SECTION A Admissions and Applicationsap.itc.ntnu.edu.tw/istudentDL/download/PT/PT107/doc_2012030105… · registration period to be awarded the Masters of Business Administration

GLOBAL MBA ADMISSIONS GUIDE 2012

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Contents

SECTION A Admissions and Applications

1. Course information

1.1. General course details

2. Admissions criteria

2.1. Eligibility

2.1.1 Academic requirements

2.1.2 GMAT score

2.1.3 Work experience

2.1.4 English language requirements

2.1.5 Preliminary application

2.2. Fees and scholarship

2.2.1 Course fees

2.2.2 Scholarship

3. Applications

3.1. Process

3.1.1 Check your eligibility

3.1.2 Formal application

3.1.3 Interview

3.1.4 Notification of acceptance

3.1.5 Initial registration procedures

3.2. Required documentation

3.3. Important dates

3.4. Application fee

3.5. Method of application fee payment

3.5.1 Payments by Bank Transfer

3.5.2 Payments by Credit Card

3.6. Submitting your application

3.7. Protection of personal information

3.8. Important notes

4. Contact details


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SECTION B Registration procedures

1. Overview

2. Initial registration procedures

2.1. Initial registration fees

2.2. International applicants residing overseas (Round 1-5)

2.3. Applicants who are foreign residents in Japan (Round 1-6)

2.4. Applicants with Japanese nationality (Round 1-6)

2.5. Important note

3. Secondary registration procedures

3.1. Arrival in Japan

3.2. Submission of documents

4. Notes

5. Contact details


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SECTION A Admissions and Applications

We welcome applications from anyone, of any age, gender or nationality, seeking to explore the

frontiers of business management to improve the well-being of our societies. Your application to us

will be handled by our dedicated Global MBA administrative staff and you can be assured of a

personal and professional service. Our staff will help you with any queries that you might have and

keep you informed of your application’s progress.

1. Course Information

Students are required to complete units to the value of forty-six credits within the two-year

registration period to be awarded the Masters of Business Administration (Global Course).

1.1 General course details

Course length Two years Format Full-time Entry point September Required credits 46

2. Admissions criteria

2.1 Eligibility Our minimum requirements are as follows:

2.1.1 Academic requirements

A bachelor’s degree from a recognized college or university is mandatory and therefore

applicants are required to meet one of the following requirements at the time of application.

(1) Those who have a bachelor’s degree or above from a university outside of Japan and

have completed minimum sixteen years of school education, or who expect to obtain

the degree and to complete such education before September 20, 2012.

(2) Those who have a bachelor’s degree or above from a university in Japan, or who

expect to obtain before September 20, 2012.

(3) Those who have a certificate of completion for fifteen years of school education outside

of Japan and are recognized by the Graduate School of Business as having obtained a

high level of academic excellence. In this case, you are advised to consult with the

Graduate School of Business in advance by submitting a preliminary application to

confirm your academic eligibility.

Notes:

i. In addition to the admission criteria mentioned in (1) and (2), applicants may also

consult with the Graduate School of Business in advance by submitting a preliminary

application to confirm your academic eligibility.


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ii. For the process of preliminary application, please see our website

(http://gmba.doshisha.ac.jp). We will respond to your preliminary application within

approximately five working days.

iii. If you are expected to graduate in 2012, please make sure to obtain a bachelor’s

degree before September 20, 2012 to fulfill one of the above requirements. Otherwise

admission to the Business School will be denied even if your application was

successful.

2.1.2 GMAT score

Applicants are required to demonstrate a level of aptitude suitable for a post-graduate

level business and management degree. This would be normally demonstrated through the

submission of a GMAT score or equivalent. Please refer to section 3.2 Required documents

on pages 6 - 9 for further details.

2.1.3 Work experience

In principle, work experience over a certain period of time is required. (For your information,

the average student at our program has 3 to 5 years work experience, some with

considerably more.)

2.1.4 English language requirements (for non-native English speakers only)

This requirement is waived for candidates who are a native English speaker or who have

received a bachelor's degree from a university where the medium of instruction was

English.

If English is not your native language, you are required to take an English language

assessment test. We accept the following scores. If it is not clear whether you need a

language test or your score/test result is sufficient for application, please consult with

Business School by submitting your preliminary application in advance. Please see our

website (http://gmba.doshisha.ac.jp) or consult with the Graduate School of Business for

further information.

