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Architecting e-Governance
Implementation of School Information System
in ICT Enabled Schools for
Enhanced visibility of student, teacher, and school metrics
to parents, community and administrators
04th July, 2014
Shaala Darpan (SE-MMP) Phase I
Architecting e-Governance
RFP
Volume I – SIS Product Requirements & Implementation Scope
Volume II – Bidding Terms & Conditions
Volume III – Draft Master Services Agreement
Activities in the Pilot States / Uts
State Implementation Guidelines – Draft
2
Agenda
Architecting e-Governance
3
Request for Proposal
Earlier Proposed Implementation Model
SIS ASP Vendor 1
SIS ASP Vendor 2
SIS ASP Vendor n
MHRD
1
Empanelment of Qualified SIS ASP Vendors
State 1
State 2
State n
2 State Guidelines
Funds
Central Schools 3 Identification of ASP (& Implementation Agency)
1 National
Portal
4 Selected ASP Customizes & Configures SIS for State
ASP partners with a CSP for hosting & Implementation
Agency for implementation at the School Level
In view of the January 2015 timeline for the
implementation & delivery of the services in the Pilot
States, Prepare and float a single RFP for selecting
Implementation Agencies and Products for the Pilot
States from Center
Fast Tracking the Pilot States G
OI
RFP issued for
Selection of ASPs or
Consortiums (IA &
ASP) for four Pilot
States
Select IAs &
Products
meeting pre-
defined criteria
for 4 pilot States
21st July 2014 Oct 2014 Nov 2014
Approval of the
Selection by the
Steering
Committee
GOI & States
sign MOU
jointly with
respective IAs
Nov 2014
On going payments to the Implementing Agency will be
made by the States
Architecting e-Governance
Volume – I: Scope of Work & Requirement Specifications
Introduction to SE MMP, SE MMP Phase-I, Scope of Phase-I, Implementation
Model for Phase-I
Functional, Technical and Non-functional specifications of the SIS applications
Scope of Work for the Implementing Agency / Consortium
Volume – II: Commercial and Bidding Terms
Bidding Terms & Conditions; Evaluation Process; Pre-Qualification Criteria;
Technical & Commercial Evaluation Criteria
Volume – III: Contractual and Legal Specifications
Draft MSA between MHRD, State Government and Implementation Agency /
Consortium
6
RFP Structure
Architecting e-Governance
7
Volume – I of the RFP
SHAALA DARPAN PHASE – I
School Management Services
Request for Proposal
For
SELECTION OF
IMPLEMENTING AGENCIES
IN PILOT STATES
VOLUME - I
Scope of Services &
Functional, Technical & Non-functional Requirements
Architecting e-Governance
School Profile Management: Record the details of the school such as student strength, location of the school, staff strength and a brief description of the school
Student Profile Management: Maintain the student records for all student such as student profile, parent profile, sibling details, attendance, heath, mark sheets, scholarships etc.
Employee Information: Manage school staff details.
Student Attendance: Capture daily student attendance
Leave Management: Capture daily staff attendance
Report Cards: Provides interface to record grades for students and publish the same in a grade book.
