Shaala Darpan (SE-MMP) Phase I Implementation of School

Architecting e-Governance

Implementation of School Information System

in ICT Enabled Schools for

Enhanced visibility of student, teacher, and school metrics

to parents, community and administrators

04th July, 2014

Shaala Darpan (SE-MMP) Phase I


RFP

Volume I – SIS Product Requirements & Implementation Scope

Volume II – Bidding Terms & Conditions

Volume III – Draft Master Services Agreement

Activities in the Pilot States / Uts

State Implementation Guidelines – Draft

2

Agenda


3

Request for Proposal

Earlier Proposed Implementation Model

SIS ASP Vendor 1

SIS ASP Vendor 2

SIS ASP Vendor n

MHRD

1

Empanelment of Qualified SIS ASP Vendors

State 1

State 2

State n

2 State Guidelines

Funds

Central Schools 3 Identification of ASP (& Implementation Agency)

1 National

Portal

4 Selected ASP Customizes & Configures SIS for State

ASP partners with a CSP for hosting & Implementation

Agency for implementation at the School Level

In view of the January 2015 timeline for the

implementation & delivery of the services in the Pilot

States, Prepare and float a single RFP for selecting

Implementation Agencies and Products for the Pilot

States from Center

Fast Tracking the Pilot States G

OI

RFP issued for

Selection of ASPs or

Consortiums (IA &

ASP) for four Pilot

States

Select IAs &

Products

meeting pre-

defined criteria

for 4 pilot States

21st July 2014 Oct 2014 Nov 2014

Approval of the

Selection by the

Steering

Committee

GOI & States

sign MOU

jointly with

respective IAs

Nov 2014

On going payments to the Implementing Agency will be

made by the States


Volume – I: Scope of Work & Requirement Specifications

Introduction to SE MMP, SE MMP Phase-I, Scope of Phase-I, Implementation

Model for Phase-I

Functional, Technical and Non-functional specifications of the SIS applications

Scope of Work for the Implementing Agency / Consortium

Volume – II: Commercial and Bidding Terms

Bidding Terms & Conditions; Evaluation Process; Pre-Qualification Criteria;

Technical & Commercial Evaluation Criteria

Volume – III: Contractual and Legal Specifications

Draft MSA between MHRD, State Government and Implementation Agency /

Consortium

6

RFP Structure


7

Volume – I of the RFP

SHAALA DARPAN PHASE – I

School Management Services

Request for Proposal

For

SELECTION OF

IMPLEMENTING AGENCIES

IN PILOT STATES

VOLUME - I

Scope of Services &

Functional, Technical & Non-functional Requirements


School Profile Management: Record the details of the school such as student strength, location of the school, staff strength and a brief description of the school

Student Profile Management: Maintain the student records for all student such as student profile, parent profile, sibling details, attendance, heath, mark sheets, scholarships etc.

Employee Information: Manage school staff details.

Student Attendance: Capture daily student attendance

Leave Management: Capture daily staff attendance

Report Cards: Provides interface to record grades for students and publish the same in a grade book.

Curriculum Tracking: Capture the curriculum & lesson plans and record the progress of the curriculum & lesson plans

Custom Reports: Provides reports for School Management & Administrators

8

Scope of Services


SMS Alerts for Parents:

Student Attendance Student missing the school

Quarterly attendance of the Student

Teacher Attendance Teacher absent in the school

Quarterly attendance of the Teacher

Assignments Assignment given to the student

Missed submission of the assignment by the student

Curriculum Planning Progress of the curriculum / lesson plan

Teacher falling behind on the curriculum / lesson plans

Assessments Assessment dates

Student missing the assessment

Assessment results

Availability of mark sheet

School calendar I porta t eve ts i s hool ale dar su h as start of va atio , u foresee eve t,…

9

Scope of Services


One SIS Instance per State

Reports (Static & Dynamic)

Mobile Interface Bulk Upload Interface

State School Information System (Application Hosted in a Data Center)

SMS Engine (Define Triggers & Send

Alerts to Parents /

Administrators)

