2013 PAL-MAC YOUTH FOOTBALL AND

CHEERLEADING LEAGUE BY-LAWS

www.palmacyouth.com

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Pal-Mac Youth Football and Cheerleading League 2013 By-Laws

ContentsSection One: General Overview...................................................................................................................4

Article I: Mission Statement....................................................................................................................4

Article II: Objectives.................................................................................................................................4

Article III: Organization Name..................................................................................................................4

Article IV: League Name..........................................................................................................................4

Article V: Availability of By-Laws..............................................................................................................4

Article VI: Criminal Background Checks...................................................................................................5

Section Two: League Officers and Administration.......................................................................................5

Article I: Elected Officers: Board of Directors, Coordinators and Coaches...............................................5

Elections..............................................................................................................................................5

Co-habitation.......................................................................................................................................5

Eligibility..............................................................................................................................................6

Term of Office......................................................................................................................................6

No Confidence.....................................................................................................................................6

Article II: Board of Directors and Officer Duties.......................................................................................6

President.............................................................................................................................................6

Vice President......................................................................................................................................7

Secretary..............................................................................................................................................8

Treasurer.............................................................................................................................................8

Fundraising Coordinator......................................................................................................................9

Football and Cheer Directors...............................................................................................................9

Flag, C, B, and A Head Coaches............................................................................................................9

Football and Cheerleading Equipment Directors...............................................................................10

Registration Director.........................................................................................................................10

Medical Director................................................................................................................................10

Public Relations Director...................................................................................................................11

Communications Coordinator............................................................................................................11

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Press Box Coordinator.......................................................................................................................11

Workers Board Coordinator..............................................................................................................11

Special Events Coordinator................................................................................................................11

Concessions Director.........................................................................................................................11

Article III: Board Meetings.....................................................................................................................12

Article IV: Voting....................................................................................................................................12

Section Three: PMYFCL Authority..............................................................................................................13

Article I: Board Authority.......................................................................................................................13

Article II: Guidelines for Coaches Responsibilities.................................................................................14

Article III: Priorities................................................................................................................................14

Article IV: Indemnification and Hold Harmless Agreement...................................................................15

Article V: Certification............................................................................................................................15

Section Four: Players and Registration......................................................................................................15

Article I: Player Registration..................................................................................................................15

Article II: Eligible Players........................................................................................................................16

Article III: Ineligible Players....................................................................................................................16

Section Five: Reviews................................................................................................................................17

Article I: By-Law updates.......................................................................................................................17

Article II: Yearly Audit............................................................................................................................17

Article II: Yearly Policies.........................................................................................................................17

Section Six: By-Law Approval.....................................................................................................................17

Article I: Approval..................................................................................................................................17

Article II: Availability..............................................................................................................................17

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Section One: General OverviewArticle I: Mission StatementTo provide a Football and Cheerleading League that is to benefit children by establishing rules and regulations governing such games, contests, competitions, and exhibitions classifying those who participate therein; determining and defining awards and prizes for winning contest, defining and awarding tokens and insignia of championships, determining and defining breaches and infractions of its rules and regulations, and imposing penalties as set forth in the By-Laws and in accordance with the law.

Article II: ObjectivesThis organization provides children an opportunity to learn the fundamentals football and cheerleading with proper adult supervision and adequate equipment in a safe environment. With this constructive program, our objectives are to:

Improve the physical health of our children with training, conditioning, and exercise that emphasizes participation and safety.

Enhance the psychological well-being of our children by reinforcing positive self-image, fairness, and participation.

Use teamwork, sportsmanship, appropriate behavior, and common decency to guide our children in social skills.

Help our children to understand and appreciate the value of personal effort and dedication to team effort.

Article III: Organization Name The organization will be known as the Pal-Mac Youth Football &Cheerleading League, hereafter

referred to as PMYFCL. PMYFCL Website (www.palmacyouth.com).

