SMALL SCALE AND MICRO IRRIGATION SUPPORT …smis-ethiopia.org/wp-content/uploads/kpdocs/283 TIG_AWP 3...TTLM Training, Teaching and Learning Materials WUO Water User Organizations

SMALL SCALE AND MICRO IRRIGATION SUPPORT PROJECT (SMIS)

ANNUAL WORK PLAN

JULY 8, 2017 TO JULY 7, 2018

SUBMITTED TO:

THE EMBASSY OF THE KINGDOM OF THE NETHERLANDS PO Box 1241, Addis Ababa, Ethiopia

AND THE PROJECT SUPERVISORY BOARD

SUBMITTED BY:

AGRITEAM CANADA CONSULTING LTD. SUITE 200, 14707 BANNISTER ROAD S.E. CALGARY AB T2X 1Z2

TELEPHONE: 403-253-5298 FACSIMILE: 403-253-5140

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) i July 2017

TABLE OF CONTENTS

EXECUTIVE SUMMARY ................................................................................................................. V

1 INTRODUCTION .................................................................................................................... 1

2 PROJECT CONTEXT ................................................................................................................ 3

2.1 Project Environment ......................................................................................................................... 3

2.2 Economic Issues ................................................................................................................................ 4

2.3 Partners Participation in the Work Plan Development ..................................................................... 4

2.4 Strategies for Achieving Results........................................................................................................ 5

3 LOGICAL FRAMEWORK ANALYSIS .......................................................................................... 8

4 DESCRIPTION OF ACTIVITIES AND EXPECTED RESULTS ............................................................ 9

4.1 Regional Priorities ............................................................................................................................. 9

4.2 Management and Coordination (1100) ............................................................................................ 9

4.3 Technical Skills and Tools/Equipment Related to SSI (1200) .......................................................... 10

4.4 IWUA (1300) ................................................................................................................................... 13

4.5 Irrigated Agriculture Development for SSI and HHMI (1400) ......................................................... 14

4.6 Physical Capacity of Center of Excellence and Selected A-TVETs (2100) ........................................ 16

4.7 SSI and MI Curriculum (2200) ......................................................................................................... 18

4.8 A-TVET Instructors (2300) ............................................................................................................... 19

4.9 HHMI Technical Competencies (3100) ............................................................................................ 19

4.10 MI-Related Technologies (3200) ..................................................................................................... 21

4.11 Gender and Nutrition Mainstreaming ............................................................................................ 22

4.12 Environment and Climate Smart Activities ..................................................................................... 23

4.13 Expected Risks and Challenges ....................................................................................................... 24

4.14 Planned Annual Targets by Regions ................................................................................................ 25

5 TIMETABLE, SCHEDULING AND PERSONNEL ......................................................................... 27

5.1 Schedule of Planned Activities ........................................................................................................ 27

5.2 Project Staffing ............................................................................................................................... 27

5.3 Management and Support Activities .............................................................................................. 27

5.4 Communication and Knowledge Transfer ...................................................................................... 29

5.5 Schedule of ISMS Levels of Effort and Travel .................................................................................. 30

6 ANNUAL PROCUREMENT PLAN ........................................................................................... 32

6.1 Procurement Process ...................................................................................................................... 32

6.2 Office Procurement ........................................................................................................................ 32

6.3 List of Major Items to be procured for Federal and Regional Partners .......................................... 32

6.4 Recordkeeping and Inventory Management .................................................................................. 34

7 FINANCIAL INFORMATION .................................................................................................. 35

7.1 Payment of Per diems and Travel Expenses ................................................................................... 35

7.2 Provisions for Physical and Human CD ........................................................................................... 35

7.3 Annual Audit ................................................................................................................................... 35

7.4 PY3 Work Plan Budget by Output ................................................................................................... 36

7.5 PY3 Work Plan Budget by Region ................................................................................................... 37

TABLE OF CONTENTS

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) ii July 2017

APPENDICES

APPENDIX A: Work Plan Activities for PY3

APPENDIX B: List of Pilot SSI and HHMI Schemes

APPENDIX C: Performance Measurement Framework

APPENDIX D: Risk Register

FIGURES

Figure 1: SMIS Target Regions and Selected SSI Pilot Schemes

Figure 2: Site verification of SSI schemes following PIDM Approach

Figure 3: TOT Training in Farmer’s Field

Figure 4: HHMI Demonstration

Figure 5: Renovated Classroom at CoEIWM Alage

Figure 6: Earthen Canal Construction at CoEIWM Alage

TABLES

Table 1: Planned Annual Targets by Regions

Table 2: Proposed Level of Effort for International Consultants

Table 3: Proposed Level of Effort for National Consultants

Table 4 : PY3 Planned Procurement

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) iii July 2017

ACRONYMS AND ABBREVIATIONS

ADPLAC Agricultural Development Partners Linkage Advisory Council

AGP Agricultural Growth Program

ATA Agricultural Transformation Agency

ATTSVE Agricultural Training through Stronger Vocational Education (a Global Affairs

Canada-funded project implemented by Dalhousie University)

A-TVET Agricultural Technical Vocational Education and Training

AWP Annual Work Plan

BoA Bureau of Agriculture

BoWR Bureau of Water Resources (SNNPR/Tigray)

CD Capacity Development

CDSF Capacity Development Support Facility

CAN Capacity Needs Assessment

CoEIWM Centre of Excellence for Irrigation Water Management

DA Development Agents

ECAE Ethiopian Conformity Assessment Enterprise

EFY Ethiopian Fiscal Year

EKN Embassy of the Kingdom of the Netherlands

EMP Environment Management Plan

EOS Ethiopian Occupational Standards

ESMF Environment Social Management Framework

ETB Ethiopian Birr

FCU Federal Coordinating Unit (AGP office)

FHH Female-Headed households

FREG Farmer Research Extension Groups

FSD Feasibility, Study and Designs

FTC Farmer Training Center

GIS Geographic Information System

GMS Gender Model Family

GoE Government of Ethiopia

GPS Global Positioning System

HHMI Household Micro Irrigation

ICT Information Communication Technology

IDE International Development Enterprise

IEE Initial Environmental Examinations

IPM Integrated Pest Management

IRTL International Regional Team Leader

ISF Irrigation Service Fee

ISMS International Subject Matter Specialist

IT Information Technology

IWUA Irrigation Water User Association

IWMI International Watershed Management Institute

JES Job-embedded Support

LFA Logical Framework Analysis

LM Logic Model

ACRONYMS AND ABBREVIATIONS

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) iv July 2017

M&E Monitoring and Evaluation

MI Micro Irrigation

MIS Management Information System

MoA Ministry of Agriculture

MoANR Ministry of Agriculture and Natural Resources

MoE Ministry of Education

MoFEC Ministry of Finance and Economic Cooperation

MTRA Mid Term Review Advisor

NCB National Competitive Bid

NCTA National Chief Technical Advisor

NDVI Normalized Difference Vegetation Index

NGO Non-governmental Organizations

NPMU National Project Management Unit

NRM Natural Resources Management

NRMD Natural Resources Management Directorate, MoA

NRTL National Regional Team Leader

O&M Operations and Management

OFWM On-Farm Water Management

OIDA Oromia Irrigation Development Authority

PASDEP Plan for Accelerated and Sustained Development to End Poverty

PI Partner Institutions

PIDM Participatory Irrigation Development and Management

PIR Project Inception Report

PIT Project Implementation Teams

PMF Performance Measurement Framework

PSB Project Supervisory Board

PTFA Pump Test Facility Advisor

PY Project Year

RARI Regional Agricultural Research Institutes

RBM Results-based Management

RFQ Request for Quotation

RPMU Regional Project Management Unit

RSB Regional Supervisory Board

RTC Regional Technical Committees

SMIS Small Scale and Micro Irrigation Support Project

SMS Subject Matter Specialists

SNNPR Southern Nations, Nationalities and People’s Region

SSI Small Scale Irrigation

SSID Small Scale Irrigation Directorate, MoANR

SSMI Small-Scale Micro-Irrigation

TAT Technical Assistance Teams

TC Technical Committees

ToR Terms of Reference

ToT Training of Trainers

TTLM Training, Teaching and Learning Materials

WUO Water User Organizations

WAD Women Affairs Directorate

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) v July 2017

EXECUTIVE SUMMARY

With funding from the Government of the Netherlands and the Government of Canada, the Ministry

of Agriculture and Natural Resources (MoANR) has initiated the Small Scale and Micro Irrigation

Support (SMIS) Project. With a five-year term (2014-2019), the SMIS project has three key

components, namely: small scale irrigation (SSI) capacity development (CD), CD of Agricultural

Technical Vocational Education and Training (A-TVET) Colleges and promotion of Micro Irrigation

(MI). Through its national office and four regional offices, the SMIS project is supporting the Small

Scale Irrigation Directorate (SSID)-MoANR with the implementation of its SSI Capacity Building

Strategy. More detailed information about the SMIS project is available on the project’s website at

www.smis-ethiopia.org.

This is the third SMIS annual work plan (AWP) covering the period July 8, 2017 to July 7, 2018. It has

been prepared in consultation with federal and regional partner institutions (PI). The AWP includes

the work plan at the federal and regional levels. The planned activities are presented in the AWP as

follows:

National Project Management Unit (NPMU) work plan: includes all activities implemented

at the federal level by NPMU. All support and CD activities coordinated and conducted in all

regions are included in the NPMU plan. It includes support to the SSID as identified jointly by

SSID, Agricultural Growth Program (AGP)-Federal Coordinating Unit (FCU) and SMIS.

Amhara regional work plan: includes all activities planned and conducted by the Amhara

Regional Project Management Unit (RPMU) approved by the Technical Committee (TC) and

Regional Supervisory Board (RSB).

Oromia regional work plan: includes all activities planned and conducted by the Oromia

RPMU approved by TC and RSB.

Southern Nations, Nationalities and People’s Region (SNNPR) regional work plan: includes

all activities planned and conducted by the SNNPR RPMU approved by TC and RSB.

Tigray regional work plan: includes all activities planned and conducted by the Tigray RPMU

approved by TC and RSB.

This work plan builds upon the lessons learned and addresses the capacity gaps that were identified

in Project Year (PY) 1 and 2 of implementation. A major change is the joint planning with AGP

implementers and regional PIs and focuses on the priorities jointly identified. Thus the AWP fully

aligns with the activities of the AGP2 following the AGP – SMIS working modality approved by

MoANR. With a view to focus on sustainability of planned outputs, specific strategies have been

identified for strengthening the project implementation teams (PIT) from related PI in achieving

project results, namely:

Strengthen the demand/response linkages at the regional, zonal and woreda/district levels

required for the implementation of SSI and household micro irrigation (HHMI) AGP work

plan.

Capture, document and disseminate lessons learned and best practices in SSI and MI

development.

Institutionalize CD within PIs.

http://www.smis-ethiopia.org/

EXECUTIVE SUMMARY

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) vi July 2017

Strengthening women’s role in SSI development, HHMI promotion and irrigated agriculture.

Engage Water User Organizations (WUOs)/Irrigation Water User Association (IWUA) right

from the beginning of the development of SSI schemes.

Promote the benefits of practical training and demonstrations.

Impact positively on the environment.

Mainstream gender in all PIs.

Strengthen performance monitoring and reporting.

Strengthen job-embedded support (JES) for experiential learning.

The PY3 AWP will continue to strengthen the standardization of the watershed-based SSI

development strategy as per the Participatory Irrigation Development and Management (PIDM)

approach. The PIDM approach has been fully accepted and implemented in all regions in all AGP or

regionally-supported SSI and HHMI schemes.

At the federal level, SMIS will continue to support SSID in establishing functional linkages with other

SSI projects and programs through the Agricultural Water Management platform to harmonize SSI

development under various projects and programs. SMIS has supported, and will continue to

support, deliverables from the national irrigation and drainage strategy approved by MoANR in

2016. While support from the Extension Directorate, MoANR, and A-TVET Coordination Bureau is

less than satisfactory, SMIS will strive to seek collaboration in implementing irrigation extension

strategy and A-TVET strengthening. In consultation with federal and regional agricultural research

institutes, other public and private institutions involved in agricultural research and ongoing

projects/programmes, SMIS will continue to build upon the work carried out in the past two years to

further deepen the demand-driven applied/action research in various fields related to irrigated

agriculture and on-farm water management (OFWM), including new (cash) crops, water-saving

technologies and practices, preferably on SMIS pilot schemes with active involvement of farmers.

During PY2, SMIS has supported SSID/AGP in the review and quality control of various guidelines and

manuals outsourced to an external consultant. In consultation with SSID and AGP-FCU and regional

PIs, a number of guidelines, other than prepared by the external consultant, have been prioritized

for development or updating. Realizing an acute gap in training resource materials including

facilitators guide and participants handbook, SMIS has focused on simple, easy to understand and

practical training resource material. Most of the priority training material has been developed and

field tested and will be finalized for distribution in PY3, with the approval of IWUA proclamations in

all regions. A gender-responsive IWUA manual and six training modules have been developed and

field tested. The training modules will be translated in PY3 and widely distributed to PIs in the four

target regions.

SMIS initiated irrigation extension activities and improved agronomic practices in PY2. The

immediate outcomes (1400 and 3300 in the SMIS Logic Model (LM)) are designed to improve

capacity of responsible public institutions to provide appropriate extension agronomic and support

services for irrigated agriculture in pilot woredas. With the field testing and further updating of

technical guidelines on irrigation agronomy, irrigation extension and OFWM technologies, the third

AWP will continue to focus on the intensive CD in each of the thematic areas. Practical training on

OFWM and irrigation practices have been planned to enable PIs to improve agricultural productivity

EXECUTIVE SUMMARY

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) vii July 2017

and water use efficiency. Improved practices will be demonstrated on pilot schemes or on selected

farmer training centers (FTCs) for training of farmers by the woreda/district experts.

The planning, design and tendering of all infrastructures for Centre of Excellence for Irrigation Water

Management (CoEIWM) Alage and four selected A-TVETs has progress well and is expected to be

handed over to A-TVETs in early PY3. With the completion and approval of occupational mapping,

curriculum and training, teaching and learning materials (TTLM) in PY2, SMIS will focus on supporting

A-TVET instructors in the preparation of student’s textbooks, practical exercises and adaptive OFWM

trials on the demonstration farms. A major focus area in PY3 will be the CD of instructors based on

the capacity needs assessment which is under progress and will be finalized in Quarter 1 of PY3.

The progress on Component 3 - promotion and implementation of micro irrigation – has been less

than satisfactory, primarily due to lack of focus by PIs. Regional PIs have placed greater attention on

the development of SSI schemes and HHMI has been totally delegated to woreda and kebeles. The

lack of capacity at the woreda and kebele levels has reduced achievement of expected results. SMIS

has tried to fill the gaps in selected pilot woredas; however, the cascading of CD and technical

support by the regional and zonal experts has remained minimal. SMIS has discussed this gap with

TCs and RSBs and emphasized allocation of adequate budget in the AGP regional work plans.

The progress on the establishment of pump test facility to be developed at Ethiopian Conformity

Assessment Enterprise (ECAE) has lagged behind. After extensive efforts, SMIS was able to secure a

technically-sound proposal from a supplier. However, during review of the proposal and cost

estimates, SSID/ECAE pointed out that test equipment for key engine component has not been

included in the technical proposal. Although the proposal focused on 13 mandatory standards,

SSID/ECAE suggested that engine components should be included. This issue was discussed in the

March 2017 Project Supervisory Board (PSB) meeting with the direction that SSID/ECAE will review

and instruct SMIS on way forward. At the time of work planning, no advice has been received by

SMIS.

The development of the SMIS monitoring and evaluation (M&E) system and the performance

measurement framework (PMF) has been completed and the SMIS database management

information system (MIS) is operational. All future reporting will focus on achievement of results

based on approved indicators.

The SMIS project is committed to mainstreaming gender and nutrition in all project activities. This

will ensure that SSI scheme development, IWUA and A-TVET small-scale and micro irrigation (SSMI)

training programs are gender-responsive. The SMIS gender team will continue to collaborate with

relevant PIs such as Agricultural Transformation Agency (ATA), Women Affairs Directorate (WAD) at

the Ministry of Agriculture (MoA) and regional institutions in undertaking all gender activities and

special studies.

