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SECTION I Page 1 Rev. 08/06
SECTION I
GENERAL INFORMATION • Policy 9.1—Responsibilities of ACPS • Policy 9.2—Staffing Requirements • Policy 9.20—Administration and Governance
Section I General Information Table of Contents
Pupil Services—Directory 2 Pupil Services—School Assignments 3 Teachers—Directory 4 Clinic Aides—Directory 6 Contracted Summer Work 7 Homebound Instruction 11 Training & Professional Growth 14 Tuition Assistance Program for Early Special Ed 15 Application For Tuition Assistance Early Childhood Ed 17 Instructional Conference/Travel 19 Purchase Requisition 23 Policy 9.1—Responsibilities of Augusta County Public Schools 26 Policy 9.2-Special Education Staffing Requirements 30
Policy 9.3- Augusta County Schools Administration and Governance 37
SECTION I Page 2 Rev. 08/06
Pupil Services Staff
Miranda Ball Facilitator Saul Harris School Social Worker Business Phone 540-245-5133 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Julie Botkin Secretary April Kernan Secretary Business Phone 540-245-5132 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Maggie Campbell School Social Worker Katrina Lindholm School Social Worker Business Phone 540-245-5133 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Beverly Coltrane School Psychologist Dr. Koressa Malcolm School Psychologist Business Phone 540-245-5133 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Patricia Coogan Visiting Teacher Cheryl Mullins School Health Coordinator Business Phone 540-245-5133 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Dr. Patricia Devitt Director of Pupil Services Tammy Sours Facilitator Business Phone 540-245-5131 Business Phone 540-245-5130 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Pamela Dewitz School Psychologist Tammie Vance Facilitator Business Phone 540-245-5133 Business Phone 540-245-5130 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Amy Dye School Psychologist Joan Wingfield Assistive Technology Business Phone 540-245-5133 Business Phone 540-245-5133 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected] Michele Gamble School Psychologist Business Phone 540-245-5133 Business Fax 540-245-5275 Email [email protected]
Infant Toddler Connection of the Valley Preschool Beverly Kunc ITCV Service Coordinator—West Boo Elkins Program Manager/FSW Business Phone 540-245-5133 Business Phone 540-245-5140 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected]
Carla Robertson Central Point of Entry/System Manager Marty Rowe Lead Teacher
Business Phone 540-245-5133 Business Phone 540-245-5140 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected] Email [email protected]
Pam Trumbo ITCV Service Coordinator—East Ellen Carlton Private School/Home School Service Plan Coordinator
Business Phone 540-946-4604 Business Phone 540-245-5130 Business Fax 540-245-5275 Business Fax 540-245-5275 Email [email protected]
SECTION I Page 3 Rev. 08/06
SCHOOL ASSIGNMENTS—2006-07 Director of Pupil Services School Community Health Coordinator
Dr. Patricia Devitt PH: 540-245-5131 FX: 540-245-5275
Cheryl Mullins PH: 540-245-5133
Cell: 540-280-6158 FX: 540-245-5275
[email protected] Secretaries Regional Health Coordinators Julie Botkin
PH: 540-245-5132 FX: 540-245-5275
Sherry Harvey-WMHS PH: 540-886-4286
Cell: FX: 540-886-4611
[email protected] April Kernan
PH: 540-245-5133 FX: 540-245-5275
Amy Huffer- BGHS PH: 540-337-6021
Cell: 540-490-0188 FX: 540-337-6236
[email protected] Chris Foster-SDHS
PH: 540-886-8500 Cell: 540-490-2548 FX. 540-946-7605
[email protected] Renee Wilson-FDHS
PH: 540-245-5050 Cell: 540-490-2547 FX: 540-245-5054
[email protected] Facilitators Social Workers
Tammy Sours
PH: 540-245-5132 FX: 540-245-5275
Maggie Campbell PH: 540-245-5133 Cell: 540-280-6158 FX: 540-245-5275
Katrina Lindholm PH: 540-245-5133 FX: 540-245-5275
Tammie Vance PH: 540-245-5132 FX: 540-245-5275
Patricia Coogan PH: 540-245-5133 Cell: 540-280-6159 FX: 540-245-5275
Miranda Ball PH: 540-245-5132 FX: 540-245-5275
Saul Harris PH: 540-245-5133 Cell: 540-280-6157 FX: 540-245-5275
Psychologists Infant & Toddler Connection of the Valley Beverly Coltrane PH: 540-245-5133 FX: 540-245-5275 [email protected]
Carla Robertson PH: 540-245-5133 FX: 540-245-5275 [email protected]
Central Point of Entry/ Systems Manager
Pamela Dewitz PH: 540-245-5133 FX: 540-245-5275 [email protected]
Beverly Kunc PH: 540-245-5133 FX: 540-245-5275 [email protected]
Service Coordinator West Side
Amy Dye PH: 540-245-5133 FX: 540-245-5275 [email protected]
Pam Trumbo PH: 540-946-4601, Ext.23 FX: 540-946-4608 [email protected]
Service Coordinator East Side
Michele Gamble PH: 540-245-5133 FX: 540-245-5275 [email protected]
Dr. Koressa Malcolm PH: 540-245-5133 FX: 540-245-5275 [email protected]
Ellen Carlton PH: 540-245-5133 FX: 540-245-5275
Private School/Home School Service Plan Provider
SECTION I Page 4 Rev. 08/06
SPECIAL EDUCATION TEACHERS FOR 2006-07
Resource Teachers:
BGHS Chad Coffey James Carter Gary Persinger
Penny Matallana Shannon Stutzman
BMES Donna Fridley Karen Hays Lynne Botkin
FDHS Ellen Beaty James Hall Jan Painter
Janice Converse Kim Salyer Linda Krause
CAES Janie Curtis Jessica Leeth JoAnne Snodgrass
RHS Kathy Trout Kerri Arehart Richard Bell
Vicky Conyers CHES
Elizabeth Benbow Kim Howerton Nicola Cahill
SDHS Amber Good Heather Carter Joshua Podgorski
Kim Culler Mary Pat Lane CLES
Ann Myers April East Kathryn Staton
Kerry Hill
WMHS Angela Loan Bruce Swartz Debra Johnson
Juli-Anne Morris Sarah Miller CRES
Kim McManaway Lisa Hodge
