27,442,476 21,651,865 (5,790,611) ‐21%

Federal ‐ HPLUL‐6364(015) ‐ ‐ ‐ ‐ ‐ ‐ N/A

Federal ‐ MSN Median Widening B2 P2 374,510 600,000 97,000 127,000 30,000 (97,000) ‐76%

Federal ‐ SRTS 384,468 450,000 400,000 400,000 390,000 (10,000) ‐3%

City of Petaluma ‐ 100,000 3,500,000 3,500,000 3,500,000 ‐ 0%

Graton Tribal Funds ‐ ‐ ‐ ‐ 3,000,000 3,000,000 N/A

Donations/Reimbursements ‐ 500 ‐ 500 ‐ (500)

Interest Earned 1,278,796 379,389 741,000 640,500 504,902 (135,598) ‐21%

Miscellaneous Revenue ‐ ‐ ‐ ‐ ‐ ‐

PY Revenue 128,207 ‐ ‐ ‐ ‐ ‐

Advances In 550,000 450,000 400,000 400,000 6,000,000 5,600,000 1400%

Advances In Clearing (550,000) (450,000) (400,000) (400,000) (6,000,000) (5,600,000) 1400%

Total Revenues 28,964,270 27,396,394 27,221,764 32,110,476 29,076,767 (3,033,709) ‐9%

Audit Services 12,940 22,000 22,000 22,000 22,000 ‐ 0%

Fiscal Accounting Services 12,596 41,000 41,000 41,000 41,000 ‐ 0%

Consultant Services 2,879,024 4,230,000 1,325,000 2,455,000 2,530,000 75,000 3%

Legal Services 5,504 120,000 30,000 121,000 121,000 ‐ 0%

Subtotal Outside Contracts and Services 2,910,064 4,413,000 1,418,000 2,639,000 2,714,000 75,000 3%

Administration Costs 6,375 14,000 7,000 14,000 14,000 ‐ 0%

Outside Printing Services 3,693 13,000 1,500 13,000 13,000 ‐ 0%

Professional Services ‐ Staff Time 322,511 315,000 323,000 323,000 307,000 (16,000) ‐5%

Public/Legal Notices 237 ‐ ‐ ‐ ‐ ‐ N/A

Rents/Leases‐Bldgs/Imp 64,183 64,000 40,100 40,100 41,300 1,200 3%

Rents/Leases‐Equip 974 ‐ 2,000 ‐ 2,000 2,000 N/A

Travel Expense 11,460 19,000 8,500 23,500 23,500 ‐ 0%

ISD and Communications 17,067 ‐ 16,200 15,490 16,700 1,210 8%

County Services 5,059 6,370 6,480 8,395 6,650 (1,745) ‐21%

Events/Public Outreach/ERH ‐ 15,000 ‐ 15,000 15,000 ‐ 0%

Memberships 5,750 6,000 6,000 6,000 6,000 ‐ 0%

Miscellaneous Expense 458 500 500 500 500 ‐ 0%

Office Supplies 1,415 2,000 2,000 2,000 2,000 ‐ 0%

Outside Postage 29 2,000 500 2,000 2,000 ‐ 0%

Professional Development 2,151 3,000 3,000 3,000 3,000 ‐ 0%

Subscriptions (Books, Media) 30 ‐ 30 30 30 ‐ 0%

Interest Expense ‐ Other ‐ 20,000 15,000 15,000 60,000 45,000 300%

Contribution to Other Governments for Services 19,559,480 30,142,479 25,616,833 31,489,946 22,015,560 (9,474,386) ‐30%

Advances Out 550,000 450,000 400,000 400,000 6,000,000 5,600,000 1400%

Advances Out Clearing (550,000) (450,000) (400,000) (400,000) (6,000,000) (5,600,000) 1400%

Subtotal Operational Expense 20,000,872 30,622,349 26,048,643 31,970,961 22,528,240 (9,442,721) ‐30%

LT Debt ‐ Interest Payments 2,485,658 2,470,013 2,138,464 2,138,464 1,778,964 (359,500) ‐17%

LT Debt ‐ Principal Payments 6,685,000 6,689,000 7,019,000 7,019,000 7,369,000 350,000 5%

Subtotal Debt Service 9,170,658 9,159,013 9,157,464 9,157,464 9,147,964 (9,500) 0%

Total Expenditures 32,081,594 44,194,362 36,624,107 43,767,425 34,390,204 (9,377,221) ‐21%

Starting Fund Balance 60,915,617 60,968,011 57,798,291 57,798,291 44,170,043 (13,628,248)

Revenues 28,964,270 27,396,394 27,221,764 32,110,476 29,076,767 (3,033,709)

Expenditures (32,081,594) (44,194,362) (36,624,107) (43,767,425) (34,390,204) 9,377,221

Adjustments (2) ‐ (3,500,000) ‐ ‐ ‐

Net Increase/(Decrease) in Fund Balance (3,117,326) (16,797,968) (12,902,342) (11,656,949) (5,313,437) 6,343,512

Ending Fund Balance 57,798,291 44,170,043 44,895,949 46,141,342 38,856,606 (7,284,736)

Sonoma County Transportation Authority

Measure M FY 2020-21 Preliminary Budget

Budget Summary For All Programs

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Actual Budgeted YTD Actual Estimated Budgeted Preliminary Amount of

Description 2018-19 2018-19 2019-20 2019-20 2019-20 2020-21 Change

Revenues

Sales and Use Tax 267,983 258,665 157,771 224,838 274,425 216,519 (57,906)

Interest on Pooled Cash 12,393 2,389 7,069 9,000 7,000 3,146 (3,854)

Miscellaneous Revenue ‐ ‐ ‐ ‐ ‐

Donations/Reimbursements ‐ 500 ‐ 500 (500)

Total Revenues 280,376 261,554 164,840 233,838 281,925 219,665 (4,354)

Expenditures

Accounting/Auditing Services 12,940 22,000 12,800 22,000 22,000 22,000 ‐

Client Accounting Services 12,596 41,000 12,580 41,000 41,000 41,000 ‐

County Counsel ‐ Legal Advice 4,224 20,000 4,002 20,000 20,000 20,000 ‐

Training Services ‐ ‐ ‐ ‐ ‐

Consulting Services 2,038 30,000 34,018 75,000 105,000 180,000 75,000

Outside Contracts and Services Subtotal 31,798 113,000 63,400 158,000 188,000 263,000 75,000

Outside Printing and Binding 3,693 12,500 827 1,000 12,500 12,500 ‐

Professional Services ‐ Staff Time 49,853 50,000 26,767 50,000 50,000 50,000 ‐

Rents and Leases ‐ Equipment 974 ‐ 880 2,000 ‐ 2,000 2,000

Rents and Leases ‐ Bldg/Land 64,183 64,000 40,208 40,100 40,100 41,300 1,200

Business Travel/Mileage 10,127 9,000 5,340 7,000 9,000 9,000 ‐

Private Car Expense 110 113 300 2,000 2,000 ‐

Telecommunication Data Lines 1,246 ‐ 809 1,420 1,300 1,420 120

Telecommunication Usage 130 ‐ 135 210 120 210 90

ISD ‐ Baseline Services 10,664 6,449 11,200 10,700 11,700 1,000

ISD ‐ Improvement Projects 1,529 ‐ 228 1,600 1,600 1,600 ‐

ISD ‐ Supplemental Projects 99 ‐ 2 100 100 100 ‐

ISD ‐ Device Modernization Pro 1,162 ‐ 228 370 370 370 ‐

Telecommunication Wireless Svc 2,237 ‐ 495 1,300 1,300 1,300 ‐

Courier Services 471 ‐ 275 500 500 500 ‐

Mail Services 316 ‐ 85 500 500 500 ‐

County Services Chgs 3,628 5,000 ‐ 4,600 5,600 4,600 (1,000)

EFS Charges ‐ 1,370 ‐ ‐ 900 ‐ (900)

Unclaimable EFS ‐ ‐ ‐ ‐ 15 ‐ (15)

ERP System Charges 632 ‐ 567 830 830 1,000 170

Unclaimable ERP System Charges 12 ‐ 14 50 50 50 ‐

Memberships/Certifications 5,750 6,000 2,800 6,000 6,000 6,000 ‐

Other Supplies 458 500 172 500 500 500 ‐

Office Supplies 1,415 2,000 802 2,000 2,000 2,000 ‐

Books/Media/Subscriptions 30 ‐ ‐ 30 30 30 ‐

Professional Development 2,151 3,000 1,972 3,000 3,000 3,000 ‐

Operational Expense Subtotal 160,870 153,370 89,168 134,610 149,015 151,680 2,665

Total Expenditures 192,668 266,370 152,568 292,610 337,015 414,680 77,665

Starting Fund Balance 600,255 600,255 687,964 687,964 687,964 629,192 (58,772)

Revenues 280,376 261,554 164,840 233,838 281,925 219,665 (62,260)

Expenditures (192,668) (266,370) (152,568) (292,610) (337,015) (414,680) (77,665)

Adjustments 1 ‐ 2 ‐ ‐ ‐

Net Increase/(Decrease) in Fund Balance 87,709 (4,816) 12,274 (58,772) (55,090) (195,015) (139,925)

Ending Fund Balance 687,964 595,439 700,238 629,192 632,874 434,176 (198,698)


Budget Fund 74651


Administration -- 1% Sales Tax Allocation

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Actual Budgeted YTD Actual Estimated Budgeted Preliminary Amount of Percent

Description 2018-19 2018-19 2019-20 2019-20 2019-20 2020-21 Change Change

Revenues

Sales and Use Tax 5,359,658 5,173,301 3,155,413 4,496,753 5,488,495 4,330,373 (1,158,122) ‐21%

Interest on Pooled Cash 20,623 10,000 9,763 13,000 14,000 14,000 ‐ 0%

Total Revenues 5,380,281 5,183,301 3,165,176 4,509,753 5,502,495 4,344,373 (1,158,122) ‐21%

Expenditures

Contribution to Other Governments

for Services 5,275,498 5,954,325 2,645,681 5,385,558 6,378,300 4,344,373 (2,033,927) ‐32%

Total Expenditures 5,275,498 5,954,325 2,645,681 5,385,558 6,378,300 4,344,373 (2,033,927) ‐32%

Starting Fund Balance 771,024 771,024 875,805 875,805 875,805 ‐ (875,805)

Revenues 5,380,281 5,183,301 3,165,176 4,509,753 5,502,495 4,344,373 (1,158,122)

Expenditures (5,275,498) (5,954,325) (2,645,681) (5,385,558) (6,378,300) (4,344,373) 2,033,927

Adjustments (2) ‐ ‐ ‐ ‐ ‐

Net Increase/(Decrease) in Fund

Balance 104,781 (771,024) 519,495 (875,805) (875,805) ‐ 875,805

Ending Fund Balance 875,805 ‐ 1,395,300 ‐ 0 ‐ (0)



Budget Fund 74652

LSR - 20% Sales Tax Allocation

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Revenues

Sales and Use Tax 5,359,658 5,173,301 3,155,413 4,496,753 5,488,495 4,330,373 (1,158,122) ‐21%

Interest on Pooled Cash 550,775 180,000 321,365 430,000 320,000 163,756 (156,244) ‐49%

Interest Earned 19,645 14,000 ‐ 14,000 14,000 60,000 46,000 329%

PY Revenue ‐ Miscellaneous ‐ ‐ 15,094 ‐ ‐ N/A

Advances In 550,000 450,000 ‐ 400,000 400,000 ‐ (400,000) ‐100%

Advances In Clearing (550,000) (450,000) ‐ (400,000) (400,000) ‐ 400,000 ‐100%

Total Revenues 5,930,078 5,367,301 3,491,872 4,940,753 5,822,495 4,554,129 (1,268,366) ‐22%

Expenditures

Consulting Services 762,168 2,000,000 180,745 400,000 1,000,000 1,000,000 ‐ 0%

Other Supplies ‐ ‐ ‐ ‐ ‐ N/A

Contribution to Other Governments for

Services 1,697,220 4,967,000 810,284 1,500,000 2,905,000 7,000,000 4,095,000 141%

Advances Out ‐ ‐ ‐ ‐ ‐ 6,000,000 6,000,000 N/A

Advances Out Clearing ‐ ‐ ‐ ‐ ‐ (6,000,000) (6,000,000) N/A

Total Expenditures 2,459,388 6,967,000 991,029 1,900,000 3,905,000 8,000,000 4,095,000 105%

Starting Fund Balance 25,289,733 25,289,733 29,310,423 29,310,423 29,310,423 32,751,176 3,440,753 12%

Revenues 5,930,078 5,367,301 3,491,872 4,940,753 5,822,495 4,554,129 (1,268,366) ‐22%

Expenditures (2,459,388) (6,967,000) (991,029) (1,900,000) (3,905,000) (8,000,000) (4,095,000) 105%

Adjustments 550,000 450,000 400,000 400,000 (6,000,000) (6,400,000) ‐1600%

Net Increase/(Decrease) in Fund Balance 4,020,690 (1,149,699) 2,500,843 3,440,753 2,317,495 (9,445,871) (11,763,366) ‐508%

29,310,423 24,140,034 31,811,266 32,751,176 31,627,918 23,305,305 (8,322,613) ‐26%



Budget Fund 74653

LSP - 20% Sales Tax Allocation

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx LSP Page 4 of 12 4/29/2020

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70030400



Revenues

Sales and Use Tax 2,786,067 2,286,992 1,308,099 571,251 2,554,737 248,617 (2,306,121) ‐90%

Federal ‐ MSN Median Widening B2 P2 374,510 600,000 43,490 97,000 127,000 30,000 (97,000) ‐76%

City of Petaluma ‐ 100,000 ‐ 3,500,000 3,500,000 3,500,000 ‐ 0%

Graton Tribal Funds ‐ ‐ ‐ ‐ ‐ 3,000,000

Interest on Pooled Cash 537,041 150,000 195,054 260,000 250,000 250,000 ‐ 0%

Other Interest Earnings 9 ‐ ‐ ‐ ‐ ‐ ‐ N/A

PY Revenue ‐ Miscellaneous 128,024 ‐ ‐ ‐ ‐ ‐ ‐ N/A

Advances In ‐ ‐ ‐ ‐ 6,000,000 6,000,000 N/A

Advances In Clearing ‐ ‐ ‐ ‐ (6,000,000) (6,000,000) N/A

Total Revenues 3,825,651 3,136,992 1,546,643 4,428,251 6,431,737 7,028,617 (2,403,121) ‐37%

Expenditures

County Counsel ‐ Legal Advice 1,152 100,000 2,967 10,000 100,000 100,000 ‐ 0%

Consulting Services 1,787,448 1,800,000 274,895 500,000 1,000,000 1,000,000 ‐ 0%

Outside Contracts and Services Subtotal 1,788,600 1,900,000 277,862 510,000 1,100,000 1,100,000 ‐ 0%

Administration Services 5,656 12,000 4,625 6,000 12,000 12,000 ‐ 0%

Outside Printing and Binding ‐ 500 ‐ 500 500 500 ‐ 0%

Professional Services ‐ Staff Time 215,847 215,000 161,354 233,000 233,000 217,000 (16,000) ‐7%

