Section 31a State Aid Changes E ffective October 1, 2014

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Section 31a State Aid Changes

Effective October 1, 2014

MASFPSFall Directors” Institute

Mike Radke, Lee Craft, and Margarita Frommert

Section 31a Changes: Background

How were the changes made?

Read the law, it’s messy! 388.1631a.amended, effective 10/1/2014

MDE will be working to make it clearer, more cohesive and consistent.

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Section 31a Changes:Fundamental Principle #1

New definition of “At-Risk Students” Use the worksheets to “Identify” all At-

Risk students in your district!

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Increased Flexibility! Supplement-not Supplant is gone –

intentionally. The only things not allowed are costs for

administration at the district or school levels. Everything else is allowable

… However…

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Public schools, public school academies, and the education achievement authority are accountable for:o All at-risk students proficient in reading at the

end of 3rd gradeo All at-risk students career and college ready by

the end of 11th grade

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Questions?

About the fundamental principles?

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Outcome

To understand program requirements. Reading proficiency by the end of

grade three. High school graduates must be

career/college ready. Activities/strategies driven by the

CNA and LEA continuous improvement plans

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Objectives

Using the Identification Worksheets

Understanding the new Section 31a law

Allowable Uses On-site Review

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How do we identify K-3 At Risk Students?

Use the Identification Worksheetso K-3 worksheeto http

://www.michigan.gov/mde/0,1607,7-140-6530_30334-43638--,00.html

o All students in Priority or Priority Successor Schools are at-risk students

Or…

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http://www.michigan.gov/mde/0,1607,7-140-6530_30334-43638--,00.html





…is at risk for not meeting district core curricular objectives in ELA or mathematics, or

Is at risk for not being proficient on 2 or more state assessments, i.e. ELA reading and writing, math, social studies and science, or

Is a victim or child abuse or neglect, or

Has a family history of school failure, incarceration, or substance abuse, or

Elementary pupil in K-2 grades who failed 2 or more interim assessments (ELA, math social studies or science) 10


…or in the absence of local or state assessments has 2 of the following risk factors:o Is absent more than 10% of enrolled days,

or 10 school days during the school yearo Is eligible for free breakfast, lunch or milko Is migranto Is an English language learnero Is an immigrant within the last 3 years

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How do we identify 4-12 At Risk Students?

Use the Identification Worksheetso 4-12 worksheeto http://www.michigan.gov/mde/0,1607,7-140-65

30_30334-43638--,00.html

All students in Priority or Priority-Successor Schools are at-risk students

Or…

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…did not achieve proficiency on the reading, writing, mathematics, science or social studies components of most recent state content assessment, or

Did not achieve a score of at least proficient on 2 or more state administered assessments for English language arts, mathematics, science or social studies, or

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Using local assessments 9, 10, 12th grade

pupil who failed 2 or more end-of-course exams (ELA, math, science or social studies)

Middle school pupil who failed 2 or more semester/trimester exams (science or social studies)

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Is a victim of child abuse or neglect, or Has a family history of school failure,

incarceration, or substance abuse, or Is a pregnant teen or teen parent,

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Or in the absence of assessments has 2 or more of the following risk factors

o Absence > 10% of the enrolled days or 10 school days during school year, or

o Eligible for free breakfast, lunch or milk, oro Is migrant, homeless, English language learner,

Immigrant within past 3 years, oro Did not complete high school in 4 years and is

still continuing in school

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When do we collect dataand report at-risk students?

Collect the information identifying at-risk students anytime after October 1, 2014

MDE is working with CEPI to develop the process for reporting Section 31a at-risk students and will provide guidance as soon as it is available but not before the winter data collection for MSDS.

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Supplement-not Supplant is gone and Flexibility is Maximized

The only things not allowed are costs for administration at the district or school levels.

Anything direct instructional is allowable. Anything non-direct instructional is

allowable. However, schools are accountable for

reading proficiency by the end of 3rd grade, and career and college readiness at the end of the 11th grade. 22

What is not allowed? Expenses for central office or school

administration are not allowable. These include expenditures in the following function codes:o 230 series - General Administration, o 240 series - School Administration, o 250 series - Business Services, o 280 series - Central Services and o 510 series - Long Term Debt Services

See the Michigan Public School Accounting Manual

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http://www.michigan.gov/documents/appendix_33974_7.pdf



Answers to “allowability” question!

Question: Is (fill in the blank) allowable?Answer: 1) If it is administrative, it is not allowable.2) If it is not administrative, it is allowable.

a. However, schools will be held accountable for reading proficiency by the end of 3rd grade and career and college readiness in 11th grade.

b. It must be included in the continuous improvement plan. 24

Section 31a Program Description

Beginning in 2014-2015, a district, public school academy, or the education achievement (EAA)system must demonstrate to the satisfaction of the department that at least 50% of at-risk pupils are reading at grade level by the end of grade 3 as measured by the state assessment. 25

Section 31a Program Description

Beginning in 2014-2015 a district public school academy or the EAA must demonstrate to the satisfaction of the department, improvement over 3 consecutive years in the percentage of at-risk pupils that are career- and college-ready as measured by the pupil's score on each of the 5 individual subject areas on the college entrance examination portion of the Michigan merit examination.