During the PY2 period there were three significant changes in SMIS project personnel, namely; (1)

change of International Regional Team Leader (RTL) in Amhara region RPMU, (2) change of National

Chief Technical Advisor (NCTA) at the NPMU, and (3) change in National CD SMS at the NPMU. The

number of experts and support staff positions remain the same as approved in the second AWP.

However, at the end of this PY, the IRTLs will be demobilized and the National Regional Team

EXECUTIVE SUMMARY

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) viii July 2017

Leaders (NRTLs) will assume full responsibility for technical oversight and management of SMIS

operations in their regions. It is recommended that one IRTL be extended to stay for one additional

year in order to provide technical and management support to all four regions on a roaming basis.

Pending approval by the Embassy of the Kingdom of the Netherlands (EKN) and the PSB,

arrangements for this extension will be initiated during this project year and would commence at the

beginning of the next project year (July 2018).

As would be expected with any undertaking of this scope and size, SMIS project is confronted with

many challenges and constraints. These are described in detail in section 4.3 of this AWP. The key

challenges are:

Stalled progress on Pumps Testing facilities with no further action until clarified by SSID.

IWUA Supervisory Bodies have not been set up in any of the regions as designated in the

IWUA proclamation.

Agricultural development plans and soil and water plans are not being implemented thereby

limiting the effectiveness of these plans.

Weak capacity of Irrigation Instructors within A-TVETs; most instructors are at junior level.

Limited scaling-up of SMIS trainings with very limited number of Training-of-Trainers (ToT)

training programs rendered by SMIS project being cascaded down to woredas.

AGP funds for cascading trainings not being utilized.

Shortages of key staff in PIs that affects the delivery of some outputs at the woreda/district

levels.

Limited availability of key counterpart staff for SMIS activities especially at the management

level.

Weak coordination and cooperation among PIs involved in SSI, MI and irrigated agriculture.

Occasional conflict between SMIS mandate and expectations that are not within its

mandate.

Economic factors beyond SMIS control such as inflation and exchange rates.

For planning purposes, this AWP assumes an inflation rate of 7.7% and an average exchange rate of

€ 1 = 25.79 Ethiopian Birr (ETB) for estimating project expenses. The total budget for this AWP is €

5,941,435. Details of the budget are presented by output and by region in section 7.3 of this AWP.

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) 1 July 2017

1 INTRODUCTION

This document presents the third AWP and budget for the SMIS project covering the period July 8,

2017 to July 7, 2018. The AWP corresponds to the Ethiopian fiscal year (EFY) for ease of integration

of the SMIS work plan into the regional work plans and coordinated activities relevant to the federal

and regional priorities.

Consistent with the results-based management (RBM) strategy adopted by SMIS, the AWP is

prepared considering the following:

Defining realistic expected results, based on appropriate analysis and lessons learned in the

past two years of implementation;

Focusing more intensively on those areas which have been found to constrain SSI

development in PY2;

Monitoring progress towards results with the use of appropriate indicators;

Identifying and managing risks;

Increasing knowledge by learning lessons and integrating them into program

implementation; and,

Reporting on results achieved and the resources involved.

The report includes the following sections:

Lessons Learned and Strategies for Achieving Results

Update on Logical Framework Analysis (LFA)

Description of Activities building upon the results achieved in PY2 and expected results in

PY3

Procurement Plan

Financial and budget information

The SMIS project, supported by the EKN and the Government of Canada, aims to support the SSI

Capacity Building Strategy of the MoANR. With a five-year term (2014-2019), the SMIS project has

three key components: SSI CD, CD of A-TVET colleges and promotion of HHMI.

More detailed information about the SMIS project is available on the project’s website at www.smis-

ethiopia.org.

The objective of the SMIS project is to ensure that all concerned public and private institutions

within each of the four regional states (Amhara, Oromia, Tigray, SNNPR) have the institutional,

human and technical capacity required for gender-responsive identification, planning, design

construction and management support of sustainable SSI system and MI schemes in a coordinated

manner and according to adopted integrated watershed-based approach. The SMIS results chain

consists of the following outcomes:

(i) Improved planning, design and construction of gender-equitable and sustainable small scale

and MI schemes by public and private institutions.

BoARD, ARARI



1 INTRODUCTION


(ii) Improved management of gender-equitable and sustainable small scale and MI schemes by

WUO and individual users respectively, with support from key public institutions.

(iii) Improved water, soil and crop management practices for irrigated crops adopted by (male

and female) farmers.

Success in realizing these outcomes requires SMIS to deliver specific outputs by implementing the

activities for achieving each immediate outcome that are described in this AWP (refer to the SMIS

PMF presented in Appendix C).


2 PROJECT CONTEXT

2.1 Project Environment

The project operational environment remained generally stable. However, social unrest in the

Amhara and Oromia Regions from July to September 2016 hampered fieldwork, trainings and

reduced availability of PI staff to work with SMIS. The availability of senior PIT and TC experts was

further reduced for an extended period following continuous government meetings both at the

federal and regional levels. While the implementation of few PY2 activities was delayed, some

postponed to Quarter 4, and ultimately not implemented in PY2. The major impact of social unrest

was on construction and renovation works as well as procurement. Provision has been made in the

PY3 work plan to complete all remaining construction/renovation works and the remaining

procurement has been carried over in PY3 budget.

SMIS target regions and SSI and MI pilot schemes selected for the job-embedded CD are shown in

Figure 1.

Figure 1: SMIS Target Regions and Selected SSI Pilot Schemes

2 PROJECT CONTEXT


2.2 Economic Issues

Ethiopia’s economy has experienced strong and broad-based growth over the past decade,

averaging 10.8%1 per year in 2003/04 – 2013/14 compared to the regional average of 5.0%.

Expansion of the services and agricultural sectors account for most of this growth. However, in its

5th Economic Update, the World Bank Group identified challenges and opportunities in Ethiopia’s

economy. The report notes that while Ethiopia’s economy was remarkably resilient to the effects of

the recent drought, the 2015/16 growth rate declined to 8%.

Ethiopia's inflation rose to 8.5%2 year-on-year in March 2017 from 7% one month earlier. The

Ethiopian statistics office said food inflation rose to 9.6% in March from 7.8% one month earlier,

while non-food inflation rose to 7.3% in March from 6.2%. While slightly higher than the inflation

rate of 7.4%3 reported in April 2016, it is still lower than the inflation rate of 9.3% recorded in April

2015.

The declining value of the Euro is impacting the SMIS project. The value of the Euro to ETB has

declined by 14% since July 2014 when the SMIS project proposal was submitted. The rate of

exchange was 26.38 in July 2014 and had declined to 22.69 as of June 1, 2015. The rate of exchange

improved somewhat during the previous year. The rate was € 1 = ETB 25.794 at the time of preparing

this AWP.

Therefore, for planning purposes, this AWP assumes an inflation rate of 7.7% and an average

exchange rate of 25.79 for project expenses.

2.3 Partners Participation in the Work Plan Development

The PY3 AWP is prepared following intensive consultation with all PIs and AGP – Coordination Units.

As directed by PSB, joint planning has been undertaken with AGP – CUs and PIs who are basically

AGP implementers. The final drafts were discussed and endorsed by regional TCs. At MoANR,

consultations were undertaken with SSID/AGP-FCU, A-TVET Bureau and other bureaus to define

SMIS support in key outputs. Consultations were also undertaken with non-governmental PIs: ATA,

MASHAV and Horti-LIFE, and other institutions to explore synergy and to plan joint activities to avoid

duplication of efforts.

This AWP presents regional activities/outputs which are reviewed and approved by the respective

RSBs. A summary of activities is presented for the PSB to provide clarity and ease of understanding.

Detailed federal and regional work plan activities are presented in Appendix A. The regional AWPs

are approved by regional TCs and recommended for RSB consideration and approval. The regional

AWPs are approved by the RSB and recommended to the PSB for consideration and approval. RSB

meetings took place as follows:

Amhara: May 27, 2017

Oromia: June 7, 2016

1 Source – World Bank; Ethiopia Overview (http://www.worldbank.org/en/country/ethiopia/overview) 2 Source – Reuters Africa, Economic Outlook (with data from Ethiopia Central Statistical Agency) 3 Source – Central Statistical Agency of Ethiopia (http://www.csa.gov.et/) 4 Source – Commercial Bank of Ethiopia (http://www.combanketh.et/More/CurrencyRate.aspx)

2 PROJECT CONTEXT


Tigray: May 23, 2017

SNNPR: May 23, 2017

This AWP also incorporates recommendations made at the PSB meeting held in March 2016, as

stated in the minutes:

1. Alignment with AGP should continue and SMIS should look at alignment with other

projects such as PASDIP to the extent possible.

2. SSID should take the responsibility in clearly defining the specifications for the pump test

facility within two weeks.

3. The international study tour proposed by SMIS for the validation of pump test facility equipment is approved.

The PSB directions have been considered in the development of the PY3 AWP.

2.4 Strategies for Achieving Results

The following key strategies were identified in PY2 AWP. These strategies have been further refined

based on lessons learned during PY2 for achieving sustainability of results.

Strengthen the demand/response linkages at the regional, zonal and woreda/district levels: The

demand/response linkages among PIs and between PIs and SMIS have continued to improve.

However, inter-institutional linkages are still weak, in particular at the zonal and woreda levels. SMIS

JES and mentoring at the regional and zonal levels has shown positive results in implementing the

PIDM approach in SSI development. SMIS will continue to put more efforts and strengthen linkages

at all levels, particularly at the TC and PIT levels. SMIS will continue to seek commitment from the

Head, Bureaus of Agriculture and Water for continued participation of PIT/TC members and process

owners in planning and implementation of project activities.

Align SMIS work plan with AGP/SSID and regional PIs in support of AGP2 implementation: PY2

observations are that all SMIS CD activities are not properly aligned with the AGP work plan, leading

to some duplication. With the update of the SMIS LM to align with AGP outputs, joint planning at the

regional level involving AGP-CUs and PIs is essential to plan a cohesive CD plan that can optimize

resources and be more effective in support of AGP implementation.

Documentation and dissemination of lessons learned and best practices: The documentation of

lessons learned in the third AWP will be expanded. SMIS will continue to identify successful lessons

learned and best practices for SSI development and irrigated agriculture. Best practices from SMIS

regions will be identified, documented and disseminated through SSID. In addition, best practices

and lessons learned will be posted to the SMIS project website and up-dated on a regular basis

(www.smis-ethiopia.org).

Institutionalization of CD: Institutionalization of SMIS-supported CD has remained a major challenge

due to staff turnover, lack of proper knowledge management and poor linkage among PIs. The ToT

approach used by SMIS does not seem to work as planned. With the technical support of SMIS, the

capacity of regional experts to do the designs and manage systems using the latest design software

and practices has improved. However, cascading ToT training to new pilot schemes and

2 PROJECT CONTEXT


woreda/district levels by the TC/PIT team has been less than satisfactory, partly due to competing

priorities of regional and zonal experts and partly due to lack of budget. It is expected that the

alignment of activities with AGP and inclusion of ToT in the AGP budget, the institutionalization will

improve. SMIS will also seek commitment from PIs that CD activities should become part of normal

work of regional/zonal experts.

Strengthening women’s role in HHMI promotion: In promoting water harvesting and use of the

water for cultivation of crops women play a critical role. Training women in the households on

proper management of the storage structure and effective use of water needs to be a priority for the

irrigation extension services of Bureau of Agriculture (BoA). In addition to training rural women in

water management, experience also suggests that organizing women to work in groups on a

common water source is important in empowering women economically. SMIS will follow a gender

model family approach piloted in PY2 as an extension strategy.

Experience sharing tours to better-performing areas within or outside of the region plays a useful

role in motivating woreda/district experts and farmers in adopting new or improved practices:

Experience sharing tours for experts and farmers to better-performing areas have shown to

significantly change the attitude of farmers and the experts to adopt improved irrigation practices

and participatory planning and monitoring systems. The established IWUA bylaws have created

interest and sense of ownership among communities to manage irrigation schemes.

Engage IWUAs right from the beginning of development of a SSI project: The adoption of the PIDM

approach has encouraged the involvement of farmers in the SSI planning that has improved the

sense of ownership among farmers and cost-effective development of SSI schemes. SMIS will

continue to strengthen application of PIDM approach and monitor its effectiveness.

Promote the benefits of practical demonstration: On-farm demonstrations, practical trainings and

hands-on ToT have proven to be effective in building the capacity at all levels. PI and woreda/district

staff have begun to adopt SMIS participatory approaches. While SMIS will expand demonstrations in

selected pilot schemes and document lessons learned and best practices, SMIS will continue to

support PIs in developing a systematic scaling-up strategy through support in the development of

extension leaflets, bulletins and other tools on the best practices.

Impact positively on the environment: SMIS has supported the development of a number of simple

user-friendly checklists, templates and environmental screening tools for SSIs, HHMI and irrigated

agriculture. SMIS will continue to ensure that these tools are used and environmental considerations

are included in the new feasibility study manuals to be developed by an external consultant.

However, a policy intervention will be required to ensure that these tools and Environment

Management Plans (EMPs) are implemented in the design of all new SSI and HHMI schemes.

Gender and nutrition mainstreaming: SMIS has conducted extensive gender analysis and

mainstreaming training at the PI in all regions. However, the commitment of PI and woreda/districts

in gender mainstreaming is observed to be less than satisfactory. SMIS conducted an audit of the

work undertaken in the past two years. A number of best practices have been identified. SMIS will

continue to develop practical modules and best practices for PI experts to mainstream gender and

2 PROJECT CONTEXT


nutrition in all aspects of irrigated agriculture. Support to promote women participation in HHMI and

irrigation development will remain a focus area of the work plan.

Strengthen JES: A key implementation approach is to provide practical and on-the-job support to PIT

and key experts on all aspects of SSI and HHMI development. Selection of pilot schemes as a learning

ground has been found to be effective. This approach will be strengthened by moving a step ahead

by including demonstrations of selected improved practices on male and female farmers’ fields.

These selected farmers will be used for dissemination of improved practices within and outside pilot

schemes. Lessons learned and best practices will be documented and disseminated.


3 LOGICAL FRAMEWORK ANALYSIS

No changes are proposed in the LFA approved by PSB on March 14, 2016. The Project Goal, Purpose

and Outcomes remain the same as outlined in the Project Inception Report (PIR).

As reported in the PSB meeting held on March 14, 2016, Outputs 1150 and 1220 in the LM and the

PMF have been modified to reflect changes as a result of consultation and agreement with

AGP/SSID. The revised PMF was approved by EKN and the PSB on March 14, 2016.

SMIS prepared the semi-annual progress report covering the period July to December 2016 based on

the revised PMF and the PY3 AWP has been prepared using the approved PMF and indicators. SMIS

will continue to report progress based on indicators in the approved PMF. There are no other

changes in the Work Breakdown Structure.


4 DESCRIPTION OF ACTIVITIES AND EXPECTED RESULTS

Based on the lessons learned and gaps observed in implementing the AWP for PY2, this third AWP is

prepared focusing on addressing the identified gaps as well as continuing the best practices. As

discussed above, the joint planning with AGP2 and PI teams are expected to address AGP as well as

regional priorities. A key question is asked while planning, namely: “how will this activity enhance

AGP work plan implementation with required quality?” Thus, this AWP provides a more practical set

of activities that can be implemented and managed by the PIT, and will improve SSI and MI

development.

The following sections of the AWP highlight key activities undertaken in PY2, identify observed

successes and gaps, and provide a synopsis of planned activities and their respective expected

results in order to address the identified gaps and regional priorities. Detailed work plan activities

and expected results are presented in Appendix A for each output.

4.1 Regional Priorities

The preparation of this AWP entailed joint work planning with key stakeholders in order to address

AGP as well as key federal and regional priorities. Where budgetary constraints are observed in any

output/activities, a consensus was reached with AGP and the relevant PI to shift the budget to AGP

or adjust the implementation within the available budget.