Business Travel/Mileage 679 10,000 98 200 10,000 10,000 ‐ 0%

Private Car Expense 544 652 1,000 2,500 2,500 ‐ 0%

Mail and Postage Supplies 29 2,000 ‐ 500 2,000 2,000 ‐ 0%

Special Department Expense ‐ 15,000 ‐ ‐ 15,000 15,000 ‐ 0%

Other Interest Expense ‐ ‐ ‐ ‐ ‐ 60,000 60,000 N/A

Contribution to Other Governments for Services 9,837,884 13,900,000 5,204,620 15,539,000 15,800,000 5,000,000 (10,800,000) ‐68%

Operational Expense Subtotal 10,060,639 14,154,500 5,371,349 15,780,200 16,075,000 5,319,000 (10,756,000) ‐67%


Starting Fund Balance 26,058,678 26,058,678 18,035,090 18,035,090 18,035,090 2,673,141 (15,361,949)

Revenues 3,825,651 3,136,992 1,546,643 4,428,251 6,431,737 7,028,617 596,879

Expenditures (11,849,239) (16,054,500) (5,649,211) (16,290,200) (17,175,000) (6,419,000) 10,756,000

Adjustments ‐ ‐ 2 (3,500,000) (3,500,000) 2,500,000 6,000,000 ‐171%

Net Increase/(Decrease) in Fund Balance (8,023,588) (12,917,508) (4,102,566) (15,361,949) (14,243,263) 3,109,617 17,352,879 ‐122%

Ending Fund Balance 18,035,090 13,141,170 13,932,524 2,673,141 3,791,827 5,782,758 1,990,931



Budget Fund 74654

HWY 101 - 40% Sales Tax Allocation

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx HWY 101 Page 5 of 12 4/29/2020

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70030900



Revenues

Sales and Use Tax 2,240,241 2,200,416 1,309,538 2,201,629 2,201,629 2,203,504 1,875 0%

Other Interest Earnings 18,032 ‐ ‐ ‐ ‐ ‐ N/A

PY Revenue ‐ Miscellaneous 183 ‐ ‐ ‐ ‐ ‐ N/A

Total Revenues 2,258,456 2,200,416 1,309,538 2,201,629 2,201,629 2,203,504 1,875 0%

Expenditures

Principal Payments ‐ LT Debt 1,642,500 1,643,500 1,717,500 1,718,500 1,718,500 1,808,500 90,000 5%

Interest on LT Debt 557,916 558,916 262,533 483,129 483,129 395,004 (88,125) ‐18%

Total Expenditures 2,200,416 2,202,416 1,980,033 2,201,629 2,201,629 2,203,504 1,875 0%

Starting Fund Balance 1,379,568 1,379,568 1,437,608 1,437,608 1,437,608 1,437,608 ‐

Revenues 2,258,456 2,200,416 1,309,538 2,201,629 2,201,629 2,203,504 1,875

Expenditures (2,200,416) (2,202,416) (1,980,033) (2,201,629) (2,201,629) (2,203,504) (1,875)

Net Increase/(Decrease) in Fund Balance 58,040 (2,000) (670,495) ‐ ‐ ‐ ‐

Ending Fund Balance 1,437,608 1,377,568 767,113 1,437,608 1,437,608 1,437,608 ‐

Hwy 101 2011 Bonds Debt



Budget Fund 74659

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70031000



Revenues

Sales and Use Tax 2,679,829 2,586,651 1,577,706 2,248,377 2,744,248 2,165,187 (579,061) ‐21%


Total Revenues 2,690,346 2,591,651 1,582,354 2,254,377 2,751,748 2,171,187 (580,561) ‐21%

Expenditures

Contribution to Other Governments for Services 2,637,952 2,977,154 1,322,829 2,692,275 3,189,646 2,171,187 (1,018,459) ‐32%


Starting Fund Balance 385,504 437,898 437,898 437,898 437,898 ‐ (437,898)

Revenues 2,690,346 2,591,651 1,582,354 2,254,377 2,751,748 2,171,187 (580,561)

Expenditures (2,637,952) (2,977,154) (1,322,829) (2,692,275) (3,189,646) (2,171,187) 1,018,459

Adjustments ‐ ‐ ‐ ‐ ‐ ‐ N/A

Ending Fund Balance 437,898 52,395 697,423 ‐ (0) ‐ 0



Budget Fund 74660

Transit - 10% Sales Tax Allocation

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70031100



Revenues

Sales and Use Tax 593,168 557,853 352,340 388,979 636,914 346,759 (290,155) ‐46%


Total Revenues 612,876 567,853 361,216 397,979 646,914 354,759 (292,155) ‐45%

Expenditures

Administration Services 719 2,000 375 1,000 2,000 2,000 ‐ 0%

Interest on LT Debt 19,645 ‐ ‐ ‐ ‐ N/A

Other Interest Expense ‐ 20,000 ‐ 15,000 15,000 ‐ (15,000) ‐100%

Advances Out 550,000 450,000 ‐ 400,000 400,000 ‐ (400,000) ‐100%

Advances Out Clearing (550,000) (450,000) ‐ (400,000) (400,000) ‐ 400,000 ‐100%

Total Expenditures 20,364 22,000 375 16,000 17,000 2,000 (15,000) ‐88%

Starting Fund Balance 94,183 94,183 136,695 136,695 136,695 118,674 (18,021)

Revenues 612,876 567,853 361,216 397,979 646,914 354,759 (292,155)

Expenditures (20,364) (22,000) (375) (16,000) (17,000) (2,000) 15,000

Adjustments (550,000) (450,000) ‐ (400,000) (400,000) ‐ 400,000

Net Increase/(Decrease) in Fund Balance 42,512 95,853 360,841 (18,021) 229,914 352,759 122,845 53%

Ending Fund Balance 136,695 190,036 497,536 118,674 366,609 471,432 104,824



Budget Fund 74661

Rail - 5% Sales Tax Allocation

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx Rail Page 8 of 12 4/29/2020 9:43

AM153

70031400



Revenues

Sales and Use Tax 746,747 735,472 436,513 735,210 735,210 735,835 625 0%

Other Interest Earnings 6,011 ‐ ‐ ‐ ‐ N/A

Total Revenues 752,758 735,472 436,513 735,210 735,210 735,835 625 0%

Expenditures

Principal Payments ‐ LT Debt 547,500 548,500 572,500 573,500 573,500 603,500 30,000 5%


Total Expenditures 733,472 735,472 660,011 735,210 735,210 735,835 625 0%

Starting Fund Balance 459,856 459,856 479,142 479,142 479,142 479,142 ‐

Revenues 752,758 735,472 436,513 735,210 735,210 735,835 625

Expenditures (733,472) (735,472) (660,011) (735,210) (735,210) (735,835) (625)

Adjustments ‐ ‐ ‐ ‐ ‐ ‐

Net Increase/(Decrease) in Fund Balance 19,286 ‐ (223,498) ‐ ‐ ‐ ‐ N/A

Ending Fund Balance 479,142 459,856 255,644 479,142 479,142 479,142 ‐

Rail 2011 Bonds Debt



Budget Fund 74664

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx Rail 2011 Bonds Debt Page 9

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70031500



Revenues

Sales and Use Tax 1,071,931 1,034,660 631,083 899,350 1,097,699 866,074 (231,625) ‐21%

Federal ‐ SRTS 384,468 450,000 ‐ 400,000 400,000 390,000 (10,000) ‐3%

Interest on Pooled Cash 33,502 8,000 23,435 18,000 (18,000) ‐100%

Total Revenues 1,489,901 1,492,660 654,518 1,299,350 1,515,699 1,256,074 (259,625) ‐17%

County Counsel ‐ Legal Advice 128 ‐ ‐ ‐ 1,000 1,000 ‐ 0%

Consulting Services 327,370 400,000 241,129 350,000 350,000 350,000 ‐ 0%

Professional Services ‐ Staff Time 56,811 50,000 27,670 40,000 40,000 40,000 ‐ 0%

Publications and Legal Notices 237 ‐ ‐ ‐ ‐ ‐ ‐ N/A

Contribution to Other Governments

for Services 110,926 2,344,000 21,515 500,000 3,217,000 3,500,000 283,000 9%

Total Expenditures 495,472 2,794,000 290,314 890,000 3,608,000 3,891,000 283,000 8%

Starting Fund Balance 1,366,127 1,366,127 2,360,555 2,360,555 2,360,555 2,769,905

Revenues 1,489,901 1,492,660 654,518 1,299,350 1,515,699 1,256,074

Expenditures (495,472) (2,794,000) (290,314) (890,000) (3,608,000) (3,891,000)

Adjustments (1) ‐ (1) ‐ ‐ ‐

Net Increase/(Decrease) in Fund

Balance 994,428 (1,301,340) 364,203 409,350 (2,092,301) (2,634,926)

Ending Fund Balance 2,360,555 64,787 2,724,758 2,769,905 268,254 134,979



Budget Fund 74665

Bicycle and Pedestrian - 4% Sales Tax Allocation

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx Bike and Ped Page 10

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70031600



Revenues

Sales and Use Tax 4,396,500 4,317,500 2,563,875 4,317,500 4,317,500 4,309,500 (8,000) 0%

Other Interest Earnings 35,297 ‐ ‐ ‐ ‐ N/A

Total Revenues 4,431,797 4,317,500 2,563,875 4,317,500 4,317,500 4,309,500 (8,000) 0%

Expenditures


Interest on LT Debt 1,195,500 1,196,500 558,750 1,036,500 1,036,500 868,500 (168,000) ‐16%

Total Expenditures 4,315,500 4,317,500 3,838,750 4,317,500 4,317,500 4,309,500 (8,000) 0%


Revenues 4,431,797 4,317,500 2,563,875 4,317,500 4,317,500 4,309,500 (8,000)

Expenditures (4,315,500) (4,317,500) (3,838,750) (4,317,500) (4,317,500) (4,309,500) 8,000

Adjustments ‐ ‐ ‐ ‐ N/A

Net Increase/(Decrease) in Fund Balance 116,297 ‐ (1,274,875) ‐ ‐ ‐ ‐ N/A

Ending Fund Balance 2,815,055 2,698,758 1,540,180 2,815,055 2,815,055 2,815,055 ‐

Hwy 101 2015A Bond Debt



Budget Fund 74666

\\win.root.sonoma.gov\data\ACT\FISCAL\ACRONYM\SCTA\SCTA Staff\Budget\FY20‐21\FY 20‐21 Preliminary Budget\MM_Prelim_Budget_20‐21.xlsx Hwy 101 2015A Bond Debt

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70031800



Revenues

Sales and Use Tax 1,296,507 1,541,694 1,129,313 1,903,125 1,903,125 1,899,125 (4,000) 0%

Other Interest Earnings 15,243 ‐ ‐ ‐ ‐ ‐ N/A

Total Revenues 1,311,750 1,541,694 1,129,313 1,903,125 1,903,125 1,899,125 (4,000) 0%

Expenditures



Total Expenditures 1,901,625 1,903,625 1,691,125 1,903,125 1,903,125 1,899,125 (4,000) 0%


Revenues 1,311,750 1,541,694 1,129,313 1,903,125 1,903,125 1,899,125 (4,000)

Expenditures (1,901,625) (1,903,625) (1,691,125) (1,903,125) (1,903,125) (1,899,125) 4,000

Adjustments ‐ ‐ (1) ‐ ‐ ‐ ‐ N/A

Net Increase/(Decrease) in Fund Balance (589,875) (361,931) (561,813) ‐ ‐ ‐ ‐ N/A

Ending Fund Balance 1,222,056 1,450,000 660,243 1,222,056 1,222,056 1,222,056 ‐

Hwy 101 2015B Bond Debt



Budget Fund 74668

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Staff Report

Issue

Shall the Board adopt a preliminary budget for RCPA for the fiscal year beginning July 1, 2020?

Recommendation

The RCPA must adopt a Preliminary Budget for FY20/21 by June 30, 2020. The Board should consider the proposed budget and, if it meets with the Board’s approval, adopt the FY20/21 RCPA Preliminary Budget. Staff will bring the final budget back to the Board for approval at a public hearing in October 2020.

Adoption of Resolution No. 2020-003 adopting the FY20/21 Preliminary Budget requires a 2/3-majority vote. Therefore, the budget MUST receive eight (8) affirmative votes to pass.


None.


None.

Executive Summary

By June of each year, the RCPA must adopt a preliminary budget in order for operations to continue; the attached Preliminary Budget (Exhibit A) contains staff’s recommendation. As is customary, the budget includes all revenues from local, regional, state, and federal sources.


Adoption of the RCPA preliminary budget for FY20/21 will establish the program activity level and be dependent upon the agency receiving the shared funding identified in the budget from the agency’s partners and members. Due to the expected economic impacts of COVID-19 on local jurisdictions, the preliminary budget does not include any of the proposed revenue or staffing increases required to implement the RCPA Strategic Plan as adopted by the Board in late 2019.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Tanya Narath, Interim Director of Climate


Subject: FY20/21 Preliminary Budget - RCPA


158

tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/





RCPA operational funding and various grants including BayREN, California Energy Commission Shift Implementation Grant and funding through Sonoma Clean Power for technical assistance to support EV infrastructure expansion.

Background

REVENUE IN THE RCPA FY20/21 PRELIMINARY BUDGET INCLUDES:

• State Grants: California Energy Commission

The RCPA and SCTA continued work to design and implement new solutions to encourage the adoption of zero emission vehicles through the Zero-Emission Vehicle Regional Readiness and Planning grant from the California Energy Commission (CEC). The RCPA was awarded $300,000, to be spent over two years for the implementation of local readiness strategies including the creation of an EV ombudsman, populating a local DriveEV.org web resource, supporting jurisdictions in implementing streamlined permitting requirements, developing a candidate charging stations site database, and conducting employer outreach. Total revenue projected from the CEC for reimbursable efforts in FY20/21 is $60,410.

Beginning in FY 18/19, RCPA will begin working with Sonoma Clean Power (SCP) to implement their Lead Locally EPIC Grant 17-304 from the CEC to build a local Energy Marketplace to showcase clean energy products and create a space for training and contractor referral. RCPA is a consultant to SCP on the project and we will focus on providing coordination on trainings and staffing of the Energy Marketplace as well facilitating engagement with Sonoma County contacts. The RCPA was awarded $75,000 over two and a half years to carry out this work. Total revenue projected from the SCP for reimbursable efforts in FY20/21 is $43,943.

• Bay Area Regional Energy Network

The RCPA, in conjunction with the Association of Bay Area Governments and other local governments in the Bay Area, secured over $16 million dollars to continue to implement energy efficiency programs in 2020. Of this, $1,359,993 was allocated to the RCPA for the administration of the BayREN Water Upgrades $ave pilot expansion (including technical consultants), coordination with BayREN members, and the local implementation of regional programs including the recently improved Single Family program, the Multifamily Buildings Enhancement program, building codes and standards work, outreach and education for realtors

19/20 20/21 $ %Revenue 1,976,997 1,857,539 (119,458) -6.04%

Total Expenses 1,830,148 1,813,940 (16,208) -0.89%Fund Balance 146,849 43,599 (103,250)

Budget Change

159

and Commercial PACE marketing. RCPA staff have projected that BayREN counties will be funded at a similar level in 2020. The total forecast revenue from BayREN in FY20/21 for reimbursable efforts is expected to be $1,198,652.