Article IV: League Name The league that PMYFCL belongs to is called the Finger Lakes Youth Football and Cheerleading

League, hereafter referred to as FLYFCL. League Website (www.flyfcl.com).

Article V: Availability of By-Laws A copy of the By-Laws will be available upon request by any Team Member’s personnel,

representatives, coaches, players, parents, relatives, or fans. The approved By-Laws will be posted on the Website (www.palmacyouth.com) once signed. A Signed Copy will be kept in the Concession Stand at all times.

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Article VI: Criminal Background Checks As mandated by the FLYFCL every individual on the certified roaster will need to have a

background check competed before the date of certification. PMYFCL will provide direction on how to accomplish this task.

Section Two: League Officers and AdministrationArticle I: Elected Officers: Board of Directors, Coordinators and Coaches

President Vice President Secretary Treasurer:

o Fundraising Coordinator Football Director:

o Flag, C, B and A Head Coaches Cheer Director:

o Flag, C, B and A Head Coaches Football Equipment Director Cheer Equipment Director Registration Director Medical Director Public Relations Director:

o Communications Coordinatoro Press box Coordinatoro Workers Board Coordinatoro Special Events Coordinator

Concession Director

Elections Shall be held at the regular league meeting in December and all individuals must be present to

accept position. Shall be held by closed ballot.

Co-habitation At no time will be the President and Treasurer co-habitat without a majority vote from the

board.

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Eligibility An individual in good standing within our communities and who passes the background check as

dictated by the FLYFCL. No more than three (3) officers from any one single team.

Term of Office Each Elected Officer shall be elected for a one (1) year term, with the exception of the President,

Vice President, Treasurer, Secretary and Registration Director who will be elected for two (2) year terms. The only exception to these intervals is when an appointee is finishing the term prematurely vacated by an elected officer.

Elections will be held in December for service the following year. At no time should all officers leave in the same calendar year. The election of the 2 year terms are as follows:

o President and Treasurer will hold office at the same time and are elected in December of the even numbered years for service in the odd-numbered years.

o Vice-President, Registration Director, and Secretary will hold office at the same time and are elected in December of the odd numbered years for service in the even-numbered years.

No Confidence At any point during an Elected Officer’s term, the PMYFCL Board may issue a majority “Vote of

No Confidence” to remove the Officer from his/her responsibilities. Prior to removal, the Officer will be told why he/she is being removed.

A new Officer will be appointed to serve the remainder of the term.

Article II: Board of Directors and Officer Duties

PresidentThe duties of the President shall be those normally associated with this office, and include his/her acting as the principle executive officer of the PMYFCL.

A. The President’s primary duty is to work to improve the PMYFCL. He/She is responsible for the development of a mission statement and setting the values and goals of the League. He/she will provide the vision for the League and always be looking throughout the country for innovative ways to enhance the PMYFCL both on and off the field of play.

B. He/She will preside at League Meetings whenever possible. It is the President’s duty to administrate the League, and to run the meetings in accordance with the By-Laws and follow Roberts Rules of Order. The President may appoint a stand-in when not able to attend a meeting.

C. He/She will sign all legal documents with the Secretary, unless co-habitating. If the President and the Secretary are co-habitating, the President and the Treasurer will sign together. He/She shall perform all the duties pursuant to the office of President.

D. He/she will uphold these By-Laws.

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E. He/she will set, arrange and attend all regularly scheduled and emergency League meetings.F. He/She will submit to the PMYFCL Board all schedules for their approval. G. He/she will recommend individuals for appointment to all committees, as well as any new

committees he/she deems necessary in order to efficiently carry out the goals of the League. The President shall recommend an individual to fill a vacated position, subject to the approval of the PMYFCL Board.

