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SECTION 3 SKILLS Customizing a Presentation. 3.1 Use the Clipboard Task Pane 3.2 Find and Replace Text 3.3 Insert WordArt 3.3 Format WordArt 3.4 Draw Shapes 3.4 Customize Shapes CHECKPOINT 1 3.5 Display Gridlines 3.5 Insert a Text Box 3.5 Copy and Rotate Shapes - PowerPoint PPT Presentation
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Skills© Paradigm Publishing, Inc. 1
Skills© Paradigm Publishing, Inc. 2
SECTION 3 SKILLSCustomizing a Presentation
3.1 Use the Clipboard Task Pane
3.2 Find and Replace Text
3.3 Insert WordArt
3.3 Format WordArt
3.4 Draw Shapes
3.4 Customize Shapes
CHECKPOINT 1
3.5 Display Gridlines
3.5 Insert a Text Box
3.5 Copy and Rotate Shapes
3.6 Create a Table
3.6 Format a Table
3.7 Insert Action Buttons
3.7 Insert Hyperlinks
CHECKPOINT 2
3.8 Format with a Slide Master
3.9 Insert Headers and Footers
3.9Use the Package for CD Feature
3.10 Add Audio
3.10 Add Video
3.11 Set and Rehearse Timings
CHECKPOINT 3
Skills© Paradigm Publishing, Inc. 3
Use the Clipboard Task Pane
To use the Clipboard task pane: 1. Click the Home tab.2. Click the Clipboard group
dialog box launcher.3. Select the desired text and
click the Copy button in the Clipboard group.
4. Continue selecting text and clicking the Copy button.
5. Position the insertion point.6. Click the desired item in the
Clipboard task pane.
Clipboard task pane
Skills© Paradigm Publishing, Inc. 4
Use the Clipboard Task Pane…continued
To change the Clipboard task pane options: 1. Click the Options button at
the bottom of the Clipboard task pane.
2. Insert a check mark before the options that you want active. Options button
Skills© Paradigm Publishing, Inc. 5
Find and Replace TextTo find and replace text: 1. Click the Replace button in
the Editing group in the Home tab.
2. At the Replace dialog box, type the text in the Find what text box.
3. Press Tab.4. Type the text in the Replace
with text box.5. Click the Replace All button.6. Click OK.7. Click the Close button.
Replace dialog box
Skills© Paradigm Publishing, Inc. 6
Insert WordArt
To insert WordArt: 1. Click the Insert tab.2. Click the WordArt button
in the Text group in the Home tab.
3. Click the desired WordArt option.
4. Type the WordArt text.5. Apply the desired
formatting. WordArt button
Skills© Paradigm Publishing, Inc. 7
Format WordArtTo change the WordArt size: 1. Click the WordArt.2. Type a measurement in
the Height or Width measurement box.
Height measurement box
Width measurement box
Skills© Paradigm Publishing, Inc. 8
Format WordArt…continuedTo add effects: 1. Click the WordArt.2. Click the Drawing Tools
Format tab.3. Click the Text Effects
button in the WordArt Styles group.
4. Click the desired effect.
Text Effects button
Skills© Paradigm Publishing, Inc. 9
Draw Shapes
To draw a shape: 1. Click the Home tab.2. Click the More button at the right
side of the shapes.3. Click the desired shape.4. Drag in the slide to draw the shape.OR5. Click the Insert tab.6. Click the Shapes button.7. Click the desired shape.8. Drag in the slide to draw the shape.
shapes
Skills© Paradigm Publishing, Inc. 10
Customize Shapes
To change the shape style: 1. Select the image.2. Click the Drawing Tools
Format tab.3. Click the More button at
the right side of the shape style thumbnails in the Shape Styles group.
4. Click the desired style at the drop-down gallery.
shape styles
Skills© Paradigm Publishing, Inc. 11
Customize Shapes…continued
To change the shape effects: 1. Select the image.2. Click the Drawing Tools
Format tab.3. Click the Shape Effects
button in the Shape Styles group.
4. Click the desired effect at the drop-down gallery.
Shape Effects button
Skills© Paradigm Publishing, Inc. 12
Customize Shapes…continued
To display the Selection and Visibility pane: 1. Click the Drawing
Tools Format tab.2. Click the Selection
Pane button in the Arrange group.