LES Amy Hooke Selena Wunderlich
NRES Jennifer Palaskey Michelle Bennett
BMMS Cathy Sterrett Emma Branch
Jennifer Eagle Susan Sprouse Vanessa Mundie
RES Ann Chisnell April Smith Jennifer Shnyder
SMS Ali Wright Carrie (Fielding) Swats Jason Stuhlmiller
Pat Dewan Tina Capuano SDES
Adena See Loretta Duty Patricia Childers
SDMS
Carol Tuomisto Ginny Coffey
Mary Kolman Stephanie Simmons SES
Nancy Lohr Scott Crist Carrie Ferguson
WMS Anna York Janet Melton
Summer Smith Susan Manos VES
Lisa Cline Rita Gilbert Shannon Hayes
WES Cortney Nelli Todd O’Brien
* (Asterisk) Denotes Teacher’s Home School Bold Print Denotes New Teacher Bold Italics Denotes change in teacher location or name
SECTION I Page 5 Rev. 08/06
SPECIAL EDUCATION TEACHERS FOR 2006-07 Preschool : Hearing Impaired:
BMES Christie Orta Correna Mongold RHS Lisa Tuck (SVRP)
CAES Sherelle Hollinger BMES (Itinerant) Kenmar Alexander (SVRP) CHES Jenifer Fitzgerald Itinerant:
CLES Autistic Gail Reese (SVRP) CLES Patricia Stuhlmiller Tammie Stine BMES VI Herb Wiegle
CRES Debbie Sprouse CAES PT Judy Lust LES Deborah Andre SDES PT Teresa Andrews NRES Judy Shull SDES OT Martha Laub
RES Melissa Smith Romany Riddle RES OT Vivian Killingsworth
SDES Lindsay Plecker Sarah Beck
SES Tiffany Ratcliffe
VES Sharon Helmick
WES Nikki Henrickson High Needs: Speech Therapists Home School
BMES Betty Wright BGHS Erica Kinder-Solomon CAES Karen Harris
FDHS
Debra Combs CHES Janine Thompson
RHS Kathy Quigley Shane Mullett CLES Betsy McCormick
CeCe Altomonte
WMHS Sonia Costa Robin Culver CRES Amy Barnett
ETP—HS Tammy Johnston (SVRP) LES Susan Morris-Rollins BMMS Lori Pirkle NRES Krista Gisler
SMS Angela Craighead RES Jeanne Putnam
Kristi Lowe (RES) SDMS Jessica Smith SDES Cindy Rutledge WMS Brian Black (SVRP) SES Sara Rumbley WMS Robin Trumbo VES Anne Hokett BMES Kelly O’Connell (SVRP) CLES Becky Prye WES Amanda England
SDES Jale Ramsey SMS Susan Gilkeson
Behavioral Specialist: SMS Lorna Frizzelle McSwain Chris Henderson (SVRP)
BMMS Robin Richarde SDMS John Lefcheck WMS Samantha Hans *SES Jan Pulliam (Itinerant) Director of Pupil Services: Dr. Patricia Devitt AT Coordinator: Joan Wingfield
Facilitators: Tammy Sours Private School/Home School Service Plan Provider:
Ellen Carlton
Tammie Vance Preschool Coordinator Rebecca Boo Elkins Miranda Ball Lead Teacher Marty Rowe
Site-Based Facilitator, BMMS Yvonne Howdyshell ITCV Central Point of Entry/ ITCV Systems Manager
Carla Robertson
Site-Based Facilitator, SMS Meredith Zirkle ITCV Service Coord —West Beverly Kunc Site-Based Facilitator, SDMS Jason Crutchfield ITCV Service Coord —East Pam Trumbo Site-Based Facilitator, WMS Frank Wade
SECTION I Page 6 Rev. 08/06
School Health Personnel
Beverley Manor Elementary Linda Lail, Clinic Aide [email protected]
Cassell Elementary Betty Colvin, Clinic Aide [email protected]
Churchville Elementary Julie Newlen, Clinic Aide [email protected]
Clymore Elementary Melanie Ruddle, Clinic Aide [email protected]
Craigsville Elementary Wanda Elsea, Clinic Aide [email protected]
Ladd Elementary Rebecca Bozic, Clinic Aide [email protected]
North River Elementary Lynn Andes, Clinic Aide [email protected]
Riverheads Elementary Teresa Sprouse, Clinic Aide [email protected]
Stuarts Draft Elementary Jacque Goforth, Clinic Aide [email protected]
Stump Elementary Lisa Jennings [email protected]
Verona Elementary Cathy Van Lear, Clinic Aide [email protected]
Wilson Elementary Mary Craig, Clinic Aide [email protected]
Beverley Manor Middle Fontella Brown-Bundy, Clinic Aide [email protected]
Stewart Middle Teresa Grant, Clinic Aide [email protected]
Stuarts Draft Middle Kim Baska, Clinic Aide [email protected]
Wilson Middle School Regina Chestnut [email protected]
Buffalo Gap High School Amy Huffer, RN [email protected]
Fort Defiance High School Renee Wilson,RN [email protected]
Riverheads High School Chris Foster, RN [email protected]
Stuarts Draft High School Chris Foster, RN [email protected]
Wilson Memorial High School Sherry Harvey, RN [email protected]
Regional School Health Coordinators’ Division of Schools
Chris Foster, RN [email protected]
Renee Wilson, RN [email protected]
Sherry Harvey,RN [email protected]
Amy Huffer, RN [email protected]
SDHS—Primary School FDHS—Primary School WMHS-Primary School BGHS—Primary School SDMS SMS WMS BMMS SDES CLES WES BMES SES VES LES CHES RHS NRES CAES CRES RES
SECTION I Page 7 07/03
CONTRACTED SUMMER WORK
Contracted work will be available for the summer. If staff is interested, the notice of interest is due in Central Office April 30th. Augusta County will contract for psychological, sociocultural, educational, and related service evaluations. Augusta County will also contract for Preschool Screenings. A special education and regular education teacher are expected to attend the eligibility meeting. They will be paid a fee for attendance. If the student is found eligible, the special education teacher will become the case manager and be responsible for having the IEP written within 10 days. The special education teacher and general education teacher will be paid for their efforts. One reimbursement form is to be submitted per student. It is to be turned in to Central Office after all evaluations; eligibility, etc. have been completed. However, if they are completed before June 30th, the reimbursement form MUST be in Central Office before July 6th. All contracted summer work must be typed. If you are interested, the Special Education Secretaries may be willing to type after work hours for you.
SECTION I Page 8 07/03
Augusta County Public Schools 6 John Lewis Rd.