Pilot schemes are practical training grounds for CD of PIT and key PI experts as well as demonstrating

improved practices. Currently, SMIS has selected 43 SSI schemes and 14 HHMI woredas/districts in

consultation with TCs. It should be noted that 24 SSI pilot schemes are supported by AGP. SMIS has

concluded that the selected schemes provide the diversity (typology) and adequacy for covering all

aspects of CD activities and learning. Therefore, addition of new pilot schemes or woredas has been

restricted in the third AWP. This, however, is not applicable to new AGP2 SSI schemes. SMIS will

continue to support quality design and construction supervision of all new AGP SSI schemes. Details

of selected pilot schemes are presented in Appendix B.

4.2 Management and Coordination (1100)

The PY2 semi-annual progress report highlighted some of the major gaps in coordination and

management. Despite extensive efforts and CD, following key gaps, among others, continued to

prevail in PY2 work plan period:

Institutional linkages and coordination continue to present challenges related to institutional

mandates, linkages and coordination;

Weak operational performance management system in PI in all aspects of irrigated

agriculture including SSI and MI development;

Weak knowledge management and informal sharing of the available knowledge products

among staff in most PI;

Less than satisfactory implementation of ToT programs, primarily due to non-availability of

PIT/TC members due to competing priorities;



Lack of consistent utilization of existing training manuals and materials;

Inadequate M&E of impact of capacity building interventions; and,

Inadequate attention to gender and nutrition mainstreaming, particularly at the woreda and

scheme level.

Past efforts by SMIS in the four target regions have focused on: strengthening TCs to be more

responsive to inter-institutional linkages; RBM systems; developing a core group of facilitators in

each of the thematic areas; establishing and strengthening inter-institutional gender focus groups;

and, JES in coordination and management. The introduction and adoption of the PIDM approach,

promoted by SMIS, mandates close inter-institutional interaction among sectoral experts. While

there is indication of improved coordination and management on SMIS pilot schemes, facilitated by

SMIS teams, the institutionalization of coordination among sectors needs much improvement. In the

words of one RSB Chairperson, “lack of coordination is very poor that results in sluggish

performance. Coordination efforts by various institutions require great improvement” (Joint review

meeting, February 2017).

Building upon the foundation laid in inter-institutional and inter-sectoral linkages in the past two

years, SMIS will continue to strengthen problem-based regional linkages through more pro-active

involvement of TCs and AGP – CU teams. The above observations have been discussed with regional

TCs and have been considered as regional priorities. The third AWP addresses the following key

activities with minor regional variations as shown in the regional plan (Appendix A). Key activities

include:

Support SSID in selected areas of the smallholder irrigation and drainage strategy approved

by MoANR in 2016.

Enhance linkages among stakeholders involved in smallholder SSI and MI development

through Agricultural Water Management Platform.

Support identification of SSI and MI best practices in the four regions.

Support development of a knowledge management roadmap coordinated by SSID/ATA and

assist in the development of a national MIS.

Continue to support systematic CD in all key PIs.

Support SSID and regional PI in scaling-up SSI scheme inventory and potential assessment as

per progress achieved in PY2.

Support standardization of national guidelines and training resource materials on SSI and MI

development.

Support gender and nutrition mainstreaming through best practices identified in the gender

audit and continue to pilot gender model family approach as an irrigated extension tool.

4.3 Technical Skills and Tools/Equipment Related to SSI (1200)

The key results achieved by SMIS that contributed to the outcome during PY2 reporting period are:

Implementation and adoption of the PIDM approach in all new and existing SSI schemes.

Quality Assurance/Quality Control support on relevant technical standards and

guidelines/manuals available with PIs and adopted for planning and development of SSI



schemes with the aim of standardizing planning and design procedures at the national and

regional levels.

Standard procedures for tendering, contract administration and construction supervision of

SSI schemes.

Procurement, installation and training in productivity enhancing tools and software in PI to

support SSI planning and design.

Successful adoption and implementation of the PIDM approach has been completed in all regions.

On all new SSIs under AGP2, AGP-FCU has endorsed the application of PIDM approach to be included

in all new feasibility studies. Similar advances have been made in other regions. All newly selected

SSI schemes (AGP and regional) have begun to use the PIDM approach in vetting the SSI schemes

using a minimum selection criteria, JES in investigation and quality control of scheme feasibility

study and design. However, support for institutionalization and scaling up of PIDM approach is still

required and will be continued in PY3.

On existing SSI schemes, commissioned in AGP1, SMIS and PI teams conducted an assessment using

a PIDM checklist. It was observed that most existing schemes do not have updated soil and water

conservation plans and an agricultural development plan. Although agricultural development and

watershed management plans were prepared in the feasibility study, they were not implemented

and were outdated. SMIS, in collaboration with PIT members, developed a guideline and template

for preparing an agricultural development plan and soil and water plans. A simplified approach to

watershed-based SSI selection and development was also prepared. Relevant PIT members were

trained in preparation of agricultural development plans and soil and water plans and JES was

provided on selected SSI schemes to develop these plans. As part of the JES, six agricultural

development plans and three soil and water plans are prepared in Oromia; three agricultural

development plans and three soil and water plans in SNNPR; and, two agricultural development

plans in Tigray have been finalized and submitted to BoA for implementation. However, the

analytical basis on both of these plans is weak and will need further strengthening. The sustainability

and improvement of SSIs would depend upon how well these plans are implemented by BoA and

woreda/district experts. Implementation of both of these plans will also require budget that is not

generally planned in regional/woreda budgets.

Figure 2: Site Verification of SSI Scheme following the PIDM Approach



SMIS thematic teams both at the federal and regional levels supported SSID/AGP review of the 13

guidelines outsourced by AGP. This required extensive consultation with the Generation Consultant

and facilitated review by the regional partners. The second draft of the guidelines is under review

and is expected to be finalized by July 2017. A major contribution to the standard guidelines will be

training and adoption in PY3. SMIS in consultation with AGP-FCU will address implementation and

adoption of newly developed standards in PY3.

SMIS participated in a joint review mission organized by the World Bank and AGP-FCU. The review

consisted of incomplete and on-going SSI schemes planned in AGP1. It became apparent that most

delays in SSI development are due to poor contract administration. A review of the current contract

administration guideline and procedures indicated that while few templates are missing, basics of

contract administration are appropriately covered. Realizing that there must be other factors that

constrain contract administration, a field assessment involving PIs, AGP and private contractors was

undertaken. A team consisting of SMIS, AGP-FCU and SSID experts undertook an assessment based

on a structured questionnaire in Amhara, Oromia and Tigray. The analysis of data and information

showed that weak capacity of those responsible for contract administration as well as the lack of

timely decision-making by the senior leaders are responsible for poor contract administration. These

findings have been included in the development of revised guidelines under preparation. PY3 will

address implementation of the new contract administration guidelines both at the expert and

decision-maker levels.

SMIS supported quality control of new feasibility study and designs (FSD) in PY2. JES was provided on

4 SSI scheme in Amhara, 7 in SNNPR, 2 in Tigray and extensive training of 54 experts in Oromia

resulting in the review of 35 SSI FSDs. Most of these SSI schemes are under various stages of

tendering and contracting. However, the need for continuous support in the review of FSDs is

required for new AGP SSI schemes in PY3. It is also observed that the review process in some

regions, particularly in Tigray and SNNPR, generally lack the due diligence. Given the large number of

SSI schemes planned in all four regions, SMIS has planned selection of three or four new SSI schemes

in each region and provide training and JES to PI experts in the review. SMIS will also advise the

Bureau of Water in adopting a proper peer review procedures for ensuring quality of FSDs.

SMIS has finalized a methodological approach for SSI inventory and potential assessment in PY2. The

methodology has been field-tested and accepted by the stakeholders and a plan for scaling-up has

been prepared. In Oromia and Amhara, the scheme inventory has been outsourced to a consultant.

SMIS has conducted training of experts from all four regions including experts from Amhara

enterprises and private consultants involved in the scheme inventory in the reporting period. SMIS

will continue to follow-up activities with JES and monitoring the results of scheme inventory in

Amhara and Oromia. No tangible progress or interest is shown by Tigray and SNNPR. Therefore, no

other activity is planned in PY3 to support Tigray and SNNPR. The on-going work on validation on

applicability of Normalized Difference Vegetation Index (NDVI) will continue in PY3 and results of the

biomass and evapotranspiration approach and its accuracy and cost effectiveness will be analyzed

and shared with all stakeholders.

The planned two guidelines, namely: 1) watershed-based approach to SSI identification and

mapping; and, 2) rehabilitation of SSI schemes could not be completed in PY2. While the preparation

started in Quarter 4 of PY2, the field testing and training of PI experts could not be completed. It is



expected that the two guidelines will be completed in Quarter 1 of PY3. Provision for these two

activities and budget has been made in the PY3 AWP.

4.4 IWUA (1300)

Key results contributing to the Outcome are:

Level of capacity of regional and zonal PI units on core competencies to develop the capacity

of IWUAs to manage gender-responsive SSI schemes.

Standard guidelines and manuals prepared and adopted for organizational development and

registration of IWUAs.

Number of IWUAs strengthened and registered.

Improvement in the performance of IWUAs in SSI scheme management.

Formation of and strengthening IWUAs is a key step in the PIDM process to ensure full participation

of communities/users in the planning, design, construction and operation of SSI schemes. This is an

essential step for communities/users to assume ownership of the SSI scheme for sustainable

operations and maintenance (O&M) and improved irrigated agriculture.

In support of IWUA strengthening, key results achieved in PY2 are:

Approval of IWUA proclamation, regulation and by-laws in Amhara and Tigray. IWUA

proclamation on Oromia and SNNPR is finalized and expected to be approved in Quarter 1 of

PY3.

Finalization and field testing of IWUA gender-sensitive manual, guidelines and training

modules.

Support in developing a proposal for the organizational structure and strengthening the

regional IWUA supervisory bodies.

CD of PI available experts in IWUA formation and strengthening; although the designated

supervisory authorities in all regions have limited experts responsible for IWUA formation

and strengthening, the training resource material has been field tested in the CD with

available experts.

Preparation of draft guideline on estimating irrigation service fee (ISF) for discussion with

stakeholders. The ISF guideline will be finalized in the second AWP aligned with the final

regional regulations and field tested with IWUAs.

As discussed in the semi-annual progress report (July-December 2016) and presented in the PSB

meeting (March 2017), the supervisory body has not been set up in any of the regions as designated

in the IWUA proclamation. Attempts are being made by PIs to develop an organizational structure

for IWUA development but no final organizational structure has been promoted. In view of the likely

delay in the finalization of an organizational structure and recruitment of IWUA experts, SMIS has

directly worked with the woreda/district experts in initiating and/or strengthening IWUAs in the

selected SMIS pilot schemes; although, district/woreda experts do not appear to have a direct

responsibility or directed by the regional bureaus with regard to the responsibility to support IWUA

formation. It is hoped that district/woreda experts, in some form or other, will be assigned

responsibility to support IWUA to optimize and target SMIS efforts and resources.



The PY3 AWP focusses intensively on this important output that relates to the sustainability of SSI

schemes. In order to mitigate the expert gap in the designated authority at the regional and woreda

levels, SMIS will continue to support regional PIs in developing a focused organizational structure

from region to woredas. Meanwhile, SMIS will continue to focus at woreda/district levels for

formation and strengthening of IWUA in all SMIS pilot schemes presented in Appendix B. JES through

formal and informal training will be provided to facilitate speedy registration of IWUAs and

strengthening IWUAs. As per agreement with AGP-FCU, IWUA formation and strengthening at the

regional level in non SMIS pilot woredas will be the responsibility of regional TOT trainers with JES

from SMIS teams. All scaling-up costs will be budgeted in AGP 2010 AWP.

Standardization of IWUA manual/guideline and training resource materials has been completed with

the involvement of regional PIs. The final guideline will be widely distributed and translated to

regional languages. SMIS will support SSID/AGP in enforcing the use of the standard guideline and

training modules. Although the SSI scheme feasibility studies include O&M plans, it is observed that

these plans are not generally practical and prepared with limited input from IWUAs. SMIS will

support regional supervisory bodies in developing a standard IWUA O&M guideline and CD in

preparing scheme specific annual O&M plans.

The IWUA proclamations and regulations provide guidance on collecting ISF for efficient O&M of SSI

schemes. SMIS will support the development of a procedural guideline for the estimation of ISF

considering hydrological characteristics, scheme needs-based budget, economic opportunities and

affordability to the farmers.

The approved IWUA regulations and by-laws mandates that at least 30% of female-headed

households (FHH) or female farmers should be on the management board. While SMIS has provided

orientation of by-laws and training to woreda and IWUA members including FHH and women

farmers in SMIS pilot schemes, these targets have not been achieved. The PY3 AWP has planned

leadership training to FHH and women farmers to fully understand the by-laws and their role in the

IWUA decision-making. Although not mandated in the IWUA bylaws, SMIS has planned a women’s

sub-committee as part of the IWUA to voice and address difficulties faced by FHH and women

farmers.

4.5 Irrigated Agriculture Development for SSI and HHMI (1400)

The irrigated agriculture development output is expected to improve participatory irrigation

extension approaches and irrigation technology packages to improve agricultural productivity in SSI

and HHMI schemes. Key results achieved in the output are:

Development of the participatory irrigation extension guideline and operational manual. The

guideline has been field-tested in a ToT program and revised based on comments from the

participants. In addition, a facilitators’ guide and training resource material has been

completed and facilitators are trained to scale-up extension approaches at the woreda and

development agent (DA) levels.



Continued support to Agricultural Development Partners Linkage Advisory Council (ADPLAC)

platform to strengthen farmer-research-extension linkages and strengthening farmer

research extension groups (FREG) in SMIS pilot schemes.

Strengthen linkages with regional agricultural research institutes for undertaking adaptive

research on identified OFWM problems. SMIS supported two adaptive trials in Tigray and

Amhara. In addition, support was provided to Regional Agricultural Research Institutes

(RARI) in identification and dissemination of available promising technologies. 12 region

specific technology packages were identified for demonstrations at the SSI and HHMI pilot

schemes.

Completion of irrigation agronomy guideline and seven training modules including

facilitators’ guide and participants’ handbook.

ToT in irrigated agriculture, Integrated Pest Management (IPM), soil fertility and extension

operations manual at the woreda levels in the four regions have been completed.

Crop technology demonstrations through 20 FREGs on over 15 technology packages were

undertaken.

The following photos show the practical demonstrations on HHMI installed on a farmer’s field and

ToT training conducted at Sesa SSI pilot schemes near Axum, Tigray on OFWM and pest

identification.

Figure 3: TOT Training in Farmers Field Figure 4: HHMI Demonstration

During the PY2 implementation period, the following gaps and lessons learned have been identified:

Training modules are focused too heavily on theoretical and academic solutions that woreda

experts and DA may find difficult to comprehend, and even more difficult to effectively

convey to farmers or be practical for farmers to implement.

Manuals and guidelines on irrigation extension are not fully adopted and used by the zone

and woreda/district experts.

Lack of evidence-based best practices on irrigated agriculture and in particular OFWM;

Limited training and facilitation skills of zonal and woreda experts and DA to train farmers.



Capacity gaps in irrigation extension services and linkages with institutional support services

and viable market opportunities.

Poor skills in gender mainstreaming in irrigation technology demonstrations.

Limited practical skills on O&M of SSI/MI schemes.

Limited technical support to mentor woredas and DA and resolve water distribution

conflicts.

Poor skills in using post-harvest technologies, storages, processing and marketing, quality

control, etc.

These observations have been discussed in the TCs and PIs and a general agreement has been

reached that these gaps should be addressed in SMIS AWP as well as the regional AGP work plans.

The CD in SMIS and AGP should be harmonized to optimize the resources. In particular, SMIS will

focus on developing practical training plans and training resource material at the DA and farmer

levels and field test them in SMIS pilot schemes. BoA and woreda/district experts will cascade all

ToTs at the non-SMIS pilot schemes and woreda/districts with AGP support.

