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Session Number 3
Application & UnapplicationAntonio Trepesowsky BSFC CalB SGHE
Agenda
• Application of payment– What is it– Why run it– How often to run– Order of processing– Batch vs. on-line– Review of parameters
• Unapplication of Payment– What is it– Why run it– How often to run– Batch vs. on-line– Batch Selection Criteria– Review of Parameters
Application of Payment: What is it?
• Process in which payments are applied to charges• Balances of payment transaction are reduced• Balances of charge transactions paid are reduced
• TGRAPPL – Batch job– Review all accounts– Use a population selection– Runs on-line for a single account
• TSIAPPL – displays the transaction combinations
Application of Payment: Why Run It?
• To reduce the balance on charges, in order to understand what is still outstanding
• To reduce the proper receivable in the General Ledger
• To determine what is PAID vs. PAST DUE for late charges
Application of Payment: How Often To Run It?
• Daily• Ad Hoc – working on an account
Application of Payment: Order of Processing
• Direct Payments (TPays)• Direct Invoice number• Like Detail Codes with the same term• Priority Order within*
– Student order different than Finance– Sorting is performed first for payments then charges
• Refund to any priority TGRAPPL parm 2• Negative charge to any priority TGRAPPL parm 3
Application of Payment:New Order of Processing
• Direct Payments (TPays)• Direct Invoice number• Special Lender Account• Like Detail Codes with the same term• Contract Payment Detail• Priority Order within*
– Student order different than Finance– Sorting is performed first for payments then charges
• Refund to any priority TGRAPPL parm 2• Negative charge to any priority TGRAPPL parm 3
Application of Payment: Order of Processing
• FINANCE• Priority Order within
– Priority Code of Payment (desc)– Payment Effective date– Payment transaction #– Priority Code of Charge (desc)– Charge Effective date– Charge transaction #
Application of Payment: Order of Processing
• STUDENT• Priority Order within for Payments
– Title IV TGRAPPL parm 5– Order by Term TGRAPPL parm 8 (1 or 2)– Cross Reference Info TGRAPPL parm 4– Priority Codes– Like term indicator (within Priorities)– Like Aid Year (within Priorities)– Oldest effective date– Lowest Transaction number
Application of Payment: Order of Processing
• STUDENT• Priority Order within for Charges
– Order Charge by payment (TIV/nonTIV)*– Like term indicator– Like Aid Year– Order by Term TGRAPPL parm 8 (1 or 3)– Cross Reference Info TGRAPPL parm 4– Priority Codes– Oldest effective date– Lowest Transaction number
Application of Payment: Order of Processing
• Order Charge by payment• TIV – Non-Institutional only sorted if
TVAAUTH records exist (PY, TIV)– Institution Charge same term– Non-Institutional Charge same term– Institutional Charge same Aid Year– Non-Institutional Charge same Aid Year– Institutional Charge other terms– Non-Instutitional Charge other terms
• NonTIV – no sort
The Big Picture
• Direct Payments (TPays)• Direct Invoice number• Special Lender Account• Like Detail Codes with the same term• Contract Payment Detail• Priority Order within
– Payments• Title IV TGRAPPL parm 5• Order by Term TGRAPPL parm 8 (1 or 2)• Cross Reference Info TGRAPPL parm 4• Priority Codes Finance• Like term indicator (within Priorities)• Like Aid Year (within Priorities)• Oldest effective date Finance• Lowest Transaction number Finance
– Charges• Order Charge by payment (TIV/nonTIV)• TIV – Non-Institutional only sorted if TVAAUTH records exist (PY, TIV)
– Institution Charge same term– Non-Institutional Charge same term– Institutional Charge same Aid Year– Non-Institutional Charge same Aid Year– Institutional Charge other terms– Non-Instutitional Charge other terms
• NonTIV – no sort• Like term indicator• Like Aid Year• Order by Term TGRAPPL parm 8 (1 or 3)• Cross Reference Info TGRAPPL parm 4• Priority Codes Finance• Oldest effective date Finance• Lowest Transaction number Finance
• Refund to any priority TGRAPPL parm 2• Negative charge to any priority TGRAPPL parm 3
Application of Payment: Order of Processing
• Priority Codes:– 999 is the highest priority (will be paid first)– 000 is the lowest priority (usually used for payments)– 0 is the wildcard for payments only
• Any position that is non-zero in the payment priority must match the charge priority exactly