H. He/she will attend all regularly scheduled games (both home and away) or appoint a board member to attend.

I. He/she will assist during the game day weigh-in process.J. He/she will ensure that all official team rosters have been certified. In the event of changes, the

roster must be recertified and filed with the league by the following game.K. He/she will ensure the Press Box Coordinator communicates the games’ scores to FLYFCL.L. He/she will ensure that all coaches are certified by NYSCA or USA Football (or as directed by

FLYFCL), or have High School Certification in good standing as of August 1 of that season.M. He/she will ensure all coaches, assistant coaches, team helpers, and board members have

undergone a background check.N. He/she will provide an affidavit at certification to demonstrate that the PMYFCL is in compliance

with the FLYFCL background check policy.O. He/she will act as liaison between PMYFCL and FLYFCL.P. He/she will not voice an opinion during a grievance. The President will vote only to break a tie

on any issue voted on by the Board. Q. He/She will direct any formal investigation from any authority outside the league.

Vice President A. The duties of the Vice President shall be those normally associated with his/her office, presiding

in the absence of the President, and shall also have such duties as are assigned to him/her by the President.

B. He/she is the presiding Officer over all grievance and appeals hearings ensuring that the proper process is followed as stated in the By-Laws.

C. He/she will investigate all written allegations of By-Law infractions, violations reported, complaints, and any other violations or infractions as the PMYFCL Board deems pertinent to the function of the organization. In the event an infraction, complaint, or violation concerns his/her own team Member, the Vice President will recuse him/herself from further consideration of the event under investigation and temporarily assign a stand-in from a team within that conference not involved in the infraction, complaint, or violation.

D. He/she will review any coach’s ejections and recommend a course of action to the PMYFCL Board with regard to the specific event.

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SecretaryA. The Secretary shall be responsible for those duties normally associated with this office. B. He/she will prepare and email to the board an agenda for each board meeting within 48 hours

prior to the meeting.C. He/she will maintain and update any handbook, policy or by-law changes as voted by the board.

This includes bringing to the attention of the board inconsistencies, redundancies and aspects made obsolete by said changes.

D. He/she will perform such duties as may be required of him/her by the President. The Secretary shall keep a record of each Board Member’s attendance at all meetings.

E. He/she will keep an updated list of all Members’ voting status. F. Within one week of every Board meeting, he/she shall email the minutes to each Board

Member, coordinator and head coach.G. He/she will read the minutes of the previous League meeting for approval by the PMYFCL Board

at the beginning of each Board meeting. H. He/she will secure all documents, contracts, and copies of League files for safekeeping. These

files can either be in electronic format or hardcopy. Below is a summary list of what will be retained:

Filed minutes from all previous meetings. Filed Treasurer Reports from all previous meetings. Contracts with all vendors. A complete list of all members including email addresses, phone numbers, and current

mailing address. A copy of League Insurance. Ensure that the Registration Director has provided all PMYFCL team rosters for each

team and they are complete and current. All past years’ By-Laws. All past years’ Policies. Current year’s Handbook.

Treasurer A. The duties of the Treasurer shall be those normally associated with his/her office and include

his/her having charge of all moneys and receipts of the League, and depositing the same in the name of the League in a depository designated by resolution of the PMYFCL Board.

B. The Treasurer will disburse said funds as is necessary and is ordered or authorized by the PMYFCL Board.

C. He/she will keep accurate records and collect all charges and shall keep regular account of receipts and disbursements.

D. He/she will provide a written report of all deposits and expenditures at every regular Board Meeting. The report will be read into the record and voted on for acceptance by the Board. The report will then be emailed to the Secretary to be included with the minutes and files. Within one week after a Board Meeting, the report will be emailed to all Board Members.

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E. He/she will prepare a budget for each year to be voted on by the Board at the February meeting.

F. He/she will prepare all checks and withdrawal slips on behalf of the League for any of its bank accounts.

G. Two (2) signatures will be required on all checks with a value of over $1,500. These signatures will only be from the President, Vice President, Treasurer, Secretary or Registration Director provided the 2 signatories are not co-habitating.