SMIS has trained and supported IWUA members, DA and woreda/district experts in the preparation

of an agricultural development plan and soil and water plans within and surrounding catchment of

the SSI pilot schemes constructed under AGP1. Both of these plans identify gaps and develop plans

and activities for sustainability of SSI scheme and improving irrigated productivity and water use

efficiency. While responsibility for providing support to IWUA members and farmers is agreed upon

by the woreda/district and DA, observations are that these plans are not implemented and

supported in its entirety by the woreda/district experts, thereby limiting the effectiveness of plans in

achieving improved productivity.

A key gap observed in the agricultural development plans is the lack of support in post-harvest

technology and support in input and output marketing as well as lack of technology service

providers. SMIS teams conducted a survey in selected pilot woreda/districts to identify key

constraints in input and technology service provision. Validation workshops were conducted

involving private service providers. The outcome of these workshops was a set of recommendations.

However these recommendations have not been implemented. The PY3 AWP has planned to

address community level post-harvest technology, agro-processing and developing capacity in

market linkages in a comprehensive manner as detailed in Annex A.

4.6 Physical Capacity of Center of Excellence and Selected A-TVETs (2100)

The CoEIWM and the enhanced capacity of four A-TVETs are intended to produce qualified irrigation

technicians to support irrigated agriculture. The CoEIWM is expected to undertake adaptive research

to develop practical solutions in OFWM for smallholder farmers. Key results contributing to the

CoEIWM development and other A-TVETs during PY2 are:

Completion of renovation of classrooms, laboratory and library in CoEIWM Alage

Establishment of demonstration farms in Alage and four A-TVETs

Supply and installation of equipment for demonstration farm at all A-TVETs

Supply and installation of ICT equipment (computers, printers, etc.) and field and laboratory

tools and equipment at all A-TVETs except Sodo A-TVET.



Sodo A-TVET is supported by the Dalhousie Agricultural Training through Stronger Vocational

Education (a Global Affairs Canada-funded project) (ATTSVE) Project supplying more than 100

computers and other equipment. With the approval of PSB (March 2017), the Sodo ICT equipment

have been distributed to the other four A-TVETs. However, soil and water laboratory equipment has

been supplied to Sodo demonstration farm for practical training as per newly approved Ethiopian

Occupational Standards (EOS) and curriculum.

Figure 5: Renovated Classroom Building at CoEIWM, Alage

Figure 6: Earthen Canal Construction at CoEIWM, Alage A-TVET

During handover of physical facilities to A-TVETs, some additional requirement for renovation was

requested by the A-TVETs. Alage has allotted an old office building to the newly formed irrigation

department for the CoEIWM. During inspection of the building it was observed that the office



building in its current state is not functional and would need minor renovation. Similarly, it was

observed that information communication technology (ICT) laboratories in some A-TVETs do not

have any desks or electrical installation to set up the ICT laboratory and install computers and

reference library in Alage, Kombolcha (Oromia) and Kombolcha (Amhara). Discussions with the Dean

A-TVETs and A-TVET Bureau, MoANR indicated that the A-TVETs would not have funds to set up

these facilities. A request to the regional BoA for additional funding is uncertain and the facilities will

remain unused. Therefore, the SMIS PY3 work plan will address the additional renovation and supply

of essential tools and furniture to make the CoEIWM and A-TVETs fully functional.

4.7 SSI and MI Curriculum (2200)

Key results achieved in this output in PY2 are the following:

Development and approval of EOS and curriculum for the approved SSI and irrigation

development stream.

ToT on curriculum development for all instructors of five A-TVETs supported by the Ministry

of Education (MoE) and MoANR – A-TVET Coordination Bureau.

ToT on the preparation of TTLM as per the revised curriculum.

Capacity need assessment (CNA) of instructors from five A-TVETs relative to updated EOS

and curriculum.

ToT on identifying OFWM problems on SSI and HHMI schemes and undertaking adaptive

trials to develop appropriate solutions to the identified problems.

Pedagogy ToT for all instructors to develop the instructional capacity and teaching capacity

of all available instructors.

Some of the problems encountered during PY2, namely the shortage of instructors at some A-TVETs

was discussed in the March 2017 PSB meeting with a directive to regions to recruit new instructors.

Since then some progress has been made and Alage, Wukro and Kombolcha (Amhara) have recruited

new graduates. However, all A-TVETs have only one senior experienced irrigation instructor. To fill

the gap, A-TVETs have contracted out university teachers to provide specific instructions. Thus, CD of

all A-TVET instructors will require extensive refresher training in relevant topics relative to the

revised curriculum.

The CAN by the instructors is on-going and could not be completed in PY2. The CNA exercise also

pointed out that the understanding of instructors to identify practical teaching materials is weak and

would require support. The PY3 AWP will address these gaps and following activities have been

planned:

Provide JES in undertaking CNA in all A-TVETs

Provide refresher training on TTLM and JES in each A-TVET to prepare relevant TTLM

Update the PY2 CD plan and develop a comprehensive CD plan

Provide JES in undertaking adaptive trials on demonstration farms at each A-TVET.



4.8 A-TVET Instructors (2300)

In the absence of revised EOS and curriculum, SMIS has, however, continued to support the capacity

of instructors from all A-TVETs in those areas which are considered essential in irrigation and OFWM.

Eighteen A-TVET-Natural Resources Management (NRM)/irrigation instructors have been trained in

various topics such as: design, installation and O&M of HHMI and trickle irrigation system; irrigation

agronomy; O&M of motorized pumps; curriculum review and design; and, irrigation extension.

As highlighted in the March 2017 PSB meeting and discussed in the A-TVET Dean’s workshop,

shortage of irrigation instructors, staff turnover and shifting of work positions among staff and

resource persons has impacted the CD of instructors. As discussed in Output 2200, some progress

has been made in the recruitment of instructors in PY2; however, it is observed that most instructors

are at a junior level and would require medium- to long-term CD.

In view of the observations, the systematic CD plan prepared in the second AWP will be updated

considering the revised EOS, competencies and curriculum. The following activities have been

planned in this AWP for all A-TVETs:

Refresher training on effective instructional practices, adult teaching methodology, effective

M&E of student learning and facilitation of practical hands-on presentation of curriculum;

Short-term refresher training in all thematic areas as per the updated competencies and

curriculum;

Short- to medium-term training on selected topics for junior instructors at universities;

JES on delivering practical training on identified curriculum topics;

Support in experience sharing and learning tours on smallholder irrigated farms for practical

training of students and instructors; and,

Equipping libraries at five A-TVETs with relevant books and reference materials.

4.9 HHMI Technical Competencies (3100)

Key results contributing to the outcome are:

Improved capacity of regional and zonal PI to provide training and demonstrate household

micro-irrigation, O&M and OFWM.

Improved capacity of woreda PI units to provide training and demonstrate household micro-

irrigation, O&M and OFWM.

Irrigated crop technology packages relevant to HHMI promoted and available with the

irrigation extension units.

Activities undertaken in Immediate Output 1400 directly contribute to this output and overlaps in

the irrigated agriculture, extension procedures and processes and OFWM. These activities, though

similar in nature, have been adapted to HHMI systems with region specific practical practices.

While the focus varied in the regions, key results achieved in PY2 are:

An assessment of HHMI technologies and practices in pilot districts/woredas.



Final drafts of HHMI-related manuals, guidelines and training resource materials on HHMI

systems in all regions have been completed.

Field testing of selected training resource materials through ToT on HHMI technologies.

Demonstration on selected FTCs and JES in the design and development of FTCs to provide

training and CD to DA and farmers.

Four manuals/guidelines covering all aspects of HHMI development, including rainwater harvesting

and shallow groundwater exploitation and recharge techniques, household drip installation and

maintenance, and motorized pump O&M have been completed. Draft training resource materials for

prioritized HHMI technologies is completed and disseminated to PIs for review.

During the initial assessment of FTCs, it became apparent that not all FTCs are suitable for farmer

training in OFWM and irrigated agriculture. Selection criteria were prepared and a joint assessment

was carried out by PITs to select a number of FTCs in SMIS pilot woredas/districts. Four FTCs were

selected in Amhara; two in Oromia; three in SNNPR and two in Tigray. The design and layout of FTC

facilities was completed for training and demonstrations on appropriate HHMI technologies.

Procurement of drip kits for demonstration at FTCs and other locations is completed and the

installation will be completed in the next reporting period.

During the work planning process with regional PIs and AGP experts, SMIS teams were informed that

the regional PIs have a lot of experience on micro structures and have identified gender-sensitive

and climate smart technologies for implementation. However, the validation of identified

technologies is not evident. In promoting HHMI technologies, the SMIS teams also observed the

following gaps:

Inadequate attention in promoting MI technologies at regional and zone levels.

Capacity limitation at woreda/district level in advising on water harvesting and installation

and maintenance of water lifting devices for farmers.

Inadequate attention to irrigation agronomy extension service on HHMI.

The PY3 AWP has planned to address the identified gaps with a focus on sustainability and

institutionalization of HHMI systems in SMIS pilot woredas/districts. AGP has committed to scale-up

the best practices in non SMIS pilot woredas/districts. The PY3 AWP will address the gap through

following activities:

Support the development of a sustainable strategy on repair and maintenance of small

motorized pump set, O&M and access to services.

Support woreda/districts to identify area specific HHMI technologies and demonstrate

gender-responsive, labor and time-saving appropriate HHMI technologies at selected pilot

HHMI demonstration woreda/districts and FTCs in four regions.

Provide technical assistance to SSID and AGP in identifying appropriate water lifting and

water saving technologies, such solar pumps, drip irrigation, sprinkler irrigation that can be

procured and demonstrated by AGP in AGP woredas.

Finalize HHMI guidelines and training resource materials and deliver ToT training for

regional, zonal and woreda experts as well as support in translation of selected material in

regional languages.



Support SSID/AGP undertaking a performance analysis including economic and financial analysis of selected SSI schemes and HHMI technologies in selected woredas.

Support ToT training programs to unemployed youths/dealers on repair and maintenance on

motorized pumps.

4.10 MI-Related Technologies (3200)

Key outputs contributing to the outcome are:

Pump test facility installed in ECAE.

Manual/guideline on well drilling technology, repair and maintenance of motorized pumps

developed.

Training to PI on support to unemployed youth, landless women and local manufacturers on

well drilling, repair and maintenance service and access to support services.

As presented in the March 2017 PSB meeting, the progress on the installation of pump test facility is

lagging behind. An international competitive Request for Quotation (RFQ) was sent to eight

international suppliers in July 2016, however no supplier submitted a proposal. SMIS, in consultation

with ECAE, conducted web-based search of potential suppliers. An RFQ was sent to two potential

bidders and received technical and financial proposals. The evaluation identified one technically- and

financially-qualified bid.

During the technical evaluation of the bid, SSID observed that the bid does not include test of the

engine components. Though the 13 mandatory standards specified by ECAE only include quality

inspection of the engine and components, SSID-MoANR indicated that a test bench for engine

components is required and that the selected supplier should be requested to resubmit a bid

including engine components. The supplier indicated that the bid comply with the technical

specifications as per the Ethiopian mandatory standards and recommended few additional

equipment that would satisfy the requirement. The matter was discussed in the March 2017 PSB

meeting and the PSB directed SSID to carry-out an assessment and give clear direction to SMIS for

the procurement of pump test bench and related equipment. At the writing of this report, SMIS is

awaiting SSID-MoANR directions to proceed with the procurement.

Other key results achieved during the PY2 are:

Technical assistance in the review and updating the MoANR manual well drilling guideline

for soft and hard formations. The guideline has been updated and is under process for

printing by SSID/MoANR.

O&M manual for motorized and non-motorized pump and water lifting devices is completed

and field tested in ToT programs.

Trainings on motorized and non-motorized water lifting devices for unemployed youth and

local repair and maintenance service providers in the four regions.

The review of manual well drilling guidelines developed by MoANR and others by non-governmental

organizations (NGO) (International Development Enterprise (IDE), private sector) suggested that the

MoANR guideline is a complete guideline for well drilling in soft formations, however, it does not



cover manual well drilling in hard formations. An assessment of manual well drilling tools and

equipment indicated that appropriate tools need improvement. Technical assistance was provided in

improving the drilling tools and field tested. The guideline has been completed.

A significant achievement is the hands-on and practical training of PI experts, as well as youth and

garage owners and potential young entrepreneurs, on motorized small irrigation pumps (both

gasoline and diesel) O&M in the four regions. A 50-minute video demonstrating complete activities

related to O&M of pumps was disseminated to participants and PIs. However, further development

of unemployed youth as micro-entrepreneurs in rural areas will require consistent support not only

in technical areas but also in business development. It will also require access to microfinance for

start-up and success of these micro-entrepreneurs.

The following key activities are planned in AWP 3:

Continue support to SSID/ECAE for installation of pump test facility at ECAE.

Support training of ECAE staff in O&M of pump test equipment and certification through the

equipment supplier.

Support one international study tour for SSID/ECAE experts to validate the pump test facility

equipment prior to delivery and installation of equipment.

Follow-up the finalization and distribution of manual well drilling manual developed in PY2.

Support AGP in rolling out of low- cost motorized/manual tube well drilling techniques to

group of youths and women in soft and hard formations in selected woreda/districts.

Develop a strategy for training and licensing of unemployed youths and women to become

micro-entrepreneurs in well drilling business.

Assess and identify the impact of training so far provided on motorized and manual Pumps.

4.11 Gender and Nutrition Mainstreaming

The SMIS gender and nutrition strategy is a combination of gender mainstreaming in all PI (TC and

PIT members) and gender-specific activities specific to each of the thematic areas. SMIS conducted

an audit of gender mainstreaming in the past two years and observed that some best practices have

been adopted by PIs, however, the gender responsiveness and nutrition awareness is still weak. As

discussed in the semi-annual progress report (July-December 2016), a number of strategies and

activities have been identified in promoting gender and nutrition responsiveness and included in the

PY3 AWP. SMIS will continue to build upon and strengthen gender and nutrition mainstreaming as

follows:

Extensive gender mainstreaming awareness and training for SMIS, TC/PIT experts and other

participating experts from PI has been undertaken in the past two years to ensure gender-

responsive development in SSI schemes, WUOs, organizational and water management

practices, A-TVET SSMI training programs and irrigation extension and HHMI support services.

While there is greater awareness of gender issues, the impact is limited. The PY3 AWP will

continue to provide refresher training and awareness in at all levels, particularly in the new pilot

woredas.



The gender working groups from key PIs have shown improvement in gender mainstreaming.

The PY3 AWP will continue to strengthen gender working groups in active participation in field

activities and document lessons learned such that they could be replicated in all PIs;

Gender mainstreaming guidelines and manuals have been completed. Checklists are prepared

with specific gender-responsiveness markers (specific gender points) in each of the thematic

areas. SMIS teams will monitor how well the gender markers are implemented.

A gender model family (GMF) concept has been piloted in few pilot SSI and HHMI schemes to be

used as an extension tool for greater involvement and CD of women in irrigated agriculture. The

results are promising and will further be piloted. The results will be documented and discussed

with PIs. Although GMF is not an official PI strategy and there is some reluctance in adopting it

as an extension tool, primarily due to added cost of involving men and women in a family for CD,

SMIS will document the effectiveness of the GMF approach and analyze the cost-benefit of the

approach in terms of improved productivity.

Although IWUA proclamation specify 30% women in management, and the target has been

achieved in SMIS pilot SSI schemes, the lack of leadership in women members and lack of

understanding regarding women irrigator-related issues are not well understood. SMIS will

address the leadership capacity in PY3, as well as promote a women sub-committee as part of

IWUA organization. The women sub-committee is expected to discuss irrigation O&M and

productivity issues without hesitation and the oversight of male members, and pass on the

recommendation to IWUA management for resolution.

Focus on nutrition awareness through the GMF concept in a comprehensive manner.

Consultation at the regional level has indicated that while the gender mainstreaming awareness and

training is required, the specific need is to demonstrate best practices that mainstream gender but

also empower women to actively participate and benefit from the SSI and HHMI development

process. The PY3 AWP will address above findings as well the finding from the gender analysis

conducted in PY2. The AWP will address specifically the following activities:

Identify gender and nutrition awareness best practices and develop thematic training

modules on gender and nutrition to be incorporated in all SMIS training programs.