• Regional Partnerships

The RCPA was created through the support of regional agencies; the Sonoma County Water Agency, Sonoma County Agricultural Preservation and Open Space District, Northern Sonoma County Air Pollution Control District, and Sonoma Clean Power continue to provide funding to the RCPA. Regional partnerships provide staff capacity for much needed cross sector, cross jurisdiction coordination and for RCPA staff to participate in, support, promote and/or lead the efforts of multiple regional agency partners. In FY20/21 regional partnerships are forecast to provide $140,000. This is down $80,000 from FY19/20 as the RCPA is seeking but has not yet secured a new contract with the Bay Area Air Quality Management District for FY20/21.

Staff has included a line item for $189,000 in future grant or revenue opportunities in anticipation of pursuing additional funding sources to support full staffing of RCPA.

• City and County Contributions

RCPA members provide the balance of funding for the purposes of supporting the non-grant funded activities, which relate to agency operations, coordination, new program development and grant applications, data collection and reporting, and legislative advocacy. The local discretionary funds are essential to make progress on our goals, and these funds sometimes serve as a local match, which is often required for state and federal grants. Besides supporting new program and project development, the local funding provides the discretionary flexibility for the Board to provide policy direction and request staff actions on non-reimbursable activities.

Due to the anticipated impact on local jurisdiction budgets from the COVID-19 emergency, the FY20/21 preliminary budget proposes to hold local contributions flat for RCPA Members. Going forward, RCPA staff will work with the Board to identify potential new revenue sources in order to meet the updated Mission, Goals and Objectives outlined in the Strategic Plan adopted by the board in 2019. The current requested contribution from local agencies is $222,534 (Exhibit B).

• Interest on Pooled Cash

Interest budgeted for FY20/21 is $3,000.

EXPENDITURES IN THE RCPA FY20/21 PRELIMINARY BUDGET INCLUDE:

• Staff Salaries/Benefits

The FY20/21 budget reflects the salaries and benefits of three full time positions and two half time positions. RCPA staff costs also include a share of the Executive Director’s salary and benefits, as well as a share of two administrative support positions that provide clerk, reception, accounting, contract routing, record keeping, and program support to both the RCPA and the SCTA.

The FY20/21 salary and benefit budget totals $865,218, up 10% from FY19/20 due to anticipated merit increases and costs of benefits. Health and retirement benefits are provided through the County of Sonoma paid for by the RCPA. However, 1.5 positions are currently vacant and may remain so pending future budget review.

160

• Outside Contracts/Services

This category totals $815,202 and includes: annual audit services, financial management, claims processing, budget preparation and general accounting, consultant services for BayREN Water Upgrades $ave and related BayREN activities, consultant services for CEC Drive EverGreen Implementation, and legal counsel.

• Operational Expenses

Items considered operational expenses total $133,520 and include computer hardware and software, office supplies, office lease, printing, postage, travel, and other related categories. The public outreach category includes budget for market, festival, and other event sponsorship and registration to support public outreach on energy efficiency programs and electric vehicles.


Resolution No. 2020-003

FY20/21 Preliminary Budget Exhibit A

Local contributions table Exhibit B

161

RCPA Resolution Number 2020-003 Sonoma County Regional Climate Protection Authority


RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY REGIONAL CLIMATE PROTECTION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING A PRELIMINARY BUDGET FOR FISCAL YEAR 2020/2021.

WHEREAS, a Preliminary Budget for Fiscal Year 2020/2021 has been prepared by the Executive Director, reviewed by the Sonoma County Regional Climate Protection Authority and attached as Exhibit A; and

WHEREAS, the Preliminary Budget for Fiscal Year 2020/2021 includes a contribution from the Cities and County partnering agencies for work associated with the Regional Climate Protection Coordination Plan effort, attached hereto as Exhibit B; and .

NOW, THEREFORE, BE IT RESOLVED, that the Fiscal Year 2020/2021 Preliminary Budget for the Sonoma County Regional Climate Protection Authority, attached hereto and marked Exhibit A, is hereby adopted.

BE IT FURTHER RESOLVED, that the Sonoma County Regional Climate Protection Authority shall adopt a Final Budget at a duly noticed public hearing at 2:30 PM, October 12, 2020 in accordance with the provisions of Section 180108 of the Public Utilities Code and Ordinance No. 2 of the Sonoma County Regional Climate Protection Authority.

BE IT FURTHER RESOLVED, that the Cities and County of Sonoma partnering agencies will contribute revenue as described in Exhibit B payable by the first day in July of the Fiscal Year 2020/2021 to the Sonoma County Regional Climate Protection Authority.




Ayes: ____ Noes: __ Absent: __ Abstain: __ SO ORDERED I, the undersigned, certify that the foregoing resolution was duly adopted at a regular meeting of the Board of Directors of the Sonoma County Regional Protection Authority held on May 11, 2020. ______________________________________ Suzanne Smith, Executive Director Clerk, Sonoma County Regional Climate Protection Authority

162

Exhibit A

5/1/2020 | 9:26 AM

Dept ID: 66100100 Actual Budgeted Estimated Budgeted Preliminary Amount of PercentDescription 2018-19 2018-19 2019-20 2019-20 2020-21 Change Change

RevenuesState - CEC EV Implementation 124,784 220,000 36,000 42,270 60,410 18,140 43%State - SCP Lead Locally 1,057 - 30,000 30,000 43,943 13,943 46%Regional - ABAG BayREN 2018 186,856 408,718 - - - - N/ARegional - ABAG BayREN 2019 423,391 583,471 617,525 743,978 - (743,978) -100%Regional - ABAG BayREN 2020 - - 598,746 616,015 599,906 (16,109) -3%Regional - ABAG BayREN 2021 - - - - 598,746 598,746 N/ARegional - BAAQMD e-Bike 15,000 81,480 - - - - N/ARegional - Other Funding Opportunities - - - - 189,000 189,000 N/ARegional - Partner Contributions 193,334 220,000 226,666 220,000 140,000 (80,000) -36%Regional - SCP Drive EV 48,225 50,000 43,000 49,000 - (49,000) -100%Regional - SCP Lead Locally - - - - - - N/ACounty - ULI - - 25,000 25,000 - (25,000) -100%Santa Rosa - ULI - - 25,000 25,000 - (25,000) -100%County - Local Partner Contribution 56,704 56,704 53,809 53,809 53,809 - 0%Cities - Local Partner Contribution 165,830 165,828 168,725 168,725 168,725 - 0%Interest Earned 4,820 2,500 3,200 3,200 3,000 (200) -6%Donations/Reimbursements 500 - - - - - N/ATotal Revenues 1,220,499 1,788,701 1,827,671 1,976,997 1,857,539 (119,458) -6%

ExpendituresAdministration Services - - 153,663 153,663 133,804 (19,859) -13%Audit Services 7,340 7,700 7,300 7,300 7,300 - 0%Fiscal Accounting Services 3,391 5,675 5,940 5,940 6,200 260 4%Legal Services 8,064 225,200 11,138 20,000 17,000 (3,000) -15%Consultant Services 322,697 494,460 769,686 855,719 784,702 (71,017) -8%Professional Services - Staff Time 669,112 725,000 674,743 787,034 865,218 78,184 10%Reimbursements BayREN Overhead - - (153,663) (153,663) (133,804) - 0%Subtotal Outside Contracts and Services 1,010,604 1,458,035 1,468,807 1,675,993 1,680,420 (15,432) -1%

Liability Insurance 4,543 5,000 5,392 6,000 6,000 - 0%Outside Printing Services 7,619 5,000 5,000 8,500 6,000 (2,500) -29%Public/Legal Notices 1,223 - - 2,000 500 (1,500) -75%Rents/Leases-Equip 771 - 1,200 300 1,200 900 300%Rents/Leases-Bldgs/Imp 69,104 85,000 50,000 50,000 50,000 - 0%Travel Expense 8,095 7,500 5,050 17,000 7,500 (9,500) -56%ISD and Communications 36,349 20,000 32,700 29,600 34,900 5,300 18%County Services 4,951 3,870 4,510 9,250 8,220 (1,030) -11%Memberships 1,060 5,000 5,350 5,200 6,700 1,500 29%Miscellaneous Expense 77 - - - - - N/AOffice Supplies 1,586 3,000 1,200 2,500 2,500 - 0%Subscriptions (Books, Media) 14 - - 250 250 - 0%Events/Public Outreach 4,538 5,000 3,000 14,150 1,450 (12,700) -90%Professional Development 6,598 7,800 8,400 9,405 8,300 (1,105) -12%Subtotal Operational Expense 146,528 147,170 121,802 154,155 133,520 (20,635) -13%

Total Expenditures 1,157,132 1,605,205 1,590,609 1,830,148 1,813,940 (16,208) -1%

Starting Fund Balance 141,395 141,395 204,763 204,763 441,826 237,062 Revenues 1,220,499 1,788,701 1,827,671 1,976,997 1,857,539 (119,458) Expenditures (1,157,132) (1,605,205) (1,590,609) (1,830,148) (1,813,940) 16,208 Adjustments 1 - - - - - Net Increase/(Decrease) in Fund Balance 63,368 183,496 237,062 146,849 43,599 (103,250) Ending Fund Balance 204,763 324,891 441,826 351,612 485,425 133,813 BayREN Fund Balance - - - - - - Total Fund Balance 204,763 324,891 441,826 351,612 485,425 133,813

Sonoma County Regional Climate Protection AuthorityFY 2020-21 Preliminary Budget

Budget Funds 74601 and 74602 RCPA

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Exhibit B

Jurisdiction Population1 Percent Final FY19/202 FY20/212

Cloverdale 9,257 1.8489% 8,131$ 8,190$ Cotati 7,919 1.5817% 7,645$ 7,729$ Healdsburg 12,501 2.4968% 9,134$ 9,308$ Petaluma 62,247 12.4326% 26,495$ 26,450$ Rohnert Park 43,339 8.6561% 19,945$ 19,935$ Santa Rosa 175,625 35.0776% 66,183$ 65,521$ Sebastopol 7,885 1.5749% 7,669$ 7,717$ Sonoma 11,556 2.3081% 8,904$ 8,982$ Windsor 28,565 5.7053% 14,619$ 14,844$ Incorporated 168,676

County 141,781 28.3180% 53,809$ 53,858$ Unincorporated 53,858 500,675 100.0000% 222,534$ 222,534$

1 California Department of Finance - January 1, 2019 - Based on published population by entity.2 $5,000 per jurisdiction with the remainder based on population

Sonoma County Agricultural Preservation & Open Space District 30,000$ 30,000$ Sonoma County Water Agency 40,000$ 40,000$ Sonoma Clean Power 40,000$ 40,000$ Northern Sonoma County Air Pollution Control District 30,000$ 30,000$ Bay Area Air Quality Management District 80,000$ -$

Sub Total 220,000$ 140,000$ County Wide 140,000

Grand Total 442,534$ 362,534$ 362,534

FY2020-21 Local Contribution to RCPA

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Staff Report

Issue

What is the proposed Preliminary Budget for the SCTA operations for FY20/21?

Recommendation

The SCTA should consider the proposed Preliminary SCTA Budget and, if it meets with the Board’s approval, adopt the FY20/21 SCTA Preliminary Budget.


None


Not applicable.

Executive Summary

The Board should consider the proposed SCTA Preliminary Budget and if they meet with the Board’s approval, adopt the FY19/20 SCTA Preliminary Budget. The final budget will be brought back to the SCTA for approval at a public hearing in October 2019.

Approval of Resolution No. 2020-009 adopting the FY20/21 SCTA Preliminary Budget requires a 2/3-majority vote. Therefore, the budget MUST receive eight (8) affirmative votes to pass.


In order to continue operation, the SCTA must adopt a Preliminary Budget for FY20/21 by June 30, 2020.




The funding source(s) to be used are: Not applicable.

The Preliminary Budget for FY20/21 shows the SCTA in manageable financial shape, though the revenue forecasts for sales tax are down significantly and that has implications for both operations and Measure M programs. The impacts of the COVID-19 pandemic span many of our fund sources but the immediate impacts

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Suzanne Smith, Executive Director Item Number: 4.2.4 Subject: FY20/21 Preliminary Budget for SCTA operations


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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/

are modest enough to be absorbed via use of fund balance and/or a hiring freeze for vacant positions. Comparisons to the FY19/20 budget are summarized here:

Background

By June of each year, the SCTA must adopt three Preliminary Budgets in order for operations to continue. The three budgets cover the SCTA general operations, Measure M and the Transportation Fund for Clean Air (TFCA) program.

This staff report covers the FY20/21 SCTA Preliminary Budget. The budget includes all revenues derived from local, regional, state and federal sources. In addition to revenues, all anticipated expenditures are included in the final budget. Prior year information is included with FY19/20 estimated revenues and expenditures.

REVENUE IN THE SCTA FY20/21 PRELIMINARY BUDGET INCLUDES:

Federal Funding

• Surface Transportation Program (STP) funds from MTC planning contract

The SCTA is eligible to receive federal STP funds through MTC based on a contractual arrangement that includes a specific scope of work related to regional activities plus an additional scope of work with tasks related to transportation and land use planning including the project programming, maintenance of the travel demand model and Plan Bay Area related work. For FY20/21, the budget anticipates $1,200,000. The SCTA remains eligible for the funds as long as it maintains a planning and programming function. This source is critical to fund staff, the Comprehensive Transportation Plan update, and agency operations.

• Carpool Program

The SCTA has received federal Congestion Mitigation and Air Quality (CMAQ) funding totaling $16,000 this FY to support carpooling throughout Sonoma County. The funds come from Regional Carpool Program and are used to manage a countywide guaranteed ride home program and promote other new and ongoing transportation demand management programs in Sonoma County.

State Funding

• State Transportation Improvement Program (STIP) – Planning, Programming & Monitoring (PPM)

These funds pay for staffing, office space/supplies, and consultant costs associated with the planning and project management related to the State Highway System and other eligible STIP projects. For FY20/21 SCTA anticipates using $150,000 in PPM funds. This revenue comes to the SCTA on a reimbursement basis from Caltrans. This fund source has declined in recent years but with SB1 funding levels for the STIP increasing we

Budget Preliminary Change19/20 20/21 $ %

Revenue 3,201,537$ 3,117,080$ (84,457)$ -2.64%Reimbursements 1,223,008$ 1,247,132$ 24,124$ 1.97%

Total Revenue Available 4,424,545$ 4,364,212$ (60,333)$ -1.36%Total Expenses (4,420,892)$ (4,396,540)$ 24,352$ -0.55%

Use of Fund Balance 3,653$ (32,328)$ (35,981)$

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had anticipated more sustainable levels going forward. That is now in peril given significant reductions fuel sales and gas tax revenues due to COVID-19.