English Language Test Minimum Score Required Test Score Validity

TOEIC 760 or more 2 years

TOEFL 83 or more (internet-based test) 560 or more (paper-based test) 220 or more (computer-based test)

2 years

IELTS 6.0 or more 2 years

Cambridge Examination FCE or above None

Note:

The English language test must be internationally recognized. However, a score certificate

from the local English test may be acceptable on condition that the certificate can be

provided with the official comparison to one of the above scores that are recognized

globally.

2.1.5 Preliminary application

We evaluate applicants as a whole person rather than mechanically applying these

eligibility criteria mentioned above. In case it is not certain whether you are eligible to

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apply or not, please feel free to consult with the Graduate School of Business by

submitting your preliminary application in advance. For further information, please see

our website (http://gmba.doshisha.ac.jp/apply/applicationprocess.html) or consult with

the Graduate School of Business.

2.2 Fees and scholarship

2.2.1 Course fees

The GMBA course fees for 2012 students are as follows.

Course Fees for 2012 Enrollment (Fees in Japanese Yen)

Fees/Semester YEAR 1 YEAR 2

Fall Semester Spring Semester Fall Semester Spring Semester

Admission Fee 280,000 (*1) - - -

Credit Tuition Fee 2,208,000 (@48,000 × 46 credits)

Fee for Educational Support 110,000 (*2) 110,000 110,000 110,000

Total 2,928,000

Initial registration fee: 280,000 (*1) + 110,000 (*2 ) = 390,000 yen

Notes:

i. Students who have obtained their undergraduate or graduate degrees at Doshisha

University will be charged half of the admission fee, i.e. 140,000 yen.

ii. The credit tuition fee for the fall semester of the first year will be charged after you

have registered for your classes. The credit tuition fee will depend on the number of

credits you register for in any one semester.

iii. In case a student enrolls in more than 2 years, there will be the fee for educational support

per semester and credit tuition fee depending on the number of credits registered.

iv. If a student has already taken the maximum of 46 credits and wishes to register for

more classes, there will be a charge of 48,000 yen per credit.

2.2.2 Scholarship

We are delighted to announce that there are a number of scholarship opportunities. For

your reference, ALL SUCCESSFUL INTERNATIONAL APPLICANTS ARE ELIGIBLE FOR THE

TUITION FEE REDUCTION BETWEEN 30% and 100%. Please refer to the Global MBA

webpage (http://gmba.doshisha.ac.jp/apply/furtherinformation.html) for the latest full

information.

3. Applications

3.1 Process

3.1.1 Check your eligibility

Please check 2.1 Eligibility above and confirm if you are eligible to apply. In case where you

are required to consult with the Graduate School of Business for confirmation of your

http://gmba.doshisha.ac.jp/apply/applicationprocess.html

http://gmba.doshisha.ac.jp/apply/furtherinformation.html


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eligibility, please submit a preliminary application well in advance. Please see our website

(http://gmba.doshisha.ac.jp/apply/applicationprocess.html) for full information.

3.1.2 Formal application

To submit a formal application you need to complete the application form (which can be

downloaded from our webpage) and return it to us with all supporting documentation and

the application fee before the advertised deadlines. Upon receipt of your completed

application form and other application materials, the Graduate School of Business will send

you an acknowledgement message by email.

3.1.3 Interview

We will consider your application form, personal statement, transcripts, references and

GMAT score and English language test score as well where necessary, to assess your

suitability for the program. Then, we will invite you to an interview.

Overseas applicants:

The interview will be conducted online where possible.

Domestic applicants:

Applicants will be invited to a face-to-face interview at Doshisha Business School, Kyoto.

3.1.4 Notification of acceptance

Following the interview a final decision will be made on your application by the GMBA

Admissions Committee and you will be notified of their decision shortly thereafter. Should

you be offered a place you will receive a Notification of Acceptance from the Office of

International Students who handles university registration procedures. Please see Section

B below for more information.

3.1.5 Initial registration procedures

You will need to complete registration procedures (including immigration procedures for

the overseas applicants) and pay the admission fee to secure your place. Please see Section

B below for more information.