ToT on formation and support to irrigation women’s group and provide leadership training in

all SMIS SSI and HHMI pilot schemes.

Develop operational/working manual on women’s leadership and empowerment in IWUAs.

Organize experience sharing event in areas practicing gender-based SSI and HHMI

development and management.

Ensure at least 30% participation of women in all SMIS-supported CD events including

women from married households and FHHs.

4.12 Environment and Climate Smart Activities

During the discussions and consultation for AWP, it was pointed out that a new Environment and

Climate Smart guideline is under development by an external consultant engaged through the AGP.

Further, the AGP-CD Support Facility (CDSF) is providing CD support in the environmental social

management framework (ESMF) to all AGP regional PIs. Consequently, AGP-FCU advised SMIS not to

plan or undertake any new activities in this focus area until the guideline is developed and the CDSF-

revised environmental framework is completed. Therefore, no new activity has been planned in



SMIS PY3 work plan. SMIS will continue to collaborate with CDSF in CD in cascading CD activities in

SMIS pilot schemes and woredas/districts.

SMIS will, however, continue to support climate smart agricultural activities planned in PY2. These

include: watershed-based approach to SSI development; low-flow water balance in the identification

of SSI and MI schemes; application of previously developed screening tools in the crop

diversification, OFWM, pest and disease control; etc.

4.13 Expected Risks and Challenges

The current AWP is committed to develop and mitigate the risks identified so far during the last two

project years. These risks, in addition to the risks that are monitored in the SMIS project Risk

Register (Appendix D) will continue to be monitored and managed.

Key challenges and gaps observed during the implementation of PY2 project activities are discussed

within the main body of text under various outputs. The following is a summary of those and other

key challenges that continue to hinder sustainability of project results in all SMIS regions:

Stalled progress on pumps testing facilities: Despite the assistance from SMIS project to the

Ethiopian Standard Authority and ECAE with the establishment of standards and pump testing

facilities to ensure the import of good quality pumps, not much progress has been made to the

extent that SMIS is seeking the support and transfer of responsibility of this issue to SSID;

IWUA supervisory bodies: Supervisory bodies have not been set up in any of the regions as

designated in the IWUA proclamation. District/woreda experts do not have a direct

responsibility or are not directed by the regional bureaus with regard to the responsibility to

support IWUA formation leaving a functional gap in this important area.

Agricultural development plans and soil and water plans not being implemented thereby limiting

the effectiveness of these plans in achieving improved productivity: Both of these plans identify

gaps and develop plans and activities for sustainability of SSI scheme and improving irrigated

productivity and water use efficiency.

Capacity of irrigation instructors within A-TVETs: A shortage of irrigation instructors, staff

turnover and shifting of work positions among staff and resource persons has negatively

impacted the CD of instructors. Some progress is being made in the recruitment of instructors,

however, most instructors are at the junior level and would require medium- to long-term CD.

According to the long-term implementation plan as described in the SMIS PIR, this will be the

final year for having both international regional team leaders (IRTL) and national regional Team

Leaders (NRTL) in the four RPMUs. At the end of this PY (June 2018), the IRTLs will be

demobilized and the NRTLs will assume full responsibility for technical oversight and

management of SMIS operations in their regions. However, in order to ensure adequate

technical and management support, it is recommended that one IRTL be extended to stay for

one additional year; i.e., until June 2019 which is the end of planned implementation in order to

provide technical and management support to all four regions on a roaming basis. Pending



approval by the EKN and the PSB, arrangements for this extension will be initiated during this

project year and commence at the beginning of the next project year.

Limited scaling-up of SMIS trainings: A very limited number ToT training programs rendered by

SMIS project are cascaded down to woreda and farmers by PIT members;

AGP funds for cascading trainings not being utilized: AGP and PIs overlook planning sufficient

budgets for cascading ToT programs rendered by SMIS project to woreda and farmers by PIT

members.

Shortages of key staff in PIs: While excessive staff turnover was not observed in many of the key

PIs, shortage of staff in some PIs and PITs is a concern that affects the delivery of some outputs

at the woreda/district and farmer levels.

Limited availability of key counterpart staff: The key personnel within the PIs are often

unavailable to participate in SMIS activities or are out-of-office on special assignments. This is

making it difficult to contact key PI staff, especially at the management level. Incorporation of

the SMIS work plan in the PIs work plans would mitigate the problem to a large extent.

Weak coordination and cooperation among PIs involved in SSI, MI and irrigated agriculture: It is

expected that the activities undertaken by SMIS on improving linkages and coordination among

TC and PIT members will improve the situation in the future.

SMIS mandate and expectations: Given the high priority for small-scale irrigation development

by MoANR and regional governments, their expectations are very high. Some expectations are

beyond the scope and mandate of the SMIS project. The constraints on SMIS to meet those

expectations that are not within its mandate have a potential to lead to unpleasant working

environment and relationships. It is recommended that PSB provide clear direction on priorities

related to SMIS-AGP support as well as regional priorities and the extent of support to new

emerging projects such as the Plan for Accelerated and Sustained Development to End Poverty

(PASDEP).

Economic factors beyond SMIS control: High inflation and the varying exchange rate of the Euro

as compared to the ETB results in higher costs and less money available for operations in

Ethiopia.

4.14 Planned Annual Targets by Regions

Table 1 presents annual targets planned to be achieved under broad key outputs at the federal and

regional levels. The NPMU targets include SSID, AGP and other federal PIs.

Table 1: Planned Annual Target by Region

Key Output Unit Planned Annual Targets by Region: 2017/18

NPMU Amhara Tigray SNNPR Oromia Total CD/Training/Workshops national and regional PIs

# Trained 496 771 810 297 509 2,873

Training material/ # Docs 6 10 4 10 13 43



Key Output Unit Planned Annual Targets by Region: 2017/18

NPMU Amhara Tigray SNNPR Oromia Total guideline, Brochures, QA

SSI Pilot Scheme Support # SSI 11 11 16 11 49

HHMI Pilot Woredas # MI 3 2 5 4 15

Job-embedded support to PIT and PIs on SSI and MI Schemes

# PDs 150 385 393 400 423 1,751

Job-embedded support to CoEIWM and A-TVETs

# PDs 175 48 24 40 27 314

Physical infrastructure development support A-TVETs

# 1 1 1 1 1 5

Experience sharing study tour

# 4 2 2 2 3 13

FTC # 6 4 4 7 21

HHMI and crop demonstrations

# 13 12 4 7 36


5 TIMETABLE, SCHEDULING AND PERSONNEL

5.1 Schedule of Planned Activities

The quarterly presentation of the schedule is considered appropriate at this stage to provide

flexibility in order to align SMIS activities with the schedule of key PI and the availability of PIT

counterparts and experts. It was observed during the implementation of the second AWP that

availability of TC and PIT members often did not coincide with the planned specific schedule of

activities. This resulted in a flexible schedule as per the availability of counterpart personnel.

5.2 Project Staffing

During the PY2 period there were three significant changes in SMIS project personnel, namely:

Change of IRTLs in Amhara region RPMU with Frank van Berkom taking over from Bob

Pengel.

Change of NCTA at the NPMU with Hune Nega taking over from Wubishet Alemayehu.

Change in National CD Subject Matter Specialist (SMS) at the NPMU with Aschalew Demie

taking over from Hune Nega.

Except for pending future changes to the RTL positions, as noted below, there are no other changes

or additional positions in the project staffing. The number of experts and support staff positions

remain the same as approved in the second AWP.

According to the long-term implementation plan as described in the SMIS PIR, this will be the final

year for dual Regional Team Leaders in the four RPMUs. At the end of this PY, the IRTLs will be

demobilized and the NRTLs will assume full responsibility for technical oversight and management of

SMIS operations in their regions. However, in order to ensure adequate and ongoing technical and

management support, it is recommended that one IRTL be extended to stay for one additional year;

i.e., until June 2019 which is the end of planned implementation in order to provide technical and

management support to all four regions on a roaming basis. Pending approval by the EKN and the

PSB, arrangements for this extension will be initiated during this project year and would commence

at the beginning of the next project year (July 2018).

5.3 Management and Support Activities

The project organizational and management structure is described in detail in the PIR. An overview

of the management and operational planning that contribute directly to the achievement of results

consistent with the RBM strategy is described briefly below.

The NPMU, working closely with MoANR-SSID and AGP-FCU, is responsible for operational decision-

making and effective implementation of the entire project, including planning, coordination and

supervision. In addition, the NPMU coordinates the specific federal activities under Component 1

being SSI capacity building activities at federal level, including capacity building of SSID and

Component 2 being support to the CoEIWM and A-TVET Colleges.



The NPMU responsibilities include: preparation of the federal-level work plan; compilation of the

federal and regional work plans and budgets in one overall work plan and budget for the entire

project; project-related procurement and contracting; liaising with all concerned government

institutions and ongoing projects/programmes involved in SSI and MI; facilitation of an exchange of

documents, data, information and best practices between the four regions and with other

institutions, agencies and projects/programmes; and, participation in the TC of other

projects/programmes when necessary.

RPMUs will continue to plan and implement CD activities together with PIs responsible for the

development of SSI, MI and irrigated agriculture. The implementation of project activities and CD

activities will be undertaken by the PIT consisting of SMIS and counterpart experts from relevant PIs.

Consistent with the job-embedded CD approach of the project, SMIS experts will spend significant

time and efforts in joint planning, design and support to their counterparts in PI. PIT will be

supported and guided by the Regional Technical Committees (RTCs) consisting of senior experts from

the PI in all CD activities.

The Technical Assistance Teams (TAT), coordinated by NPMU, consists of international and national

long- and short-term SMS. The TAT will continue to provide technical support, guidance and

assistance in quality control of standards, technical manuals, training resource materials, strategic

directions and innovative strategies based on international and regional experiences for each

component of the project. The TAT will also serve as resource persons in specific training and CD

support the federal activities concerning the capacity building of A-TVET Colleges as well as the

capacity building of the SSI and watershed teams within the SSID.

SMIS activities are identified in collaboration with the relevant PI based on their stated priorities.

Teams of national SMS are responsible for thematic focus areas in their areas of expertise. The

National SMS also lead in the delivery of project activities and the achievement of expected results.

The main responsibility of the SMIS international subject matter specialists (ISMS), as members of

the TAT, is the provision of training, advice, technical support and backstopping to the National SMS

and the PIT at the regional level prior to and during the implementation of capacity building

activities.

The NPMU and RPMUs strive to involve key PIs in the decision-making process at all stages of project

implementation to the extent possible and keep them informed of project progress and challenges.

This is achieved by:

Monthly coordination and review meeting with RTC and key PI when required

Quarterly progress review meeting with RSB Chairpersons

Joint review and monitoring visits to the pilot woreda/districts and SSI schemes

Semi-annual progress review meetings with the PSB/RSB

SMIS website with all key project documents and knowledge products developed by SMIS

and other reference materials.

At the project level, the management and support activities will include:



Operationalization of a web-based document control and sharing system: it will include

standard metadata for document coding, storage, access and dissemination to the SMIS

team and PI.

Monthly team meetings to review project progress, track implementation schedule, share

experiences and lessons learned from the four target regions, identify challenges and plan

mitigation measures. In the event key implementation challenges are observed, the report

of the monthly meetings will be shared with key PI.

Encourage the use of work teams within SMIS and with PI: the irrigation development based

on the PIDM approach is multidisciplinary and, therefore, it is imperative that

multidisciplinary work teams work together for sustainable development of SSI and MI

schemes.

Bottom-up work planning process: consistent with the job-embedded approach to CD, SMIS

will encourage a bottom-up planning process from the pilot schemes to the region. This

process will be adopted in the annual work planning, M&E and synthesise of lessons learned.

Create an environment for continuous learning: NPMU and RPMU will encourage an in-

house continuous learning and experience sharing environment, and encourage SMIS

experts to share the learning with their counterparts in PI.

Each RPMU functions as an independent, self-contained project office to support implementation of

project activities within their region. However, NPMU supports the RPMUs, as required, in

administrative, logistics, procurement, financial services and information technology (IT).

5.4 Communication and Knowledge Transfer

As reported in the semi-annual progress report (July-December 2016), SMIS communication and

knowledge transfer includes:

An SMIS website (www.smis-ethiopia.org) with easy navigation tools for inter and intra

communication and to disseminate all SMIS knowledge products.

A document management system (www.smis-ethiopia.org/dms) that will be further

enhanced to become a hub for all SMIS-generated communication and knowledge products.

All knowledge products and SMIS-generated resource materials and knowledge products will be

available on the SMIS website. The SMIS knowledge transfer system will be merged with the MIS

currently under development by MoANR/ATA.

The SMIS website is a repository for project success stories and knowledge products posted on the

website for reaching out to the wider audience and currently the website is being updated to serve

as a SMIS documentation portal for the project with easier navigation. The website is being

continually updated in light of new information and developments arising from the day-to-day

implementation of the project.


http://www.smis-ethiopia.org/dms



5.5 Schedule of ISMS Levels of Effort and Travel

The expected levels of effort required by the TAT to support the RPMUs and the PIT in the four

target regions are presented in Table 2. In order to optimize the input of ISMS, two considerations

have been taken in account in the planning and identification of ISMS:

(1) ISMS will be mobilized for key strategic support for which specific needs have been

identified in consultation with the federal/regional partners.

(2) Consolidation of few activities with the assumption that counterpart experts will be available

during the implementation period.

Each ISMS will be mobilized on the basis of a terms of reference (ToR) prepared in consultation with

the relevant PI for each mission. Outputs and deliverables for each mission will be defined and

presented to the PI. The timing of each mission will be worked out in consultation with PI and the

SMS depending upon their availability.

During the implementation in the past two years, it has been observed that the required expertise

appropriate for certain specific SMIS outputs is available in institutions of higher learning in Ethiopia.

Attempts have been made to identify specific skills available in Ethiopia and based on this

assessment, a number of national SMS have been proposed.

Table 2: Proposed Level of Effort for International Consultants

International SMS ABB. Estimated LoE (days)

Total # of

Trips NPMU Amhara Tigray Oromia SNNPR

ISMS

Project Director PD 54 54 3

ISMS (NRM)

22 22 1

CD Advisor CDA 15 15 1

PIDM/IWAUA Advisor PIDA 8 10 10 10 10 48 2

Gender/Nutrition Advisor GA 3 8 8 8 8 35 2

Irrigated Extension Advisor IEA 4 10 10 10 10 44 2

Irrigation Agronomy Advisor IAA 2 7 7 7 7 30

OFWM Advisor for CE, Alage WMA 30 30 2

Small Earth Dam Design Engineer

IDDA 30 30 1

Contract Admin and Construction Sup. Advisor

ICMA 30 30 1

Geo-Technical Specialist IGTS 44 44 2

Pump Test Facility Advisor PTFA 30 30 1

Mid Term Review Advisor MTRA 28 28 1

Market Linkages Advisor MLA 30 30 1

Agro-Processing and Post-Harvest Advisor

AGPRA 30 30 1

Sub-Total ISMS

360 35 35 35 35 500



Table 3: Proposed Level of Effort for National Consultants

National SMS ABB. Estimated LoE (days)

Total # of

Trips NPMU Amhara Tigray Oromia SNNPR

National SMS

Architect/Construction Supervisor (Alage)

NCSE 15 15

Geographic Information System (GIS)/SWAT Modeller

NGISA 10 10 10 10 10 50

AutoCad Specialist/Trainer NCADA 10 10 10 10 40

Hydrologist – Low Flow NHA 35 35

Geo-technical Engineer NGTE 4 10 15 10 5 44

Irrigation Engineer – Rehab NIER 60 60

Hydrologist/Modeller NHMS 45 45

A-TVET CD Specialist NCDS 90 90

A-TVET TTLM Specialist NTTLS 15 15

Post-Harvest Specialist NPHS 60 60

Irrigation Design Engineer NIDE 15 15 15 15 60

Knowledge Management Specialist

NKMS 60 60

Agricultural Economist NAES 30 30

Unallocated (1) 60 60 60 60 240

Sub-Total NSMS 424 105 110 105 100 844 (1) Planned for topics proposed by regional partners – structural stability, irrigation agronomy, IPM, construction

supervision, etc. Will be firmed up in consultation with PI.