Selection and Visibility pane
Skills© Paradigm Publishing, Inc. 13
CHECKPOINT 11) How many different items can you
collect in the Clipboard task pane?a. 6b. 12c. 24d. 36
3) Use this button to apply visual effects to WordArt.a. Text Effectsb. Visual Effectsc. WordArt Effectsd. Special Effects
2) Use this application to distort or modify text.a. SmartArtb. WordArtc. Clip Artd. Shapes
4) You can draw a shape using buttons in the Insert tab and this tab.a. Viewb. Animationsc. Designd. Home
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Skills© Paradigm Publishing, Inc. 14
Display Gridlines
To display gridlines: 1. Click the View tab.2. Click the Gridlines check
box in the Show group.
gridlines
Gridlines check box
Skills© Paradigm Publishing, Inc. 15
Insert a Text Box
To insert a text box: 1. Click the Insert tab.2. Click the Text Box button
in the Text group.3. Click in the slide or drag
to create the text box.
text box
Skills© Paradigm Publishing, Inc. 16
Copy and Rotate Shapes
To rotate a shape using the Rotate button: 1. Select the shape.2. Click the Drawing Tools
Format tab.3. Click the Rotate button in
the Arrange group.4. Click the desired option at
the drop-down list.
Rotate button
Skills© Paradigm Publishing, Inc. 17
Copy and Rotate Shapes…continued
To rotate a shape using the rotation handle: 1. Position the mouse pointer
on the rotation handle until the pointer displays as a circular arrow.
2. Hold down the left mouse button.
3. Drag to the desired direction.
4. Release the mouse button.
rotation handle
Skills© Paradigm Publishing, Inc. 18
Create a Table
To create a table: 1. Click the Insert Table
button in the Content placeholder.
2. At the Insert Table dialog box, type the desired number of columns and rows.
3. Click OK.Insert Table dialog box
Insert Table button
Skills© Paradigm Publishing, Inc. 19
Create a Table…continued
To widen a column: 1. Position the mouse pointer
on the gridline in the table until the pointer turns into a double-headed arrow with two short lines between.
2. Hold down the left mouse button.
3. Drag to the desired mark on the horizontal ruler.
4. Release the mouse button.
mouse pointer
Skills© Paradigm Publishing, Inc. 20
Format a Table
To apply a predesigned style to a table: 1. Click the Table Tools
Design tab.2. Click the More button
at the right side of the Table Styles group.
3. Click the desired style in the drop-down gallery.
table styles
Skills© Paradigm Publishing, Inc. 21
Format a Table…continued
To change the alignment: 1. Click the Table Tools Layout tab.2. Select the desired cells.3. Click the desired alignment
button in the Alignment group.To change the table size: 4. Click the Table Tools Layout tab.5. Type the desired measurement
in the Height or Width measurement box.
6. Press Enter.
Alignment group
Table Size group
Skills© Paradigm Publishing, Inc. 22
Insert Action Buttons
To insert an action button: 1. Click the Insert tab.2. Click the Shapes button
in the Illustrations group.3. Click the desired action
button at the drop-down list.
4. Drag in the slide to create the button.
5. At the Action Settings dialog box, select the desired action.
6. Click OK.
Action Buttons
Action Settings dialog box
Skills© Paradigm Publishing, Inc. 23
Insert Hyperlinks
To insert a hyperlink to a website on the Internet: 1. Select the text.2. Click the Insert tab.3. Click the Hyperlink
button in the Links group.4. At the Insert Hyperlink
dialog box, type the address in the Address text box.
Hyperlink button
Address text box
Skills© Paradigm Publishing, Inc. 24
CHECKPOINT 21) You can display these to help
position elements.a. positionlinesb. rulerlinesc. guidelinesd. gridlines
3) Action buttons are located in the drop-down list of this button.a. Shapesb. Clip Artc. WordArtd. SmartArt
2) Press this to move the insertion point to the previous cell in a table.a. Alt + Tabb. Ctrl + Tabc. Shift + Tabd. Tab
4) The Hyperlink button is located in this tab.a. Homeb. Insertc. Designd. Animations
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Skills© Paradigm Publishing, Inc. 25
Format with a Slide Master
To format in Slide Master View: 1. Click the View tab.2. Click the Slide Master
button in the Master Views group.