H. In the case of the inability of the Treasurer to be present, there is an immediate need for payment of an obligation by check; the Vice President shall sign in the place of the Treasurer.

I. He/she will arrange the bi yearly audit.J. He/she will work closely with the Concessions Director with regard to the monetary

requirements of that position.K. He/she will direct the efforts of the Fundraising Coordinator.

Fundraising CoordinatorA. ProgramsB. DVDsC. Raffle ticket distribution, questions, and drawingD. Any other income streams

Football and Cheer DirectorsA. The Football and Cheer Directors shall supervise all coaches, assistants, and helpers to ensure

compliance with bylaws and policies.B. They shall offer support to coaches. C. They shall attend monthly FLYFCL meetings.D. They shall provide coaches with current rule books (PMYFCL and FLYFCL), schedules, and any

other pertinent material.E. They are liaisons to the rest of the Board for the football and cheer coaches, including voting in

accordance to their interest.F. They shall assist in all coach disputes.G. Football Director will assist in the weigh-ins for each team.H. Football Director will accommodate field set-up for home games.

Flag, C, B, and A Head CoachesA. The Head Coach position is responsible for all Football and Cheerleading coaching activities that occur on

their respective teams during practice, games, and tournaments. B. In addition, he/she as well as the team parent is responsible for the communication of the important dates

and decisions made by the league. C. The Head Coach is also responsible for the maintenance, repairing, and notification of any equipment

needed for a player during the course of the season. D. The Head Coach will work with the Board to gain approval to order the equipment that is needed or needs

to be replaced. He/She shall report any team members who do not return their equipment at the designated time to the Equipment Director.

E. The Head Coach will also ensure his helpers/assistants are certified by NYSCA or USA Football prior to the beginning of the season.

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Football and Cheerleading Equipment DirectorsA. The Equipment Directors are responsible for all Football and Cheerleading equipment. B. They and the Football and Cheer Directors will work together in inspecting and repairing any

broken or unsafe equipment.C. They are responsible for the maintenance, reviewing, and establishing our PMYFCL policy on

distribution and collection of any equipment. D. They will communicate to the board what equipment needs to be replaced in the beginning and

end of each season. E. They will work with the Board to gain approval to order the equipment that needs to be

replaced. F. They will report any team members that do not return his/her equipment at the designated

time. The President and Vice President will work with the families that have not returned their equipment.

Registration DirectorA. The Registration Director is responsible for all Football and Cheerleading registration events. B. He/she will ensure all registration documents are complete both for participation in PMYFCL and

FLYFCL certification.C. He/she will retain all registration documents for the season provide to the Secretary at season’s

end for archiving.D. He/she must make sure all documents are available during practices and games.E. He/she will work with the Secretary for the maintenance and updating of documents needed for

registration events.F. He/she is responsible to work with the Secretary and Public Relations Director to meet the

deadlines for printing and distributing registration brochures, advertisements and website / social media updating.

G. He/she is responsible for organizing the dates and volunteers who will work during the events. H. He/she will work with the Board to determine the number and the individuals who will be given

a waiver for the year.

Medical DirectorA. The Medical Director is responsible for all Football and Cheerleading medical decisions during

practice, games, and tournaments. B. He/she and the Board will work together to ensure the medical and injury policies are up-to-

date. C. He/she will also be responsible for the player safety as well as ordering any additional supplies

for the teams. D. He/she will work with the head coaches to file injury reports to be submitted to FLYFCL by the

Secretary.E. He/she or his/her appointed stand-in MUST inform the Secretary of any incidents so that FLYFCL

is aware of the incident.

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Public Relations DirectorA. The Public Relations Director is responsible for directing and facilitating the efforts of the

Communication Coordinator, Press Box Coordinator, Workers Board Coordinator, and Special Events Coordinator.