6 ANNUAL PROCUREMENT PLAN

Agriteam, as the implementing agency for SMIS, will procure, on behalf of EKN, all equipment,

materials and technical services needed to execute the project. We will work to ensure value for

money and procurement will be managed by the SMIS team, supported by Agriteam’s financial and

administrative officers. To the extent possible, all items will be purchased locally.

The practices and policies outlined in the SMIS Procurement Manual, based on Government of

Ethiopia (GoE) procurement guidelines, will be the basis of SMIS’s implementation of the

procurement plan.

6.1 Procurement Process

The project team will ensure that all equipment and materials are in line with the standards

commonly used in Ethiopia to ensure availability of repair and maintenance services. The method of

procurement that the project will adopt depends on the nature and size of procurement and the

urgency with which the goods or services to be procured are required. It is anticipated that the value

of individual items purchased will have a cost of <US$ 50,000, therefore, the Manual’s shopping

guideline will be the most commonly used method of procurement.

6.1.1 Shopping Method

The shopping method is the least-competitive procurement method. Shopping is an appropriate

method only for procuring readily available off-the-shelf goods or standard commodities in

quantities of small value, services and in some cases, very small simple works. Shopping occurs in the

immediate market area and may extend geographically to available suppliers in other

woreda/districts, regional or national markets. While shopping does not require formal bidding

documents, it is carried out by requesting written quotations from several local suppliers – at least

three – to ensure competitive prices. Telephone or verbal quotations are not acceptable. Local

advertising, which is currently practiced in the regions and woreda/districts, is also acceptable

provided that the process satisfies the minimum of three quotations received and compared. In

comparing quotations submitted by bidders under the shopping method, price and ability to meet

delivery requirements are usually the main selection considerations for these simple purchases.

However, the project may also take into account things such as the availability and costs of

maintenance services and spare parts. The terms of the accepted offer are incorporated in the

purchase order.

6.2 Office Procurement

SMIS office and facility procurement planned and approved in PY1 and PY2 has been fully completed

and operational. No additional procurement for SMIS is proposed.

6.3 List of Major Items to be procured for Federal and Regional Partners

The following lists outline the procurement needs for the regional partners for PY3. These items

have been identified through the capacity needs assessment work that was completed during PY1

and PY2 as well as through consultations with the federal and regional PIs.



Table 4: PY3 Planned Procurement Item # Description Quantity Unit Price (ETB) Total Cost (ETB)

NPMU/SSID-MoANR

1 Laptop computers (2 SSID and 2 F-A-TVET) 4 19,000 76,000

2 Global Positioning System (GPS) 2 8,000 16,000

3 Desktop 2 17,000 34,000

4 Field water quality test kit 1 25,000 25,000

5 pH/TDS/EC meter portable 1 25,000 25,000

6 Guest chair with arm rest 4 1,500 6,000

7 Swivel chair 1 5000 5,000

8 Meeting room chair 14 1500 21,000

Sub-Total Equipment 208,000

9 CoEIWM and Wukro Renovation LS 1,000,000

10 A-TVET PY2 equipment to be paid in PY3 LS 5,105,568

11 A-TVETs ICT, LAN and furniture 5 sets 1,495,000

Sub-Total CoEIWM and A-TVETs

7,600,568

13 Pump test facility LS 6,000,000

Sub-Total Pump Test Equipment

6,000,000

Total – NPMU/SSID-MoANR 13,808,568

Amhara Region

1 Laptop computers 4 19,000 76,000

2 Survey tools 5 18,000 90,000

3 Wetting front detector 22 2500 55,000

4 Drip kits 4 10000 40,000

5 Pump 4 14000 56,000

6 Motor cycle 1 120000 120,000

7 Hand manual drilling tools 5 80000 400,000

Total – Amhara 837,000

Oromia Region

1 Desktop computer 2 17,000 34,000

2 Laptop computer 2 19,000 38,000

3 Printer 2 5,000 10,000

4 Server/computer 1 120,000 120,000

5 GPS 8 8,000 64,000

6 Motorcycle 6 120,000 720,000

Total – Oromia 986,000

SNNP Region

1 Motor cycle 5 120,000 600,000

2 Digital video camera 1 15,000 15,000

3 Digital Camera (16 mega pixel) 2 5,000 10,000

4 Desktop and laptops with printers 7 37,000 259,000

5 Drip kits for solar pump 4 10,000 40,000

6 Solar pump 4 18,000 72,000

7 Manual drilling rig and tools 1 120,000 120,000

Total – SNNPR 1,116,000

Tigray Region

Item # Description Quantity Unit Price (ETB) Total Cost (ETB)

1 Desktop 5 17,000 85,000

2 Recording microphone with head set 1 16,000 16,000

3 Office furniture 1 set 170,000 170,000



Item # Description Quantity Unit Price (ETB) Total Cost (ETB)

4 GPS 3 8,000 24,000

5 Water tanker 7 5,000 35,000

6 Motorized small pump 1 30,000 30,000

7 Family drip system package 7 10,000 70,000

8 Motor cycle 3 120,000 360,000

Total – Tigray 790,000

Grand Total 17,777,568.00

6.4 Recordkeeping and Inventory Management

Recordkeeping is an integral piece of the procurement process. SMIS will maintain a purchase file for

each procurement transaction. Each purchase file will contain all relevant procurement

documentation, including:

Approved procurement plan

Invitation letter to the suppliers

RFQ document

Quotations submitted by suppliers

Approved report for comparison of quotations

Letter of award

Signed contract or purchase order

Amendments/variation

Inspection certificate/report

Goods receiving certificate

Payment certificate

Final acceptance letter

Shipping and receiving documents

Warranty documents

As soon as the field office takes possession of an approved item, the field office will assign an

Inventory Asset Number to the item, using labels provided at the beginning of the project. The field

office will then update the log/inventory to include the number. The inventory log is a database that

tracks the following information about each piece of equipment or furnishings:

Inventory Asset Number

Description

Manufacturer/supplier

Serial number

Approved unit cost

Actual purchase cost


7 FINANCIAL INFORMATION

7.1 Payment of Per diems and Travel Expenses

SMIS project activities require frequent travel and field visits by project staff, consultants and

counterpart personnel. The cost of travel expenses such as transportation, meals, accommodation

and incidentals are covered by the project according to the SMIS Travel and Per Diem Policy which is

reviewed and, if necessary, revised on an annual basis. SMIS will continue to use the Ministry of

Finance and Economic Cooperation (MoFEC) directive dated April 17, 2016 that was developed in

consultation with the Development Assistance Group, for per diem and travel rates, for all federal

and regional counterpart personnel.

7.2 Provisions for Physical and Human CD

In order to make the best use of the project budget to meet both human and material capacity

needs, as well as trying to address new challenges and needs that arise during project

implementation, SMIS has adopted budget and cost management measures.

As was the case in prior years, price escalation continues to be a major challenge in the procurement

of equipment and materials for physical CD, for the CoEIWM, for supporting the selected A-TVETs

and to support the ECAE with pumps testing facilities. The estimated cost of items in the first year

AWP has increased many-fold in some cases. This is primarily the result of time lapse from the

budget approval to the actual procurement, or changes in specification and description of the

planned items requested by PI. At the same time, SMIS has extensive plans and commitments to

provide technical assistance, training and JES to achieve its human CD results.

In order to ensure adequate balance between human and physical CD, SMIS has adopted maximum

budget allocations for procurement of equipment and materials of ETB 47,040,000 with approved

allocations for the entire duration of the SMIS project as follows:

Allocation/Description Amount (ETB)

Provision for SMIS Vehicles, office furniture and equipment 832,800

Provision for Infrastructure equipment, books, tools at A-TVETs 7,082,033

Provision for Infrastructure, equipment, books for CoEIWM Alage 7,153,932

Provision for Support to ECAE for Pump Testing Facilities 6,000,000

Provision for Training Equipment, tools, software etc. for SSID and PI in 4 regions 25,971,235

Total 47,040,000

The descriptions and budget provisions for the specific items to be procured during PY3 are

presented in the previous section of this AWP in the tables at section 6.3.

7.3 Annual Audit

The SMIS project is subject to an annual audit. The first annual audit was conducted during in PY2

covering the period from November 2014 to June 2016, being both the inception period as well as

the first year of project implementation (PY1). During this project year (PY3), an external auditor will

conduct the second annual audit in August 2017 for the period from July 8, 2016 to July 7, 2017,



being the second year of project implementation (PY2). The audit will be conducted according to a

ToR approved by EKN. The audit report will be submitted by September 30, 2017.

7.4 PY3 Work Plan Budget by Output

AGRITEAM CANADA CONSULTING LTD.

Small and Micro Irrigation Support (SMIS)

Year Three:

July 8, 2017 - July

7, 2018

Forecast

Component 1: SSI Capacity Building

1110 Staff of responsible public and private institutions trained in results based project irrigation management 284,727

1120 Essential institutional linkages for SSI and MI development explored, documented, promoted, and strengthened 206,639

1130 Responsible public institutions implement irrigation KM strategies 94,665

1140 Responsible public institutions implement agreed approaches to systematic TOT capacity development 52,525

1150 Responsible public institutions have adopted and implemented rigorous contract administration procedures 408

1210 Relevant, good quality, technical standards, guidelines and manuals available for identification, planning, and design 134,137

1220 Standard procedures for tendering contract admininstration, construction, supervision, and M&E of SSI schemes in place 188,986

1230 Responsible public and private institution staff trained and supported on integrated watershed-based SSI development and

management as per 1220638,045

1240 Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software) to support

pilot SSI development schemes357,635

1310 Standard guidelines and manuals available for organizational development, registration of WUOs/IWUAs and irrigation service

fees53,221

1320 Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs 203,671

1330 Responsible public institutions trained and supported to establish sustainable SSI operation and maintenance practices among

WUOs/IWUAs101,787

1340 Responsible public organizations trained and supported in M&E of WUOs/IWUAs performance 127,333

1350 In pilot SSI schemes, responsible public orgnaizations supported in the training and support of WUOs/IWUAs in sustainable

scheme management-

1410 Responsible public organizations supported to strengthen existing research/extension/farmer linkages to facilitate promotion,

introduction and adoption of appropriate technologies and practices related to irrigated agriculture112,998

1420 Adaptation/development and provision of relevant manuals, guidelines, and training materials on irrigation agronomy,

irrigation extension, OFWM, IPM and management of soil fertility90,821

1430 Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM, and

management of soil fertility549,061

1440 Responsible public institutions staff trained and supported to facilitate farmers' access to agriculture support services and

technologies74,707

Total Component 1 3,271,365

Component 2: Capacity Building of Selected A-TVETs

2110 Five (A)TVETs, including the Centre of Excellence for Water Management, selected based on agreed-upon criteria and

physical needs assessed7,996

2120 Centre of Excellence supported to establish a demonstration site, a training hall, and other facilitites, based on physical needs

assessment513,968

2130 Selected A-TVETs supported to establish up to a 10 ha irrigation demonstration and practical training farms to demonstrate

appropriate OFWM technologies and practices34,944

2140 Centre of Excellence and ATVET staff trained in the use of practical approaches to demonstrate water saving technologies an

on-farm water management57,771

2210 MoA, MoE, BoA, and BoTVETs supported to ensure that national irrigation occupational standards meet the requirements of

sustainable SSI and MI development44,418

2220 MoA and MoE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training programs,

including instructor manuals and student texts, based on experiential learning practices29,025

2230 Adoption and use of SSI and MI curricula and training programs, including instructor manuals and learning materials 2,054

2310 Technical and instructional capacity needs of instructors resopnsible for SSI/MI courses are identified 12,806

2320 ATVET instructors trained and provided with support on technical competencies related to SSI and MI development, irrigated

agriculture practices and participatory extension techniques102,346

2330 ATVET instructors trained and supported on using effective instructional practices, and student assessment strategies, based

on national instructor standards22,636

2340 Support the procurement of essential instructional equipment (such as computers, software and reference materials) based

on identified priorities165,750

Total Component 2 993,714

Project Budget by Output



7.5 PY3 Work Plan Budget by Region



Year Three:

July 8, 2017 - July

7, 2018

Forecast

Component 3: Promotion of HHMI

3110 Responsible public institutions supported to identify and promote area-specific HHMI technologies, systems, and practices,

including O&M37,141

3120 Manuals, guidelines, and brochures developed on selected HHMI technologies and practices 31,419

3130 Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices 142,569

3140 Support demonstrations on FTCs, and training of farmers on appropriate HHMI technologies 133,681

3150 Responsible public institutions supported to monitor and evaluate performance of HHMI technologies 26,925

3210 ECAE supported in planning, design, and installation of a pump testing facility for motorized and manual irrigation pumps for

use in HHMI; and pump certification by ECAE914,960

3220 Manuals and reference materials developed and distributed on: appropriate manual drilling techniques; repair and

maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps2,489

3230 Responsible public and private institutions trained to support community members (including women and unemployed youth)

on hand drilling techniques, and accessing microfinance for hand drilling equipment204,714

3240 Selected local manufactures and dealers trained to produce, install, and maintain/repair manual and motorized irrigation

pumps, and to provide spare parts211,509

3310 Responsible public extension institutions supported to promote the results of demand-driven applied-action research to

farmers-

3320 Staff of responsible public organizations trained on irrigation agronomy, irrigation extension, and OFWM technologies for HHMI -

3330 Staff of responsible public institutions trained and supported to facilitate functional linkages between farmers and service

providers-

Total Component 3 1,705,407

Total 5,970,486

Project Budget by Output



July 8, 2017 - July 7, 2018

Oromia 982,313

Amhara 874,199

Tigray 936,226

SNNPR 829,559

NPMU 2,348,190

Total 5,970,486

Project Budget - Year Three by

Region

APPENDIX A

WORK PLAN ACTIVITY SHEETS FOR PY3

FOR

NATIONAL PROJECT MANAGEMENT UNIT

AMHARA

OROMIA

SNNPR

TIGRAY

Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) A-1 July2017

APPENDIX A: WORK PLAN ACTIVITIES FOR PY3

COMPONENT 1: SSI CAPACITY BUILDING – NPMU

Planned Activities NPMU Q1 Q2 Q3 Q4 Participants (Position #)

Responsibility Estimated Budget (ETB)

AGP Alignment SMIS PI

1110 STAFF OF RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED IN RESULTS BASED IRRIGATION PROJECT MANAGEMENT

1110.1 Support a result based project management training for SSID and AGP experts

X SSID (8), AGP (4) CTA SSID AGP

2,142,262

1110.2 M&E system local experience sharing visit from three regions and SSID to Oromia Irrigation Development Authority (OIDA) and SMIS M&E System

X SMIS (4), PI (4) from Tigray, Amhara, SNNP and SSID (2)

N/RMEEs OIDA

1110.4 Conduct data collection in all four regions on Immediate Outcome Monitoring data collection activity

X X N/RMEEs

1120 ESSENTIAL INSTITUTIONAL LINKAGES FOR SSI AND MI DEVELOPMENT EXPLORED, DOCUMENTED, PROMOTED AND STRENGTHENED

1120.1 Support SSID organize two consultative meetings (one-day each) for the agriculture water management platform

X X

Agricultural Water Management members (25 per session, total 50)

NCTA

SSID Director, International Watershed Management Institute (IWMI)

679,954

1120.2 Joint M&E mission to four regions by SSID/AGP and NPMU

X X X X SMIS (1), SSID (2) AGP (1),

CTA/RTLs SSID Director

1120.3 Organize a SMIS strategic review workshop for RSB chairs

X

RSB (8), SSID and Natural Resources Management Directorate (NRMD) (2), AGP (1), EKN (2), WB (1), SMIS (7)

CTA/RTLs SSID Director

1120.4 M&E mission to five A-TVETS and SSI pilot schemes by SSID team

X X X X SSID (2 per visit), SMIS (1)

NMEE/NCDE-I/CTA

SSID

1130 RESPONSIBLE PUBLIC INSTITUTIONS IMPLEMENT IRRIGATION KM GUIDELINES


Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) A-2 July 2017




1130.1 Support development of a knowledge products inventory and management system at SSID. Note: procurement of hardware by AGP