• Caltrans Grant – Vision Zero

The Vision Zero project is funded by a $660,000 Caltrans grant and will build the foundation necessary to launch Vision Zero initiatives in the nine cities and unincorporated areas of Sonoma County. The Project includes the creation of a robust data framework to collect and analyze injury and crash data and will incorporate best practices and lessons learned from cities across the United States that have launched Vision Zero initiatives. Staff estimates we will use $297,000 of the grant in the first year.

• HOV Lane Violation Fines

SCTA began receiving a percentage of the fines collected from HOV lane violations in FY14/15. This source of revenue is challenging to estimate as it depends on enforcement levels. So far, annual revenue has ranged from $34,000 to $70,000; for FY20/21, the proposed budget is $30,000. This is down 50% from the prior year as we anticipate reduced traffic.

Regional Funding

• MTC Discretionary Funds

The SCTA is administering the two-county bike share program and the funding from MTC totals $826,000 to cover implementation costs associated with the vendor Gotcha. The budgeted amount for FY20/21 is $797,000.

• Bay Area Toll Authority (BATA) Funds

The SCTA is contracting with BATA for $210,000 of work associated with SR37. The funds cover elements of work related to environmental and design of the interim traffic relief project in Segment B plus a small amount for SCTA support staff who will implement the contract.

• Renewal Enterprise District (RED) Funds

The City of Santa Rosa and the County of Sonoma have formed a Joint Powers Authority called the Renewal Enterprise District. The RED is funded via a grant from the Hewlett Foundation and is used to support staff efforts that facilitate the development, launch and initial work of the RED. The FY20/21 budget proposes $5,000 for SCTA staff work on the RED.

• Transportation Fund for Clean Air (TFCA) Funds

The SCTA is eligible to receive 6.25% of the TFCA funds to serve as the Program Manager for the TFCA regional program of projects based on the hours spent managing the program. The SCTA anticipates receiving $40,260, to administer the program for FY20/21. This item shows up under Reimbursements and is reflected as a negative expenditure due to the budgeting systems’ handling of payment transfers within an agency.

The SCTA is also managing the Emergency Ride Home program funded through $22,000 in TFCA. This amount is reflected under revenues.

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Local Funding

• The City and County partner contributions

Local jurisdictions contribute to the SCTA based on a population and centerline road mile formula. Population numbers are updated based on Department of Finance figures for 2019 and revised road mile numbers derived from jurisdictions’ Pavement Management System. The total contribution from local jurisdictions as shown in the Preliminary Budget is $384,080.

The proposed local contribution from the cities and county no increase over last year. The last increase was 3% in FY19/20. A breakdown of the proposed costs to each jurisdiction is attached as Exhibit B.

• Measure M

The SCTA bills directly to projects for SCTA staff time and materials used specifically on Highway 101 projects and the Safe Routes to School program. The FY20/21 budget reflects $307,000 for staff and materials. This item shows up under Reimbursements and reflects as a negative expenditure due to the budgeting systems’ handling of payment transfers within an agency.

• RCPA

The RCPA staff is paid for through the SCTA’s budget system and then staff time is reimbursed to SCTA from RCPA. The SCTA budget includes $870,000 in funds from the RCPA to cover staff costs, including a portion of the Executive Director and support staff time. This amount reflects full funding for RCPA needs but there are two vacant positions (1.5 of which are dedicated to RCPA) that will remain unfilled pending further assessment of the budget and impacts of COVID-19. This item shows up under Reimbursements and reflects as a negative expenditure due to the budgeting systems’ handling of payment transfers within an agency.

• Rohnert Park Regional Traffic Mitigation Fee

The SCTA is responsible for administering the Rohnert Park Regional Traffic Mitigation Fee. The fee derives from an agreement between Rohnert Park and LAFCo for development in the University District. Staff manages the funds, convenes a working group, analyzes fund requests and manages contracts for fund recipients. A fee of up to 2% for administration; $30,000 is proposed for FY20/21. The SCTA is asked to approve a separate budget for the mitigation fee program as part of the SCTA budget.

Revenue Summary

Overall revenue is down slightly from FY19/20 primarily due to the conclusion of the travel model work and modest reductions across various fund sources. This is offset by an increase in the work related to Vision Zero.

EXPENDITURES IN THE SCTA FY20/21 PRELIMINARY BUDGET INCLUDE:

• Staff Salaries/Benefits

The FY20/21 budget reflects the salaries and benefits for fourteen full time positions. The salary and benefit budget totals $2,711,000, up 4% from FY19/20 due to anticipated merit increases and anticipated cost of benefits. The SCTA pays for health and retirement benefits that are provided through the County of Sonoma.

The budget does not include a cost of living adjustment (COLA).

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• Outside Contracts/Services

This category totals $1,209,290 and includes annual audit services; financial management, claims processing, payroll, budget preparation and general accounting; contracts for consultant services (carpool support, bike share, Vision Zero, CTP, public outreach and related activities); and legal counsel for contract reviews and procedural/operational questions including work on State Route 37. The decrease over last fiscal year is primarily due to the wrap up of the Clean Commute and Travel Behavior Study.

• Operational Expenses

Items considered operational expenses include computer hardware and software, office supplies, office lease, printing, travel, professional development and other relates categories. The total amount requested for these items is $476,150. This is down slightly from last year.

Expenditure Summary

Overall expenditures are down slightly.



Attached: SCTA Operational Budget – FY20/21 Preliminary Exhibit A

Attached: SCTA Salary Schedule – FY20/21 Exhibit B

Attached: Local contributions to SCTA for FY20/21 Exhibit C

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RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, ADOPTING A PRELIMINARY BUDGET FOR FISCAL YEAR 2020/2021.

WHEREAS, a Preliminary Budget for Fiscal Year 2020/2021 has been prepared by the Executive Director, reviewed by the Sonoma County Transportation Authority and attached as Exhibit A; and

WHEREAS, a Preliminary Budget for Fiscal Year 2020/2021 does not include a Cost of Living Adjustment for the SCTA employees, attached hereto as Exhibit B; and

WHEREAS, a Preliminary Budget for Fiscal Year 2020/2021 includes a contribution for local jurisdictions based on population/road-mile formula, attached hereto as Exhibit C.

NOW, THEREFORE, BE IT RESOLVED, that the Fiscal Year 2020/2021 Preliminary Budget for the Sonoma County Transportation Authority, attached hereto and marked Exhibit A, is hereby adopted.

BE IT FURTHER RESOLVED, that the Sonoma County Transportation Authority shall adopt a Final Budget at a duly noticed public hearing at 2:30 PM, October 12, 2020 in accordance with the provisions of Section 180108 of the Public Utilities Code and Ordinance No. 4 of the Sonoma County Transportation Authority.

BE IT FURTHER RESOLVED, that the Cities and County of Sonoma will contribute revenue as described in Exhibit B payable by the 15th day of November of Fiscal Year 2020/2021 to the Sonoma County Transportation Authority.





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Exhibt A

Copy of SCTA_Prelim_Budget_20-21.xlsx 5/1/2020

Actual Budgeted Estimated Budgeted Preliminary Amount of PercentDescription 2018-19 2018-19 2019-20 2019-20 2020-21 Change Change

RevenuesFederal - MTC Contribution 830,793 975,000 1,210,000 1,210,000 1,200,000 (10,000) -1%Federal - MTC Carpool - 10,000 10,000 15,000 16,000 1,000 7%Federal - Carshare 54,969 84,300 1,672 1,672 - (1,672) -100%Federal - MTC SRTP - - 29,794 30,000 - (30,000) -100%State - PPM 226,869 240,000 116,000 116,000 150,000 34,000 29%State - Vision Zero - - 202,804 236,805 297,000 60,195 25%HOV Lane Violation Fines 70,190 60,000 60,000 60,000 30,000 (30,000) -50%Regional - MTC TIES 60,438 75,000 14,562 19,161 - (19,161) -100%Regional - BATA Hwy 37 Interim B - - 10,000 210,000 210,000 - 0%Regional - Renewal Enterprise District - - 25,761 - 5,000 5,000 N/ASpecial Districts - TFCA ERH 22,277 35,000 13,092 18,000 22,000 4,000 22%County - Local Partner Contribution 163,696 163,696 165,324 168,607 165,322 (3,285) -2%Cities - Local Partner Contribution 209,197 209,197 218,756 215,473 218,758 3,285 2%County - Clean Commute Program 33,033 - 8,750 5,511 - (5,511) -100%Charges for services - Travel Behavior Study 84,780 119,000 62,308 62,308 - (62,308) -100%Local- MTC Bike Share - 100,000 - 826,000 797,000 (29,000) -4%City of Santa Rosa - TIES 70,401 75,000 - - - - N/ADonations/Reimbursements 1,921 2,500 3,000 4,000 3,000 (1,000) -25%Interest Earned 7,892 2,000 3,000 3,000 3,000 - 0%Other Revenue 6,879 - - - - - N/ATotal Revenues 1,843,335 2,150,693 2,154,823 3,201,537 3,117,080 (84,457) -3%

Salaries (14 FT Positions) 1,412,987 1,434,900 1,535,001 1,571,100 1,591,700 20,600 1%Benefits (14 FT Positions) 903,878 913,800 998,289 1,016,000 1,099,400 83,400 8%Proposed Budget Adjustment S&B - 20,000 - - 20,000 20,000 N/ASubtotal Salaries and Benefits 2,316,865 2,368,700 2,533,290 2,587,100 2,711,100 124,000 5%

Audit Services 20,520 24,600 20,700 20,700 22,000 1,300 6%Fiscal Accounting Services 57,211 34,000 36,650 36,650 41,290 4,640 13%Legal Services 10,432 20,000 20,000 20,000 20,000 - 0%Consultant Services 301,357 485,900 200,600 1,261,287 1,126,000 (135,287) -11%Subtotal Outside Contracts and Services 389,520 564,500 277,950 1,338,637 1,209,290 (129,347) -10%

Liability Insurance 6,972 8,000 8,057 8,000 8,100 100 1%Outside Printing Services 5,924 14,000 6,000 14,000 13,000 (1,000) -7%Public/Legal Notices - - - 500 500 - 0%Rents/Leases-Equip 2,714 5,000 5,500 5,500 5,500 - 0%Rents/Leases-Bldgs/Imp 119,406 125,000 73,000 73,000 75,000 2,000 3%Travel Expense 30,117 40,000 32,000 40,000 40,000 - 0%ISD and Communications 50,299 65,980 45,842 74,330 50,800 (23,530) -32%County Services 21,011 25,768 24,470 27,025 25,450 (1,575) -6%Memberships 3,544 5,000 10,000 5,000 10,000 5,000 100%Miscellaneous Expense 88 3,000 - - - - N/AOffice Supplies 3,503 8,000 3,500 8,000 7,000 (1,000) -13%Subscriptions (Books, Media) 1,484 1,500 2,000 5,000 5,000 - 0%Outside Postage - - 150 - - - N/AEvents/Public Outreach/ERH 2,581 20,000 8,000 15,000 15,000 - 0%Professional Development 18,742 19,500 19,800 19,800 20,800 1,000 5%Contribution to Other Governments for Services - 13,000 - 200,000 200,000 - 0%Subtotal Operational Expense 266,385 353,748 238,319 495,155 476,150 (19,005) -4%

Reimbursements - Measure M (322,670) (315,000) (323,000) (323,000) (307,000) 16,000 -5%Reimbursements - RCPA (669,438) (725,000) (399,448) (399,448) (585,000) (185,552) 46%Reimbursements - BayREN - - (387,586) (387,586) (285,000) 102,586 -26%Reimbursements - Regional Traffic Mitigation - - (42,000) (42,000) (30,000) 12,000 -29%Reimbursements - TFCA (39,680) (39,720) (40,974) (40,974) (40,132) 842 -2%Reimbursements - Renewal Enterprise District (43,945) (50,000) - (30,000) - 30,000 -100%Subtotal Reimbursements (1,075,733) (1,129,720) (1,193,008) (1,223,008) (1,247,132) (24,124) 2%

Total Expenditures 1,897,037 2,157,228 1,856,551 3,197,884 3,149,408 (48,476) -2%

Starting Fund Balance 819,913 819,913 796,030 796,030 1,312,817 516,787 Revenues 1,843,335 2,150,693 2,154,823 3,201,537 3,117,080 (84,457) Expenditures (1,897,037) (2,157,228) (1,856,551) (3,197,884) (3,149,408) 48,476 Adjustments 29,819 29,819 218,515 218,515 - (218,515) Net Increase/(Decrease) in Fund Balance (23,883) 23,284 516,787 222,168 (32,328) Ending Available Fund Balance 796,030 843,197 1,312,817 1,018,198 1,280,489 Restricted Fund Balance 1,727,657 1,395,146 1,899,136 111,297 295,776 Ending Fund Balance 2,523,687 2,238,343 3,211,953 1,129,495 1,576,265

Sonoma County Transportation AuthorityFY 2020-21 Preliminary Budget

Budget Fund 74501

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Exhibit A

5/1/2020 | 10:10 AM

Dept ID: 70011000

Actual Budgeted YTD Actual 3-31-2020 Estimated Budgeted Preliminary Amount of Percent

Description 2018-19 2018-19 2019-20 2019-20 2019-20 2020-21 Change ChangeRevenuesCity of Rohnert Park 768 1,500 6,697 27,138 2,066,000 2,018,360 (47,640) -2%Interest on Pooled Cash 26,897 - 18,783 25,000 5,000 15,000 10,000 200%Total Revenues 27,665 1,500 25,480 52,138 2,071,000 2,033,360 (37,640) -2%

ExpendituresCounty Counsel - Legal Advice 768 1,500 138 138 42,000 (42,000) -100%Professional Services - Staff Time - - 11,573 27,000 42,000 30,000 (12,000) -29%Contribution to Other Governments for Services - - - - 1,988,360 1,988,360 - 0%Total Expenditures 768 1,500 11,711 27,138 2,072,360 2,018,360 (54,000) -3%

Regional Traffic Mitigation Fees Recorded as Unearned Revenue 682,500 1,300,000 479,500 479,500 682,500 400,000 (282,500) -41%

Starting Fund Balance 713,146 713,146 1,421,774 1,421,774 1,421,774 1,899,136 477,362 Revenues 27,665 1,500 25,480 52,138 2,071,000 2,033,360 (37,640) Expenditures (768) (1,500) (11,711) (27,138) (2,072,360) (2,018,360) 54,000 Adjustments 681,731 681,000 472,803 452,362 (1,386,000) (1,618,360) (232,360) Net Increase/(Decrease) in Fund Balance 708,628 681,000 486,572 477,362 (1,387,360) (1,603,360) (216,000) Ending Fund Balance 1,421,774 1,394,146 1,908,346 1,899,136 34,414 295,776 261,362

Sonoma County Transportation AuthorityFY 2020-21 Preliminary Budget

Regional Traffic Mitigation - Rohnert ParkBudget Fund 74510

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Page 1 of 2

APPENDIX A 2020/2021 SCTA Salary Schedule Effective July 1, 2020

Administrative ServicesSCTA RCPA Administrative Assistant I A C E G IJC#1383 (1) Hourly 21.94 23.04 24.19 25.40 26.67