Curriculum Tracking: Capture the curriculum & lesson plans and record the progress of the curriculum & lesson plans
Custom Reports: Provides reports for School Management & Administrators
8
Scope of Services
Architecting e-Governance
SMS Alerts for Parents:
Student Attendance Student missing the school
Quarterly attendance of the Student
Teacher Attendance Teacher absent in the school
Quarterly attendance of the Teacher
Assignments Assignment given to the student
Missed submission of the assignment by the student
Curriculum Planning Progress of the curriculum / lesson plan
Teacher falling behind on the curriculum / lesson plans
Assessments Assessment dates
Student missing the assessment
Assessment results
Availability of mark sheet
School calendar I porta t eve ts i s hool ale dar su h as start of va atio , u foresee eve t,…
9
Scope of Services
Architecting e-Governance
One SIS Instance per State
Reports (Static & Dynamic)
Mobile Interface Bulk Upload Interface
State School Information System (Application Hosted in a Data Center)
SMS Engine (Define Triggers & Send
Alerts to Parents /
Administrators)
School Profile
Web Portal
Teacher Profile
Student Profile
Attendance
Curriculum Progress
Implementation
Agency
Data Digitization Application Training
Daily Handholding Support
Application
Service Provider
Cloud / Hosting
Service Provider
Application
Service Provider
Sta
te I
nst
an
ce
School
Basic Customization
State, District, School Configuration
Architecting e-Governance
National Portal Consolidates Data from all the States
Mobile Interface Bulk Upload Interface
State School Information System
Portals
School Profile
Web Portal
Teacher Profile
Student Profile
Attendance
Curriculum Progress
Sta
te I
nst
an
ces
School
Na
tio
na
l
Po
rta
l
National Portal
School / Teacher
/ Student Data
Collated & Individual School Report Cards with Governance Metrics
Reports & SMS Alert Services delivered from Individual State Portals
Architecting e-Governance
Requirements for SIS Application
Functional Requirements
Technical Requirements
Non Functional Requirements
Cloud Services Requirements
Scope of Work for Implementing Agency
Project Management
State Level Customizations & Configurations
Data Digitization (Incremental) & Data Migration
Creation & Provisioning of Training Materials
Volume I of the RFP
Architecting e-Governance
Scope of Work for Implementing Agency
Capacity Building and Handholding Support
Support in User Acceptance Testing
Integration with the National Portal
Regular Operations & Management
Exit Management & Transition
Obligations towards MHRD / State Education Department
Volume I of the RFP
Architecting e-Governance
Functional Requirements
Technical Requirements
Non Functional Requirements
Cloud Services Requirements
State Specific Requirements
Gujarat
Himachal Pradesh
Rajasthan
Tamil Nadu
Annexure to Volume I
Architecting e-Governance
Implementation Scope
Total Number of Government & Government Aided Schools
Secondary & Elementary District-wise
District-wise number of ICT-enabled Schools
Total Number of Teachers in the ICT enabled Schools
Total Number of School Staff in the ICT enabled Schools
Total Number of Students in the ICT enabled Schools
Tentative number of users of SIS (beyond the users of school)
Configuration Requirements
Local Language Support
Organization Structure from SHQ - District - Block – Cluster - School
Assessment / Evaluation / Examination Methodology
Syllabus – State / NCERT
State Specific Requirements required for the RFP
Architecting e-Governance
Customization Requirements
Any additional attributes for school / teacher / student / … to e captured
Number of formats of the mark sheets (one per District? Or one per School?)
Any specific reports that would be necessary – count would be sufficient
Any unique processes of the State within the domain of School Information System
Integration with relevant IT Systems
Scope of Data Migration / Digitization
State Specific Requirements required for the RFP
Architecting e-Governance
Allow for Consortium but one of the partners must be the OEM of the
Product or Exclusive Licensee of the Product in case the OEM is outside
India (Development Center of the OEM must be in India)
Pre-Qualification Technical Evaluation Commercial Evaluation
Pre-qualification Criteria
Product OEM or Exclusive Licensee of the Product
Product
Implementation Agency (can be the Product OEM or a different entity) – Lead
Bidder
Only the bidders, who pass all the pre-qualification criteria will qualify for the
evaluation of their technical bids
Volume-II: Commercial & Bidding Terms
Architecting e-Governance
Technical Evaluation
Meet all the mandatory Compliance Criteria
Prior Product Implementation (Product)
Prior Project Experience (Implementation Agency)
Proof of Capability of the Product
Only the bidders, who meet all the mandatory compliance criteria AND
score above the minimum cut-off score defined in each of the sections, will
qualify for the evaluation of their commercial bids
Commercial Evaluation
Net Present Value (NPV) will be used for evaluation of the Commercial
Offer
QCBS
Volume-II: Commercial & Bidding Terms
Architecting e-Governance
Standard MSA (Master Services Agreement) on the lines
of Model Draft Agreement Published by DeitY
Service Level Agreement (SLAs) will also be defined
19
Volume-III: Contractual & Legal Specifications
Architecting e-Governance
20
Activities in the Pilot States /
UTs
Architecting e-Governance
1. Data Collection for the RFP by 10th of July
2. Head start on Data Digitization
3. Set up the State Level Governance Structure
4. Ensure implementation readiness of ICT-enabled
schools
21
Activities @ Pilot States / UTs
22
Draft State Implementation
Guidelines
23
Draft State Implementation Guidelines
SHAALA DARPAN
PHASE – I
School Information Services
IMPLEMENTATION GUIDELINES
FOR STATES / UTS
Architecting e-Governance
Thank you