3. Make the desired editing changes.
4. Click the Close Master View button in the Close group.
slide master
Skills© Paradigm Publishing, Inc. 26
Insert Headers and Footers
To insert a header or footer on all slides: 1. Click the Insert tab.2. Click the Header &
Footer button in the Text group.
3. At the Header and Footer dialog box with the Slide tab selected, choose the desired options.
4. Click the Apply to All button.
Slide tab
Skills© Paradigm Publishing, Inc. 27
Insert Headers and Footers…continued
To insert a header or footer in notes and handouts: 1. Click the Insert tab.2. Click the Header &
Footer button in the Text group.
3. At the Header and Footer dialog box with the Notes and Handouts tab selected, choose the desired options.
4. Click the Apply to All button.
Notes and Handouts tab
Skills© Paradigm Publishing, Inc. 28
Use the Package for CD Feature
To use the Package for CD feature: 1. Click the File tab.2. Click the Save & Send tab.3. Click the Package
Presentation for CD option.4. Click the Package for CD
button. 5. At the Package for CD dialog
box, type a name for the CD.6. Click the Copy to CD button.
Package for CD dialog box
Skills© Paradigm Publishing, Inc. 29
Add Audio
To insert an audio clip: 1. Click the Insert tab.2. Click the Audio button in
the Media group.3. Navigate to the desired
folder.4. Double-click the desired
audio clip.
Audio button
Skills© Paradigm Publishing, Inc. 30
Add Audio…continued
To start an audio clip automatically: 1. Click the Audio Tools
Format tab.2. Click the down-pointing
arrow at the right side of the Start option in the Audio Options group.
3. Click Automatically at the drop-down list.
Start option
Skills© Paradigm Publishing, Inc. 31
Add Video
To insert a video clip: 1. Click the Insert Media Clip button
in the placeholder.2. Navigate to the desired folder.3. Double-click the desired video clip.OR4. Click the Insert tab.5. Click the Video button arrow in
the Media group.6. Click the Video from File option.7. Navigate to the desired folder.8. Double-click the desired video clip.
Insert Media Clip button
Video button arrow
Skills© Paradigm Publishing, Inc. 32
Add Video…continued
To play a video clip: 1. Click the Video Tools
Format tab.2. Click the Play button
in the Preview group.
Play button
Skills© Paradigm Publishing, Inc. 33
Add Video…continued
To set the video volume: 1. Click the Video Tools
Playback tab.2. Click the Volume
button in the Video Options group.
3. Select the desired volume at the drop-down list.
Volume button
Skills© Paradigm Publishing, Inc. 34
Add Video…continued
To start the video automatically: 1. Click the Video Tools
Playback tab.2. Click the down-
pointing arrow at the right side of the Start option in the Video Options group .
3. Click Automatically at the drop-down list.
Start option
Skills© Paradigm Publishing, Inc. 35
Set and Rehearse Timings
To set and rehearse timings: 1. Click the Slide Show tab.2. Click the Rehearse
Timings button in the Set Up group.
3. When the desired time displays, click the Next button on the Recording toolbar.
4. Continue until times are set for each slide.
5. Click Yes at the message.
Rehearse Timings button
Repeatslide timePauseNext
Recording toolbar
Skills© Paradigm Publishing, Inc. 36
Set and Rehearse Timings…continued
To set up a show to run continuously: 1. Click the Slide Show tab.2. Click the Set Up Slide
Show button in the Set Up group.
3. Click in the Loop continuously until ‘Esc’ check box in the Set Up Show dialog box.
4. Click OK.
Set Up Show dialog box
Skills© Paradigm Publishing, Inc. 37
CHECKPOINT 31) Using this can be very helpful in
reducing the steps needed to format slides.a. master controlb. slide controlc. slide masterd. handout master
3) Use this feature to help set the times for slides as you practice delivering the slide show.a. Rehearse Timingsb. Practice Timingsc. View Timingsd. Set Timings
2) This is the name for information that appears on the bottom of each slide.a. repeaterb. footerc. headerd. master
4) Use options at this dialog box to control the slide show.a. Control Showb. Slide Show Optionsc. View Showd. Set Up Show
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