B. The Public Relations Director also is charged with the responsibilities of any vacant subordinate roles.

Communications Coordinator A. Update website with all information as decided and directed by Board actions/decisions.B. Maintenance and monitoring of social media.C. Compilation of email, text, and phone groups by team.

Press Box CoordinatorA. Availability of updated rosters with numbers and phonetic spellings of names.B. Enlisting and delegating announcers.C. Ensure all announcements from PMYFCL, school, etc. are made.D. Camera familiarity, support to operator.E. Call, text, or email scores of A, B, and C team scores to FLYFCL.

Workers Board CoordinatorA. The Workers Board Representative position is responsible for ensuring all the positions needed for each

game/tournament have been filled by parent volunteers or paid workers. B. The Workers Board Representative is also responsible for communicating with the Head Coach if any

players will not be able to play the upcoming game because of the parent’s failure to fulfill his/her assigned duties.

C. This representative is also required to provide the Secretary with the upcoming workers board information for online posting.

Special Events CoordinatorA. Coordinate all Directors’ efforts for special events (currently Flag tournament, Charity Bowl, Awards

ceremony)B. Arrange for PA system and programC. Determine participation and communicate as necessaryD. Schedule games respective of fields and opponents

Concessions DirectorA. The Concession Director is responsible for all Football and Cheerleading concession events

including practice, games and tournaments. B. He/she is responsible for the maintenance, purchasing, and repairing of any equipment needed

for the concessions events. C. He/she will ensure all health codes are being followed during any event. D. He/she will work with the Board to gain approval to order the equipment that needs to be

replaced. E. He/she will order all supplies for practice, games and tournaments.

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Article III: Board MeetingsA. There will be a minimum of eleven (11) regular Board meetings a year, on dates to be set by the

President; there will also be as many special and/or emergency Board meetings as the President deems necessary.

B. An attendance sign-in sheet of all present will be distributed and recorded in the minutes by the Secretary Meetings are open to the public. Other Board members are encouraged to attend.

C. Meeting agendas are to be made available to PMYFCL members and upon request within 48 hours prior to the meeting.

D. Meeting minutes are to be made available to the entire Board and upon request.E. Changes of meeting time and place or cancellations to be published on website and any social

media up to 4 hours prior.F. Full Board attendance, including Directors, Coordinators and Coaches, is required for November

nominations, December elections, and July mandatory coaches meeting.G. Any outbursts or disrespectful behavior during a Board meeting will result in the party or parties

being immediately removed from the Board meeting for the duration of the meeting.H. Roberts Rules of Order shall govern motion and voting procedures at all Board meetings, unless

superseded by these By-Laws.

Article IV: VotingA. A vote is decided by majority.B. Quorum of at least 7 of the 12 member board is required for any vote or point of order.C. Only the Vice President, Secretary, Treasurer and Directors will vote. The President only votes in

event of a tie. Coaches and Coordinators do not vote. D. Each Board member with voting privileges will have one vote regardless of the number of

positions he/she fills.E. Voting will be conducted by open vote, unless requested to be closed or during elections.F. The Secretary or other Board Member will collect and count all votes and report the results to

the PMYFCL Board.G. Any expenditure of $2,500 or more will require a full Board vote where there is a quorum of at

least 7 members and majority vote is attained.H. All floor votes will be conducted in random order. Each designated Member will cast a vote or

abstain. NO Member will defer their vote.I. At NO time will any Member of the organization be removed from a Board Meeting during a

grievance or appeals hearing with the exception if the grievance or appeal is against them. All Member Representatives have the right to hear all discussions regarding any grievance or appeal being decided on by the PMYFCL Board.

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Section Three: PMYFCL AuthorityArticle I: Board Authority

A. The Board may inspect any/all fields prior to the first game, and may re--inspect any field any time during the season. If the field is determined to be unsafe, this may result in the loss of home games until the condition is corrected.