Fishersville, VA 22939
CONTRACTED SERVICES Summer, _________
Name: Certifications: Home School: Home Phone: I am interested in the following contracted work for the summer. ___ IEP Case Manager ($65.00)* Attend eligibility meeting and write IEP within 10 days of Eligibility
• $15.00 to attend Eligibility if the student does not qualify for services
___ Educational Evaluations ($100.00 per student) ___ Related Service ($100.00)* Evaluation ($50), Eligibility ($15), and IEP ($35)
• $ 65.00 for evaluation and eligibility if student does not qualify for services
___ Preschool Screening ($30.00)
Signature Date Return to Dr. Devitt in Central Office by April 15th
SECTION I Page 9 07/03
Augusta County Public Schools 6 John Lewis Road
Fishersville, VA 22939
SUMMER CONTRACTED SERVICES Name: Address: Social Security # I am interested in doing contracted work this summer. Psychological Evaluation ($225.00) Psychological evaluation and Eligibility)
Psychological and Educational ($325.00) Psychological, Educational, and Eligibility) Eligibility Meeting ($25.00) Sociocultural Evaluation ($150.00) Sociocultural Evaluation and Eligibility
Signature Date Return to Dr. Devitt in Central Office by April 15th
SECTION I Page 10 Rev. 08/05
Augusta County Public Schools 6 John Lewis Rd.
Fishersville, VA 22939
Summer Contract Work
Psychologist Special Education Teacher Social Worker Speech Therapist Regular Education Teacher Other
Name:
SS#
Address: City:
State:
Zip:
Complete one form at the completion of all services for that child. Indicate date of
service in which you participated. Name of Student: Home School: Psychological: Eligibility: IEP Related Service: Date Date Date Educational: IEP: IEP Writer: Date Date Sociocultural: Other: ( ) Date Date Speech & Language Evaluation: Preschool Screening: Date Date Signature: Date: PAYMENT VOUCHER: Facilitator’s Initials
Total Instructional Fee: Budget Code: Payment Approval: Program Supervisor Date
All work completed by June 30 must be submitted to payroll for payment by July 6 so I need it by July 1. If the services are split between two budget seasons, please submit two forms.
SECTION I Page 11 Rev. 08/05
HOME BOUND INSTRUCTION Special Education Students
All requests for Home Bound Instruction for Special Education Students are to be directed to the Special Education Office. 1. Physician or Clinical Psychologist request Home Bound Instruction
Guidance Counselors in high schools and middle schools are Case Managers
Principal becomes Home Bound Case Manager for the student
Central Office will notify the Guidance Counselor/Principal as soon as a Home Bound Teacher has been assigned.
Special Education Teacher will keep a Log on each of the students on Home Bound (HB.1)
A physician may not request Home Bound for emotional needs without support from a clinical psychologist or psychiatrist.
2. An IEP Team may not put a child on Home Bound Instruction 3. IEP for Home Bound Instruction
IEP Team must meet to determine the amount of Home Bound Instruction that is necessary
This can be completed with an addendum
The meeting must convene within 10 days of the school notice for Home Bound Instruction
Include Home Bound teacher in IEP meeting
SECTION I Page 12 Rev. 08/05 HB—1
Augusta County School Board 6 John Lewis Road
Fishersville VA 22939
HOME BOUND LOG
Student’s Name: Home School: Date of Home Bound Request: Date of End of Service: Requesting Physician/Clinical Psychologist: Reason for Request: Home Bound Instructor: Phone #: Contacts with Home Bound Instructor: Date Contact
SECTION I Page 13 Rev. 08/05 HB—2
HOME INSTRUCTION RECOMMENDED BY IEP TEAM
Student’s Name: Home School: Soc Sec#: Beginning Date of Home Instruction IEP: Ending date of Home Instruction IEP: Reason for placement: Documentation of previous placements, all intervention used and the reason the previous placements were not successful is to be attached to this form.
SECTION I Page 14 Rev. 07/03
TRAINING AND PROFESSIONAL GROWTH
Tuition Assistance
1. Full-time certified employees may receive some reimbursement for (1) Division sponsored
course per fiscal year unless that employee is directed in writing to take a certain course by the Superintendent. In that case, the employee will receive reimbursement for full tuition. (Reg. 5.530)
2. Full-time certified special education teachers may receive up to $600 per year for classes that
would add additional licensure to their certificate. This is with approval of the Director of Pupil Services and the Assistant Superintendent for Instruction.
• Fill out Priority II (Not sponsored by Augusta County) and send to Director of Pupil
Services no later that two weeks before enrolling in the course. Please indicate on the bottom of the form the additional certification you are pursuing.
• This form must then be signed by the Assistant Superintendent for Instruction. (The Director
of Pupil Services will forward the form and you will receive a copy for your records).
• All reimbursement requests are due into the Director of Pupil Services, Central Office by June 30th. Reimbursements received after June 30th will be void and reimbursement forfeited. (Reg. 5.530)
3. All reimbursements requests for uncertified special education teachers will go through the
Virginia Department of Education until further notice.
SECTION I Page 15 Rev. 08/05
COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION
P.O. BOX 2120 RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 194 September 22, 2006
INFORMATIONAL TO: Division Superintendents
FROM: Billy K. Cannaday, Jr.
Superintendent of Public Instruction
SUBJECT: 2006-2007 Tuition Assistance for Special Educators
The Department of Education has budgeted a portion of Virginia's Individuals with Disabilities Education Act, Part B grant funds,
to provide tuition assistance of up to $500 per course for a maximum of three courses per year for special educators. These funds are available to the following personnel who have a full-time contract with a public school division for the 2006-2007 school year and are not participating in a special education
personnel preparation program funded by the Virginia Department of Education: special education teachers who hold a valid
conditional or provisional license teaching students ages five to 21, speech-language pathologists who hold a provisional license,
and full-time special education paraprofessionals assisting special education programs for students ages five to 21.
Eligible teachers and speech-language pathologists are those individuals who are enrolled in graduate-level courses meeting competencies in the endorsement area in which they are providing
instruction and seeking licensure. The teacher or speech-language pathologist is responsible for ensuring that any courses
taken for licensure in special education satisfy state requirements (Licensure Regulations for School Personnel, effective July 1998). The Division of Teacher Education,
Licensure, and Professional Practice will assist in reviewing the requested coursework.
Eligible paraprofessionals are those individuals who are employed
full-time in a special education program and are enrolled in undergraduate or graduate-level coursework related to the special
education area in which they are providing instructional assistance.
The funding period for this activity ends September 30, 2007. If the number of applications received exceeds funds available, tuition assistance will be awarded on a first-come, first-serve basis, according to the postmark stamped on the application envelope. Completed tuition assistance applications should be submitted to
SECTION I Page 16 Rev. 08/05
the Department of Education immediately after enrollment and prior to completion of the course. No applications will be considered after the last day on which a course is offered. If you have questions regarding eligibility for the tuition assistance, please contact Dr. Patricia Burgess, specialist for special education human resources development, Division of Teacher Education, Licensure, and Professional Practice at (804) 225-2096 or e-mail: [email protected]. The attached application form should be submitted by fax or mail to:
Dr. Patricia D. Burgess Virginia Department of Education
P. O. Box 2120 Richmond, VA 23218-2120 Fax: (804) 786-6759
BKCJr/TAE/pdb Attachment http://www.doe.virginia.gov/VDOE/suptsmemos/2006/inf194a.pdf
SECTION I Page 17 Rev. 08/05
COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION
P.O. BOX 2120 RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 193 September 22, 2006
INFORMATIONAL TO: Division Superintendents
FROM: Billy K. Cannaday, Jr.
