SIS Project Checkpoint Report - Clark County School District · SIS Project Checkpoint Report ... Project Summary ... Other systems (i.e. Campus Learning, Canvas by Instructure and

SIS Project Checkpoint Report

Clark County School District - Implementation Phase

Report date: September 24, 2013

Objectives:

Summarize all plans that will be used to execute Implementation Phase tasks

SIS PROJECT CHECKPOINT REPORT

Transforming K12 Education®

©2012 Infinite Campus, Inc. All Rights Reserved.

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Table of Contents

Definitions 2

Overview ........................................................................................................................................................................ 3

Project Summary ........................................................................................................................................................... 3

Current Phase: 2.0 – Implementation ........................................................................................................................... 3

Work Stream Updates ................................................................................................................................................... 4

Organizational Change Management and Communication 4

Professional Development 4

Business Process Definition 5

Data Conversion 6

Help Desk and Support 6

Development 7

Hosting / Infrastructure 10

Project Management ................................................................................................................................................... 11

Risk Summary 11

Budget Update 13

Timeline Review 14

Summary ...................................................................................................................................................................... 14

Definitions Term Definition

Steering Committee CCSD Executive Committee, CCSD Project Manager, Infinite Campus Project Manager

CCSD Project Team CCSD Executive Committee, CCSD Project Manager, Infinite Campus Project Manager, SIS Team (Core and SME Teams optional)

Implementation Project Team Steering Committee and Infinite Campus Teams Combined




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Overview This document summarizes the activities and tasks that have been completed to date in the first quarter of the Implementation Phase of the CCSD SIS Implementation Project rollout. It also provides an outlook of the activities, tasks, and strategies for the upcoming quarters leading to go live.

Project Summary Current Phase: 2.0 – Implementation

WBS Project Phases Start Date

End Date %

Complete

0.0 Pre-Implementation 10/01/12 02/12/13 100%

1.0 Project Initiation and Planning 01/07/13 05/31/13 100%

2.0 Implementation 06/03/13 08/29/14 13%

3.0 Go Live Track: Scheduling 11/25/13 01/31/14 0%

Track: Full Conversion 05/26/14 08/29/14 0%

4.0 Post Implementation 09/01/14 09/30/14 0%

5.0 Continuous Improvement 10/01/14 0%

This phase kicked off with the first data conversion database on June 10, 2013. This was the first opportunity the CCSD SIS Implementation Team had the ability to view actual student and staff data in Infinite Campus. Shortly after the database was available a data review was conducted in an effort to ensure the scripts used to generate the data for conversion were correct and effective. It also provided an opportunity to determine if the data was converted correctly by Infinite Campus.

Tasks worked on during this phase included: professional development preparation (more in-depth training for CCSD Employee Business Training (EBT) and Help Desk staff), additional development requirements gathering, user security planning, and Practice and Procedures (P&P). The CCSD Executive Committee engaged stakeholders from departments including Assessment, Accountability, Research and School Improvement (AARSI), the Student Support Services Division (SSSD), and Subject Matter Experts (SME) in the P&P process.

These stakeholders were provided the opportunity to understand functions of Infinite Campus as well as see how some processes would be streamlined and improved. Suggestions for the rollout were then documented. As the SIS Project Team continues moving forward in the Implementation Phase, more detailed planning and discussions with departments will continue. This phase includes performance testing, infrastructure set up, data review, and the development of CCSD specific reports and extracts (RICEF) needed for go live. Infinite Campus continues their development efforts to meet go live readiness.

The overall project remains to roll out in a positive manner. Key communication messages have been well received by CCSD stakeholders, and the team continues to work diligently engaging users District-wide to ensure a smooth transition to Infinite Campus.




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Work Stream Updates This section summarizes the activities, tasks and objectives of each work stream. Because work streams often overlap, business owners are working together to identify any dependencies in the related tasks and activities.