B. To exercise disciplinary authority, so far as is lawful over all persons engaged in such games, competitions, and exhibitions, to the end that amateur games and contests may be subject to clean, dignified competition, any team member, its personnel, representatives, coaches, players, parents, relatives or fans found by the PMYFCL Board failing to comply with a lawful request from the PMYFCL Board, its officers, coordinators, or representatives will be suspended.

C. Any team member, its personnel, representatives, coaches, players, parents, relatives or fans, found by the PMYFCL Board to knowingly give false information or misrepresent by word or deed the PMYFCL, its Board, Officers, Commissioners, Representatives, or Team Members will be suspended.

D. Any team member, its personnel, representatives, coaches, players, parents, relatives, or fans found by the PMYFCL Board to violate any By-Laws or who acts in any manner deemed by the PMYFCL Board to be grossly disrespectful to a team or another person, or who engages in a fight or other major un-sportsmanlike conduct, or conducts themselves in manner found disrespectful to a member or representative will be suspended.

E. The PMYFCL Board after hearing a grievance may discipline any member, its personnel, representatives, coaches, players, parents, relatives, or fans as defined in these By-Laws.

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Article II: Guidelines for Coaches ResponsibilitiesA. Develop and nurture a positive attitude and a positive self-image in all players/cheerleaders.B. Prime importance: Direct the conditioning and training of each player/cheerleader to improve

their endurance, resistance to injury, physical health, and coordination.C. All criticism should be constructive for the benefit of the player/cheerleader, not for degrading

him/her, and at NO time use profanity. Violations may result in reprimands, probation, or dismissal of a team, organization, or an individual from PMYFCL.

D. Coaching will be conducted from the sideline area only, except for “C” or “Flag” teams as stated in Rule Book.

E. To ensure that all players/cheerleaders are of equal importance in your organization.F. Adhere and follow the play rules set forth by the FLYFCL, Inc League.G. Set the best possible example for members of your squad in your relationship with officials,

opposing players, coaches, and parents.H. Your personal success as a coach as measured by the won-loss record should be secondary to

the proper physical and psychological development of the youths with whom you are working.I. You should set an example in dress, speech, and moral conduct at all times.J. You should always stress the true and right spirit of competition and sportsmanship.K. You should focus on your coaching — not to develop superstars, but to teach the fundamentals

of football and cheerleading.L. The adult team members are expected to set examples for the players/cheerleaders in all things,

particularly sportsmanship, and an adult approach to any differences, which may arise in connection with the game of football.

Article III: PrioritiesA. Treating each player/cheerleader on your squad fairly and with respect.B. Maximum participation of all players/cheerleaders entrusted to your care.C. While you should always approach coaching in a positive fashion, you should never sacrifice the

principles of Human Decency, Good Sportsmanship, or Total Team Participation to obtain a win.D. Encouragement should always be given; any criticism should be constructive and rendered in a

gentle fashion.

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Article IV: Indemnification and Hold Harmless AgreementA. Any League Member, in consideration of its membership in the FLYFCL, Inc agrees to indemnify

and hold harmless the PMYFCL and FLYFCL, Inc, its Officers, Board Members, League Member Representatives, and other League Members against any claims, disputes, causes of action judgments, and or decrees arising out of these By-Laws

B. Said indemnification and hold harmless agreement shall include, but not be limited to, any reasonable attorney’s fees and costs, including appellate attorney fees and costs, witness fees, stenographic expenses, expert witness fees and transportation expenses; together with any monetary judgment expense or awards that the court might enter; as well as any cost or expense associated with the running of any game, exhibition, or contest including any stadium rental, referees fees, food, or any cost or expense associated therein.

Article V: CertificationA. Each Head coach will be responsible for ensuring that his/her staff is certified by NYSCA or USA

Football no later than July 15 of the current year.B. The Football and Cheer Directors are responsible for ensuring that resources (seminars, online

classes or local clinics) are made available for the coaches to achieve this certification.