X X X X SMIS (2) KM Expert/ITE

SSID

775,048 1130.2 Conduct training on Knowledge products

inventory and management system to SSID and regional PIs

X SMIS(1) KM Expert SSID

1130.3 Support development of web based document management system to SSID. Note procurement of software by SMIS

1130.4 Conduct Project Mid Term Review X 576,004

1140 RESPONSIBLE PUBLIC INSTITUTIONS IMPLEMENT AGREED-UPON APPROACH TO SYSTEMATIC CD 1.1.4.3, 3.2.4.2

1140.1 Support assessment of SMIS CD activities in 4 regions in collaboration with RPMUs

X X SSID (1); AGP (1); SMIS (1)

NCTA SSID-D (Elias)

431,466 1140.2 Presentation and awareness creation

workshop on SMIS CD tools X SMIS –Experts (24) NCDE-I/CTA

1150 SUPPORT RESPONSIBLE PUBLIC INSTITUTIONS ADOPT AND IMPLEMENT RIGOROUS CONTRACT ADMINISTRATION PROCEDURES

1150.1 On-going support to SSID/AGP in the implementation of newly developed contract administration guideline

X X X X SMIS (2),) NCDE-I/CTAs/RTLs

AGP 4,128

1210 RELEVANT, GOOD QUALITY, TECHNICAL STANDARDS, GUIDELINES AND MANUALS AVAILABLE FOR IDENTIFICATION, PLANNING AND DESIGN OF SSI SCHEMES

3.1.1

1210.1 Finalize SSI rehabilitation guideline X

SMIS (1), consultant (1)

NCDE-I AGP

671,375

1210.2 Finalize a simple water balance approach to selected ungauged sub-watershed/catchment

X SMIS (1), national consultant (1)

NCDE-I

1210.3 In collaboration with CDSF, update standard environmental screening tools for SS and MI schemes

X X CTA/OIRTL CTAs AGP

1210.4 Update Amhara and Tigray region micro-dams guideline and training material

X SMIS (3) NCDE-I SSID (Mussie)

1220 STANDARD PROCEDURES FOR TENDERING, CONTRACT ADMINISTRATION, CONSTRUCTION, SUPERVISION, AND M&E OF SSI SCHEMES 3.1.2






1220.1 Develop SSI scheme study and design and construction supervision implementation review checklist based on PIDM approach

X X SMIS (2) AGP (1) NCDE-I AGP

534,146

1220.2 Continue support to SSID/AGP in review of training resource materials on SSI study and design and contract administration prepared by a consultant outsourced by AGP

X X Engineering Thematic group (10)

NCDE-I SSID

1220.3 Support SSID/AGP in review and adoption of standard procedure on tendering, contract administration and construction supervision by regional PIs

X X Eng. Thematic group (10

NCDE-I AGP

1220.4 Undertake one ToT training on contract administration and construction supervision

X PI (25) NCDE-I/CTA AGP

1230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTION STAFF TRAINED AND SUPPORTED ON INTEGRATED WATERSHED-BASED SSI DEVELOPMENT AND MANAGEMENT

1.1.4.3, 1.1.5

1230.1 Conduct one ToT training on methodology for rapid assessment of ungauged watershed/sub watershed or catchment including simple water balance of SSI scheme developed in 1210.2

x

SSID, AGP, NRM and regional PIs (25)

NCDE-I SSID Director

2,704,512

1230.2 Conduct one ToT training on SSI rehabilitation, guideline developed in 1210.1

X SSID, AGP, and regional PIs (25)

NCDE-I AGP

1230.3 ToT training on study and design of pump (pressurized) drip irrigation and sprinkler systems including operation and maintenance (training in collaboration with MASHAV)

X Regional PIs (20), AGP and SSID (5), SMIS (3)

NCDE-I PI (SNNPR)

1230.4 ToT training on study, design and construction of small earth dams in semi-arid and arid regions of Ethiopia (training in collaboration with MASHAV)

X Regional PIs (20), AGP and SSID (5)

NCDE-I PI (Tigray)

1230.5 Organize one international study tour for senior SSI experts on a theme to be identified in on of Africa Country

X PI Experts (12) CTAs SSID-Director

1240 PUBLIC INSTITUTIONS RESPONSIBLE FOR SSI DESIGN HAVE ESSENTIAL TOOLS (SUCH AS FIELD EQUIPMENT, COMPUTERS, SOFTWARE ETC.) 1.1.2.3B,






TO SUPPORT PILOT SSI DEVELOPMENT SCHEMES 1.1.4.3

1240.1 Continue providing JES training on engineering tools AutoCAD (Civil 3D), GIS, EPAnet and others identified

X X SSID (6); AGP (2), SMIS, 2

NCDE-I

386,096 208,000

(Procurement detail budget

breakdown under 6.3)

1240.2 Procurement of additional equipment and

tools for SSID and A-TVET coordination unit (CU)

X X X X Office CD facilities PE

1310 STANDARD GUIDELINES AND MANUALS AVAILABLE FOR ORGANIZATIONAL DEVELOPMENT AND REGISTRATION OF WUOS/IWUAS AND APPLICATION OF IRRIGATION SERVICE FEES

3.2.1

1310.1 Organize one experience sharing study tour for policy makers and higher officials on IWUA organization and SSI scheme management

X Total (30) CTA SSID 336,680

1320 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN FORMATION, ORGANIZATION AND REGISTRATION OF WUOS/IWUAS 1.1.4.3

Regional activity

1330 RESPONSIBLE PUBLIC INSTITUTIONS TRAINED AND SUPPORTED TO ESTABLISH SUSTAINABLE SSI O&M PRACTICES AMONG WUOS/IWUAS 1.1.4.3,

3.2.3

330.1 Finalize O&M training module for IWUAs X PIDM thematic

group, ISMS (5) CTA/NCDE-I 70,928

1340 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN M&E OF WUOS/IWUAS PERFORMANCE 1.1.4.3

1340.1 Monitor IWUA performance in 4 regions SSID, AGP (2), WB

(1), SMIS (2) CTAs AGP-FCU

297,005

1410 RESPONSIBLE PUBLIC ORGANIZATIONS SUPPORTED TO STRENGTHEN EXISTING RESEARCH-EXTENSION-FARMER LINKAGES TO FACILITATE PROMOTION, INTRODUCTION AND ADOPTION OF APPROPRIATE TECHNOLOGIES AND PRACTICES RELATED TO IRRIGATE AGRICULTURE

1.1.1, 3.1.5.1

1410.1 Continue strengthening of ADPLAC secretariat at the federal and regional levels

X X X X PIs (3) CTA Extension (MoANR)

697,545

1410.2 Support Identification and demonstration of irrigation technologies such as solar pumps, drip and sprinkler systems on selected SSI and HHMI pilot schemes (Note: procurement under AGP)

X Eng. Thematic group (10)

CTA AGP

1410.3 Provide technical assistance in developing irrigation facilities at selected ARIs for undertaking OFWM adaptive research

X X X X Eng. Thematic group (10)

CTA AGP






(procurement under AGP)

1410.4 Undertake a study of appropriate post-harvest technologies for high value crops on selected SSI and HHMI schemes and develop a scaling up plan.

X X ISMS on postharvest

CTA AGP

1410.5 Demonstration a community level pilot of low-cost post-harvest facilities at community managed irrigation schemes based on best experience from other countries (Note: Procurement under AGP

X X ISMS qualified with postharvest technology

CTA AGP

1420 ADAPTATION/DEVELOPMENT AND PROVISION OF RELEVANT MANUALS, GUIDELINES AND TRAINING MATERIALS ON: IRRIGATION AGRONOMY AND IRRIGATION EXTENSION, OFWM, IPM AND MANAGEMENT OF SOIL FERTILITY

3.2.3

1420.1 Develop irrigation agronomy and extension technology packages on selected high value crops

X X

IA thematic group supported by international consultant

CTA SSID

434,847 1420.2 Develop gender training module/working

manual on thematic topics to identify best practices to enhance women’s access to extension service and efficient technology

X X SMIS IGE and PI (15) NGE WAD, MOANR

1430 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED ON IRRIGATION AGRONOMY, IRRIGATION EXTENSION, OFWM, IPM, AND MANAGEMENT OF SOIL FERTILITY

1.1.4.3

1430.1 Provide ToT training on documents developed under 1420.1

X PIs (25) CTA SSID 260,562 1.1.2.3a,b

1440 RESPONSIBLE PUBLIC INSTITUTIONS STAFF TRAINED AND SUPPORTED TO FACILITATE FARMERS ACCESS TO AGRICULTURAL SUPPORT SERVICES AND TECHNOLOGIES

1.1.4.3

Regional activity

Sub-Total Component 1 11,210,558

COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETs – NPMU

2110 FIVE A-TVETS, INCLUDING THE COEIWM SELECTED BASED ON AGREED-UPON CRITERIA AND PHYSICAL NEEDS ASSESSED

Completed

2120 COEIWM SUPPORTED TO ESTABLISH A DEMONSTRATION SITE, A TRAINING HALL, AND OTHER FACILITIES BASED ON PHYSICAL NEEDS ASSESSMENT






2120.1 Provide TA and support to Alage CoE and other A-TVETs with the supervision and construction/renovation of SSI department office and facilities

X

Construction Supervisor and A-TVET consultant (10 days each)

NCTA Alage SSI staff

291,514 6,000,568

(Procurement

detail budget breakdown under

section 6.3)

2120.2 Support Alage A-TVET SSI instructors undertake an adaptive trial on OFWM and procure demo farm equipment (carry over and estimated new)

X X X X SMIS (2 CTAs Alage SSI staff

2120.3 Support Wukero A-TVET for construction of store at SSI and MI demo farm

X X CTAs SMIS Wukero A-TVET

2120.4 Support Alage and Regional A=TVETs for procurement of ICT and Network establishment

X X HRAM/PO SMIS A-TVET staff

2130 SELECTED A-TVETS SUPPORTED TO ESTABLISH APPROPRIATE IRRIGATION DEMONSTRATION AND PRACTICAL TRAINING FACILITIES TO DEMONSTRATE MI/OFWM TECHNOLOGIES AND PRACTICES

2130.1 Support RPMUs and monitor development of demo farms and procure demo farm equipment (carryover)

X X X X SMIS (2) NCTA/RTLs A-TVET and regional PIS

45,192

2140 COEIWM AND A-TVET STAFF TRAINED IN THE USE OF PRACTICAL APPROACHES TO DEMONSTRATE WATER SAVING TECHNOLOGIES

2140.1 Provide training to CE and A-TVET instructors to establish OFWM research sites and conduct adaptive research relative to OS in the demonstration farms

X X COE (18), A-TVET (25)

ISMS/NCTA A-TVETS 260,237

2210 MOA, MOE, BOA AND BOTVETS SUPPORTED TO ENSURE THAT NATIONAL IRRIGATION OCCUPATIONAL STANDARDS MEET THE REQUIREMENTS OF SUSTAINABLE SSI AND MI DEVELOPMENT

2210.1 Launch workshop to create awareness on the completion and commencement of EOS in SSI and curriculum development, LevelI-IV

X

MoE (2), SMIS (6), MOANR (6), CoE and other A-TVET (15) A-TVET (4), Agarfa (2)

555,473

2210.2 Support Alage CoE for experience sharing program for new SSI students on SSI and MI development outside their college

x x Alage SSI department, students (50), and






instructors (18 ) = 68

2210.3 Support development of COC examination for federal A-TVET coordinating office

A-TVET instructors (8)

2220 MOA AND MOE SUPPORTED TO DEVELOP/REVISE, AND SYSTEMATICALLY PILOT PRACTICAL SSI AND MI CURRICULA AND TRAINING PROGRAMS, INCLUDING INSTRUCTOR MANUALS AND STUDENT TEXTS, BASED ON EXPERIENTIAL LEARNING PRACTICES

2220.1 Training Support A-TVETs in preparation of TTLM and instructors manual as well as student texts

X A-TVET instructors (50)

NCTA A-TVET 362,975

2230 ADOPTION AND USE OF SSI AND MI CURRICULA AND TRAINING PROGRAMS, INCLUDING INSTRUCTOR MANUAL AND LEARNING MATERIALS

2230.1 On-going monitoring use of revised curricula and TTLM

X X SMIS, A-TVET consultant (2)

NCTA A-TVET Bureau

25,689

2310 TECHNICAL AND INSTRUCTIONAL CAPACITY NEEDS OF INSTRUCTIONS RESPONSIBLE FOR SSI/MI COURSES IDENTIFIED

2310.1 CONDUCT instructors capacity need assessment relative to updated EOS and curriculum; and prepare a comprehensive CD plan

X SMIS (2) NCTA A-TVETS 160,147

2320 A-TVET INSTRUCTORS TRAINED AND PROVIDED WITH SUPPORT ON TECHNICAL COMPETENCIES RELATED TO SSI AND MI DEVELOPMENT, IRRIGATED AGRICULTURE PRACTICES AND PARTICIPATORY EXTENSION TECHNIQUES

2320.1 PROVIDE TRaining to instructors of the A-TVET Colleges in areas of selected competencies based on gap identification and the CD plan

X A-TVET instructors (10 per A-TVET)

NPMU and RPMU

A-TVET NSMS 417,359

2330 A-TVET INSTRUCTORS TRAINED AND SUPPORTED ON USING EFFECTIVE INSTRUCTIONAL PRACTICES, AND STUDENT ASSIGNMENT STRATEGIES, BASED ON NATIONAL INSTRUCTOR STANDARDS

2330.1 IN conjunction with 2220.1, organize short training on effective instructional practice, teaching methodology and instructors presentation skill


283,072

2340 SUPPORT THE PROCUREMENT OF ESSENTIAL INSTRUCTIONAL EQUIPMENT (SUCH AS COMPUTERS, SOFTWARE AND REFERENCE MATERIAL) BASED ON IDENTIFIED PRIORITIES

2340.1 Install and demonstrate operation of equipment procured

X X X X SMIS, A-TVET consultants (2)

NCTA A-TVET 109,119

1,600,000, (Procurement


2340.2 Identify and procure reference books and

other teaching material related to SSI and MI SMIS PE A-TVET






as per updated curriculum section 6.3)


COMPONENT 3: PROMOTION OF HHMI – NPMU

3110 RESPONSIBLE PUBLIC/PRIVATE INSTITUTIONS SUPPORTED TO IDENTIFY AND PROMOTE AREA SPECIFIC HHMI TECHNOLOGIES, SYSTEMS AND PRACTICES AND INCLUDING O&M AND OFWM

3110.1 Support the development of a sustainable strategy on motorized pump set, O&M, and access to service

X X SMIS (2) CTA

24,768

3110.2 In conjunction with 1410.3, support SSID in identifying other pump options for HHMI (solar, hydram pump, etc.) (procurement under AGP)

X X X X SMIS CTA SSID

3120 MANUALS, GUIDELINES AND BROCHURES DEVELOPED ON SELECTED HHMI TECHNOLOGIES AND PRACTICES

3120.2 Finalize HHMI guidelines and training resource materials by organizing small group meeting

X HHMI thematic (5), PI (4)

NCTA 136,264

3130 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED AND SUPPORTED IN APPLICATION OF SELECTED HHMI TECHNOLOGIES AND PRACTICES

1.1.4.3, 3.1.6.2A

Regional activity

3140 SUPPORT DEMONSTRATIONS ON FTC, AND TRAINING OF FARMERS ON APPROPRIATE HHMI TECHNOLOGIES

1.1.2.1,

1.1.2.2,

3.1.4, 3.1.5

Regional activity RTLs

3150 RESPONSIBLE PUBLIC INSTITUTIONS SUPPORTED TO MONITOR AND EVALUATE PERFORMANCES OF HHMI TECHNOLOGIES

3150.1 Support SSID undertaking a performance analysis including economic and financial analysis of selected SSI and HHMI schemes (diversion SSI, pump SSI, manual wells, etc.)