Organizational Change Management and Communication

This work stream actually began in February 2013 with informational presentations (road shows) held in various locations. CCSD school staff members were provided the opportunity to attend these sessions to learn the capabilities, tools, and planned functionalities of Infinite Campus. The SIS Project Executive Committee received positive feedback from session attendees. More informational meetings will be coordinated in a continued effort to inform CCSD staff and gather valuable stakeholder input.

In order to shape specific department practice and procedures, the SIS Project Executive Committee has worked with various departments, educating them on Infinite Campus functionality. The information gathered provides more definition to end users for capturing, entering, extracting, and retiring student data. Additional P&P sessions are scheduled throughout the month of September with another round of sessions scheduled for October 1 through October 18. This information is essential for building a strong professional development plan for EBT and Infinite Campus trainers to teach end users the proper entry of data in accordance with District standards and procedures.

An Organizational Change Management and Communication Plan (OCMC) has been developed to align specific and targeted communications with the appropriate communication vehicle. Timing is essential when communicating messages. Users in all stakeholder groups have received and will continue to receive periodic updates regarding the implementation. Targeted key messages have been aligned to the corresponding stakeholder group. Please note the Plan (OCMCP) is managed by the Project Management (PM) Team in the Microsoft Project Plan.

Professional Development

Knowledge Transfer

CCSD and Infinite Campus began the knowledge transfer process early in the implementation. The initial effort’s goal was to assist staff who participated in the RFP Fit/Gap Analysis in understanding the way in which Infinite Campus works and how it met RFP needs. The teams continued with knowledge transfer through Core P&P and Mastering the Fundamentals of Campus trainings offered by Infinite Campus . In addition to training staff how to use the front end application, Mastering the Fundamentals of the Campus Database technical training was provided by Infinite Campus.

In July 2013, EBT staff, Help Desk staff, the SIS Project Executive Committee and the SIS team attended an Infinite Campus Train the Trainer Boot Camp. This rigorous training provided realistic scenarios, troubleshooting techniques, and hands-on experience in the use of the Campus product. Infinite Campus will continue to perform knowledge checks with CCSD staff to ensure that they are prepared to train and support Campus users within the District.

Training Delivery

CCSD and Infinite Campus are continuing to work together to formalize the rollout in accordance with the plans identified in the original training document from the Initiation and Planning Phase.




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Pathlore will be the system used to manage all user registrations. Other systems (i.e. Campus Learning, Canvas by Instructure and Centra) will provide data extracts that will be imported into Pathlore to track user training content completion. Most training will be delivered online or through blended learning. At this time, Scheduling, Census Data Management (i.e., student, parent, and staff information) and Attendance will be trained face-to-face. Users will be required to pass an assessment for these three areas with an 80% completion score.

The Scheduling training is divided into 3 parts with a start date of February 3, 2014. Parts 1 and 2 will be delivered online and Part 3 will be face-to-face with follow-up open labs. Maximum participants for online training will be 40 per session:

Part 1 – Calendar Setup (periods and day rotations), Course Creation

Part 2 – Course Constraints and Course Rules

Part 3 – Course Requests, Schedule Wizard and Walk-in Scheduling

In addition to training, users will have an opportunity to attend open lab sessions for assistance and review lessons in Campus Learning as often as needed.

Infinite Campus is targeting December 2013 for Campus Learning availability. User accounts for the training database for Campus Learning will be populated with data from the Trial B1 conversion database. User groups will be aligned in accordance to district assignment and title (position code). This ensures that users are assigned the learning content required for their day to day responsibilities. Exceptions to this process (i.e., School-Based Administrators and OSII positions) are still under review with the SIS Project Executive Committee. An update to this process will be provided in the next Mid-Implementation Checkpoint meeting.

In preparation for the end user rollout training, the SIS Project Steering Committee has scheduled several district level trainings to ensure that sufficient support is in place. The trainings scheduled so far are SIS Team Training and Master Scheduling Training. Department level training has been scheduled for the beginning of October. Additionally, EBT, in coordination with the Infinite Campus Training Department, continues preparation for the training database master (including setup, CCSD and Nevada specific codes, etc.).