Superintendent of Public Instruction
SUBJECT: 2006-2007 Tuition Assistance for Early Childhood Special Educators
The Department of Education has budgeted a portion of Virginia's Section 619 Preschool Grant funds, to provide tuition assistance of up to $600 per course for a maximum of three courses per year for early childhood special educators. These funds are available to the following personnel who have a full-time contract with a public school division for the 2006-2007 school year and are not
participating in a special education personnel preparation program funded by the Virginia Department of Education: early childhood special education teachers who hold a valid license with an early childhood special education endorsement, licensed
teachers seeking an endorsement in early childhood special education, certain speech-language pathologists, and full-time special education paraprofessionals assisting early childhood special education programs for students ages birth to five.
Eligible teachers are those individuals who are enrolled in graduate-level courses meeting competencies in the early
childhood special education endorsement area. Eligible speech-language pathologists are those for whom preschoolers with
disabilities make up at least 50 percent of their caseloads and who are enrolled in graduate-level coursework directly related to
the area in which they are providing services or in early childhood special education. The teacher or speech-language
pathologist is responsible for ensuring that any courses taken for licensure in special education satisfy state requirements (Licensure Regulations for School Personnel, effective July 1998). The Division of Teacher Education, Licensure, and
Professional Practice will assist in reviewing the requested coursework.
Eligible paraprofessionals are those individuals who are employed full-time in an early childhood special education program and are enrolled in undergraduate or graduate-level coursework related to
the early childhood special education area. The funding period for this activity ends September 30, 2007. If the number of applications received exceeds funds available, tuition assistance will be awarded on a first-come, first-serve
SECTION I Page 18 Rev. 08/05
basis, according to the postmark stamped on the application envelope. Completed tuition assistance applications should be submitted to the Department of Education after enrollment and prior to completion of the course. No applications will be considered after the last day on which a course is offered. If you have questions regarding eligibility for the tuition assistance, please contact Dr. Patricia Burgess, specialist for special education human resources development, Division of Teacher Education, Licensure, and Professional Practice at (804) 225-2096 or e-mail: [email protected]. The attached application form should be submitted by fax or mail to:
Dr. Patricia D. Burgess Virginia Department of Education
P. O. Box 2120 Richmond, VA 23218-2120 Fax: (804) 786-6759
BKCJr/TAE/pdb Attachment
http://www.doe.virginia.gov/VDOE/suptsmemos/2006/inf193a.pdf
SECTION I Page 19 Rev. 08/05
INSTRUCTIONAL CONFERENCE PARTICIPATION FORM (Regulation 5.320) If you wish to attend a conference, you must fill out the Instructional Conference Participation Form (regulation 5.320), have it signed by your administrator and sent to Special Education. Special Education will sign the form, if there is money in the budget, and forward it to the Assistant Superintendent of Instruction. Each year Special Education will have a different focus; those conferences will take priority. If you previously attended a conference, you will probably not be approved for the next year. We are trying to offer the opportunity to as many teachers as possible. Fill the form out carefully. You will be reimbursed up to the amount requested. TRAVEL/CONFERENCE REIMBURSEMENT VOUCHER (Regulation 4.750) When you return from the conference, fill out the form and return it with a copy of your approved conference request form to Special Education at Central Office. You must have a receipt for every item you are requesting reimbursement.
SECTION I Page 20 Rev. 08/05
REVISED 10/2000 REGULATION 5.320 INSTRUCTIONAL CONFERENCE PARTICIPATION FORM
Must be submitted to the Assistant Superintendent for Instruction 14 days prior to the first day of the conference.
PLEASE NOTE: A COPY OF ALL CONFERENCE ITINERARIES MUST BE ATTACHED TO THIS FORM.
Name: School:
Position: Date of Request:
Conference Title:
Conference Date:
Names of Students Attending:
Conference Sponsor: Cost Per Student:
Conference Location:
I wish to request a Substitute Teacher: YES NO Number of Days: _____________
Costs: Daily # of Days Total Lodging x = Meals $30 x = Registration Other
TOTAL REQUESTED:
(The total amount of reimbursement should not exceed the total amount requested)
I wish to drive/ride in a county car: YES NO � Please note: (County Car capacity will only allow for 4 persons and driver. Also, teachers will be expected to �car-pool� when attending the same conference).
I would like to pick up the car keys & credit card: Date: Time: I will return the car keys & credit card: Date: Time:
� PLEASE READ : � Upon approval of this request, you should proceed to make any necessary reservations, e.g. room, registration, etc. If funds are available, educational staff members may be reimbursed for expenses (subject to per diem limitation) for registration, food, and lodging. A �Travel/Conference Reimbursement Voucher�, including all receipts (ATTACHED AND ITEMIZED), should be submitted to the Assistant Superintendent for Instruction for reimbursement within 2 weeks after the conference. No reimbursements will be made for mileage; however, county transportation will be provided when available.
Car keys and a credit card may be picked up from NANCY HUTCHISON at the BUS GARAGE at your requested date and time above. � (Bus Garage hours are 8:00 a.m.- 4:30 p.m. ONLY).
If you find you will NOT need this car, please notify Nancy right away. By participating in this conference, I agree to conduct an in-service program if requested by my Principal and/or Superintendent or Designee. Signature of Applicant:
For Principal Only: (Please sign appropriate statement): I recommend approval: I do not recommend approval:
FOR CENTRAL OFFICE USE ONLY:
APPROVED
DISAPPROVED
NOT APPLICABLE
CONFERENCE PARTICIPATION:
SUBSTITUTE TEACHER:
COUNTY TRANSPORTATION: (WHEN AVAILABLE)
SIGNATURE OF CURRICULUM SUPERVISOR: DATE: SIGNATURE OF SUPERINTENDENT/DESIGNEE: DATE: REIMBURSEMENT CODE: . . . .
Please Notify the Assistant Superintendent for Instruction
Of Any Change
SECTION I Page 21 Rev. 08/05
Revised February 1, 2006 Regulation 4.750 Augusta County Schools
TRAVEL/CONFERENCE/MISCELLANEOUS REIMBURSEMENT FORM
Name: _______________________Position: ________________ School: PLEASE READ PRIOR TO FILLING OUT THIS FORM: 1. Receipts must be included for all expenses. If a receipt is missing, reimbursement will not be issued.
Please tape all ORIGINAL receipts to a separate piece of paper and attach to this voucher. ITEMIZE all receipts. Meal receipts should be listed separately to show a per-day total ($30 per day meal allotment). Note: Tips may be included on each individual receipt. Please deduct any alcohol purchase. (SEE REVERSE SIDE FOR ACCEPTABLE RECEIPTS.)