3.2 Required documentation You are required to submit a set of documents in support of your application.

Required Documents for Applicants Notes Check

Application form Prescribed form (available from our website) □

University Graduation Certificate(s) (or Certificate of Expected Graduation)

Original (or certified copy) □

Academic transcript(s) Original (or certified copy) □

Two letters of recommendation Prescribed form (available from our website) □

Certificate of English Language Proficiency Original only □

GMAT official score report Original only □

Personal identification material(s) Photocopy □

Application fee receipt Bank transfer: Original receipt (or photocopy) Credit card payment: Printout of Result page

□

Photograph card Prescribed form □

Two photographs Original only □

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Application form

Applicants must use the formal application form available for download from our webpage

(http://gmba.doshisha.ac.jp). In order to complete the form, you will need to have Microsoft Excel

installed on your computer. You are required to complete all fields and send the application form to

us by email and post. It is essential that the completed form reaches Doshisha University before the

stated deadline.

University Graduation Certificate(s) (or Certificate of Expected Graduation)

This should be an official document (original) issued by the university level institute(s) attended. If

you are currently attending the university, please submit the proof that you will complete the

program by September 20, 2012, i.e. Certificate of Expected Graduation. Please see Important notes

below for further information.

Academic transcript(s)

This should be an official document (original) issued by the university level institute(s) attended. The

document should include detailed results of all classes and courses taken. If applicants are still

attending the university and therefore cannot obtain the final academic grades at the time of

application, please submit the latest official record and the final transcript must be submitted as

soon as it becomes available. Please see Important notes below for further information.

Two letters of recommendation

The letter of recommendation is an extremely important part of the selection process. Applicants

must use the official form available for download from our webpage.

Two letters of recommendation should be written by people who know the applicant well.

If you have left education within the last three (3) years, you should give one academic and

one employment-related reference. Otherwise, give two employment-related references.

Academic recommendation: You should approach an academic referee who can comment

on your academic and intellectual ability in detail. They should be able to assess your

ability to analyze and apply theoretical frameworks to practical situations, and to present a

cogent and coherent argument.

Employment-related recommendation: You should approach employment referees who

will be able to give a broad overview of your managerial skills and experience in detail.

They should also be able to assess your potential for learning and applying new

management skills.

If the letter is in a language other than English or Japanese, please attach an English (or

Japanese) translation by a certified public institution such as a diplomatic office.

Letters of Recommendation must be submitted in a sealed and signed envelope.

Certificate of English Language Proficiency (for non-native English speakers)

We accept original copies of the following qualifications as proof of language competence: TOEIC,

TOEFL, IELTS and Cambridge Examination. You can arrange with the test institution to send the score

directly to Doshisha University. Please also see 2.1.4 above for this requirement. Please seek further

information on our website and/or from the Business School office. If you would like us to return this

score certificate, please include a written request in your application package. Otherwise the score

certificate will not be returned and we will not accept any request at a later date.



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GMAT official score report

You are required to submit an official GMAT score report. Please send your GMAT score report to us

via the official GMAT website. The Program Code of the Global MBA at Doshisha University is

QJK-PK-35. Please refer to the official GMAT website for further information. If you are unable to

submit a GMAT score, you should seek advice from the office directly in advance.

Personal identification material(s)

For international applicants from overseas: Please submit a photocopy of the passport page(s)

showing your photo, full name, nationality and other identification information. In case you do

not have a passport yet, please submit a photocopy of an Identification Certificate issued by the

government or its equivalent public institution in your home country.

For international applicants residing in Japan: Please submit a photocopy of the passport

page(s) showing your photo, full name nationality and other identification information as well as

the page in which your visa status AND period of stay are listed. Alternatively, you can submit a

photocopy of your Alien Registration Card. In this case please make sure that the information on

your Alien Registration Card is most updated at the time of application. In addition, you must

copy both front and back sides of the card.

For applicants with Japanese nationality:

Please submit a photocopy of the passport page showing your photo, full name, nationality and

other identification information. In case you do not have a passport, please submit a photocopy

of a document that certifies your identity issued by the government or its equivalent public

institution in Japan.

Note:

Please make a photocopy of your personal identification material(s) using A4 size or letter size

paper.

Application fee receipt

You will need to provide certified evidence that the application fee has been paid for your formal

application to be considered. This will normally take the form of a receipt provided by your bank

confirming the transfer, or if you pay online with a credit card, it will be the Result page that you can

print out after the transaction is completed. Please note that the application fee is non-refundable.