Business Process Definition

Business process definition began in March 2013 with Core and SME P&P training sessions. These sessions focused on the specifics of how CCSD would implement and/or transition to Infinite Campus as the new SIS. To accomplish this, CCSD established two groups called the Core Team and SME Team (See Governance Plan for the description of responsibilities for these teams.) During these sessions, Infinite Campus provided full overviews of each module in the core Campus application. Attendees related the functionality to current practices. The teams assisted the SIS Project Instructional Business Process Experts with development of the initial draft of CCSD P&P Recommendations (see OCMCP for initial draft). The status of CCSD P&P Recommendations was communicated to stakeholders at the “opening of school” meetings in August and September 2013.

As a continued effort to define CCSD business processes for Infinite Campus, the SIS Project Executive Committee has engaged various groups, departments, and divisions across the District to gain their insight and guidance. As stated above in the Organizational Change Management section, additional sessions have been scheduled in September and October to continue both business process definitions which will influence organizational change.

The Instructional Business Process Experts meet with the EBT Training Coordinator weekly to synchronize business processes to training needs. The EBT Training Coordinator uses this information to define training session length,




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number of sessions needed, and the appropriate grouping of attendees for each session.

All information will be documented and stored for future reference. Each defined business process will be linked to a module in Infinite Campus’ core product and aligned to the corresponding department data owners.

Data Conversion

Both Trial-A conversions have been successfully executed resulting in minimal issues that were easily resolved, and Trial-B is currently underway

Track A – Scheduling

Two trial conversions were completed thus far: Trial A1 (06/10/13); and Trial A2 (09/09/13). Infinite Campus facilitated the first trial data review. The review took place over three days and involved members of the SIS Project Team. The minimal issues were captured via a survey, consolidated, and provided to the SIS team. The SIS team had a clear view of what needed to be done in preparation for the next trial.

Over several months, the SIS team partnered with the SIS project Instructional Business Process Experts to organize meetings with the appropriate departments to clean, review, and assist in the preparation efforts for the next trial.

Through the knowledge transfer process the SIS Project Executive Committee conducted Trial A2 data review. Issues discovered in Trial A1 were fixed. To assist with data review, other departments were invited to review data that pertained to them.

Track B – Historical Student Data and Households

Trial B1 is currently underway and the trial database is scheduled to be available on September 30, 2013. The data review for this trial will be facilitated by Infinite Campus in conjunction with CCSD EBT. Departments outside of the immediate SIS Project Team will participate in the data review efforts.

Help Desk and Support

User Support staff has participated in several meetings and training sessions including Core P&P Workshop, Train the Trainer Boot Camp and data review. Their participation is essential and plays a pivotal role in the CCSD effort to become self-sufficient. The focus to this point has been solely concentrated on training and process definition. The SIS Project Team focus will shift to defining go live and ongoing support for Tracks A&B.

The countdown has begun for the Track A go live targeted for January 13, 2014. CCSD and Infinite Campus will work together to identify resources needed to support users for Scheduling (Track A) and the first day of school, August 25, 2014 (Track B).

CCSD will identify six support (general and technical) contacts. The selected staff will enter support cases to report bug issues, escalate issues, or place a direct phone call to Campus Support. Support contacts will need to be Campus Certified and Infinite Campus Support Certified. Infinite Campus will make every effort to empower CCSD staff to train and support their users internally.




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Development

The SIS Project Team and Infinite Campus Development team began gathering and building requirements for all development commitments almost immediately after the RFP Fit/Gap Analysis exercise was complete.

Below is a summary of the following contractual development items that are currently in development.

Timeframe

Resolution Timing Date End of Quarter

Go-Live -6 Months 01-Jan-2014 Q4 2013

Go-Live -3 Months 01-Apr-2014 Q1 2014

Critical for Go Live 01-Jul-2014 Q2 2014

Go-Live +6 Months 01-Jan-2015 Q4 2014

Go-Live +12 Months 01-Jul-2015 Q2 2015

Summary of RFP Gaps - All target dates are estimates and are subject to change as development progresses. All target releases are anticipated to be on or before the agreed upon time frame from the Fit/Gap Tollgate Report (see report for details).