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Section 31a Program Accountability

Under section 1279g(2)(a) of the revised school code, MCL 380.1279g, the district, public school academy, or education achievement system shall ensure all of the following:

a. 3rd grade proficiencyb. 11th grade career and college ready

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(a) The district, public school academy, or the education achievement authority (EAA) shall determine the proportion of total at-risk pupils that represents the number of pupils in grade 3 that are not reading at grade level by the end of grade 3.

(continued)

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(a) continuedThe district, public school academy, or the education achievement system shall expend that same proportion multiplied by 1/2 of its total at-risk funds under this section on tutoring and other methods of improving grade 3 reading levels.

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(a) continuedAs an example, if 60% of grade 3 students are not proficient in reading, and the district received $1,000,000 in Section 31a funding, they must now expend 0.60 x 0.50 of their funds, or $300,000 on improving reading levels in the 3rd grade.

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(b) The district, public school academy, or the EAA shall determine the proportion of total at-risk pupils that represent the number of pupils in grade 11 that are not career- and college-ready as measured by the student's score on each of the individual subject areas on the college entrance examination portion of the Michigan merit examination. (continued)

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(b) continuedThe district, public school academy, or the education achievement system shall expend that same proportion multiplied by 1/2 of its total at-risk funds under this section on tutoring and other activities to improve scores on the college entrance examination portion of the Michigan merit examination.

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(b) continuedAs an example, 41% of the at-risk pupils in grade 11 are not career and college ready. Your allocation for Section 31a funds is $48,000. How much must be allocated to improve proficiency?

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www.michigan.gov/ofs

• Allocations

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http://www.michigan.gov/ofs


Grant Application

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PA 25

Districts/schools are to fund initiatives, programs and strategies that are included in the LEA/school continuous improvement plan.

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Section 31a Carry Over

Unobligated funds must be spent within the next school year. If the funds are not expended and reported in the July 15th annual report, the funds are returned to the State’s School Aid budget.

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•Program Reports

Due Date MEGS+ Changes

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https://mdoe.state.mi.us/MEGSPlus/login2.aspx

On Site Reviews District Study Guides and Explanations

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OSR Study Guide

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OSR Study Guide

OSR Study Guide

Indicator

1. At the district level, a written process is in place to provide oversight for Section 31a programs and initiatives.

Evidence & Explanation

Organization chart, written processes/services; agendas/minutes that support district level leadership related to programs/services; documentation of monitoring of programs/services.

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OSR Study Guide

Indicator

2. The district has a written process in place that identifies the data used to measure proficiency.


State assessment data for relevant grade levels; local assessments, formative assessments, interim assessments for identified Section 31a students. Written policy and procedure. 43

OSR Study Guide

Indicator

4. The district has a written process in place that defines student exit procedures.


Policy and procedures, Documents that detail how students are exited from direct instructional support and/or direct non-instructional support; data supporting 3rd grade proficiency in reading or data demonstrating college/career ready. 44

OSR Study Guide

Indicator

8. The district has a written process in place that defines student entrance procedures.


Policy and procedures detailing the process for entering a student into a component(s) of a 31a program; documents detailing admission of students into program, minutes of meetings held to discuss entry of students/attendance sheets. 45

OSR Study Guide

Indicator

9. The district has a written procedure for program evaluation using the MDE Program Evaluation Tool.


Policy and procedures detailing the process for identifying and monitoring program evaluation practices; Completed program evaluation tool detailing the program/initiative or strategy used. Data used to determine the efficacy of the program/initiative or strategy. 46

OSR Study Guide

Indicator

10. The district has a written process in place that ensures program accountability.


Policy and procedures detailing the oversight of the Section 31a program. Updated copy of the program description and supporting documentation.

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OSR Study Guide

Indicator

13. The district has a written process in place to ensure that the Section 31a programs and initiatives are aligned to t he LEA/school continuous improvement plan.


Policy and procedures assuring that the activities/strategies that are provided to Section 31a students are consistent with the Comprehensive Needs Assessment (CNA) and the District/School Improvement Plan.

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OSR Study Guide No formal findings for school year 2014-15 6 selected pilot districts will receive

technical assistance only

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Fundamental Principles

What are the three fundamental principles discussed at the

beginning of the presentation?

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Fundamental Principle #1

New definition of “At-Risk Students”

Use the worksheets to “Identify” all At-Risk students in your district!

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Increased flexibility! Supplement-not-Supplant is gone –

intentionally. The only things not allowed are costs

for administration at the district or school levels.

Everything else is allowable

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Public schools, public school academies, and the education achievement authority are accountable for:o All at-risk students proficient in reading

at the end of 3rd gradeo All at-risk students career and college

ready by the end of 11th grade

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Any other questions?

Please email Questions to:Lee Craft, [email protected]

Margarita Frommert, [email protected] Mike Radke, [email protected]

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mailto:[email protected]