Please refer to section 3.5 below for the method of payment.

Photograph card

(See Two Photographs below)

Two Photographs

You are required to affix two photographs to the application form and photograph card which are

available to download from our webpage. Photographs should be in color and taken within the

previous three months. These should be full face and without any hat or other head covering. The

photos should be 3cm long × 2.4cm wide.

Important notes:

i. If it is found that you have misrepresented the facts in your application, you may be dismissed

from the school.

ii. If documents other than those prepared by the applicant are in a language other than English or


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Japanese, it will be the responsibility of the applicant to attach an official English (or Japanese)

translation certified by a public authority or a notary public institution.

iii. Please submit original documents unless the submission of photocopy is instructed.

iv. Applicants may submit the notarized photocopies of University Graduation Certificate and

Academic Transcript only in the case where the university attended by the applicant does not

reissue the original copy of these official documents. In this case the photocopy must be

authenticated by the university attended by the applicant (or a certified public institution such as

a notary public office). Please note that these notarized photocopies will not be returned.

v. Application materials will not be returned regardless of the result of application. Exceptions are

Certificate of English Language Proficiency (original), University Graduation Certificate

(original) and Academic Transcript (original) and please note that you must include a written

request in your application package. Otherwise materials will not be returned under any

circumstances and please be aware that we will not accept any request at a later date.

vi. The university may require the submission of documents other than those listed above.

3.3 Important dates Application for 2012 entry admission will open December 1, 2011. Detailed schedule for each

application round is as follows. We have six application rounds. Your application package must be

received by Doshisha University on or before each deadline to be considered for each round. A late

or incomplete application leaves you at risk of not being considered for a place and if you have any

queries at this stage do not hesitate to contact us for guidance.

Round Application Deadline

Interview Period (1)

Admission Decisions

(Successful applicants) Due date for

Admission Fee (2)

1 December 20, 2011 December 21-27,

January 6-10 In mid January Late in February

2 January 31, 2012 February 1-7 In mid February Late in March

3 March 30, 2012 April 2-10 In late April Late in May

4 April 24, 2012 April 25-27,

May 7,8 In mid May Late in June

5 May 22, 2012 May24-29 In early June (3) Late in June (4)

*6 (5) June 20, 2012 June 22 or 23 In early July Late in August

(1) Applicants will be notified of the interview date individually by email. (Interviews will not be

conducted on Sundays and school holidays.)

(2) Successful applicants will be notified directly by the Office of International Students regarding

Admission Fee payment deadlines and initial registration procedures. Please see Section B below

for more information.

(3) Round 5: Overseas applicants for Round 5 must be well prepared in order to apply for the

Certificate of Eligibility (see below) soon after successful application.


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Certificate of Eligibility:

This is an official document issued by the Immigration Bureau in Japan and required for successful

applicants to obtain a College Student visa. Please see Section B below for more information.

(4) Round 5: Successful applicants of Round 5 must note that the due date of admission fee payment

is set much earlier than the other application round.

(5) *Round 6: This round is a special period available only for applicants who meet the conditions

mentioned below therefore do not need to apply for the Certificate of Eligibility.

Eligible applicants for Round 6:

Only applicants who meet one of the following conditions are eligible to apply to Round 6:

i. Those who have Japanese nationality.

ii. Those who have foreign nationality currently residing in Japan and will continue to

reside in Japan for the entire period between application and enrollment.

iii. Those who are currently residing outside Japan but have obtained either “Permanent

Resident”, “Long-Term Resident”, “Spouse or Child of Japanese National”, or “Spouse

or Child of Permanent Resident” visa.

iv. Those who are able to prove as having qualifications equivalent to ii and iii above and

therefore do not need to newly apply for the Certificate of Eligibility. If you have any

concerns about your eligibility for Round 6, please consult with the Graduate School

of Business in advance.

(6) Please note that these dates are subject to revision where necessary.