RFP Item Case Number Fit/Gap Group Name Status Timeframe Target Release

z.02 Custom Unspecified Go-Live +6 Mo TBD

z.03 EFOLIO-194 Additional Core Items Open Go-Live +6 Mo TBD

z.04 EFOLIO-230 Localization In Progress Go-Live -3 Mo TBD

z.05 Custom Unspecified Go-Live -3 Mo TBD

z.1 Other Unspecified Critical for Go-Live TBD

5.4.1.27 EFOLIO-230 Localization In Progress Go-Live -3 Mo TBD

5.4.1.44 Additional Core Items On Hold Critical for Go-Live TBD

5.4.1.8 Custom Unspecified Critical for Go-Live TBD

5.4.1.9.a.xii Additional Core Items Discovery Critical for Go-Live TBD

5.4.1.9.b.i Additional Core Items Discovery Critical for Go-Live TBD

5.4.10.64 EFOLIO-230 Localization In Progress Critical for Go-Live TBD


5.4.10.66 EFOLIO-230 Custom In Progress Critical for Go-Live TBD


5.4.11.35 EFOLIO-136 Electronic Portfolio Open Go-Live +12 Mo TBD











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5.4.13.13 Additional Core Items Tabled Go-Live +12 Mo TBD

5.4.13.33 EFOLIO-134 Multi Year Academic Planner In Progress Go-Live +6 Mo 1410

5.4.13.37.i EFOLIO-136 Electronic Portfolio Open Go-Live +12 Mo TBD

5.4.14.32 EFOLIO-230 Localization In Progress Go-Live -3 Mo TBD

5.4.15.15 Contractual Tabled Critical for Go-Live TBD

5.4.15.6 Additional Core Items Unspecified Critical for Go-Live TBD


5.4.16.10 EFOLIO-134 Multi Year Academic Planner In Progress Go-Live -3 Mo 1410




5.4.16.19.j EFOLIO-134 Multi Year Academic Planner In Progress Go-Live -6 Mo 1410


5.4.16.31 EFOLIO-134 Additional Core Items Discovery Go-Live -3 Mo TBD



5.4.18.37 EFOLIO-194 Additional Core Items Open Critical for Go-Live TBD


5.4.2.7 Other Unspecified Go-Live -6 Mo TBD

5.4.20.18 Additional Core Items Unspecified Go-Live -6 Mo TBD

5.4.20.29 EFOLIO-193 Additional Core Items Open Critical for Go-Live TBD

5.4.3.18.a EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.18.b EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.18.c EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.18.e EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.22.a EFOLIO-230 Custom In Progress Go-Live -3 Mo TBD

5.4.3.22.c EFOLIO-230 Custom In Progress Go-Live -3 Mo TBD

5.4.3.36.d EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.36.f EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.36.g EFOLIO-140 Audit Trail In Progress Critical for Go-Live TBD

5.4.3.37.c EFOLIO-192 Additional Core Items In Progress Critical for Go-Live 1350

5.4.3.77 Contractual Tabled Critical for Go-Live TBD

5.4.3.9.c EFOLIO-135 Additional Core Items Open Go-Live +6 Mo TBD



5.4.8.12 EFOLIO-138 Additional Core Items In Progress Go-Live -3 Mo TBD

5.4.8.46 Additional Core Items On Hold Go-Live -3 Mo TBD

5.4.8.57 EFOLIO-138 Additional Core Items In Progress Go-Live -3 Mo TBD

5.4.8.58.a EFOLIO-138 Additional Core Items In Progress Go-Live -3 Mo TBD




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5.4.8.58.b EFOLIO-138 Additional Core Items In Progress Go-Live -3 Mo TBD

5.4.9.11 EFOLIO-186 Additional Core Items In Progress Critical for Go-Live 1402






5.4.9.23 EFOLIO-186 Additional Core Items in Progress Critical for Go-Live 1402







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Hosting / Infrastructure

The complete CCSD hardware infrastructure is targeted to be in place by October 31, 2013. The specifications for the hardware are:

Once the hardware is in place, CCSD will execute three performance tests using a database that is housed on the production hardware. These performance tests are designed to test CCSD’s capability to access and use Infinite Campus on current devices using the existing network configuration. The first performance test is scheduled for November 4, 2013, which is a District professional development day.