Biweekly 1,755.20 1,843.20 1,935.20 2,032.00 2,133.60 Monthly 3,815.95 4,007.27 4,207.29 4,417.74 4,638.62 Annual 45,791.41 48,087.24 50,487.43 53,012.85 55,663.49

SCTA RCPA Administrative Assistant II A C E G IJC #1384 (1) Hourly 28.77 30.21 31.72 33.31 34.98


SCTA RCPA Department Analyst I A C E G IJC #1385(1) Hourly 37.17 39.03 40.98 43.03 45.18


SCTA RCPA Department Analyst II A C E G IHourly 44.53 46.76 49.10 51.56 54.14 Biweekly 3,562.40 3,740.80 3,928.00 4,124.80 4,331.20 Monthly 7,744.95 8,132.81 8,539.80 8,967.66 9,416.39 Annual 92,939.45 97,593.73 102,477.59 107,611.91 112,996.68

Planning, Programs and ProjectsSCTA RCPA Project/Program Specialist A C E G IJC#1389 (2) Hourly 29.36 30.83 32.37 33.99 35.69


SCTA RCPA Senior Project/Program Specialist A C E G IJC#1390 (1) Hourly 36.49 38.31 40.23 42.24 44.35


SCTA RCPA Planner A C E G I JC #1217 (0) Hourly 37.99 39.89 41.88 43.97 46.17


SCTA RCPA Senior Planner A C E G I JC #1216 (4) Hourly 47.52 49.90 52.40 55.02 57.77


Exhibit B

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Page 2 of 2

APPENDIX A 2020/2021 SCTA Salary Schedule Effective July 1, 2020

Administrative Management SCTA RCPA Director of Climate Programs A C E G I K M JC #1387 (1) Hourly 59.41 62.38 65.50 68.78 72.22 75.83 79.62

Biweekly 4,752.80 4,990.40 5,240.00 5,502.40 5,777.60 6,066.40 6,369.60 Monthly 10,332.98 10,849.55 11,392.20 11,962.68 12,560.98 13,188.86 13,848.04 Annual 123,995.80 130,194.55 136,706.36 143,552.11 150,731.81 158,266.31 166,176.49

SCTA RCPA Director of Planning A C E G I K M JC #1382 (1) Hourly 59.41 62.38 65.50 68.78 72.22 75.83 79.62


SCTA RCPA Director of Projects & Programming A C E G I K M JC #1380 (1) Hourly 67.41 70.78 74.32 78.04 81.94 86.04 90.34


SCTA RCPA Executive Director A C E G I K M JC #1378 (1) Hourly 90.13 92.38 94.69 97.06 99.49 101.98 104.53


Exhibit B

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Exhibit C

50% Road Miles1

50% Population2

Cloverdale 1.5930% 6,054$ 6,119$ Cotati 1.2711% 4,789$ 4,882$ Healdsburg 2.1849% 8,200$ 8,392$ Petaluma 9.7835% 37,633$ 37,577$ Rohnert Park 6.2371% 23,970$ 23,955$ Santa Rosa 28.1488% 108,775$ 108,114$ Sebastopol 1.2839% 4,879$ 4,931$ Sonoma 1.8404% 6,983$ 7,068$ Windsor 4.6137% 17,473$ 17,720$ County 43.0436% 165,324$ 165,322$

Total 100.0000% 384,081$ 384,080$

Cities 218,758$ County 165,322$

Total 384,080$ 1 Road Mileage (Center Line Miles) as of September 15, 2019.2 California Department of Finance - January 1, 2019 - Based on published population by entity.

FY2020-21 Local Contribution to SCTA

Jurisdiction Local Contribution FY19-20 Proposed FY20-21

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Transit – Technical Advisory Committee

MEETING AGENDA The Transit Technical Advisory Committee (T-TAC) will be conducted pursuant to the provisions of the Governor’s Executive Order, which suspends certain requirements of the Ralph M. Brown Act. CAC members will be teleconferencing into the CAC meeting. Members of the public who wish to listen to the CAC meeting may do so via the following teleconference call-in number and access code:

Join Zoom Meeting: https://zoom.us/j/116849942

Meeting ID: 116 849 942 Dial in: +1 (669) 900-9128 Password: 636006

Instructions for Public Comment: Please submit any comments in writing to Drew Nichols at [email protected] by 8:00 am on April 8 (please identify the agenda item related to your comment and indicate whether your comment should be read aloud or only submitted for the record).

April 8, 2020 – 10:00 a.m.

Sonoma County Transportation Authority Meeting location: Zoom, information provided above

ITEM

1. Introductions

2. Approval of Meeting Notes: March 11, 2020 – ACTION*

3. Regional Funding updates, if available – Discussion 3.1. Tax Measure Reauthorization* 3.2. Regional Measure 3 3.3. FASTER Bay Area

4. TFCA County Program Manager FYE21, Proposed Program – DISCUSSION / ACTION**

5. COVID-19 Coordination – Discussion 5.1. EOC Story Map 5.2. Transit Operator Updates

6. Transit Operator Updates – Discussion

7. Other Business / Comments / Announcements

8. Adjourn – ACTION

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*Materials attached **Materials to emailed out and posted ahead of meeting

The next SCTA/RCPA meeting will be held April 13, 2020 The next T-TAC meeting will be held May 13, 2020

ACCOMMODATION FOR PERSONS LIVING WITH A DISABILITY: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA/RCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation. SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Transit-Technical Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King Street, during normal business hours. Pagers, cellular telephones and all other communication devices should be turned off during the committee meeting to avoid electrical interference with the sound recording system.

TO REDUCE GHG EMISSIONS: Please consider carpooling or taking transit to this meeting. For more information check www.511.org, www.GoSonoma.org

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411 King Street, Santa Rosa, CA | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

Climate Action Advisory Committee MEETING AGENDA

January 10, 2020 at 11:30 a.m. SCTA-RCPA Conference Room

411 King Street Santa Rosa, CA 95404

ITEM

1. Introductions 2. Public Comment 3. Administrative – Approval of October 11th, 2019 meeting notes* 4. Report-out from attendees (1 minute each) 5. RCPA update on activities 6. Presentation on carbon sequestration and the potential for Sonoma County

Guest speakers: Dr. Jeff Creque, Director of Rangeland and Agroecosystem Management at the Carbon Cycle Institute; Valerie Minton Quinto, Executive Director, Sonoma Resource Conservation District; and Brittany Jensen, Executive Director, Gold Ridge Resource Conservation District

7. Announcements

7.1. 2020 Proposed SCTA/RCPA Committee schedule** 8. Adjourn

*Materials attached. **Materials to be handed out.

The next SCTA/RCPA meeting will be held January 13, 2020 The next CAAC meeting will be held in April 10, 2020

Copies of the full Agenda Packet are available at www.rcpa.ca.gov

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact RCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Climate Action Advisory Committee after distribution of the agenda packet are available for public inspection in the Regional Climate Protection Authority office at 411 King Street, Santa Rosa, CA during normal business hours.


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Planning Advisory Committee Thursday, April 16 – 9:00 a.m. – 10:30

PLEASE NOTE: The SCTA/RCPA Business Office is closed, and this meeting will be conducted entirely by teleconference pursuant to the provisions of the Governor’s Executive Orders N-29-20 and N-35-20, suspending certain requirements of the Ralph M. Brown Act.

PAC members will be video-conferencing into the PAC Meeting via Zoom. Members of the public who wish to listen to the PAC meeting may do so via the following platform:

Join Zoom Meeting:


Meeting ID: 508 070 470

Dial by your location:

+1 669 900 9128 US

PUBLIC COMMENT: Public comment on specific agenda items will only be allowed during the meeting via Zoom Meeting by using the raise hand or chat function. Verbal comments from call-in participants not using the Zoom Video platform can only be made by notifying Drew Nichols at [email protected] and identifying the item number, your name and phone number from which you will be calling. Please include “PAC - Public Comment” in the email subject line. The moderator will then ask for your comment.

ITEM

1. Introductions

2. Administrative

2.1. Approval of the agenda – changes, additional discussion items- (ACTION) 2.2. Review Meeting Notes from February 20, 2020* – (ACTION) 2.3. SCTA Planning Activities*

3. Updates from group – DISCUSSION

4. MTC/ABAG Housing Methodology Committee meeting – standing item

5. Sonoma County 2018 Greenhouse Gas Inventory Update* – Tanya Narath - DISCUSSION

6. Pending Development request for information* – Chris Barney - DISCUSSION

7. Plan Bay Area update – https://mtc.ca.gov/whats-happening/news/mtc-and-abag-release-futures-final-report-highlighting-resilient-and-equitable -INFORMATION

8. Public Comment

9. Adjourn -(ACTION)

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https://mtc.ca.gov/whats-happening/news/mtc-and-abag-release-futures-final-report-highlighting-resilient-and-equitable

https://mtc.ca.gov/whats-happening/news/mtc-and-abag-release-futures-final-report-highlighting-resilient-and-equitable

*Attachment

The next SCTA meeting will be May 12, 2020

The next PAC meeting will May 21, 2020

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA/RCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Planning Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King Street, Santa Rosa, CA 95404, during normal business hours.

Pagers, cellular telephones and all other communication devices should be turned off during the committee meeting to avoid electrical interference with the sound recording system.TO REDUCE GHG EMISSIONS: Please consider carpooling or taking transit to this meeting. For more information check www.511.org, www.srcity.org/citybus or www.sctransit.com

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Technical Advisory Committee

MEETNG AGENDA PLEASE NOTE: The SCTA/RCPA Business Office is closed, and this meeting will be conducted entirely by

teleconference pursuant to the provisions of the Governor’s Executive Orders N-29-20 and N-35-20, suspending certain requirements of the Ralph M. Brown Act. TAC Members will be video-conferencing into the

TAC Meeting via Zoom. Members of the public who wish to listen to the meeting may do so via the following platform:

Join Zoom Meeting


Dial by your location: 1 (669) 900 9128

Meeting ID: 993 8846 0317

One tap mobile: +16699009128,,99388460317#

Instructions for Public Comment: Please submit any comments in writing to Seana Gause at [email protected] by 12:30pm on April 23 (please identify the agenda item related to your comment

and indicate whether your comment should be read aloud or only submitted for the record).

April 23, 2020 – 1:30 p.m. Sonoma County Transportation Authority

Meeting to be held remotely via Zoom. Information provided above.

ACTION ITEMS

1. Introductions

2. Public Comment

3. Approval of Minutes, March 26, 2020* DISCUSSION/ACTION

4. TFCA FYE21 Proposed Program of Projects

5. Measure M DISCUSSION

5.1 Measure Reauthorization Update: Draft Expenditure Plan

https://scta.ca.gov/wp-content/uploads/2020/04/Draft-Expenditure-Plan-BoardReport-4.13.20.pdf

5.2 Measure M Maintenance of Effort Policy 14 Revision*

INFORMATION ITEMS

6. TFCA/TDA3 Quarterly Report*

6.1 TDA3 FYE 21 Proposed Program of Projects

7. SB743/VMT Update* 7.1 Updated Caltrans Guidance:

https://dot.ca.gov/programs/transportation-planning/office-of-smart-mobility-climate-change/sb-743

8. Sonoma County 2018 Greenhouse Gas Inventory Update*

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https://dot.ca.gov/programs/transportation-planning/office-of-smart-mobility-climate-change/sb-743

9. Measure M Non-Action Items*:

9.1 Invoicing/Obligation Status*

9.2 Measure M Project Presentations to Citizens Advisory Committee: Status and Schedule*

10. Regional Information Update

10.1 Inactive Federal Obligation Status*: project sponsors should be prepared to address status of inactive obligations at the meeting: https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

Currently Inactive: Petaluma, County of Sonoma, Sonoma Marin Area Rail Transit and Rohnert Park; County of Sonoma and Cloverdale pending

11. SCTA/RCPA DRAFT Board Agenda, May 11, 2020**

12. Other Business / Comments / Announcements

13. Adjourn *Materials attached.

**Materials distributed separately

The next S C T A meeting will be held May 11th, 2020 The next TAC meeting will be held on May 28rd 2020

Copies of the full Agenda Packet are available at www.scta.ca.gov

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format, or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Technical Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King St, Santa Rosa, during normal business hours.

TAC Voting member attendance – (6 Month rolling 2019-20) Jurisdiction September October Nov/Dec January February March

Cloverdale Public Works

Cotati Public Works

County of Sonoma DHS*

County of Sonoma PRMD*

County of Sonoma Regional Parks*

County of Sonoma TPW* (by pho

Healdsburg Public Works

Petaluma Public Works & Transit

Rohnert Park Public Works (by pho

Santa Rosa Public Works**

Santa Rosa Transit**

Sebastopol Public Works (by pho

SMART

Sonoma County Transit*

Sonoma Public Works

Windsor Public Works

*One Vote between all **One Vote between all

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Citizens Advisory Committee MEETNG AGENDA

Please Note: The SCTA/RCPA Business Office is closed, and this meeting will be conducted entirely by teleconference pursuant to the provisions of the Governor’s Executive Orders N-29-20 and N-35-20, suspending certain requirements of the Ralph M. Brown Act. CAC members will be teleconferencing into the CAC meeting. Members of the public who wish to listen to the CAC meeting may do so via the following Zoom link:

Join Zoom Meeting


Meeting ID: 996 7622 6016

One tap mobile: +16699009128,,99676226016#

Instructions for Public Comment: Please submit any comments in writing to Drew Nichols at [email protected] by 12:30pm on April 27 (please identify the agenda item related to your comment and

indicate whether your comment should be read aloud or only submitted for the record).

April 27, 2020 at 4:00 p.m. Sonoma County Transportation Authority

Meeting location: Zoom, information provided above.

1. Introductions

2. Public Comment ACTION ITEMS

3. Administrative

a. Approval of March 30, 2020 Meeting Minutes* - ACTION

b. Update on CAC Membership

4. Measure M – DISCUSSION/ACTION

a. Measure Reauthorization - DISUCSSION


b. Local Streets Rehabilitation Maintenance of Effort (MOE) - Policy Update* - ACTION

c. Measure M Project Presentation* - INFORMATIONAL

d. Financial Audit Services – Request for Proposals and Contract Recommendation* - ACTION

e. Measure M Financial Statements* - INFORMATIONAL

INFORMATIONAL ITEMS

5. 2018 GHG Inventory update* - INFORMATIONAL

6. Highway Updates – DISCUSSION

7. Announcements

8. Adjourn *Materials attached

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** Materials to be handed out

The next SCTA meeting will be May 11, 2020 The next CAC meeting will be June 29, 2020

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Citizens Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King Street, Santa Rosa, CA 95404 during normal business hours.


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Staff Report

Issue

Information Only.

Recommendation

Information Only.





Executive Summary

Update on activities of RCPA staff that are not on the regular agenda.


All activities support RCPA policies and goals to reduce greenhouse gas emissions at least 25% below 1990 levels by 2020, 40 percent below 1990 levels by 2030, and 80 percent below 1990 levels by 2050.