– wildcard is column specific• 990 will pay priority 999, 998, 997, 996, 995, 994, 993, 992, 991, 990• 900 will pay priorities from 999 – 900• 890 will pay priority 899, 898, 897, 896, 895, 894, 893, 892, 891, 890• 800 will pay priorities from 899 - 800
Application of Payment: Batch vs. On-line
• Batch (TGRAPPL)– Run job for:
• All accounts• Individual• Population selection
– Parameters can be changed• On-line (TSAAREV, TSADETL)
– Run for an individual– Can not adjust the parameters– Uses parameters from GJAPDEF
Application of Payment: Review Parameters
Application of Payment: Review Parameters
• ID number– Used only if you are running for a single person– Allows you to change parameters for a single account
• Apply Refund to any priority– Refund applies to any detail code, regardless of the priority codes
• Apply Neg Chg to any priority – A negative charge is treated as a payment– Acts like priority code 000
• Apply Cont/Expt Credits– C or D– C = Cross-reference information
• View cross-reference info on TSADETL– D = Detail Code Priority
• View priority on TSADETC
Application of Payment: Review Parameters
• Apply Title IV first– Will apply Title IV detail codes before other priorities
• Apply Aid to Future Term– Transactions with a source of “F” apply to a later term– Fall will apply to Spring– Spring to apply to Summer– Will not go beyond “Like Aid Yr” or “Like Term” if checked
• Apply Other to Future Term– Transactions not from Fin Aid apply to a later term– Fall apply to Spring– Spring apply to Summer– Will not go beyond “Like Aid Yr” or “Like Term” if checked
• Order by Term– 1 = order both payments and charges– 2 = order payments only– 3 = order charges only– 4 = neither by term
Application of Payment: Review Parameters
• Print Application Pending Roster– Report of accounts– A credit balance will not apply to a charge balance– Need to review to see if acceptable
• What would be acceptable? – Title IV not paying unallowable charges– Contracts not paying beyond cross-ref transactions
• Selection Identifier• Application Code• Creator ID• User
Application of Payment: How to Review
•TSIAPPL
Unapplication of Payment: What Is It?
• Breaks apart application of payments• Brings the balance back to transactions• Sets the “re-apply” flag in application of payments• TGRUNAP – Batch job
– Review all accounts– Use population selection
• TSAUNAP – On-line job– Individual account
• TSAMUNA – works with TGRUNAP select mode
Unapplication of Payment: Why Run It?
• To clean up accounts• Use later payments to cover charges• Change the way application of
payment applied.
Unapplication of Payment: How Often To Run It?
• As needed– Account by account
• Batch run in conjunction with TGRAPPL– Daily– Weekly– Monthly
Unapplication of Payment: Batch Selection Criteria
• Only selected accounts are unapplied• Must meet 1 of 3 criteria
1. Title IV1. Title IV is posted and credit balance exist and non-Title IV transaction paid
institutional charges 2. Unapplication of payment has not been run since Title IV was posted.
2. Offsetting transaction1. A debit balance and a credit balance exist and will not apply to each other2. Unapplication of payment has not happened since the credit was posted
3. Reversing charge1. A reversing charge has been posted 2. Unapplication of payment has not happened
since the reversing entry was posted
Unapplication of Payment: Review of Parameters
Unapplication of Payment: Review of Parameters
• Run Mode (S,U,B) – options for running the job– S = Select mode – accounts that meet the criteria
• Populates TSAMUNA– U = Unapply mode – used for population selection only
• Unapplies TSAMUNA– B = Both – accounts that meet criteria and the pop sel
• Unapply Automatically – Y or N – – Set to N to only use population selection– Set to Y to unapply the pop sel as well as any selected accounts
• Selection Identifier• Application Code• Creator ID• User ID
Unapplication of Payment: Review of Parameters
• Term Code – unapply transactions by term code (Pop Sel Only)• Applied Date – unapply all transactions after a specific
application date (Pop Sel Only)• Output Popsel Option (A, R, N) –
– A = Append– R = Replace– N = None
• Output Selection Identifier – name of popsel for accounts unapplied
• Output Application Code – application code of popsel of accounts unapplied
• Output Creator ID – creator of popsel of accounts unapplied
Summary
• Application of Payment should be run at least daily
• Run Unapplication of Payment before application of payment on a regular basis
• Unapplication of payment does not unapply all accounts, just selected accounts