3.4 Application fee All applicants are required to pay a non-refundable application fee as follows.

Fee for international applicants (including foreign residents of Japan): 15,000 yen

Fee for applicants with Japanese nationality: 35,000 yen

You will need to provide certified evidence that the above fee has been paid for your formal

application to be considered. This will normally take the form of a receipt provided by your bank

confirming the transfer. Please note that there will be a transaction fee 2,500 yen for overseas

remittance to Japan. Alternatively you can also pay the application fee by a credit card however there

will be a processing fee of 473 yen for online payments. Please see 3.5 Method of application fee

payment below for detailed information.

3.5 Method of application fee payment

3.5.1 Payments by Bank Transfer

For applicants residing outside of Japan

For overseas remittance to Japan, you are required to add the transaction fee of 2,500 yen

to the application fee. (The total amount remitted should therefore be 17,500 yen for

international applicants and 37,500 yen for applicants with Japanese nationality.)


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Please use the following information to facilitate the payment of your application fee:

Pay into (beneficiary bank) The Bank of Tokyo-Mitsubishi UFJ, Ltd. Kyoto Branch

Bank address 10 Naginatabokocho, Karasuma-higashiiru, Shijodori, Shimogyo-ku, Kyoto, 600-8008, Japan

Transfer type Telegraphic transfer

Payment Advise and pay

Paying bank’s charge, if any Payee’s account

SWIFT address BOTKJPJT

Account type Ordinary (Savings) account

Account number 3181224

Account holder Doshisha University

Please note that the remittance must be made in the name of the applicant,

although a third party member may pay on the applicant’s behalf.

For applicants residing in Japan

A form for Telegraphic Transfer at a bank is available for applicants residing in Japan. Please

do not remit your application fee to the above bank account designated for overseas

applicants only. Please contact the office directly for further details. Please note that we

are NOT able to accept remittances made from an ATM, JP Bank (post office account) or in

cash.

3.5.2 Payments by Credit Card

You may pay your application fee online with a credit card. Please follow the procedures on

how to make an online payment. Please note that the website can be only accessed by

computer and is available in English only.


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Important notes:

i. Please make all credit card payments before 23:00 (Japan Standard Time) of the

deadline date for each application period.

ii. There will be a processing fee of 473 yen for online credit card payment.

iii. A third party member may pay on the applicant’s behalf. However, please make sure

to enter the applicant’s personal details on the Basic Information page.

iv. After the transaction is completed, please print out two copies of the Result page on

A4 or letter-size paper. Submit one copy with the application materials. Please keep

the other copy and write down the Receipt Number for your reference. (It is not

necessary to paste it onto the Pasteboard for the Receipt of Remittance that is

required to submit when you pay the application fee with a form for Telegraphic

Transfer at a bank.)

v. If you forget to print out the Result page, please go to the Application Results page

and enter the Receipt Number and your date of birth to view the page again.

vi. The payment confirmation will be sent to the email address you registered.

vii. The transaction will be in Japanese yen. Please note that the conversion rate will apply

at the time of the transaction. Please contact your credit card company for further

details.

viii. If you have any credit card verification issues, please contact your credit card

company.

3.6 Submitting your application (1) Submission of application form by email: Please send your completed application form by

email. Please do not send incomplete application form or other materials. If you have any

questions how to fill in the form, please contact us. Your application form should be saved as

“<your full name> 2012 GMBA” and sent to [email protected] , and the subject of

your email must be “SUBMISSION GMBA 2012 Application”.

(2) Submission of hard copy: Please also send a hard copy of the application form with all the

supporting documentation by EMS or international courier service, to the address below. If you

are a domestic applicant, we advise you to send the package by registered mail. Please write in

English on the front of the envelope: “GLOBAL MBA PROGRAM APPLICATION”. Please note that

application package must be received by Doshisha University on or before each deadline to be

considered for each round.

(3) Applicants must send all the application materials in one package, except for the original GMAT

official score repot and IELTS/TOEFL/TOEIC score report(s) that are required or available to be

sent from the test institution(s) directly. Official documents from the university attended by the

applicant and/or letters of recommendation may be sent directly to the Graduate School of

Business only when circumstances require.

3.7 Protection of personal information Doshisha University is dedicated to collecting, handling, storing and using any personal identifiable

information securely and properly. Following the enforcement of the “Act on the Protection of

Personal Information”, Doshisha University defined the “Basic Policy on Protection of Personal

Information” regarding the handling of personal information. Based on this policy for safe guarding

personal information, the “Regulations on Protection of Personal Information” has been established.

