Briefing on Staffing Adjustment Calculations (Working draft) Date: Friday October, 9, 2015 Page: 1

Start of School working team – October Staffing Adjustments: Elementary, Middle and K-8 schools

1: October staffing adjustment process

Inputs Process / tasks Outputs

Enrollment counts

ELL student enrollment/questionnaire

ELL current staffing (HR/Budget/ELL)

SPED students/program/staffing rations

SPED current staffing (HR, Budget, SPED)

Current open vacancies

School capacity and PreK report

P223 reports

1. Send daily student counts (by school, program, grade) to SPED, ELL, Adv Learning, School Ops, and Budget

2. Send follow up emails to clean rosters to school leaders (Enrollment Planning, DoTs)

3. Send final 10 day count file (by school, program, grade) to SPED, ELL, Adv Learning, School Ops, and Budget

4. Confirm ELL counts, follow up with any data issues (Budget, HR, ELL) 5. Provide ELL staffing adjustment recommendation 6. Confirm SPED counts (program/students), follow up with any data issues

(SPED, Budget, HR) 7. Reviews of current staffing data from Budget, HR, focused on ELL and SPED

data 8. Provide SPED staffing adjustment recommendation 9. Provide WSS GenEd FTE (Budget) 10. Provide recommended number of homeroom configuration (Enrollment

Planning) 11. Assessment of previous adds above standard 12. Provide recommended number of homeroom configuration based on master

schedule (review with Principal exceptions/scenarios) – (School Operations) 13. Provide the Elementary Capacity and PreK report 14. Working team create the summary of recommendations 15. Provide the summary of recommendations adds/pulls/holds with the 3

outputs: Budget, Enrollment Planning, School Operations 16. Impact of difference between enrollment projection and 10 day count

GenEd staffing adjustment recommendation – Budget

GenEd staffing adjustment recommendation – Enrollment Planning

GenEd staffing adjustment recommendation – School Operations

SPED: Staffing adjustment (Teacher/IA) recommendation for K-12 school

ELL: Staffing adjustment (Teacher/IA) recommendation for K-12 school

Communication

Communication template: Adding/Pulling

The below projection of 675 students results in a $4.23 M revenue loss only from the Basic Ed Apportionment. That does not include enrollment decline effect on Spec Ed, on Transportation, on Food Svc, or on other revenue sources.

Briefing on Staffing Adjustment Calculations (Working draft) Date: Friday October, 9, 2015 Page: 2

Start of School working team – October Staffing Adjustments: Elementary, Middle and K-8 schools

2: Staffing criteria For Budget development (Feb 2015), May staffing adjustment and planned for October staffing adjustment

Use the district enrollment projection at the grade level (Feb)

Use WSS: Staffing ratios: Low Poverty: 1:26 for k-3, 28:1 for 4-5 / High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5)

Classroom configuration and master schedule review: o High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5) o Low Poverty: 1:26 (k-3), 1:28 (4-5) o Number of splits: Maximum of 2 splits per school, 1/3-2/3 ratio (i.e. two classes of blended grades), unless specific programming (i.e. MAGIC at

Green Lake) o Overages: Attempt to reduce overages beyond contractual max to 2 students per class.

For the August reviewed based on PASS recommended criteria:

High Poverty: 1:22 (K-1), 1:24 (2-3), 1:26 (4-5)

Low Poverty: 1:24 (k-3), 1:26 (4-5)

Rounding at the grade level in 0.5 increments

Approved for 26 FTEs For the October Staffing adjustments:

26 schools that received staffing with PASS recommended formula on Aug 21:

Same criteria used for adding in Aug For the remaining elem/K8 schools and for Start of School Substitute:

High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5) Low Poverty: 1:26 (k-3), 1:28 (4-5) Same criteria for split, overages, and WSS

3: Lessons Learned