RCPA operational funding and various grants including BayREN, California Energy Commission Shift Implementation Grant and funding through Sonoma Clean Power for technical assistance to support EV infrastructure expansion.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Tanya Narath, Interim Director of Climate


Subject: RCPA Activities Report

Consent Item: ☐ Regular Item: ☒ Action Item: ☐ Report: ☒

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Background

Planning and Coordination

Urban Land Institute Resilience Advisory Panel

RCPA staff met with Urban Land Institute staff to discuss possible dates for the postponed Sonoma County Resilience Advisory Panel. Due to the uncertainty of the COVID-19 situation, RCPA and ULI staff determined that it is not possible to recommend a new date now. RCPA staff will follow up with ULI in June to reassess the situation.

Program Coordination

RCPA staff coordinated energy program implementation with County of Sonoma Energy and Sustainability Division staff on the following programs:

• Bay Area Regional Energy Network’s Single Family, Multifamily, and Codes and Standards programs

• Sonoma County Energy Independence Program

• Sonoma County Energy Watch • Sonoma County Green Business

Program

RCPA staff met with Sonoma Clean Power staff to leverage resources and advance implementation of programs including:

• EV 101 • Electrify America collaboration • EverGreen outreach • Advanced Energy Center

• Municipal solar and storage • CALeVIP • E-bike incentive pilot program

2018 Greenhouse Gas Inventory Update

In April, RCPA staff presented an overview of the plans for the 2018 Greenhouse Gas Inventory Update to the RCPA Climate Action Advisory Committee and several SCTA committees. Staff will complete the inventory update in summer 2020.

RCPA staff participated in the Moving Forward 2050 Webinar - A Future with Less Driving, presenting information on how RCPA calculates greenhouse gas emissions from transportation.

RCPA Member Support

RCPA staff met with consultants working on the City of Rohnert Park’s General Plan Update to answer questions about RCPA’s 2015 Greenhouse Gas Inventory Update. When RCPA published the inventory in 2018, it provided the City of Rohnert Park with its emissions data broken out from the totals in each sector (building energy, transportation, etc.).

RCPA staff met with the Petaluma Climate Emergency Action Plan Technical Working Group, a subcommittee of the City of Petaluma Climate Action Commission, to provide an overview of RCPA’s plans for the 2018 Greenhouse Gas Inventory Update, including the protocol and tools used to create the inventory.

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RCPA staff provided the City of Sebastopol with a Water Upgrades $ave presentation and accompanying documentation for its May 5 meeting to support RCPA Director/City Councilmember Gurney’s request that the Council consider enrolling in Water Upgrades $ave, as its first regional utility partner.

Urban Sustainability Directors Network (USDN)

In its role as the main USDN contact for Sonoma County, RCPA participates in USDN activities that align with RCPA’s Strategic Plan and support the work of its members. The USDN network provides many opportunities for best practice sharing and learning from the work of other USDN members. In April, RCPA staff participated in the following USDN online meetings:

• 4/27/20 - Strategic Communications Learning Group Call, Peer-sharing on virtual engagement and messaging during COVID-19

Implementation

California Energy Commission Grant: Shift Sonoma County Implementation

With a grant from the California Energy Commission, RCPA staff are collaborating with The Climate Center (formally known as the Climate Protection Campaign) to boost electric vehicle (EV) awareness within Sonoma County through EV101, an EV concierge service to serve as a one-stop-shop for consumers to find information on EVs and charging. EV101 launched alongside SCP’s Drive EV program in August 2018 providing information to Sonoma County residents. During 2020, RCPA and Climate Center staff will be adding new content to EV101, sharing testimonials of EV drivers, increasing online advertisements, developing EV content for the Advanced Energy Center, and providing member jurisdictions collateral to help further encourage EV conversations. RCPA will also be tracking countywide progress in accelerating EV adoption in Sonoma County, connecting EV101 outreach to identified goals.

There are currently 33 articles in the EV 101 online knowledge base for electric vehicles in Sonoma County (http://ev101.driveev.org). During the past month, the team updated or added these 14 articles:

• Are there rebates or other incentives to help me? • Is the limited range of some EVs a “very big problem?” • Where Do I Charge My EV? • How can I maximize my range and reduce “range anxiety?” • Can I charge on a long road trip? • What happens if I run out of electricity? • How can I extend the life of my EV battery? • Can my EV provide emergency power to my home? • What about used EVs? • How far can I go in an EV on a single charge? • My EV Lease is Ending! What Are My Options? • What models will soon be available? • How do I charge my EV? • What models of EVs are available?

During the past month, the EV101 site recorded 262 visits. This was down 45% from the previous month, likely due to the downturn in car shopping during the Shelter in Place order. Here are the top three articles for the period from March 28 to April 28, 2020:

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• What models of EVs are available? (71 views) • Should I buy or lease an EV? (20 views) • How much does it cost to own or drive an electric car? (18 views)

Bay Area Regional Energy Network

The Bay Area Regional Energy Network (BayREN) implements effective energy saving programs on a regional level and draws on the expertise and experience of local governments to develop and administer successful climate, resource, and sustainability programs. BayREN is a collaboration of the nine San Francisco Bay Area counties, including Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma. The RCPA represents Sonoma County in BayREN and partners with the County of Sonoma Energy and Sustainability Division (ESD) to implement the single family, multifamily, commercial, green labeling, and codes and standards programs.

More information at www.bayren.org

The BayREN is working with its program administrators and county members to address the COVID-19 crisis. BayREN staff and program teams are working remotely in accordance with shelter-in-place orders and continuing to provide support for program participants, contractors, and stakeholders. COVID Response Plans are being developed for the six BayREN programs to adapt priorities and activities to shelter-in-place protocols and prepare to return to full service as communities gradually resume a more normal status. The BayREN is also looking at ways it can provide additional support to local governments in the coming months.

Single Family Home+

BayREN Home+ offers cash rebates for single-family home improvements, plus certified contractors and support every step of the way. Bay Area single-family residents can choose from a menu of single measure upgrades to save energy and improve their home.

• ESD is promoting the Single Family Home+ energy efficiency kits through advertisements in Sonoma West Times papers (Healdsburg, Windsor, West County, and Cloverdale), and additional advertising to appear soon in the Press Democrat. The kits include items such as: LED light bulbs, water-saving faucet aerators and showerheads, and an advanced power strip.

• ESD continues to participate on the Single Family Home+ committee, working on strategies to engage more contractors.

• Because of COVID-19, ESD had to cancel Single Family Home+ events planned for City of Santa Rosa Earth Day, Safari West Earth Day, and an April Contractor drive-thru event.

More information at www.bayrenresidential.org

Bay Area Multifamily Building Enhancement Program Supports Housing Affordability

The Bay Area Multifamily Building Enhancement (BAMBE) supports housing affordability by lowering energy costs at apartment complexes, making them more affordable for tenants. Heating, cooling, domestic hot-water equipment, lighting fixtures and appliances are among the areas where energy savings can be found during free inspections of multi-family units. The program also provides a $750 per unit rebate to help pay for upgrades.

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BAMBE is still accepting new projects, and working remotely to start the development of project scopes of work. However, its technical assistance team is pausing in-person visits. For projects that are ready to close out, they are allowing verification of installation through photos and invoices. The program is also working on a proposal to pay partial upfront incentives, to help property owners with anticipated cash flow shortfalls.

More information at www.bayareamultifamily.org.

Codes and Standards

RCPA staff continue to work with BayREN to support our member cities in exploring the benefits of and the process to establish reach codes to reduce energy use and increase use of renewable energy for new construction. As RCPA’s representative, ESD continues to lead local codes and standards activities:

• 2019 Residential Energy Code training set for the North Coast Builder Exchange has been cancelled until further notice. The training covers: 2019 Energy Code Changes – Residential, Residential New Construction, and Residential Alterations Compliance.

• 2019 Nonresidential Energy Code training set for the North Coast Builder Exchange has been cancelled until further notice. The training covers: 2019 Energy Code Changes – Nonresidential, Nonresidential Tenant Improvements and Alterations, and Nonresidential Lighting Compliance.

• ESD conducted outreach and coordination with Redwood Empire Association of Code Officials to evaluate what types of support are needed and begin scheduling online 2019 Residential and Nonresidential Energy Code Changes training sessions, which will be available after April 30.

More information on BayREN Codes and Standards work at www.bayrencodes.org.

Commercial

ESD continues to participate on the BayREN Commercial program committee, assisting with analysis of how difference business sectors have been affected by COVID-19 and potential funding sources to support additional services to Commercial customers.

• Commercial program outreach events canceled because of COVID-19: Town of Windsor’s Annual Business Expo on April 7.

More information on BayREN Commercial work at www.bayren.org/commercial

Water Bill Savings Program

RCPA staff continued to develop the Water Bill Savings regional program — now known as BayREN Water Upgrades $ave — in collaboration with Partner Utilities from Town of Windsor, City of Hayward, and East Bay Municipal Utility District (EBMUD) and WBSP Committee members representing BayREN’s single family, multifamily, and codes and standards programs.

During March-April, the RCPA program team:

• Scheduled to present program to the City of Sebastopol Council on May 5 with request to authorize staff to enroll in the program and sign a program Master Agreement with ABAG.

• Achieved program team consensus on new program brand treatment:

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• Finalized draft-final BayREN Water Upgrades $ave Program Operator Request for Proposal packet,

which is a consent item on the May 11 Board agenda. • Represented Water Upgrades $ave at BayREN / Community Choice Agency (CCA) workshop to explore

opportunities for collaboration and coordination of energy efficiency programs (April 16). • Represented Water Upgrades $ave at Joint Cooperation Memo meeting of BayREN and PG&E

program administrators for annual alignment of program services (April 15). • Met with BayREN consultant Aleka Seville to provide program information for a COVID Response Plan

for the program; the plan to identify how to adapt priorities and activities during the shelter-in-place period and strategies for starting outreach activities as communities resume more normal status (April 15 and 8).

• Attended CPUC Group B briefing on a new data request for BayREN information on program workforce education and training activities from 2018 to 2020 (April 14).

• Led monthly Sonoma County BayREN coordination meeting with ESD regarding local BayREN program activities and needs (April 7).

• Met with new BayREN Santa Clara County representatives to provide Water Upgrades $ave briefing (April 6).

• Met with BayREN consultant Grounded Research to provide feedback on a new BayREN values framework and Water Upgrades $ave logic model (April 3).

• Facilitated the monthly Water Upgrades $ave Committee meeting to provide program updates and receive feedback on plan to focus on water sector influencers in marketing plan (April 1).

More information on BayREN Water Upgrades $ave work at: www.bayren.org/water-savings


None

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Staff Report

Issue

Planning Activities Report

Recommendation

Information only





Executive Summary

Update on activities of planning staff that are not on the regular agenda.







Background

DATA MANAGEMENT AND FORECASTING

• Modeling and analysis support – Model analysis has been completed for projects in Santa Rosa, Petaluma, and unincorporated Sonoma County.

Work on Sonoma County Travel Model is underway with current work focused on using mobile source origin and destination data to implement model improvements which will provide better estimates of visitor/tourism travel and winery and agricultural related travel.

To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Janet Spilman, Director of Planning Item Number: 6.4.2 Subject: Planning Activities Report


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• SB 743/Vehicle Miles Traveled Support – Staff continues to work with local planning and engineering staff to prepare for SB 743 compliance and has held webinars or teleconferences with local staff to discuss requirements and data needs. VMT summary tables and maps are being updated and refined based on local needs and requirements and updated data and information available from the Sonoma County Travel Behavior Study and travel model enhancement work.

• Vision Zero Sonoma County Data Dashboard

o Staff worked with the consultant and the Department of Health Services to host a kick-off meeting for the data dashboard component of the project.

PLANS

• Comprehensive Transportation Plan (CTP) - Work on the CTP since the last meeting has been largely administrative.

• Plan Bay Area 2050 (PBA 2050)

o Regional Growth Framework

Regional Housing Needs Allocation (RHNA) Planners and housing staff in Sonoma County are participating in the regional housing methodology committee. This has been paused temporarily.

O Plan Bay Area -Regional Transportation Plan – work among local partners has been paused temporarily.

PROGRAM MANAGEMENT – MOBILITY INITIATIVES

• Safe Routes to School – the last day of school at Santa Rosa City Schools was March 13. All but administrative tasks have been put on hold.

• Regional Bike Share Pilot Program o Staff participated in planning and coordination calls with Gotcha and the Transportation

Authority of Marin (TAM). o Staff provided Gotcha with additional data for technical demand analysis and feedback on

staff-level survey for service area planning. o Staff held a virtual TAC meeting with Gotcha and agency partners on April 22. o Agency partners continue to review the revised draft Coordination Agreement.

• Emergency Ride Home Program – Staff continues to manage the program but has suspended active

promotion during stay at home orders. The Emergency Ride Home program will reimburse rides home in cases of a qualifying emergency for anyone who works in Sonoma County and gets to work using an alternative transportation option, such as carpooling, vanpooling, public transit, bicycling, or walking. Program rules, restrictions, and reimbursement forms are available online. scta.ca.gov/ERH

• Sonoma County Clean Commute Pilot Program – Promotion and monitoring of the program are on hold during stay at home orders. The Sonoma County Clean Commute Pilot Program allows County employees to set aside pre-tax income to pay for SMART Eco-Passes, e-Cash on Clipper, and Commute

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with Enterprise Vanpools through My Commuter Check. https://sonomacounty.ca.gov/HR/Benefits/Clean-Commute/

ADMINISTRATION OF ALTERNATIVE TRANSPORTATION FUNDING

• Transportation for Clean Air Fund, County Program Manager (TFCA, CPM) – Proposed FY20/21 program of projects in this agenda

• Transportation Development Act, Article 3 (TDA3) ) – Proposed FY20/21 program of projects in this agenda

COORDINATION & OUTREACH

Local Activities

• Spare the Air Resources Team meeting with local and regional agencies, non-profit advocacy groups, and citizens

• Sonoma County Area Agency on Aging Advisory Council: Transportation and Mobility Committee, Steering Committee for Connected Communities Transportation Needs Assessment meetings were canceled in February and March

Regional Coordination

• MTC/ABAG committees: Regional Modeling Working Group, Transit Finance Working Group, Active Transportation Working Group, Transportation Demand Management Working Group

• CTA Planners meeting

• Bay Area County Transportation Authority meeting – cancelled in March


None

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Staff Report

Issue

Update on Sonoma County community affairs related to transportation and climate change.

Recommendation






Executive Summary

The April 2020 Community Affairs Update covers the following subjects:

a. Household vehicle miles travelled decrease 75% in Sonoma County due to Shelter-in-Place orders b. Caltrans closes bike/pedestrian path for Hwy 101 project in Petaluma c. Caltrans moves up Hwy 101 paving in Southern Sonoma County d. California Climate Credit payments changed to assist with Shelter-in-Place orders


No policy impacts.