We ensure that such information will be handled and protected appropriately and that we will use

applicants’ personal information only for the purpose of contacting them and making statistics of

entrance examination and database of students admitted.

mailto:[email protected]


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3.8 Important notes (1) Applications for 2012 entry will close when the program reaches full capacity and prospective

students are therefore encouraged to submit early applications.

(2) Please note that the Business School office will be closed from December 28, 2011 to January 5,

2012, and from the end of April 2012 to early May 2012. All enquires/messages received on

holidays (or weekends) will be responded to during normal office hours. Please check our website

for latest information on dates and office hours.

4. Contact details

The Graduate School of Business

Doshisha University

Karasuma-Imadegawa,

Kamigyo-ku, Kyoto, 602-8580

JAPAN

TEL: +81-75-251-4600

FAX: +81-75-251-4710

Email: [email protected]

Web: http://gmba.doshisha.ac.jp




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SECTION B Registration procedures

1. Overview

Registration procedures are handled by the Office of International Students. Upon acceptance,

applicants must complete the following procedures. Admission will be denied if the applicant does

not complete these procedures by the deadline. Please refer to the guide for initial registration

procedures enclosed in the Notification of Acceptance for further details and contact the Office of

International Students for queries using the contact information below.

2. Initial registration procedures

2.1 Initial registration fees Applicants are required to pay an Initial Registration Fee. This consists of two components:

1. Admission Fee (deposit) *

2. Fee for Educational Support

* The Admission Fee may be regarded as a non-refundable deposit and commits the applicant to

entry to the Global MBA.

2.2 International applicants residing overseas (Round 1-5) [Step 1] Applicants must pay the Admission Fee (deposit) by the advertised date which will be

available in the guide for initial registration procedures. Applicants are also required to submit all

necessary documents to the Office of International Students who will then act as your proxy to

obtain a Certificate of Eligibility for a Status of Residence (college student) in Japan from the

Immigration Bureau at the Ministry of Justice. Please refer to the guide for initial registration

procedures for details on required documents.

[Step 2] After the Office of International Students receives the Certificate of Eligibility from the

Immigration Bureau at the Ministry of Justice, the applicant will be required to complete payment of

the remaining components of initial registration fee (Fee for Educational Support). As soon as the

university has confirmed receipt of this payment, a Certificate of Eligibility and Admission Certificate

documents will be sent to the applicant.

[Step 3] Upon receiving the Certificate of Eligibility and the Admission Certificate after [Step 2]

above, the applicant must apply for a Status of Residence (college student) by bringing these

documents to the Japanese Embassy or a Japanese Consulate in their home country. Also, after

arrival in Japan, applicants must complete submission of the following required forms by September

7, 2012. (See 3. Secondary registration procedures below.)

INITIAL REGISTRATION FEE

Admission fee (deposit) 280,000

Fee for educational support 110,000

Total payable 390,000


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Initial registration procedures overview (For international applicants residing overseas)

Step Embassy

of Japan Applicant

Doshisha University (Office of International Students)

Ministry

of Justice

Transfer admission feei Submit documentation

>

1 On receipt, University applies for A >

< MoJ issues A

< University receives A, informs applicant to transfer remaining fee

2 Transfer remaining fees ii >

< On receipt, University issues A & B to Applicant

< Apply to Embassy for College Student visa

3 Embassy issues

College Student visa >

Applicant travels to Kyoto

NOTES

A – Certificate of Eligibility i – Admission fee (deposit): 280,000 yen

B – Admission Certificate ii – Fee for educational support: 110,000 yen

2.3 Applicants who are foreign residents in Japan (Round 1-6) Applicants must pay the Admission Fee (deposit) by the advertised date which will be available in

the guide for initial registration procedures. Applicants will then be required to complete the

payment of the remaining components of initial registration fee (Fee for Educational Support) by the

advertised date and the submission of required documents by September 7, 2012. (See 3. Secondary

registration procedures below.)

Applicants who are foreign residents of Japan should consult with the Office of International

Students directly concerning their visa status. Please note that you may have to extend or change

your visa status. In this case you will require an Admission Certificate from the Office of International

Students and this can only be issued after payment of all components of the initial registration fee.

