Security Equipment RAF/2012/00030

Compulsory Briefing Session

10 January 2013

RAF – Durban-KZN

AGENDA

1. Welcome

2. Introduction of the RAF members

3. Circulation of Attendance Register

4. Presentation By RAF :

a) Security Services

b) Procurement

5. Q & A

6. Site viewing

6. Q & A

7. Closing

BACKGROUND• The Road Accident Fund is in need of a service provider who can

Supply, Installation And Upgrading Of Security Systems Including Maintenance for 3 years.

• The following offices have been identified for the security system needs:

 Cape Town branch

Durban branch

Johannesburg branch

East London branch

• It is important that security equipment or systems be compatible to IXP 400 series.

• The service provider or company must have five (5) years or more of experience in the Supply, Installation And Upgrading Of Security Systems Including Maintenance.

SPECIFICATION

Please see circulated copies

Details of the Bid

REQUEST FOR BID:

Supply, Installation And Upgrading Of Security Systems Including

Maintenance for a Period Of Three Years

• Compulsory briefing sessions from 10 to 15 January 2013 in the four respective offices.

• Closing date 25 January 2013.

• All questions / enquiries outside this forum will be via email to: tsholok@raf.co.za not later than 11:00 on 17th January 2013

• Questions/ Answers will be published on the RAF website by 18th January 2013.

Compliance

• Compulsory Documents (Valid & Original Tax Clearance Certificate)

• Page 5-Checklist of documents to be submitted

• Please ensure that the bid document is signed where required

• Completed proposal should be submitted

Evaluation Criteria

Mandatory Requirements

The following specific requirements must be met by the bidders and it

will be expected of bidders to supply proof or confirm their commitment

where applicable.

• The bidder must be PSIRA accredited. Please furnish the RAF with documentary proof of accreditation.

• The bidder must have worksmans compensation. Please furnish the RAF with proof thereof.

NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY

REQUIREMENTS WILL LEAD TO DISQUALIFICATION

 

Technical / Functional Requirements

The technical criterion that will be utilized to test the capability of

The service providers

Technical criterion will be evaluated against the following detailed

requirements:

• The bidder must have provided a company profile.

• The bidder must provide a project implementation plan for the supply, installation, service and maintenance of security equipment in the four offices of the RAF with milestones. Please include the duration on Guarantees and Warrantees’.

• The bidder must have relevant experience in the Installation and supply of security systems.

Please provide references of similar work done in the past 3 years; indicating the Company Name, Contact Details, summary of the scope of Work, Duration of the Contract (start and end dates) and email addresses.

• The bidder must have at least 2 experienced service technicians with an NQF 4 qualification for each office, for the maintenance and service of the security equipment. Please provide curriculum vitae’s.

• The bidder must provide a training plan.

All bidders who score 55 or more out of 75 points will be shortlisted for site visit.

Technical / Functional Requirements

Site visit

• The bidder must be able to take the RAF team to one of the referenced clients where security systems were installed.

All Bidders who score LESS than 75 out of 100 on functional / technical

including site visit will not be considered for further evaluation on Price and BEE

Evaluation

90/10 principle will be used.

Price and BEE

Bid response format to be strictly adhered to for easy reference

Please see circulated document

QUESTIONS

?

Site viewing

THANK YOU