Site SecurityEntering the Building

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Site Security—Entering the BuildingCompany security personnel are concerned with things like the theft of company equipment and computer hackers breaking through the company’s firewall. While these types of crime are a major concern, employers must also deal with the risk associated with assault and kidnapping, chemical and biological terrorism, theft of hazardous materials, penetration of secure work areas and misuse of classified materials. Providing a safe and secure workplace can reduce these types of risks.

Workplace security can be broken down into two areas: security outside the building (the parking lot, grounds and areas near the entrances to the building) and security inside the building. This training topic deals with security inside the building.

Entering the Building

Many workplaces now operate controlled access entrances. These are usually security checkpoints that are manned or unmanned. That means that there may be a:

Security person or receptionist at the door or gate, screening the people entering the building or parking lot.

Devices that automatically scan employee identification (ID) cards or badges. Without a valid ID the door will not open.

An ID badge allows the user to enter the building. The scanning device cannot tell if the person with the badge is the actual person the badge was issued to. In other words, a stolen employee security badge will allow anyone to enter the building. Emphasize that employees should make sure that they know where their security badge or card is at all times. If it is stolen or lost, the employee should immediately report this to the company’s security office.

Security cameras are often used to provide surveillance around building entrances. Often the mere sight of a security camera will deter criminals. Of course, these cameras have to be monitored by a receptionist or security person.

Security inside the building

Just because your employees have made it safely inside your workplace, they shouldn’t let their guard down. If your company has relatively few employees, everyone may recognize each other. However, the workplace may be just too large and spread out for everyone to know who is authorized to be inside. Or your workplace may be open to the public or other clients who come and go throughout the day.

Keep Alert for Suspicious Activities

Instruct your employees to watch for people or other employees:

Attempting to access something that is normally denied them, such as: classified materials, chemicals, hazardous materials, or admission to prohibited or secured areas.

Carrying a weapon (unless they are authorized to do so).

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Who are behaving in a strange manner. Who are making unusual requests or demands.

Tell employees to report suspicious activities to the company’s security office, and let them know how to report it.

Training Tips

There are no specific OSHA employee training requirements for site security.

Review the handout prior to training.

Review entrance procedures with the trainees and any security checkpoint requirements they will have to follow.

Review the company’s policy on challenging strangers, to whom they can report suspicious and/or unauthorized individuals, and how to summon help.

For more information see:

29 CFR 1910.38—Employee emergency plans and fire prevention plans.

If you notice a breach of security, you must report it as soon as possible.

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Site Security—Entering the Building HandoutMany workplaces now operate controlled access to entrances. These are usually security checkpoints that can be manned or unmanned. That means that there may be a:

Security person or receptionist at the door or gate. Devices that automatically scan an employee identification

(ID) cards or badges, opening the door only for a valid ID.

An ID badge allows the user to enter the building. The scanning device cannot tell if the person with the badge is the actual person the badge was issued to. In other words, a stolen employee security card will allow anyone to enter the building. Make sure that you know where your security card is at all times. If your card is stolen or lost, immediately report this to your company’s security office.

Security Inside the BuildingYour workplace may be accessible to the public or to suppliers and customers who come and go throughout the day. If your company has relatively few employees, you may know everyone who works there. But, your workplace may be too large and spread out for you to know everyone who is authorized to be inside.

Keep Alert for Suspicious Activities

You should always watch for strangers or fellow employees who: Attempt to access secure areas which contain sensitive

materials, such as: classified materials, chemicals or hazardous materials.

Are carrying a weapon, unless they are authorized to do so. Behave in a strange or suspicious manner. Make unusual requests or demands.

Your employer will explain how to report potential security violations, how to summon help, and what you are to do in the event of building intrusions, workplace violence or criminal activity.

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Site Security—Entering the Building

The employees of __________Company Name______________________________, have taken part in a training session Site Security—Entering the Building. The session covered:

How the employer controls access to the building and company grounds. What steps employees must take to enter the building and company grounds. What employees should do when an intruder is noticed. How employees can report security threats or summon emergency help.

DATE OF TRAINING: FACILITY:

EMPLOYEE SIGNATURE PRINT NAME

________________________________________________________Supervisor’s Signature