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PSHIA Business Workshop Series – RCC Tier 2 OperatorsJune 13, 2017
SMALL BUSINESS PARTICIPATION PLAN 101for the Rental Car Center (RCC) Tier 2 Operators program
at Phoenix Sky Harbor International Airport (PSHIA)
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
The City of Phoenix Aviation Department is a committed and proactive partner to the small business community.
• Advocating on behalf of Small, and Airport Concessions Disadvantaged Business Enterprises (S/D/ACDBE).
• Providing contracting opportunity information to small businesses
• Assisting primes with identifying small businesses
• Educating small businesses on “how to” access contracting opportunities
• Hosting small business networking forums
• Assisting with monitoring of S/D/ACDBE utilization on contracts with participation goals
THE AVIATION DEPARTMENT’S COMMITMENT to OUTREACH
2
Presentation will be available at https://www.phoenix.gov/solicitations/1106
Sign in sheet will be available at https://www.phoenix.gov/solicitations/1106
PHX Business Workshops are open to any business interested in pursuing RCC Tier 2 Operators opportunities. ***You do not have to be a certified firm to attend***
REMINDER
DISCLAIMER: Attendance of a PHX workshop does not guarantee work with the City of Phoenix Aviation Department.
3PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
prospective proposers
This workshop is forpotential respondents for the PHX RCC Tier 2 Operators
Program. SB Participation Plan 101
Target Audience:Personnel responsible for performing duties that
directly relate to outreach efforts for the potential
respondent.
4
REMEMBERAll information provided isSUBJECT TO CHANGE
5PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
FOSTERINGSMALL BUSINESS
PARTICIPATION
FOSTERINGSMALL BUSINESS
PARTICIPATION
6PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
FOSTERING SMALL BUSINESSPARTICIPATION OBJECTIVE
To achieve small business participation in every airport contract
Rental Car Center and its Operators (including Tier 2) at PHXare subject to 49 CFR Parts 23 and 26 = ACDBE Program requirements
7PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
PHX TAXICAB SERVICES WORKSHOP SERIES| SBOR 101 6
* funded in whole or in part with federal funds.
WHY DO AIRPORTS HAVE AC/DBE PROGRAMS?
As recipients of U.S. Department of Transportation (DOT) funding, airports are required to establish ACDBE and DBE Programs in accordance with regulations of the DOT, Code of Federal Regulations (CFR) 49, Parts 26 and 23. The purpose is to provide ACDBEs and DBEs maximum opportunity to participate in the performance of the following types of contracts*:• Construction• Concession• Management services• Professional services• Car rental contracts
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 8
ACDBE PROGRAM REQUIREMENTS
Rental Car Center and its Operators are subjected to 49 CFR Parts 23 and 26.
PSHIA is required to:- Implement ACDBE Program Plan- Track and report all ACDBE participation
NOTE: PSHIA is a national market for small business participation
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 9
ACDBE PROGRAM REQUIREMENTS cont.
No Race or Gender Conscious goals can be established butRace and Gender Neutral (RGN) measures can be utilized to achieve ACDBE, DBE, and Small Business participation
HOW DO WE DO THIS? 1. PSHIA partners with Operators to generate small business
(including ACDBE) participation to meet its overall goal for Rental Car Center
2. Successful Respondents must demonstrate a commitment to utilizing small businesses
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 10
SBPP is:• Due to the Equal Opportunity Department
(EOD) within 60 calendar days following contract award.
• Your document! There is no specific format that you must follow. Final plan should be submitted as an unlocked pdf.
• Must contain key elements required for evaluation and approval by the EOD
• Required to be submitted electronically (USB drive or email)
• A matter of compliance! No Approved Plan = Breach of Contract
SMALL BUSINESS PARTICIPATION PLAN (SBPP)
SMALL BUSINESS PARTICIATION PLAN
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 11
12PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
• Strategies to foster small business participation How did Operator identify areas for small business
participation? What methods did Operator use to reach out to small
businesses? What efforts will Operator make to assist small businesses
with: 1. Capacity enhancements2. ACDBE certification (refer to EOD or their home state)
• Name and contact information of businesses selected to participate on the Contract
• Projected dollar values and percentages (of the total estimated gross receipts) each small business will perform on the Contract
SBPP REQUIRED ELEMENTSYour plan should include the following:
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 13
Operators must report:• Monthly
All small business participation via B2GNow Report Portal: www.phoenix.diversitycompliance.com
• Annually Actual small business participation vs projected small business
participation as identified in the SBPP. This report is a Shortfall Analysis. If shortfall identified, a Corrective Action Plan (CAP) must be developed.
CAP must be submitted to EOD for approval Update SBPP with any material changes and submit to EOD for review
and approval within 60 calendar days of contract anniversary date
SBPP REPORTING REQUIREMENTS
NOTE: Operators must notify EOD prior to making changes to small business approved for participation, i.e. termination of contract/service agreement with small business
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 14
To locate Small Business Concerns visit: https://utracs.azdot.gov
Search for ACDBE
HELPFUL RESOURCESAZUCP On-line Directory
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101 15
RFP ESSENTIAL INFORMATIONCont.
1. What areas were identified as opportunities for small business participation?
2. What methods were used to reach out for small business participation?
3. What efforts were made to assist small business with capacity enhancement and “becoming certified”?
16PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
SMALL BUSINESS PARTICIPATION PLAN
AVIATION DEPARTMENT RESOURCES
PHX Small Business Engagement/EOD Team
Brenda DominguezEO Specialist - Compliance(Post-Award)Equal Opportunity Dept.602-683-3886
Valerie ChurchwellSmall Bus Engagement MgrAviation Department602-273-2024
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Janet LeeContracts Specialist LeadContracts and Services602-273-2768
TRANSPARENCY POLICY IS IN EFFECT!
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101
SMALL BUSINESS PARTICIPATION PLAN 101for the Rental Car Center (RCC) Tier 2 Operators program
at Phoenix Sky Harbor International Airport (PSHIA)
THANK YOU
PSHIA BUSINESS WORKSHOP SERIES| SB PARTICIPATION PLAN 101