School Profile

Web Portal

Teacher Profile

Student Profile

Attendance

Curriculum Progress

Implementation

Agency

Data Digitization Application Training

Daily Handholding Support

Application

Service Provider

Cloud / Hosting

Service Provider

Application

Service Provider

Sta

te I

nst

an

ce

School

Basic Customization

State, District, School Configuration


National Portal Consolidates Data from all the States

Mobile Interface Bulk Upload Interface

State School Information System

Portals

School Profile

Web Portal

Teacher Profile

Student Profile

Attendance

Curriculum Progress

Sta

te I

nst

an

ces

School

Na

tio

na

l

Po

rta

l

National Portal

School / Teacher

/ Student Data

Collated & Individual School Report Cards with Governance Metrics

Reports & SMS Alert Services delivered from Individual State Portals


Requirements for SIS Application

Functional Requirements

Technical Requirements

Non Functional Requirements

Cloud Services Requirements

Scope of Work for Implementing Agency

Project Management

State Level Customizations & Configurations

Data Digitization (Incremental) & Data Migration

Creation & Provisioning of Training Materials

Volume I of the RFP


Scope of Work for Implementing Agency

Capacity Building and Handholding Support

Support in User Acceptance Testing

Integration with the National Portal

Regular Operations & Management

Exit Management & Transition

Obligations towards MHRD / State Education Department

Volume I of the RFP


Functional Requirements

Technical Requirements

Non Functional Requirements

Cloud Services Requirements

State Specific Requirements

Gujarat

Himachal Pradesh

Rajasthan

Tamil Nadu

Annexure to Volume I


Implementation Scope

Total Number of Government & Government Aided Schools

Secondary & Elementary District-wise

District-wise number of ICT-enabled Schools

Total Number of Teachers in the ICT enabled Schools

Total Number of School Staff in the ICT enabled Schools

Total Number of Students in the ICT enabled Schools

Tentative number of users of SIS (beyond the users of school)

Configuration Requirements

Local Language Support

Organization Structure from SHQ - District - Block – Cluster - School

Assessment / Evaluation / Examination Methodology

Syllabus – State / NCERT

State Specific Requirements required for the RFP


Customization Requirements

Any additional attributes for school / teacher / student / … to e captured

Number of formats of the mark sheets (one per District? Or one per School?)

Any specific reports that would be necessary – count would be sufficient

Any unique processes of the State within the domain of School Information System

Integration with relevant IT Systems

Scope of Data Migration / Digitization

State Specific Requirements required for the RFP


Allow for Consortium but one of the partners must be the OEM of the

Product or Exclusive Licensee of the Product in case the OEM is outside

India (Development Center of the OEM must be in India)

Pre-Qualification Technical Evaluation Commercial Evaluation

Pre-qualification Criteria

Product OEM or Exclusive Licensee of the Product

Product

Implementation Agency (can be the Product OEM or a different entity) – Lead

Bidder

Only the bidders, who pass all the pre-qualification criteria will qualify for the

evaluation of their technical bids

Volume-II: Commercial & Bidding Terms


Technical Evaluation

Meet all the mandatory Compliance Criteria

Prior Product Implementation (Product)

Prior Project Experience (Implementation Agency)

Proof of Capability of the Product

Only the bidders, who meet all the mandatory compliance criteria AND

score above the minimum cut-off score defined in each of the sections, will

qualify for the evaluation of their commercial bids

Commercial Evaluation

Net Present Value (NPV) will be used for evaluation of the Commercial

Offer

QCBS

Volume-II: Commercial & Bidding Terms


Standard MSA (Master Services Agreement) on the lines

of Model Draft Agreement Published by DeitY

Service Level Agreement (SLAs) will also be defined

19

Volume-III: Contractual & Legal Specifications


20

Activities in the Pilot States /

UTs


1. Data Collection for the RFP by 10th of July

2. Head start on Data Digitization

3. Set up the State Level Governance Structure

4. Ensure implementation readiness of ICT-enabled

schools

21

Activities @ Pilot States / UTs

22

Draft State Implementation

Guidelines

23

Draft State Implementation Guidelines

SHAALA DARPAN

PHASE – I

School Information Services

IMPLEMENTATION GUIDELINES

FOR STATES / UTS


Thank you

Documents

Shaala Darpan (SE-MMP) Phase I Implementation of School