2. Voucher must be totaled, signed, and approved by a principal/supervisor. 3. *Mileage will be reimbursed ONLY when a county vehicle is not available. 4. “Conference reimbursement documentation, including a copy of “INSTRUCTIONAL CONFERENCE PARTICIPATION
FORM” (Policy 5.320), must be forwarded to the Assistant Superintendent for Instruction for approval prior to being processed by Accounts Payable. Documentation verifying conference attendance is required.”
Date Description Nature of Expenditure (meals, lodging, etc.)
*Miles Traveled (if applicable)
Amount of Expenditure:
Total Miles Traveled: @ 32.5¢ / mile =
Total Expenses (exclusive of mileage):
All reimbursement forms are due by the 5th of each month.
Exception: Reimbursement for June MUST be received by Finance by July 10th. Late expenses cannot be reimbursed in the
following fiscal year. GRAND TOTAL TO BE REIMBURSED:
Signature: Date: Approval by Principal/Supervisor : Date: For Central Office Use Only:
Mileage Code: / Expense Code:
SECTION I Page 22 Rev. 08/05
ACCEPTABLE RECEIPTS FOR REIMBURSEMENT THE INTERNAL REVENUE SERVICE REQUIRES PRECISE DOCUMENTATION WHEN SUBMITTING EXPENSES FOR REIMBURSEMENT. ACCEPTABLE RECEIPTS ARE AS
FOLLOWS: Receipt from vendor showing name of employee, date paid, and full amount paid. Receipts / Invoices for hotel bills and restaurants MUST BE ITEMIZED TO SHOW ALL ITEMS RECEIVED. If payment is for more than one person, note the names of those involved. Note: The $30/day meal allotment is for the approved individual only. Do not include meal purchases for spouses/others. OR Copy of a credit card invoice which itemizes each expense. You may need to ask for itemized documentation. OR Copy of cancelled check for registration with a copy of registration form stating cost.
Any questions regarding the above guidelines should be directed to: Mark E. Lotts
Director of Business and Finance
SECTION I Page 23 Rev. 07/03
PURCHASE REQUISITION
Any requests are to be completed on the Augusta County Schools Purchase Requisition form. (Samples follow.) ITEM: Name of first item DESCRIPTION: Additional description of that item CATALOG/PRODUCT #: Catalog Number & Item number of that item ORDER QUANTITY: Number of each item you would like to order UNIT PRICE: Price of one EXTENDED PRICE: Cost of all you wish to order Your order must include the cost of shipping and handling. Call the company if this information is not available in the catalog. VENDOR INFORMATION: Complete address
Phone number FAX number
Account #: County budget code (school bookkeeper should have this) Requested by: Your name and school name Date: Date you are sending requisition to Central Office Do not fill in the other sections. Forms that are incomplete or filled out incorrectly will be returned.
SECTION I Page 24 Rev. 07/03
AUGUSTA COUNTY SCHOOLS PURCHASE REQUISITION
PRODUCT INFORMATION ORDER QUANTITY
UNIT PRICE
EXTENDED PRICE
VENDOR INFORMATION (address needed for new vendors only)
P.O. NUMBER
1 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX #
2 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX #
3 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX #
4 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX #
5 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX #
6 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX # ACCOUNT #: REQUESTED BY (Name/Location): ACCOUNT # (split): DATE: DELIVER TO:
APPROVAL SIGNATURE & DATE:
SECTION I Page 25 Rev. 07/03
AUGUSTA COUNTY SCHOOLS PURCHASE REQUISITION
PRODUCT INFORMATION ORDER QUANTITY UNIT PRICE EXTENDED
PRICE VENDOR INFORMATION
(address needed for new vendors only) 1 ITEM Book NAME Brookes Publishing
DESCRIPTION Modifying Schoolwork ADDRESS PO Box 10624
Baltimore MD 21285-0624
CATALOG / PRODUCT # ISBN #1-55655-354-8
1 25.00 $25.00
FAX # 410-337-8539
2 ITEM Book NAME Brookes Publishing
DESCRIPTION Syracuse Community-Referenced Curriculum Guide ADDRESS
For Students With Moderate and Severe Disabilities
CATALOG / PRODUCT # ISBN #1-55766-027-1
10 59.00 $590.00
FAX #
3 ITEM Shipping & Handling NAME Brookes Publishing
DESCRIPTION 8% ADDRESS
CATALOG / PRODUCT #
1 49.20 $49.20
FAX #
4 ITEM Book NAME Human Kinetics
DESCRIPTION Physical Activities for Improving Children’s Learning & Behavior ADDRESS PO Box 5076
Champaign IL 61825-5076
CATALOG / PRODUCT # ISBN #0880118741
1 18.95 $18.95
FAX # 217-351-1549
5 ITEM Shipping & Handling NAME Human Kinetics
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
1 5.50 $5.50
FAX #
6 ITEM NAME
DESCRIPTION ADDRESS
CATALOG / PRODUCT #
$0.00
FAX # ACCOUNT #: 41.1100.6013.000.200 REQUESTED BY (Name/Location): Patricia Devitt ACCOUNT # (split): DATE: 4/23/03 DELIVER TO: Hannah Bush
APPROVAL SIGNATURE & DATE:
SECTION I Page 26 07/03
Policy 9.1
Return to Table of Contents
Responsibilities of Augusta County Public Schools VAC 20-80-40 (Virginia Accreditation Code) COV 22.1-214 (Code of Virginia)
A. AUGUSTA COUNTY PUBLIC SCHOOLS shall ensure that all children with disabilities, aged two to 21, inclusive, residing in Augusta County have a right to a free appropriate public education, including:
1. Children with disabilities who are migrant;
2. Children with disabilities who are homeless (Policy 7.140);
3. Children with disabilities who are in need of special education and related services, even though they are advancing from grade to grade;
4. Children with disabilities who are served in a charter school in accordance with the Code of Virginia;
5. Children with disabilities who have been suspended or expelled from school, in accordance with this Policy;
6. Children with disabilities who are incarcerated for 10 or more days in a regional or local jail.
7. Children with disabilities who are residents of Augusta County and who are on house arrest, as ordered by a court of competent jurisdiction; services shall be provided at a mutually agreed upon location;
8. Children with disabilities who are in foster care and residents of Virginia, but not residents of Augusta County, under the following conditions:
a. The child has been placed in foster care or other custodial care within the geographical boundaries of Augusta County, placed by a Virginia agency, whether state or local, that is authorized by the Code of Virginia to place children;
b. The child has been placed, not solely for school purposes, in a child-caring institution or group home licensed under the provisions of Policy 10 (§ 63.1-195 et seq.) of Title 63.1 of the Code of Virginia that is located within the geographical boundaries of Augusta County; and
c. If the child’s individualized education program prescribes placement in a private day or residential special education facility, the responsibility for a free and appropriate public education shall transfer to Augusta County that is a participant in the Community Policy and Management Team of the locality that has responsibility for the child under the Comprehensive Services Act (§ 2.1-745 et seq. of the Code of Virginia);
SECTION I Page 27 07/03
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 28 07/03
Policy 9.1 Page 2
9. Children with disabilities who are placed in a private residential placement by a Comprehensive Services Act team. Augusta County, as part of the Comprehensive Services Act team that places the child in the private residential placement for non-educational reasons shall ensure that the child’s IEP team develops an IEP appropriate for the child’s needs while the child is in the residential placement.