A variety of schools will participate in performance tests one and two, and all schools are expected to participate in performance test three. For the first performance test, each participating school will receive instructions for accessing the Campus application via the link provided and how to execute the tasks. The test is expected to take approximately 15 to 20 minutes. Using the Infinite Campus Survey tool, users will record their feedback. Once the performance test is completed, the SIS Project Steering Committee will compile the results and produce a report. Using the information provided by the report, the team will plan next steps to mitigate significant reported issues.

Performance tests two and three will take place after Track A goes live (January 13, 2014): One test in the spring 2014 (during scheduling); and the other May 19, 2014 during a District professional development day. All performance tests are designed to yield actionable items that will allow CCSD to take corrective action in resolving any issues that may inhibit users’ interaction with Infinite Campus.




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Project Management This section covers itemized risks, project budget, and a timeline overview for upcoming milestones. All details for each of these areas can be found in the Risk and Action Items Report, Project Budget Report, and CCSD Project Implementation Timeline.

As individual work stream and sub-project plans continue to develop, the SIS PM Team is consolidating all tasks, activities, and deliverables into the overarching master project plan. This will allow the SIS PM Team to better manage project dependencies and to ensure transparency across all project related activities.

Risk Summary

Risks are defined as outlying dependencies that have the possibility of interrupting the successful rollout of the SIS. Each risk is assigned a score for the level of potential impact it can have on the overall project and a score to measure the likelihood of the risk occurring. Once each risk is scored, it is averaged to calculate the overall Risk Index.

The last Risk assessment meeting was completed August 6, 2013.

Next Risk Assessment Review: October 10, 2013

Risk Index: 4.75 (See Risk Log for details) Total Risks To Date: 8

Impact

High 5 0 0 2 1 0

Significant 4 0 0 0 0 1

Moderate 3 0 0 1 1 0

Limited 2 0 0 0 0 0

Low 1 1 0 1 0 0

1 2 3 4 5

Probability

Not

Likely Somewhat

Likely Likely

Very Likely

Certain




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ID Description Type Priority Status Item Notes Risk Probability

Risk Impact

Risk Exposure

1 Census Data Management (Staff Entry Process and ongoing maintenance)

Risk Open Meeting scheduled for July 12 to meet with appropriate departments to review possible resolutions - Will revisit after IDM meeting next week.

Likely High 6

3 Need plan and process for how emergency contacts will be populated.

Risk Open An update is needed on the emergency contact cleanup - Emergency contact will not be converted. Schools will be responsible to collect emergency contacts from parents

Likely Low 1.2

4 Census Data

Management (Addresses)

Risk Open Need address files

provided for conversion Ruth will revisit with zoning and demographics to get the address file needed for conversion

Likely High 6

5 Census Data Management (Employment Credentials)

Risk Open HR needs to provide the correct files to include this data in the conversion Ruth has followed up with HR to move this item along.

Not Likely

Low 0.4

6 Census Data Management (Staff)

Risk Open Need position codes of staff that need to be converted.

Likely Moderate 3.6

7 Professional Development Delivery Systems (Centra, Pathlore,

Canvas)

Risk H Open Need to identify an appropriate training delivery system for on-line training and

tracking - Meeting planned for Monday, August 5th to identify CCSD system requirements

Very Likely

High 8

11 RICEF Risk H Open Define the RICEF items and plan for the development of each - August 31st is the deadline for all RICEF items

Very Likely

Moderate 4.8




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12 Desktop platforms need to meet the Campus supported platforms minimum requirements

Risk H Open Need to be sure that all users that need to use Campus has a machine that meets the minimum platforms requirements to run

the Campus application

Certain Significant 8

Budget Update

The project budget forecast below indicates that the overall project is expected to be under budget at the conclusion of the implementation.