2.4 Applicants with Japanese nationality (Round 1-6) Applicants must pay the Admission Fee (deposit) by the advertised date which will be available in

the guide for initial registration procedures. Applicants will then be required to complete the

payment of the remaining components of initial registration fee (Fee for Educational Support) by the

advertised date and the submission of required documents by September 7, 2012. (See 3. Secondary

registration procedures below.)

2.5 Important note Once received, the admission fee (deposit) cannot be refunded. Cancellation of registration after the

completion of initial registration procedures would be permitted only in the case the applicant goes

through the prescribed cancellation procedure by September 20, 2012. In that case, the initial

registration fee minus the admission fee (deposit) will be refunded to the applicant.

However, the applicants, for whom the university has applied (by proxy) for the Certificate of

Eligibility to a Status of Residence (college student) in Japan, will be refunded the initial registration

fee minus the admission fee (deposit) only in the case they go through the prescribed procedure


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(submission of a statement of reason for cancellation of registration and return of the Certificate of

Eligibility and the Admission Certificate) by September 20, 2012. Details will be enclosed in the

Notification of Acceptance.

3. Secondary registration procedures

3.1 Arrival in Japan Please be aware that the successful applicant is required to arrive in Kyoto by the beginning of

September so you have enough time for your final registration and settling in.

3.2 Submission of documents The applicant is required to visit the Office of International Students and submit the documents listed

below.

Notification of Contact Person (prescribed form to he sent to successful applicants)

All students must have a contact person (regardless of nationality or place of residence) during their

enrollment period at Doshisha University. This contact person must be designated to maintain

communication with the university during the student’s absence, and responsible for delivering

messages/information from the university to the student.

Student ID Photo Sheet

The successful applicants are required to submit a photo as soon as possible after arriving in Japan

for their Student ID Card. (The photograph must be 3cm long × 2.4cm wide, glossy color with no

margin, full-face, upper body, no caps or hats.)

University Graduation Certificate(s) and Final Academic Transcript(s)

Only those who have applied with a Certificate of Expected Graduation must submit a University

Graduation Certificate(s) and final Academic Transcript(s).

Certificate of Alien Registration

You are required to register for your Certificate of Alien Registration as soon as you arrive in Japan.

The Office of International Students at Doshisha University requires that international students to

submit a document proving that they have made their application for a Certificate of Alien

Registration. Therefore, when you apply for your Certificate of Alien Registration at the local ward

office which covers the area you have settled in, you should also request this document. This

requirement may change due to the legal amendment and the most updated information will be sent

to the successful applicants with the Notification of Acceptance.

4. Notes

i. The academic year begins on September 21st and ends on September 20th of the following

Deadline Friday, September 7, 2012

Hours 9:00 - 11:30, 12:30 - 17 :00 (Monday through Friday)

Please note that the registration will not be processed on Saturdays, Sundays and holidays.

Place Office of International Students, Fuso-kan building, Imadegawa campus


17

year.

ii. All international students enrolled at Doshisha University are required to obtain a valid visa

status as prescribed in the Immigration Control and Refuge Recognition Act Appendix 1.

International students should hold a College Student visa status in general and shall not be

allowed to enroll at Doshisha University with a Temporary Visitor visa status.

iii. The permission for the Certificate of Eligibility will be granted by the Ministry of Justice. If and

when such permission is not granted, the university will not take any responsibility and may

deny admission. In addition, students who have lost status of residence will be dismissed.

iv. Application documents not prescribed by Doshisha University may be accepted and screened at

a time other than the normal schedule when requested by the Japanese Government or

governmental offices of other countries involved. The same applies to foundations at home and

abroad, as well as overseas institutions that have academic exchange agreements with

Doshisha University. Again, it is the same if the applicant has been granted a scholarship by any

of the above mentioned organizations.

v. The enrollment other than September may be approved if it is requested by any of the

organizations described above and deemed necessary by the Graduate Schools. If necessary,

the special student may be permitted to enroll for a period other than the normal length of

enrollment, which is no less than six months and no more than one year with an extension for

enrollment for up to one year possible upon screening.

vi. Admission will be denied if there is any false information on the application form or the

submitted documents.

5. Contact details

Office of International Students

Doshisha University

Karasuma-Imadegawa,

Kamigyo-ku, Kyoto, 602-8580

JAPAN

TEL: +81-75-251-3257

FAX: +81-75-251-3123

Email: [email protected]