10. Children shall be identified as a child with a disability utilizing reliable, appropriate non-discriminatory assessment procedures designed to prevent over identification or disproportionate representation by race or ethnicity.
11. Augusta County Schools will review the child placements annually to assure there is not an over identification of children in specific disabilities by race or gender.
12. If over identification by race or gender occurs, Augusta County will review its eligibility criteria and develop a policy if necessary to eliminate the disproportionate identification.
13. Children with disabilities will not be required to obtain a prescription for a substance covered by the Controlled Substances Act (21 U.S.C. 801 et seq) as a condition of attending school, receiving an evaluation, or receiving services. Teachers and other school personnel may consult or share classroom-based observations with parents or guardians regarding a student’s academic and functional performance or behavior in the classroom or school, or regarding the need for evaluation for special education or related services.
14. Children with disabilities who are placed for non-educational reasons and are not physically present in Augusta County, but whose parent or parents continue to reside in Augusta County in accordance with § 22.1-3 of the Code of Virginia.
a. For the purpose of determining residency, the residence of the child with a disability shall be determined as follows:
(1) If placed for non-educational reasons in a nursing facility, a long stay hospital, or an intermediate care facility for the mentally retarded under funding from the Virginia Department of Medical Assistance Services, the child is a resident of the division where the parent or parents reside, unless the child is in a state-operated program;
(2) If placed for non-educational reasons in a group home by a community services board, a court service unit, or a court of competent jurisdiction, the child is a resident of the division where the parent or parents reside, unless the child is in a state-operated program;
(3) If aged 18 or older, placed for non-educational reasons in a nursing facility, a long stay hospital, or an intermediate care facility for the mentally retarded under funding from the Virginia Department of Medical Assistance Services, and who has been declared legally incompetent or legally incapacitated by a court of competent jurisdiction and for whom the court has appointed a guardian to make decisions, the adult child is a resident of the division where the guardian resides, unless the adult child with a disability is in a state-operated program; and
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 29 07/03
Policy 9.1
Page 3
(4) If aged 18 or older, placed for non-educational reasons in a group home by a community services board and who has been declared legally incompetent or legally incapacitated by a court of competent jurisdiction and for whom the court has appointed a guardian to make decisions, the adult child is a resident of the division where the guardian resides, unless the adult child with a disability is in a state-operated program.
b. If there is a dispute between local school divisions regarding the parent’s, parents’, or legal guardian’s residence, the local school division of the parent’s, parents’, or legal guardian’s last known place of residence is responsible until such dispute is resolved or the parent’s, parents’, or legal guardian’s residence is established in Augusta County.
15. Children with disabilities, aged 18 or older, who have not been declared legally incompetent or legally incapacitated by a court of competent jurisdiction and for whom the court has not appointed a guardian to make decisions and who reside in Augusta County, unless the adult child is in a state-operated program.
a. The adult child’s residence shall be the fixed home to which the adult child will return following a temporary absence and at which the adult child intends to stay
b. No adult child shall have more than one residence at a time; and
c. Each state-operated program shall ensure that all children with disabilities, aged two to 21 inclusive, in that institution have the right to a free appropriate public education.
16. Children with disabilities, aged 18 or older, who have been declared incompetent or legally incapacitated by a court of competent jurisdiction and for whom the court has appointed a guardian to make decisions and guardian resides in Augusta County, unless the adult child with a disability is in a state-operated program. The adult child’s residence shall be the fixed home to which the adult child will return following a temporary absence and at which the adult child with a disability intends to stay. No adult child with a disability shall have more than one residence at a time.
B. Each state-operated program shall ensure that all children with disabilities, age two to 21 inclusive, in that institution have the right to a free appropriate public education.
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 30 07/03
Policy 9.2
Special Education Staffing Requirements
8 VAC 20-80-45 Virginia Appropriations Act
A. School age programs. The following specifies the staffing patterns for special education services for school age (five to 21, inclusive) children residing in Augusta County and attending Augusta County Schools.
1. Grouping. When children with disabilities are removed from the general education classroom for special education and related services, they may receive services with children with the same disability or with children with different disabilities. Each child must receive special education services from special education personnel assigned in accordance with the requirements of Figure A in this section. Each child may receive some special education and related services from personnel not endorsed in the child’s disability area or areas, but holding a special education endorsement as specified in Figure A.
2. Personnel assignment.
a. Personnel assignment requirements are listed in Figure A.
b. Personnel not meeting the assignment requirements of Figure A may provide some services to children with disabilities if the children receive special education services from personnel assigned in accordance with Figure A.
c. Personnel providing services to a child who has more than one disability are not required to be endorsed in all areas of the child’s disabilities. The child shall receive some services for each disability from appropriately endorsed personnel.
d. Special Education Teachers for K-12 instruction will be highly qualified.
3. Caseload standards.
a. The maximum special education caseloads, with and without paraprofessionals, are set and funded in the Virginia Appropriation Act. See Appendix A for the funded caseloads. Special education services for children with visual impairment are established, maintained, and operated jointly by the Augusta County School Board and the Virginia Department for the Blind and Vision Impaired.
b. If children with disabilities in a single building receive academic content area instruction from multiple special education teachers, the teachers’ caseloads shall be determined by using a building average.
(1) A building average is computed by dividing the total weights (found in Appendix A) for all children served in this fashion by the number of special education teachers providing services. Any itinerant teacher shall be counted according to the amount of time the teacher spends in the school. Subdivision 3 (d) of this subsection applies for any teacher assigned to administrative duties or to providing services to children who do not have disabilities.
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 31 07/03
Policy 9.2 Page 2
(2) The building average shall not exceed 20 points if services are provided to students receiving Level I (resource) services and to children receiving Level II (self-contained) services. The building average shall not exceed 24 points if services are provided only to children receiving Level I services.