To: SCTA/RCPA Board of Directors Meeting Date: 5/11/20 From: Brant Arthur, Community Affairs Specialist Item Number: 6.4.3 Subject: SCTA/RCPA Community Affairs


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tel:707.565.5373

http://scta.ca.gov/

http://rcpa.ca.gov/

Background News

Household vehicle miles travelled decrease 75% in Sonoma County due to Shelter-in-Place orders

SCTA held a webinar titled A Future With Less Driving on April 29, 2020. In the webinar, staff looked at how new legislation is changing the way we measure transportation impacts in Sonoma County and shared data on trip types, recent trends and how the data may support driving alternatives. The webinar also included recent information from StreetLight Data that showed an unpredecented reduction in household vehicle miles travelled (VMT) of roughly 75% since the Shelter-in-Place order went in effect.

The webinar was the 5th in the Moving Forward 2050 series. Slides and video from the webinar can be found at: https://scta.ca.gov/2050

Caltrans closes bike/pedestrian path for Hwy 101 project in Petaluma

As part of the project to widen Highway 101 in Petaluma, Caltrans will close the bicycle/pedestrian path, also known as the multi-use path, at the Highway 101 overpass between Payran Street and Southpoint Boulevard on Tuesday, April 21, 2020 until late June 2023.

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https://scta.ca.gov/2050

The closure of the path will allow Caltrans to safely demolish and rebuild the Petaluma overcrossing, which passes over the multi-use path and the SMART railroad tracks. The new overcrossing will be wider, six lanes instead of four, the difference being the addition of two new carpool lanes – one in each direction, part of the plan to reduce congestion in the corridor. The closure will only affect the path, there will be no impacts to passenger rail service.

Cyclists and pedestrians may travel as far as the Highway 101 overpass before reaching a full-closure where they must turnaround. For through-traffic, Caltrans has marked and signed detours for northbound and southbound path-users at Payran Street and Southpoint Boulevard.

Caltrans project updates can be found at:

https://dot.ca.gov/caltrans-near-me/district-4/d4-projects/d4-sonoma-101-widening-petaluma

Bike/pedestrian path Closure details are available at:

https://dot.ca.gov/caltrans-near-me/district-4/d4-news/2020-04-13-update-caltrans-to-close-bike-pedestrian-path-for-101-project-in-petaluma

Caltrans moves up Hwy 101 paving in Southern Sonoma County

Caltrans began a project on April 15, 2020 to pave a one-mile section of Highway 101 in Sonoma County, starting at the Petaluma Boulevard South/Kastania Road junction and southerly to within two-miles of the Marin border.

Caltrans had scheduled the paving for mid-June to mid-August 2020, work that would have been done at night to minimize traffic impacts. However, the current shelter-in-place orders have dramatically reduced traffic, allowing Caltrans to advance the schedule by two-months and work during the day.

Daytime work saves time, money, and eliminates nighttime construction noise that affects nearby residents. Also, paving is safer during the day for workers and motorists because of better visibility.

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https://dot.ca.gov/caltrans-near-me/district-4/d4-projects/d4-sonoma-101-widening-petaluma



Partner News

California Climate Credit payments changed to assist with Shelter-in-Place orders

The California Climate Credit is part of California's efforts to fight climate change. The credit is from a state government program that requires power plants and other large industries that emit greenhouse gases to buy carbon pollution permits from auctions managed by the Air Resources Board. The credit on your electricity bill is your share of the payments from the State's program.

In order to mitigate the effects of increased residential electric bills that are likely to result due to the Governor's March 19, 2020 stay-at-home order and provide residential customers increased opportunity to invest in energy-savings products, the California Public Utilities Commission has directed PG&E and SCE to split their October Climate Credit in half and distribute half to their customers in May and half in June of 2020.

Upcoming Events

• 10/7 - Moving Forward Forum, Finley Center, Santa Rosa, 9am-12pm

Social Media / Community Outreach

Facebook activity, 4/2-4/29/20 SCTA RCPA CA37

Page Likes (change from last month)

625 (0%) 607 (0%) 681 (0%)

People reached last month 1,090 (+134%) 96 (-49%) 18 (0%)

Post engagements last month 240 (+82%) 30 (-54%) 0 (0%)

Newsletter:

• Monthly newsletters for SCTA and RCPA were sent on April 10, 2020 • The SCTA newsletter was sent to 307 recipients with a 36% open and 9% click rate • The RCPA newsletter was sent to 261 recipients with a 42% open and 8% click rate

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Related News Earth Day holiday is celebrated online, or in your garden April 20, 2020 – Sonoma Index-Tribune https://www.sonomanews.com/lifestyle/homeandgarden/10909983-181/earth-day-holiday-is-celebrated?sba=AAS MTC releases plan to distribute $780M in federal funds to transit agencies April 21, 2020 - DanvilleSanRamon.com https://www.danvillesanramon.com/news/2020/04/21/mtc-releases-plan-to-distribute-780m-in-federal-funds-to-transit-agencies Sonoma City Council to reduce traffic lanes on Broadway April 22, 2020 – Sonoma Index-Tribune https://www.sonomanews.com/news/10914250-181/sonoma-city-council-approves-reduced Environmentalism Goes Livestream April 22, 2020 – North Bay Bohemian https://www.bohemian.com/northbay/environmentalism-goes-livestream/Content?oid=10053081 ‘Big Pave’ project on Highway 101 in northern Sonoma County set for speedy finish April 29, 2020 – The Press Democrat https://www.pressdemocrat.com/news/10928082-181/big-pave-project-on-highway

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https://www.sonomanews.com/lifestyle/homeandgarden/10909983-181/earth-day-holiday-is-celebrated?sba=AAS

https://www.sonomanews.com/lifestyle/homeandgarden/10909983-181/earth-day-holiday-is-celebrated?sba=AAS

https://www.danvillesanramon.com/news/2020/04/21/mtc-releases-plan-to-distribute-780m-in-federal-funds-to-transit-agencies

https://www.danvillesanramon.com/news/2020/04/21/mtc-releases-plan-to-distribute-780m-in-federal-funds-to-transit-agencies

https://www.sonomanews.com/news/10914250-181/sonoma-city-council-approves-reduced

https://www.bohemian.com/northbay/environmentalism-goes-livestream/Content?oid=10053081

https://www.pressdemocrat.com/news/10928082-181/big-pave-project-on-highway

S:\SCTA\02.SCTA Board and Committees\02.01 SCTA-RCPA Board\Agendas\FY2020 Board Agendas\2020-05-11\6.4.4 Highway Update 20200511-Final.docx 1

Highway Projects – SCTA Staff Update including

CALTRANS SHOPP REPORT

May 11, 2020

Highway 101

1. North B-Airport Interchange and Windsor Sound Walls Project

R/W • County parcel acquired west of the freeway adjoining Mark West Creek is

being converted from fee to Highway easement. Final document pending Board of Supervisors action in 2020.

• Final right of way mapping completed, Record of Survey recorded.

Permits/Mitigation • Monitoring and reporting of mitigation planting:

On site will continue through 2019. Water Board permit sign off in 2020.

Off site will continue through 2021. Working with resource agencies on corrective measures at Cresta due to fire damage. California Department of Fish and Wildlife permit sign off in 2022.

Project Closeout • Caltrans accepted the construction contract on August 3, 2015.

2. LANDSCAPING - North B - Airport Interchange

• Three year plant establishment to be completed by December 2020.

3. Central A (HOV lanes)

• Construction complete with project closeout pending North Coast Regional Water Quality Control Board enforcement action.

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4. Central C (Old Redwood Hwy I/C)

Project Close Out

• Final right of way mapping funded at February 2019 SCTA Board meeting. Scheduled completion June 2020.

5. MSN B-2 (Petaluma River Bridge and Petaluma Blvd. South interchange) Project Close Out

• Project accepted in June 2017 and close out activities through 2020. • July 2019, Board acted to transfer funding from Construction Capital to

Right of Way Support, fully funding completion of parcel acquisition and utilities relocation documents.

6. MSN C-2 (Central Petaluma HOV lanes) Right of Way

• Cooperative agreement amendment approved February 2020 due to utility relocation cost increases, temporary construction easement extensions and business relocation payments exceeding original estimates. Amendment will exclude budget for loss of goodwill and will require an additional amendment if a goodwill claim is found to have merit.

Construction • First working day was October 8, 2019 and Carpool lanes will open by the

end of 2022. • Sound walls are a first order of work. Sound walls scheduled to be

completed by the end of 2020. • SMART multiuse path (MUP) in Petaluma between Payran Street and

Southpoint Boulevard is closed for the demolition of existing bridge and construction of new bridge over railroad. The path is schedule to be reopened in 2023. Closure(s) apply to the path; construction will not affect passenger train schedules.

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• Construction activities include retaining wall construction, embankment fill at the future Rainier undercrossing, paving, utility relocation and bridge foundation work.

7. MSN B-3 (San Antonio Creek Bridge at Sonoma/Marin County Line) Construction

• Bike route under the new Highway 101 San Antonio Creek Bridge opened on August 30, 2019.

• Construction Contract Acceptance (CCA) was achieved on 4/30/2020, close out work is expected through 2021.

• Storm water mitigation work pending approval. 8. MSN – B2 Phase 2 - Sonoma Median Widening

The project opened over 4 miles of the carpool lane (south of San Antonio Creek to north of Lakeville interchange).

Construction

• Northbound Carpool lanes opened on November 16, 2019. • Southbound Carpool lane opened on December 16, 2019. • Ribbon Cutting Celebration was on Wednesday – December 11, 2019. • Final lift(s) of paving are underway and scheduled for completion in June.

9. LANDSCAPING - MSN B2 (Northwest quadrant of the Petaluma Blvd. South Interchange), MSN C3 (Northeast quadrant of the Lakeville Hwy 116 Interchange and Sound Wall Ivy) and Hwy 12-to Steel Lane Construction

• Planting completed in late 2017. • Plant establishment will go through 2020.

10. State Route 37 Corridor Protection and Enhancement Project

• Four North Bay counties Policy Committee established November 2015

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• Memorandum of Understanding with the Bay Area Toll Authority (BATA), Caltrans and four North Bay Counties regarding the Resilient State Route 37 Program established February 2019.

• SCTA now hosting Policy meetings and Drew Nichols is the Clerk of the Policy Committee.

• March 5, 2020 Policy Committee Meeting included: o FASTER Bay Area – 1% sales tax for 9 Bay Area Counties

Request for SR 37 to be included o SR 37 toll legislation – SB1408

Supported in Concept, but further discussion needed o Plan Bay Area 2050 update on SR 37 Project Performance.

• Future Policy Meeting Schedule:

o 9:30AM, June 4, 2020 o 9:30AM, October 1, 2020

• Future Policy Meeting Topics:

o Legislation to Toll SR 37. o FASTER Expenditure Plan o Ridesharing Program o Segment A Planning Coordination

MTC Segment A1 and A2 Planning Grant between Hwy 101 and Hwy 121.

Caltrans Environmental Document Work. o Segment B Interim Delivery Update o MTC/Caltrans -Ultimate Environmental Phase o Resource Agency Coordination and potential future participation in

the AB 1282 Permitting Task Force. o AA for the Bay – Restoration Projects in San Pablo Bay o US Fish and Wildlife Land Manager presentation on Wildlife Refuge. o Alternative Modes and TDM -Implementation

• Funding Update (June Actions): BATA budgeted $8 million in FY 19/20 for work including CEQA/NEPA for the interim congestion solution and Caltrans

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received $10 million for CEQA/NEPA work on the ultimate solution in Marin.

Final Corridor plan dated June 2018 with technical revisions to Exhibit 12 Environmental Resources and Exhibit 18A Bicycle / Pedestrian Access is now available at:

http://scta.ca.gov/wp-content/uploads/2018/06/SR-37-Corridor-Plan_Final_June2018_wAppendices.pdf

Project Web site: http://scta.ca.gov/projects/highway37/ Project Facebook: https://www.facebook.com/route37/ 11. Highway 116/121 Intersection Improvements Environmental

• Project Approval and completion of the Environmental Documentation (PAED) was April 13, 2018. A roundabout is the preferred alternative.

• A revalidation of the Environmental Document was completed in September 2019.

DESIGN (PS&E)

• A contract for Parsons to complete the Plans Specifications and Estimates (PSE or DESIGN) phase of the project was approved by the Board in June 2017. Parsons submitted 95% plans to Caltrans for comment on November 6, 2019. Caltrans completed its first review of the plans. Parsons is reviewing the comments and preparing any questions for the next PDT meeting. Parsons, SCTA staff and Caltrans met with County Transportation and Public Works Department to initiate the maintenance agreement process. The County has tentatively agreed to maintain the center of the roundabout and the sidewalks/pedestrian facilities and lighting. Further details will be resolved in on-going cooperative meetings prior to signing of the maintenance agreement. Caltrans is working to develop a draft maintenance agreement for the County. Caltrans HQ recently updated the maintenance agreement template, so the draft is being converted before sending to TPW for initial review. Constructability reviews were completed in December 2018 and January 2019. The next Project Development Team (PDT) meeting is scheduled for June 3, 2020. On December 20, 2019

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http://scta.ca.gov/projects/highway37/

https://www.facebook.com/route37/


Supervisor Gorin held a meeting with a number of adjacent property owners to discuss the aesthetics of the interior of the roundabout.

Right of Way

• In June of 2017 SCTA entered into a cooperative agreement with Caltrans to complete the R/W Phase. Appraisals are being completed and outreach to property owners has begun.

Construction Caltrans notified SCTA staff that the Department has listed this project as a candidate for funding in the DRAFT 2020 State Highway Operation and Protection Program (SHOPP) for $19M. The funding would become available in Fiscal Year 22/23 if the project is listed in the final SHOPP list anticipated to be approved by the California Transportation Commission (CTC) on May 13, 2020. SCTA sent a support letter to state Senator Dodd in September 2019. The project is also included on a list of potential shovel ready projects for possible stimulus funding. 12. Hearn Avenue Interchange Improvements PAED (Environmental) was completed in December 2016.

DESIGN (PS&E) The City of Santa Rosa selected AECOM as the consultant and is actively working on completion of the Design Phase. AECOM submitted the 100% Plans Specifications and Estimate Documents to Caltrans in July 2019. Both a constructability and management review were completed in October and December 2018 and no unplanned issues arose from the review. Right of Way acquisition with willing sellers is progressing. The City is actively seeking construction funding and has submitted an application to SCTA for the Local Partnership Program that will be submitted to CTC by June 22, 2020. The project is also included on a list of potential shovel ready projects for possible stimulus funding. The next PDT meeting is scheduled for June 3, 2020.

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Caltrans SHOPP Report May 2020

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PID (Project Initiation Document) EA (Project Number) SON- ## - ## (County-Route-Postmile) PAED (Project Approval/ Environmental Document) PSE (Plans, Specifications, and Estimate) RWC (Right of Way Certification) RTL (Ready to List) CCA (Construction Contract Acceptance) ADV (Advertise Contract) BO (Bid Open) AWD (Award Contract)

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State Highway Operation and Protection Program (SHOPP) rehabilitates or replaces existing infrastructure

including pavement, bridges, culverts, Traffic Management Systems, and other roadside elements. These

projects are funded from SHOPP in 4-year period and updated every two years. Current 2018 SHOPP cycle is

from Fiscal Year 2018- 2022. Below is the list of SHOPP funded projects in the current SHOPP cycle (2018-

2022) or planned to be included in future SHOPP cycles.