Travel Expenses is the only budget category of concern at this point in the implementation. As of September 4, 2013, this expense category is projected to exceed budget by $102,323. Lower estimated total costs for Project Management, Process Consulting, Training, and Data Conversion will offset travel expenses resulting in a net project completion cost of $218,466 under budget. The projection time window is based on September 2013 through September 2014 (see the CCSD SIS Implementation – Campus Budget Worksheet for details). Resources for training and consulting are expected to increase starting February 2014 and continuing through July 2014. The onsite training, consulting, and assistance for support resources at the start of the 2014-2015 school year from Infinite Campus will increase the cost in this category. Infinite Campus has reserved four training resources that will be dedicated to onsite support.

Projected

The following table shows budgeted and estimated costs by category based on the tasks and activities currently planned or projected to occur between September 2013 and September 2014. The differences

Budget Category Total

Budgeted Total

Estimated Difference

Project Management $626,400.00 $579,900.00 $46,500.00

Process Consulting $291,600.00 $243,150.00 $48,450.00

Training $420,000.00 $268,150.00 $151,850.00

Data Conversion $228,000.00 $188,550.00 $39,450.00

Custom Programming $33,600.00 $0.00 $33,600.00

On-site Support $0.00 $0.00 $0.00

Travel Expenses $245,700.00 $347,083.63 ($101,383.63)

Totals $1,845,300.00 $1,626,833.63 $218,466.37

Actual

Below are the total expenditures for the project from November 2012 through August 2013.


Budgeted Billed

To Date Difference

Project Management $626,400.00 $239,100.00 $387,300.00

Process Consulting $291,600.00 $117,150.00 $174,450.00

Training $420,000.00 $58,150.00 $361,850.00




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Budgeted Billed

To Date Difference

Data Conversion $228,000.00 $23,550.00 $204,450.00

Custom Programming $33,600.00 $0.00 $33,600.00

On-site Support $0.00 $0.00 $0.00

Travel Expenses $245,700.00 $128,083.63 $117,616.37

Totals $1,845,300.00 $566,033.63 $1,279,266.37

Timeline Review

See Implementation Timeline addendum below.

Summary The Project Steering Committee continues to evaluate, execute, and plan project activities weekly. The project focus has concentrated on professional development, organizational change management, and more detailed tracking of tasks within the project plan. The Work Stream owners are planning activities to begin educating District staff about Infinite Campus, mapping processes for users to follow, and planning methods and strategies in which users will be trained.

The next Mid-Implementation Checkpoint is scheduled for January 24, 2014. This date will be confirmed on September 24, 2013.

Nightly Enrollment Synchronization

5/20/2013 8/1/2014

7/1/2013 10/1/2013 1/1/2014 4/1/2014 7/1/2014

Clark County School District Project Implementation TimelinePhase: Implementation – June 2013 thru July 2014

Notes:

· Data conversion follows three independent tracks (Track A & B) geared towards specific purposes with a third track (Track C) to complete the conversion of data for summer schools and year-round schools. Track A will only contain data specific to the scheduling process in Campus while be concentrates on other student data (i.e. behavior, transcript, etc.). The two tracks will merge in July 2014. See Data Conversion Plan for more details.

· The CCSD Employee Business Training department will be responsible for end user (school staff) training. Infinite Campus training department will work with CCSD to prepare their training staff to deliver Infinite Campus content. Documentation and resources will be provided to CCSD to complete the preparation process. See Staff Development Plan for more details.