Section Four: Players and RegistrationArticle I: Player RegistrationA player will be considered officially registered in the PMYFCL and FLYFCL, Inc upon acceptance of a completed, player-signed FLYFCL, Inc Player Registration Form/Card through PMYFCL. The FLYFCL, Inc Player Registration Form/Card shall contain the following:

Name and address Telephone number Grade and school to be attended for the coming year Copy of birth certificate Parental consent and affidavit for medical treatment Other information required by the Board for that year Current year picture Physical dated after August 1st of the previous year Signed contracts

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Article II: Eligible PlayersA. At the beginning of each season, all participants will be placed at the lowest team (Flag, C, B,

then A) for which they are eligible per the age and weight restrictions outlined in the Parent Handbook and will participate at a higher level at the discretion and advisement of the coaches, Football and Cheer Directors, and the Board.

B. A player must meet the Age and Weight requirements of a Division to be eligible to play in that Division. Any player whose League Age is below the requirements for that Division must only meet the Weight requirement to be eligible to participate in that Division. Any player whose League Age is above the age for a Division will only be eligible to participate in that Division if they meet the Play down League Age and Weight requirements for that Division. The official FLYFCL, Inc Division Age and Weight requirements for eligibility change yearly and are located in the FLYFCL rulebook.

C. League Age is defined as the player’s age on August 1 of the current year.D. Example: If a player turns 15 after August 1 of the current year, he is considered League Age 14.

This applies to all Divisions.

Article III: Ineligible PlayersA. A player that is under or over the age limits of the League.B. A football or cheer participant that is concurrently PLAYING or PRACTICING for a High School or

other League football or cheer team.C. An Unregistered player.D. An Overweight/Underweight player.E. A player on official discipline by the League.F. Players who have changed League or Team affiliation who have NOT had an official FLYFCL, Inc

release form signed and approved by the League.G. A player who has not performed 2 practices the week of a game.H. A player on official suspension from his/her school will not be allowed to participate in practice

or games until he/she is registered in the school.I. A player who uses foul language, who is physically abusive on the field or the sidelines, or who is

acting unsportsmanlike as described in the code of conduct.J. Any player found by the FLYFCL, Inc or the PMYFCL Board to have used narcotics, steroids, c.d.s,

any alcoholic beverage, or to smoke, chew, or use any tobacco product will be expelled from the League.

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Section Five: ReviewsArticle I: By-Law updates

A. At a minimum, these By-Laws will be reviewed and approved yearly*.B. For a routine change in these By-Laws, a written proposal must be made and presented to the

Vice President between the January and March Board meetings.C. All changes including clerical mistakes, clarification to existing By-Laws, or changes as a result of

FLYFCL mandate must be approved by the board.

*This annual review will take place during the off-season.

Article II: Yearly AuditA. At a minimum, the Treasurer will have the accounts reviewed by a third party once during a

calendar year.B. The finding of the review will be read into the minutes at the next Board meeting.C. Every two (2) years the accounts will be reviewed by a certified public accounts; the findings will

be read and entered into record.

Article II: Yearly PoliciesA. At a minimum, any policy currently being used by the PMYFCL will be reviewed yearly. When

possible, the annual review will take place during the off-season.B. For a routine change in these policies, a written proposal must be made by the individual and

presented to the Vice President.C. The individual responsible may change the policy at any time.D. As changes are needed for such items as clerical mistakes, clarification purposes to existing

policies.E. Any change will then be followed through the approval process.

Section Six: By-Law ApprovalArticle I: Approval

A. The By-Laws outlined above as well as any amendments will be signed by the President, Vice President, Secretary, Treasurer, and Registration Director. Once signed, they will act as the official copy.

Article II: AvailabilityA. Once the approved By-Laws have been signed, they will be made available:

Via email to the board members Hardcopy printout to be kept at the concession stand(s) at all times

Linked to the website (www.palmacyouth.com)

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