(3) No more than 14 children shall be assigned to a single class period if there are similar achievement levels and one subject area and level are taught. No more than 10 students shall be assigned to a single class period when there are varying achievement levels and more than one subject area and level are taught.
c. Special education personnel may also be assigned to serve children who are not eligible for special education and related services under this Policy, as long as special education personnel hold appropriate licenses and endorsements for such assignments.
d. When special education personnel are assigned to provide services for children who do not have a disability under this Policy or are assigned to administrative duties, a reduction in the caseload specified in the Virginia Appropriation Act must be made in proportion to the percentage of school time on such assignment.
(1) This provision does not apply when special education and related services are provided in a general education class, based on the goals and objectives of the IEP of at least one child in that classroom, and children without disabilities incidentally benefit from such services.
(2) When special education personnel provide services in a general education classroom based on the IEP goals and objectives of at least one child in that classroom, the special education caseloads do not include children with disabilities who incidentally benefit from such services.
B. Programs for early childhood special education. VAA;
1. Children of preschool aged (two to five, inclusive) who are eligible for special education receive early childhood special education. The amount of services is determined by the child’s individualized education program team. A full school day (minimum 5.5-hours) shall be provided if determined appropriate by the IEP team.
2. Staffing requirements.
a. Children receiving early childhood special education services may receive services together with other preschool-aged children with the same or with different disabilities.
b. Personnel assignment standards are listed in Figure B.
c. The maximum special education caseloads, with and without paraprofessionals, are set and funded in the Virginia Appropriation Act. See Appendix A for the funded caseloads. Special education services for children with visual impairment shall be established, maintained, and operated jointly by the Augusta County School Board and the Virginia Department for the Blind and Vision Impaired.
C. Staffing for education programs in regional and local jails.
Special education personnel with any special education endorsement, except early childhood special education and speech-language impairment, may provide instructional services to eligible students with disabilities incarcerated in a regional or local jail.
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 32 07/03
Policy 9.2 Page 3
D. Alternative special education staffing plan. Augusta County Schools may offer an alternative staffing pattern that ensures the requirements of this Policy are met. An alternative-staffing plan that reduces the number of staff positions will not be acceptable. If Augusta County Schools plan to implement a different staffing pattern from those specified in this Policy, Augusta County Schools’ superintendent shall receive approval to implement an alternative staffing plan to the Virginia Department of Education in accordance with the procedures established by the Virginia Department of Education. Information on alternative staffing plan requests and approvals shall be available to teachers and parents.
E. Educational interpreting services.
1. The qualification requirements for personnel providing interpreting services are as follows:
a. Personnel providing educational interpreting services for children using sign language shall have a Virginia Quality Assurance Screening (VQAS) Level III, any Registry of Interpreters for the Deaf Certificate (excluding Certificate of Deaf Interpretation), or any other state or national certification recognized by the Virginia Department for the Deaf and Hard-of-Hearing as equivalent to or exceeding the VQAS Level III.
b. Personnel providing educational interpreting services for children using cued speech or cued language shall have a Virginia Quality Assurance Screening Level III for cued speech or hold a Transliteration Skills Certificate from the Testing, Evaluation and Certification Unit (TEC Unit).
c. Personnel providing educational interpreting services for children requiring oral interpreting shall meet minimum requirements for competency on the Virginia Quality Assurance Screening’s written assessment of the Code of Ethics.
2. Personnel who provide interpreting services for children who use sign language or cued speech or cued language and who do not hold the required qualifications may be employed by Augusta County Schools in accordance with all of the following criteria:
a. Personnel shall have a Virginia Quality Assurance Screening Level I, or its equivalent, as determined by the Virginia Department for the Deaf and Hard-of-Hearing, upon hiring date in any local educational agency in Virginia;
b. Personnel shall achieve the qualification requirements by the third anniversary of their hiring date in Augusta County Schools; and
c. Augusta County Schools shall annually inform the Virginia Department of Education of: the person’s:
(1) Name, social security number, and hiring date;
(2) Progress toward meeting the qualification requirements; and
(3) Development plan.
d. Waiver of qualification requirements for personnel providing interpreting services.
e. Conditions for requesting a waiver.
(1) Augusta County Schools’ superintendent shall request a waiver of the qualification requirements for personnel who do not meet the qualification requirements for providing interpreting services. The request shall include a statement certifying that Augusta County Schools has recruited personnel who meet the qualification requirements and has not had three or more applicants who hold at least a VQAS Level I.
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 33 07/03
Policy 9.2 Page 4
(2) A waiver may be provided for personnel who do not hold the qualifications in subdivision 2 a of this subsection, and who hold interpreting credentials from another state or who have registered to take the VQAS, and who take the assessment as scheduled. The waiver shall be in place only until Augusta County Schools receives the notice of equivalency of the out-of-state credential or of the attainment of the VQAS level. The waiver shall not be extended if a VQAS Level I, or higher, is not obtained.
(3) A waiver may be provided for one year for individuals who have not attained the qualification requirements in subdivision 2 b of this subsection and who hold a VQAS Level II. This waiver may be provided for one additional year if the individual continues to hold a VQAS Level II and has shown improvement in percentage scores.
f. Timeline for requesting a waiver. A request to waive the qualification requirements shall be submitted to the Virginia Department of Education within 30 days of the person’s initial or continuing assignment to provide interpreting services, using a form authorized by the Virginia Department of Education.
Figure A. Special education personnel assignment requirements for school-aged children, ages five to 21, inclusive, in Augusta County Schools.
Disability Category Endorsement
Autism Any special education endorsement, as appropriate to student needs Deaf-blindness Severe disabilities K-12 or any other special education
endorsement, as appropriate to student needs Developmental Delay: Ages 5- 8
Any special education endorsement, as appropriate to student needs
Emotional Disturbance Emotional disturbance K-12 Hearing Impairment/Deaf Hearing impairments preK-12 Learning Disabilities Learning disabilities K-12 Mental Retardation Mental retardation K-12 Multiple Disabilities Severe disabilities or any other special education endorsement, as
appropriate to student needs Orthopedic Impairment Any special education endorsement, as appropriate to student needs Other Health Impairment Any special education endorsement, as appropriate to student needs Severe Disabilities Severe disabilities K-12 Speech or Language Impairment Speech or language disorders preK-12 Traumatic Brain Injury Any special education endorsement, as appropriate to student needs Visual Impairment Visual impairments preK-12
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 34 07/03
Policy 9.2 Page 5
Figure B. Special education personnel assignment requirements for preschool children, ages two to five, inclusive, in Augusta County Schools.
Disability Category Endorsement
Developmental Delay: ages 2 – 5 Early childhood special education Hearing Impairment/Deaf Hearing impairments preK-12 Speech or language impairment Speech or language disorders preK-12 Visual Impairment Visual impairments preK-12 All other disability categories Early childhood special education
Figure 1. Augusta County caseload maximum as funded by the Virginia Appropriation Act.