· CCSD will be hosted in Infinite Campus Data Center located in Blaine, MN on the Cloud Choice Plan.· The deliverables in this timeline have been accepted and agreed to by both CCSD and Infinite Campus· Detail planning for each deliverable will be coordinated by CCSD Executive Committee, CCSD Project Manager and the Infinite

Campus Project manager.· The status of these items will be provided by the CCSD Project Manager and the Infinite Campus Project Manager.

Important District Activities:· 9 September – Trial A2 Available· 23 September – Charlie Kratsch meeting with Jhone Ebert and Pat Skorkowski· 24 September – Mid-implementation Checkpoint 1· 30 September – Trial B1 Available· 14 thur 18 October – Master Schedule Training for district level staff· 31 October – Hosting/Infrastructure Production environment setup complete

Current & Pending Development:· State Reports: NV03, Behavior/Safe Schools, etc. (updated list will be provided by Localization)· Multi-Year Academic Planner (MYAP)· Electronic Portfolio· Audit Trails· RFP Gaps· Instruction Module (Teacher Tools)· CCSD Specific: Reports, Interfaces, Customizations, Enhancements, Forms (RICEF)

Activities:· Data Conversion· Facilitated & Non-facilitated Data Review Sessions· Training database prep· CCSD Training Curriculum Prep and Development· Development Requirements Gathering (includes RICEF)· CCSD Practice and procedural guide first draft· User Security Workshops

6/1/2013 - 9/30/2013

Quarter 1

1/1/2014 - 3/31/2014

Quarter 3

10/1/2013 - 12/31/2013

Quarter 2

4/1/2014 - 7/18/2014

Quarter 4

Activities:· Activities continue from Quarter 1· District level system administration training· Setup Hosting infrastructure· Deploy implementation development

environments (tentative)· Begin developing interfaces for third party

applications

6/10/2013 - 6/17/2013

Conversion Trial A-1

1/6/2014 - 1/13/2014

Live Conversion Track A

9/19/2013 - 9/30/2013

Conversion Trial B-1

2/18/2014 - 2/24/2014


6/2/2014 - 6/9/2014


7/9/2014 - 7/17/2014

Live Conversion Track B

6/30/2014

Scheduling/Legacy

Systems Cutoff

6/18/2013 - 6/28/2013

A-1 Data Review

5/31/2013

Initiation/ Planning

Phase Tollgate

12/20/2013

Track A

Readiness

Review

9/10/2013 - 9/20/2013

A-2 Data Review

10/1/2013 - 10/11/2013

B-1 Data Review

1/14/2014 - 1/30/2014

Track A Live Data Review

2/25/2014 - 3/7/2014

B-2 Data Review

3/28/2014

SASI 14-15 Enrollment

Roll Forward

3/31/2014 - 4/18/2014

Complete & Load

Student Requests

Activities:· Activities continue from Quarters 1 & 2· Scheduling preparation in live database (course

setup, grading setup, course rules, etc.)· Census end user training· SASI 14-15 enrollment roll forward· Development resolutions deployment to live

database (gaps & RICEF)

Activities:· Activities continue from Quarters 1, 2 & 3· Scheduling training· 14-15 scheduling 7/7/2014

Track B

Readiness

Review

6/10/2014 - 6/20/2014

B-3 Data Review

7/18/2014 - 8/1/2014

Track B Live

Data Review

4/1/2014

Start 14-15 Scheduling

in Campus

5/19/2014

Teacher/Instruction Training

11/4/2013

Performance Test 1

10/31/2013

Production Infrastructure

Setup Complete

9/24/2013

Mid-implementation

Checkpoint 1

9/3/2013 - 9/9/2013

Conversion Trial A-2

10/14/2013 - 10/18/2013

Master

Scheduling

Training

1/24/2014

Mid-implementation

Checkpoint 2

5/2/2014

Mid-implementation

Checkpoint 3

http://infinitecampus.com/

ccsd.net

Documents

SIS Project Checkpoint Report - Clark County School District · SIS Project Checkpoint Report ... Project Summary ... Other systems (i.e. Campus Learning, Canvas by Instructure and