Link to County and Routes: https://postmile.dot.ca.gov

PROJECT INITIATION DOCUMENT

EA 0AA63 Son 116- 1.130 Scope: IN SONOMA COUNTY NEAR JENNER AT SCHOOLHOUSE CREEK; RECONSTRUCT WINGWALLS Status: PID in progress; Target completion 5/15/2020 EA 2Q420 Son 116-19.90/33.40 Scope: IN SONOMA COUNTY, AT JONES CREEK, BLUCHER CREEK, AND GOSSAGE CREEK OVERFLOW ALONG SR-116; BRIDGE RAIL UPGRADE Status: PID completed 6/28/19; 2020 SHOPP candidate EA 3Q640 Son 116- 22.130/22.130 Scope: STATE ROUTE 116 AT GREEN VALLEY ROAD, NEAR GRATON, NORTHWEST OF CITY OF SEBASTOPOL, IN SONOMA COUNTY; INSTALL SIGNALS/ROUNDABOUT Status: PID in progress; Target completion 6/30/2020 EA 2Q770 SON-116-38.72 Scope: INSTALL SIGNALS/ROUNDABOUT AT INTERSECTION OF STAGE GULCH ROAD AND LAKEVILLE ROAD Status: PID completed on 2/18/2020; 2020 SHOPP candidate EA 1Q340 SON-001-19.2/21.8 Scope: DRAINAGE SYSTEM RESTORATION FROM GOAT ROCK ROAD TO BURKE AVENUE Status: PID completed 6/28/2019; 2020 SHOPP candidate EA 4Q830 SON-12-27.83/31.667 Scope: ON HIGHWAY 12 FROM KENWOOD INN & SPA IN KENWOOD TO 0.125 MILE W. OF BABB ROAD IN GLEN ELLEN COMMUNITY; WIDENING THE SHOULDER TO STANDARD 8’ TO PROVIDE SHOULDER AND CENTERLINE RUMBLE STRIPS. Status: PID in progress. Target completion 8/17/2020 EA 1K720 SON-1-1.0/28.7 Scope: REHABILITATE CULVERT FROM 0.9 MILE NORTH OF VALLEY FORD TO JEWELL GULCH Status: PID approved 11/16/18; 2020 SHOPP candidate

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EA 4G780 SON-1-0/58.36 Scope: INSTALL CENTERLINE AND SHOULDER RUMBLE STRIPS FROM MARIN/SONOMA COUNTY LINE TO SONOMA/MENDOCINO COUNTY LINE Status: PID in progress; Target completion 6/30/2020 EA 1Q250 SON-1-24.5/24.6 Scope: BRIDGE RAIL REPLACEMENT/UPGRADE – RUSSIAN GULCH Status: PID completed 6/28/2019; future SHOPP cycle candidate EA 1Q650 SON-101-24.86/25.0 Scope: BRIDGE RAIL REPLACEMENT/UPGRADE – RIVER ROAD Status: PID on hold; Pushed to 2022 SHOPP cycle EA 0P870 SON-116-30.1/30.5 Scope: INSTALL TRAFFIC SIGNAL OR ROUNDABOUT AT LONE PINE RD/ MT VERNON RD Status: PID on hold; recalculating safety index. EA 0Q880 SON-116-27.9/34.1 Scope: PAVEMENT REHABILITATION BETWEEN SEBASTOPOL AND WEST OF COTATI Status: Pushed to future SHOPP cycle. EA 1Q700 SON-101-22.8/32.79 Scope: BRIDGE RAIL REPLACEMENT/UPGRADE – MENDOCINO AVE, SHILOH RD, LIMERICK LN Status: PID completed 3/1/19; 2020 SHOPP candidate EA 1Q480 SON-37-3.78/4.0 & SON 121-0.0/0.15 Scope: CONSTRUCT ROUNDABOUT AT INTERSECTION OF SR-37 AND SR-121 Status: PID completed 6/28/19; 2020 SHOPP candidate EA 2Q200 SON-37-3.92/4.12 Scope: EXTEND 2-LANE SECTION ON EASTBOUND SR-37 AND IMPROVEMENT OF RAILROAD CROSSING FROM SR-37/121 INTERSECTION TO 1000 FEET PAST TOLAY CREEK BRIDGE Status: PID completed 6/28/19; 2020 SHOPP candidate

EA 2Q440 SON-121-6.52/8.43 Scope: AT PM 6.52 YELLOW CREEK BR#20-0021 AND AT PM 8.43 ARROYO SECO Br#20-0023 BRIDGE RAIL REPLACEMENT Status: PID completed 6/28/19; 2020 SHOPP candidate

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ENVIRONMENTAL

EA 1K760 SON-1-45.4/45.4 Scope: REHABILITATE CULVERTS 2.7 MILE SOUTH OF SKAGGS SPRINGS ROAD Cost Estimate: $ 995 K Construction Capital Schedule: PAED: 10/31/2022 PS&E: 4/19/20204 RWC: 6/7/2024 RTL: 2/21/2024 CCA: 10/31/2025 EA 2Q780 SON-12-19.83 Scope: INSTALL SIGNALS/ROUNDABOUT AT INTERSECTION OF SR-12 AND S. BOAS DRIVE Cost Estimate: $ 2,099 K Construction Capital Schedule: PAED: 2/28/2022 PS&E: 6/30/2023 RWC: 11/30/2023 RTL: 11/30/2023 CCA: 6/30//2025

EA 2K360 SON-101-9.5 Scope: STORM DAMAGE REPAIR -SOLDIER PILE WALL EAST OF OLD MONTE RIO RD Cost Estimate: $ 5,980 K Construction Capital Schedule: PAED: 12/2021 PS&E: 2/2023 RWC: 4/2023 RTL: 5/2023 CCA: 12/2024

EA 2K350 SON-101-55.5 Scope: STORM DAMAGE REPAIR -SOLDIER PILE WALL NEAR CLOVERDALE 2 MILES NORTH OF ROUTE 128 JUNCTION Cost Estimate: $ 2,620 K Construction Capital Schedule: PAED: 6/1/2020 PS&E: 5/1/2021 RWC: 7/1/2021 RTL: 9/1/2021 CCA: 3/9/2022 EA 4J460 SON-116-11.8/12.2 Scope: UPGRADE CURB RAMPS AND SIDEWALK TO ADA STANDARDS IN GUERNEVILLE Cost Estimate: $ 2,990 K Construction Capital Schedule: PAED: 6/30/2020 PS&E: 4/14/2022 RWC: 1/26/2022 RTL: 5/2/2022 CCA: 11/14/2022 EA 0J300 SON-1-26.7/26.9 Scope: STORM DAMAGE REPAIR- SOLDIER PILE WALL NORTH OF MEYERS RD Cost Estimate: $ 13,856 K Construction Capital Schedule: PAED: 6/30/2020 PS&E: 5/14/2021 RWC: 9/15/2020 RTL: 6/30/2021 CCA: 12/16/2022

EA 0K130 SON-12 &116/ MRN-1&13/ NAP-29 Scope: INSTALL HYBRID BEACONS, STOP AND YIELD LINES, CROSSWALKS AND BULBOUTS, AND UPGRADE CURB RAMPS TO ENHANCE PEDESTRIAN SAFETY. Cost Estimate: $ 2,777 K Construction Capital Schedule: PAED: 5/1/2020 PS&E: 9/17/2021 RWC: 4/27/2020 RTL: 1/2/2022 CCA: 2/28/2024

EA 0K520 SON-12-11.0/17.4 Scope: PAVEMENT REHABILITATION, UPGRADE CURB RAMPS FROM LLANO RD TO FARMERS LANE Cost Estimate: $ 27,681 K Construction Capita4 Schedule: PAED: 5/1/2020 PS&E: 4/1/2021 RWC: 11/1/2021 RTL: 12/1/2021 CCA: 3/23/2026

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EA 1K730 SON-1-30.8/40.5 Scope: REHABILITATE CULVERT FROM MILL GULCH TO SOUTH OF MILLER CREEK Cost Estimate: $ 4,256 K Construction Capital Schedule: PAED: 5/8/2020 PS&E: 5/18/2022 RWC: 5/15/2022 RTL: 6/1/2022 CCA: 5/15/2024 EA 1K750 SON-1-41.2/54.6 Scope: REHABILITATE CULVERT FROM NORTH OF MILLER CREEK TO NORTH OF VANTAGE ROAD Cost Estimate: $ 4,761 K Construction Capital Schedule: PAED: 10/15/2020 PS&E: 3/1/2022 RWC: 6/15/2022 RTL: 6/1/2022 CCA: 5/28/2024 EA 4J120 SON-116-0.0/46.8 Scope: ADVANCED MITIGATION BANKING CREDIT Cost Estimate: $5,000K Right-of-Way Capital Schedule: PAED: 4/17/2017 RTL: N/A; Financial Contribution

DESIGN

EA 2K240 SON-101-16.5/19.0 & MRN-101-15.57 Scope: REPLACE BRIDGE RAILS – SONOMA COUNTY TODD RD, BAKER AVE; MARIN COUNTY MILLER RD Cost Estimate: $ 4,343 K Construction Capital Schedule: PAED: 9/24/19 PS&E: 6/9/2021 RWC: 8/12/2021 RTL: 9/1/2021 CCA: 3/1/2023 EA 0G680 SON-121-3.4/6.5 Scope: NEAR SCHELLVILLE - WIDEN RDWY AND SHOULDERS AND MEDIAN AND SHOULDER RUMBLE STRIPS Cost Estimate: $25,000K Construction Capital Schedule: PAED: 12/19/2018 PS&E: 9/13/2021 RWC: 12/17/2021 RTL: 12/17/2021 CCA: 12/31/2023

EA 4H050 SON-12-25.8/33.3 Scope: SCOUR MITIGATION AT SONOMA CREEK AND HOOKER CREEK BRIDGES; REPLACE BRIDGES Cost Estimate: $6,800K Construction Capital Schedule: PAED: 9/28/2018 PS&E: 5/29/2020 RWC: 6/30/2020 RTL: 6/30/2020 CCA: 12/31/2021 EA 0A020 SON-1-15.1/15.8 Scope: REALIGN ROADWAY NEAR THE GLEASON BEACH AREA Cost Estimate: $24,300K Construction Capital Schedule: PAED: 6/30/2016 PSE: 8/18/2020 RWC: 12/4/2020 RTL: 12/15/2020 CCA: 12/30/2023 Coordinating with Sonoma County and California Coastal Commission ongoing; Coastal Commission hearing target for June 2020

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EA 1J360 SON-12-35.1/38.9 Scope: PAVEMENT REHABILITATION FROM VALLEJO AVE TO EAST OF LEVERONI RD Cost Estimate: $6,213K Construction Capital Schedule: PAED: 4/3/2018 PS&E: 5/12/2020 RWC: 5/12/2020 RTL: 5/31/2020 CCA: 6/30/2021

CONSTRUCTION EA 1A210 SON-37-2.6 Scope: INSTALL A NEW HIGH-SPEED WEIGH-IN-MOTION SYSTEM IN BOTH DIRECTIONS ON ROUTE 37 Cost Estimate: $ 2,280 K Construction Capital Schedule: PAED: 4/10/2018 PS&E: 4/11/19 RWC: 4/11/19 RTL: 6/12/2019 CCA: 10/30/2020

EA 0J100 SON-101-9.0 Scope: REGRADE SLOPE NEAR PETALUMA NORTH OF PEPPER ROAD Cost Estimate: $1,324K Construction Capital Schedule: PAED: 6/29/2018 PS&E: 5/15/19 RWC: 12/13/2018 RTL: 6/28/19 CCA: 6/30/2020 EA 0J642 SON-101-29.3/54.2 Scope: BIG PAVE 2 - PAVEMENT REHABILITATION FROM GEYERSERVILLE TO CLOVERDALE AND CULVERT REPLACEMENT FROM WINDSOR TO CLOVERDALE Cost Estimate: $ 78,935 K Construction Capital Schedule: PAED: 4/19/2018 PS&E: 6/21/2019 RWC: 6/21/2019 RTL: 6/28/19 CCA: 12/30/2021 EA 1G840 SON-116-26.6/26.9 Scope: UPGRADE CURB RAMPS AND DRIVEWAYS TO ADA STANDARDS IN DOWNTOWN SEBASTOPOL Cost Estimate: $3,123K Construction Capital Schedule: PAED: 9/30/2015 PS&E: 5/19/2017 RWC: 6/1/2017 RTL: 7/31/19 CCA: 12/30/2020 Contract awarded on 10/11/19. EA 0Q850 SON/MRN/NAP/LAK -Var Scope: REMOVE DROUGHT STRICKEN TREES IN SONOMA, MARIN, NAPA, AND LAKE COUNTIES Status: PID approved 6/30/18 (A) Schedule: PAED: 6/19/19 PS&E: 6/19/19 RWC: 6/20/19 RTL: 6/20/2019 CCA: 12/31/2020 EA 4G380 SON-116-31/31.3 Scope: INTERSECTION OF NB LLANO ROAD CONSTRUCT LEFT-TURN LANE AND WIDEN SHOULDERS Cost Estimate: $6,446K Construction Capital Schedule: PAED: 9/21/2016 PS&E: 6/7/2018 RWC: 6/18/2018 RTL: 6/29/2018 CCA: 12/30/2020

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EA 2J540 SON-1-23.4/24.4 Scope: STORM DAMAGE REPAIR- SOLDER PILE WALL AT 1.5 MILES SOUTH OF MEYERS GRADE ROAD Cost Estimate: $3,880K Construction Capital Schedule: PAED: 2/15/2018 PS&E: 6/5/2018 RWC: 6/5/2018 RTL: 6/29/2018 CCA: 8/31/2020

EA 2J500 SON-37-0.27 Scope: RECONSTRUCT PAVEMENT, CELLULAR CONCRETE, SUBGRADE AT PETALUMA CREEK BRIDGE Cost Estimate: $1,515K Construction Capital Schedule: PAED: 9/13/2017 PS&E: 5/25/18 RWC: 6/5/2018 RTL: 6/15/2018 CCA: 6/30/2020

EA 4G220 SON-12-17.7/18.2 Scope: INSTALL CONCRETE MEDIAN BARRIER AND METAL BEAM GUARD RAIL NEAR FARMERS LANE Cost Estimate: $7,000 K Construction Capital Schedule: PAED: 7/29/2016 PS&E: 6/6/2017 RWC: 6/20/2017 RTL: 6/22/2017 CCA: 6/30/20 EA 264H6 SON- 101 VAR Scope: CONSTRUCT FOLLOW-UP LANDSCAPING IN PETALUMA AND SANTA ROSA Cost Estimate: $2,452K Construction Capital (STIP FUNDS) Schedule: PAED: 10/29/2009 PS&E: 3/27/2015 RWC: 6/17/2016 RTL: 6/24/2016 CCA: 12/31/21 Disclaimer: The above list relates to information from the 2018 SHOPP, and is subject to continuous update and change

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