Level II Disability Category
With Paraeducator
100% of the time
Without Paraeducator
100% of the time
Level I
Autism 8 6 24
Deaf-blindness 8 6
Developmentally Delayed Age 5-8 10 8
Developmentally Delayed Age 2-5 8 Center based 10 Combined
12 Home based and/or itinerant
Emotional Disturbance 10 8 24
Hearing Impaired/Deaf 10 8 24
Learning Disabled 10 8 24
Mental Retardation 10 8 24
Multiple Disabilities 8 6
Orthopedic Impairment 10 8 24
Other Health Impairment 10 8 24
Severe Disabilities 8 6
Speech or Language Impairment 68 Itinerant
Traumatic Brain Injury May be placed in any program, according to the IEP
Combined group of students needing level I services with students needing level II services.
20 points (see Figure 2)
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 35 07/03
Policy 9.2 Page 6
Figure 2. Values for students receiving Level I services when combined with students receiving Level II
services.
Level II Values Disability Category
With Paraeducator 100% of the time
Without Paraeducator 100% of the time
Level I
Values
Autism 2.5 3.3 1
Deaf-blindness 2.5 3.3 1
Developmentally Delay: age 5-8 2.0 2.5 1
Emotional Disturbance 2.0 2.5 1
Hearing Impaired/Deaf 2.0 2.5 1
Learning Disability 2.0 2.5 1
Mental Retardation 2.0 2.5 1
Multiple Disabilities 2.5 3.3 1
Orthopedic Impairment 2.0 2.5 1
Other Health Impairment 2.0 2.5 1
Severe Disabilities 2.0 2.5 1
Traumatic Brain Injury 2.0 2.5 1
Caseload for students receiving services as visually impaired I agreement with the Augusta County School Board and the Virginia Department for the Visually Impaired (3.25.01)
Blind/academic 5 points
Blind/vocational 3 points
Visually Impaired/direct services 2 points
Visually Impaired/consultative 1 point
Maximum points per caseload 32 points
SECTION I Page 36 07/03
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 37 07/03
Policy 9.20 Augusta County Schools Administration and Governance
8 VAC 20-80-90.
A. The Augusta County Schools shall ensure that the rights and protections under this Policy are give to children with disabilities for whom it is responsible, including children placed in private schools.
B. Plans, applications, and reports.
1. Augusta County Public Schools shall prepare and submit to the Virginia Department of Education, policies and procedures for the provision of special education and related services that comply with all sections of this Policy and other relevant federal and state laws and regulations and any revisions to such policies and procedures. Augusta County Schools will first submit the policies and procedures and the revisions to the policies and procedures to Augusta County Local Advisory Committee for Special Education for approval. The policies and procedures shall include:
a. An application for funding under Part B of the Individuals with Disabilities Education Improvement Act containing assurances of compliance in accordance with the requirements of the Act and the procedures outlined by the Virginia Department of Education.
b. Progress toward meeting the goals for the performance of children with disabilities and the comprehensive system of personnel development.
2. Augusta County Public Schools shall also ensure that all required special education policies andprocedures and the revisions to those policies and procedures necessary for ensuring a free appropriate public education to a child are available for public inspection.
C. Personnel development.
1. Augusta County Public Schools has an established program for ensuring Highly Qualified Teachers.
2. Augusta County Public Schools conducts a needs assessments, identifies personnel development needs, and evaluates personnel development activities.
D. Provision of or payment for special education and related services. 34 CFR 300.142 (b)
1. If any public non-educational agency is otherwise obligated under federal or state laws, regulation, or policy to provide or pay for any services that are also considered special education or related services that are necessary for ensuring a free appropriate public education to children with disabilities, the public non-educational agency shall fulfill that obligation or responsibility, either directly or through contract or other arrangement.
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 38 07/03
Policy 9.20 Page 2
2. If any public non-educational agency fails to provide or pay for the special education and related services described in subdivision 1 of this subsection, the local educational agency shall provide or pay for the services to the child in a timely manner.
The local educational agency may then claim reimbursement for the services from the public non-educational agency that failed to provide or pay for the services and that agency shall reimburse the local educational agency in accordance with the terms of the interagency agreement.
E. Special Education Advisory Committee. A local advisory committee for special education, appointed by each local school board, shall advise the school board through the division superintendent. The composition of the committee shall include parents of children with disabilities and persons with disabilities.
1. Local school division personnel shall serve only as consultants to the committee.
2. The functions of the local advisory committee shall be as follows:
a. Advise the local school division of unmet needs in the education of children with disabilities;
b. Assist the local school division in the formulation and development of plans for improving performance of children with disabilities specified in subdivision B1b of this section
c. Participate in the development of priorities and strategies for meeting the identified needs of children with disabilities;
d. Submit periodic reports and recommendations regarding the education of children with disabilities to the division superintendent for transmission to the local school board;
e. Assist the local school division in interpreting plans to the community for meeting the special needs of children with disabilities for educational services; and
f. Review the policies and procedures for the provision of special education and related services prior to submission to the local school board and the Virginia Department of Education.
3. Public notice shall be published annually listing the names of committee members and including a description of ways in which interested parties may express their view to the committee.
4. Committee meetings shall be held at least quarterly and shall be open to the public.
F. Regional special education programs.
1. If it becomes necessary for Augusta County Public Schools to develop regional programs to serve children with disabilities residing within their jurisdiction, such regional program shall be provide in accordance with the least restrictive environment .
Policy adopted: July 1, 2006 Augusta County School Board
SECTION I Page 39 07/03
Policy 9.20 Page 3
2. If Augusta County Public Schools elect to participate in an approved regional program for the provision of special education and related services for certain children with disabilities, a joint board shall be established to manage and control the jointly owned or operated program, center, or school. Establishment of the joint board and administration of the jointly owned and operated program shall be conducted in accordance with the Virginia Board of education regulations governing such programs.
3. Each joint board shall appoint a qualified director who shall be the administrative head of the regional program. The director shall be responsible for the administration of programs and services that are approved by the joint board.
G. Transition from infant and toddler programs to early childhood special education programs.
1. Children who are participating in early intervention programs under Part C of the Individuals with Disabilities Education Improvement Act and who will participate in preschool programs under Part B shall be afforded a smooth and effective transition to the preschool programs in a manner consistent with the Virginia lead agency’s Part C early intervention policies and procedures.
2. Augusta County Public Schools shall participate in transition planning conferences when notified by ITCV Service Coordinators.
H. Programs for children with disabilities in regional or local jails.
1. Augusta County shall be responsible for the provision of special education and related services to all eligible children with disabilities incarcerated in the jail for more than 10 days.
2. Augusta County shall establish an interagency agreement with the sheriff responsible for the local jail. The interagency agreement shall address staffing and security issues associated with the provision of special education and related services in the jail. A copy of this agreement shall be submitted with the policy and procedures.