X X NSMS (30 days, LOE)

CTAs SSID 149,470

3210 CAE SUPPORTED IN PLANNING, DESIGN AND INSTALLATION OF A PUMP TESTING FACILITY FOR MOTORIZED AND MANUAL IRRIGATION PUMPS FOR USE IN HHMI; AND PUMP CERTIFICATION BY ECAE

3210.1 Support installation of pump test facility at ECAE

X X SSID/ECAE CTAs SSID 909,505

(6,000,000, Procurement

3210.2 Support training of ECAE staff in O&M of test X SSID/ECAE CTAs






equipment and certification – note, there’s one training by supplier on installation and O&M


section 6.3)

3210.3 Organize one international study tour for SSID/ECAE experts to validate the pump test facility equipment

X SSID/ECAE CTAs SSID

3220 MANUALS AND REFERENCE MATERIALS DEVELOPED AND DISTRIBUTED ON: APPROPRIATE MANUAL DRILLING TECHNIQUES; REPAIR AND MAINTENANCE OF MOTORIZED PUMPS; AND DESIGN, MANUFACTURING AND O&M OF MANUAL PUMPS

1.1.6.2

3220.1 Follow-up the finalization and distribute well drilling manuals developed in PY2

X SMIS CTA SSID 18,440

3230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED TO SUPPORT COMMUNITY MEMBERS (INCLUDING UNEMPLOYED YOUTH AND WOMEN) ON HAND-DRILLING TECHNIQUES, AND ON ACCESSING MICRO FINANCE FOR HAND DRILLING EQUIPMENT

1.1.4.3

3230.1 Support demonstration of low cost motorized well drilling equipment in soft and hard formations in selected regions (Note: procurement of equipment under AGP)

X SMIS (2) NCTA AGP

300,903 3230.2 Conduct ToT training on revised/updated

manual well drilling techniques (Note: procurement of equipment under AGP)

X PIs (30) NCTA/NCDE-1)

SSID

3230.3 In conjunction with 3230.1, develop a strategy for training and licensing of unemployed youths and women to become micro-entrepreneurs

X X CTAs SSID – FP

3240 SELECTED LOCAL MANUFACTURES AND DEALERS TRAINED TO PRODUCE, INSTALL, AND MAINTAIN/REPAIR MANUAL AND MOTORIZED IRRIGATION PUMPS FOR HHMI, AND TO PROVIDE SPARE PARTS (LINKED TO 3220)

1.1.6.4

3240.1 Develop standard training resource material/manual on motor and manual pumps for O&M

X X HHMI thematic group (5)

NCDE-I SSID

441,436

3240.2 Regional Support on CD area of thematic to be defined

X X X X Local Consultant (different)

RPMU


TOTAL COMPONENTS 1, 2 and 3 29,293,689



COMPONENT 1: SSI CAPACITY BUILDING – AMHARA

Planned Activities Amhara Q1 Q2 Q3 Q4 Participants (Position, #)

Location



1110 STAFF OF RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED IN RESULT BASED IRRIGATION PROJECT MANAGEMENT

1110.1 Provide JES to PIs RBM M&E Training 15 15 BoA, AGP, WoIED

RMEE Person day 335,790 5.1.3.2c

1110.3 Establish information on existing situation for new (PY2 and PY3) pilot areas

50% 50% 8SMIS staff, AGP, BoA RMEE, IRTL Woreda 5.2.3.1.

1110.4 Conduct SMIS immediate outcome monitoring in Amhara

1 SMIS-NPMU and other regions MEE, 2 AGP, 1 BoA, 1 BoWIED, 1 ADSWE

Amhara RMEE No 5.2.3,

5.2.1.1

1110.5 Support AGP on establishing RBM M&E system(remaining 60% to be done in PY4)

20 20 40 AGP, BoA

RMEE,RTLs Percent 5.2.3

1110.6 Support SMIS planning and reporting(12 TC meetings, 1 SAPR, 1 APR and PY4 AWP preparations)

4 3 4 4 15 All SMIS Staff, PIs, TC, AGP

RTLs, RMEE No 5.2.1.1


1120.2 Establish and support coordination mechanisms – Conduct monthly TC meeting and joint field monitoring (12 TC meetings and 4 joint field monitoring)

4 4 4 4 16 SMIS TC,AGP=2

RTL, RMEE No 545,526 5.2.1.1c

Co-organize Amhara Agricultural Forum (AAF)

1 1 BDU, BoA ,NGOs, SMIS and other relevant PIs

IRTL Meeting

1120.4 Establish/ strengthen gender working group - Conduct quarterly gender working group meeting

1 1 1 1 4 9 PIs and SMIS staff

GME No 1.1

Gender WG joint field visit 1 1 9 PIs and SMIS staff

GME Visit

1120.5 Separate discussion on PY3 implementation modality with SMIS focal person and AGP coordinators

28

28 Zone and woreda AGP coordinators SMIS focal person

RTLs, RMEE No





Location



1130.3 Support the establishment of regional SSI database Finalization of SSI scheme inventory

methodology report

1 1 BoA, SMIS

IRTL Report 32,200

1130.4 Support existing agriculture libraries and document centers( Amhara SMIS’s electronic library)

1 1 Intern BDU students

IRTL

1210 RELEVANT, GOOD QUALITY, TECHNICAL STANDARDS, GUIDELINES AND MANUALS AVAILABLE FOR IDENTIFICATION, PLANNING AND DESIGN

1210.3 Conduct a two-day SSI scheme rehabilitation study training

28

28 SMIS,AGP, BoA, ADSWE, ORDA, BoEPFD

RTLs Trainees 103,322

1220.4 Conduct training on tender preparation, contract administration and construction supervision for R/Z/W experts

28

28 SMIS,AGP, , BoA, ADSWE, ORDA, BoEPFD

RTLs Trainees 94,682

1230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTION STAFF TRAINED AND SUPPORTED ON IWB SSI DEVELOPMENT AND MANAGEMENT

1230.4 Provide JES at New pilot schemes’ in awareness, feasibility study and review

10% 30% 30% 30% 3 All SMIS, AGP, BoWIED, Z/W experts

PIDME Scheme 460,433

1230.5 Provide JES at seven old and one new pilot scheme in agricultural development and soil and water conservation plan preparations

50% 50% 8 All SMIS, AGP, BoWIED, Z/W experts

IAE,IAX, WNRME

Scheme

1240 PUBLIC INSTITUTIONS RESPONSIBLE FOR SSI DESIGN HAVE ESSENTIAL TOOLS (SUCH AS FIELD EQUIPMENT, COMPUTERS, SOFTWARE ETC.) TO SUPPORT PILOT SSI DEVELOPMENT SCHEMES.

1240.2 Procurement of essential design tools

45 RTL, RIAE

FAM

221,000 (Procurement detail budget breakdown

under section 6.3)




Location



1240.3 Provide training on SSI design using civil 3 D and other software

30 30 R/Z/BoA expert, SMIS WNRME

RTL Trainee 335,887 3.1.1,

3.1.2, 3.1.3

1310 STANDARD GUIDELINES AND MANUALS AVAILABLE FOR ORGANIZATIONAL DEVELOPMENT AND REGISTRATION OF WUOS AND APPLICATION OF IRRIGATION SERVICE FEES

1310.2 Prepare guidelines and manual - Scheme O&M guideline review

1 1 R/Z BoA, BoWIED, SMIS =12

PIDME Workshop 54,966 4.2.1.6.2

1320 RESPONSIBLE PIS TRAINED AND SUPPORTED IN FORMATION, ORGANIZATION AND REGISTRATION IWUAS

1320.3 Delivery of CD program Provide training on IWUA

proclamation and establish procedure manuals

15 15

Pilot Z/W experts PIDME Trainee 473,337 4.2.1.6

1320.4 Delivery of CD program Six-day ToT on IWUA Formation, organization and

registration Governance and administrative

management Financial management, auditing,

billing and collection of irrigation service

25 25 R/Z BoWIED experts, RGME,RMEE

PIDME Trainee 4.2.1.6.2

and 4.2.2.1

1320.5 Delivery of CD program Support establishment of IWUAs at 8

schemes (4 new pilot and 4 non pilot)

50% 50% 8 BoWIED, RGME,RMEE

PIDME No 4.2.2.1

1320.6 Delivery of CD program Support establishment of women

sub-committee at 7 old pilot schemes

7 7 PIDM, WoWIED

GME No 4.2.2.1

1330 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED TO ESTABLISH SSI O&M PRACTICE AMONG WUOS/ IWUAS




Location



1330.3 Delivery of CD through ToT on IWUAs O&M 0manual 25

25 R/Z BoWIED, BoA RIAE,RIAX,RGEE

PIDME Trainee 105,107 4.2.1.6.2

1340 Responsible public organizations trained and supported in M&E of WUOs/IWUAs performance

556,700

1410 RESPONSIBLE PUBLIC ORGANIZATIONS SUPPORTED TO STRENGTHEN EXISTING RESEARCH-EXTENSION-FARMER LINKAGES TO FACILITATE PROMOTION, INTRODUCTION AND ADOPTION OF APPROPRIATE TECHNOLOGIES AND PRACTICES RELATED TO IRRIGATED AGRICULTURE

1410.1 Support to strengthen existing research-extension-farmer linkages: Demonstration Demo Tech, Demo participant

farmers’ selection and supply technologies/seed and fertilizer at7 SSI and 1 HHMI SMIS in PY2 and PY3 woredas (one tech per woreda)

100 100 BoA, ARARI,RIAAE

RIAXE/FAM % 379,569 3.2.2.1

1410.2 Support to strengthen existing research-extension-farmer linkages:

Demonstration – A one day training for Z/W/Kebele experts

32 32 ARARI,R/Z BoA, SMIS

RIAXE Participants 3.2.2.1

1410.3 Support to strengthen existing research-extension-farmer linkages: Demonstration - Establishing, follow-

up, field day with in the woreda and Identify best practice and reporting

30% 30% 40% 100 BoA, ARARI, RIAAE

IAXE % 3.2.2.1

1410.4 Support to strengthen existing research-extension-farmer linkages: Strengthen GMF

50% 2 Scheme GME

1410.5 Support to strengthen existing research-extension-farmer linkages: Establish GMF in two pilot schemes

and provide training

50% 50% 40 GME Trainee




Location



1420 ADAPTATION/DEVELOPMENT AND PROVISION OF RELEVANT MANUALS, GUIDELINES AND TRAINING MATERIALS ON: IRRIGATION AGRONOMY, IRRIGATION EXTENSION, OFWM, IPM AND MANAGEMENT OF SOIL FERTILITY

1420.1 Support adaptation/ development and provision of relevant manuals , guidelines and training materials for irrigation agronomy and nutrition, irrigation extension , OFWM, IPM and management of soil fertility Amharic translation and provision to

PIs of guidelines and training modules (extension and demonstration guidelines, OFWM, irrigated crop production and integrated pest management (IPM) and soil fertility management (SFM)

20% 40% 40% 5 BoA, SMIS BoWIED, ARARI

RIAAE/RIAXE No 70,500 3.2.3

Develop leaflet and brochures on gender responsive irrigated agriculture best practices

200 200 RIAXE,RIAAE,PIDM WNRME

GME No 5.3

1430 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED ON IRRIGATION AGRONOMY, IRRIGATION EXTENSION, OFWM, IPM AND MANAGEMENT OF SOIL FERTILITY

1430.1 Support training on irrigation extension and irrigation agronomy: ToT on five irrigation extension

training modules (PIX, PTD, VC,MEL, and innovation and best practice)

30 30 R/ZBoA, All SMIS

RIAE Trainee 547,340 3.2.4

ToT on two irrigation agronomy training modules (module 2, ICP, and module 3 IPM and SFM)

26

26 Regional PI extension/agronomy, SMIS

RIAE Trainee 3.2.4

Orientation on Irrigation extension and demonstration guidelines

26 26 R/ZBoA, ARARI, BoWIED

RIAX Trainee 3.2.3.

JES with PIs on IA and IE 12 18 18 48 Region PI extension

RIXE, RIAE PD




Location



1440 RESPONSIBLE PUBLIC INSTITUTIONS’ STAFF TRAINED AND SUPPORTED TO FACILITATE FARMERS’ ACCESS TO AGRICULTURAL SUPPORT SERVICE AND TECHNOLOGY

1440.1. Conduct staff training to facilitate farmers access to irrigated agricultural support services and technologies Consultative meeting with PIs for

prioritized support service and prepare action plan to improve identified support services

Facilitate PIs effort on implementation of action plan for improving support services

2 10 10 10

2 BoA, ARARI, Trade and industry, CPA, Unions, Seed enterprise, private support service providers, RTL, RMEE RMEE, PIs

RIAE

Workshop Person Days

165,918 1.2.4


COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETs – AMHARA


2130.3 Support Kombolcha A-TVET instructors’ on practical demonstration in the demo farm

1 1

2 RTLs, RMEE, RIAXE, RGME, RWNRME, BoA, ZoA

RIAAE Field visit 58,394 1.1.2.3

2140 COEIWM AND A-TVET STAFF TRAINED IN THE USE OF PRACTICAL APPROACHES TO DEMONSTRATE WATER SAVING TECHNOLOGIES AND OFWM

2140.1 Conduct a training on O&M of demonstration farm technologies (to be coordinated by NPMU)

5 5 Kombolcha A-TVET, BoA, SMIS

WNRMEE Trainee 170,864

2140.2 Conduct a training on identification of practical approaches on OFWM related to OS on agronomic practices used in specific regions (NPMU to coordinate)


RIAE Trainee

2140.3 Conduct a training on identification of water saving technologies on SSI and MI schemes specific to regions (NPMU to coordinate)


RIAE Trainee




Location



2320 A-TVET INSTRUCTORS TRAINED AND PROVIDED WITH SUPPORT ON TECHNICAL COMPETENCIES RELATED TO SSI AND MI DEVELOPMENT, IRRIGATED AGRICULTURE AND EXTENSION

2320.2 Organize experience sharing visit to Alage, CoEWM and one A-TVET (to be identified later)


RTL Visit 109,124

2340 SUPPORT THE PROCUREMENT OF ESSENTIAL INSTRUCTIONAL EQUIPMENT

2340.2 Support A-TVET procurement by NPMU, essential for training and learning process 100 100 FAM %

120,000

(Procurement detail budget breakdown

under section 6.3)

Sub-Total Component 2 458,382

COMPONENT 3: PROMOTION OF HHMI – AMHARA

3110 RESPONSIBLE PUBLIC/PRIVATE INSTITUTIONS SUPPORTED TO IDENTIFY AND PROMOTE AREA SPECIFIC HHMI TECHNOLOGIES, SYSTEMS AND PRACTICES, INCLUDING O&M AND OFWM

3110.1 Assess area specific, women friendly, labour and time saving appropriate HHMI technologies in Dera and Dembia woredas

1 1 BoA , SMIS

RGME Assessment 95,099 5.3, 1.1.2

3110.2 Conduct workshop on identified appropriate area-specific women friendly technology

1

1 R/Z BoA, BoWIED, ARARI and SMIS, Assessment woreda

RGME No

3120 MANUALS AND GUIDELINES, BROCHURES DEVELOPED ON SELECTED HHMI TECHNOLOGIES AND PRACTICES

3120.6 Translate different materials to regional language and disseminate (selected HHMI training materials each 100 copies)

4 4 BoA, ORDA, SMIS

WNRME/FAM No 30,812


3130.1 Train and support responsible public and private institutions 3 days Training to PIs on selected

HHMI technologies

10 10 R/Z level BoA, ORDA, SMIS

WNRME Trainee 64,197 3.1.4




Location



3140 SUPPORT DEMONSTRATION ON FTCS, AND TRAINING OF FARMERS ON APPROPRIATE HHMI TECHNOLOGIES

3140.1 Select new FTCs for demonstrations 4 4 BoA, AGP, SMIS

RIAE/RWNRME No

238,113 96,000

(Procurement

detail budget breakdown

under section 6.3)

3.1.4

3140.2 Conduct gap analysis on new and old selected FTCs

10 10 BoA, SMIS,AGP, FTC community

RIAE/RWNRME No 3.1.4.

3140.3 Conduct validation workshop 1 1 1R/Z BoA, ORDA, SMIS, BoWIED, AGP

RIAE/RWNRME No 3.1.4.

3140.4 Conduct Training on selected demo crops and their husbandry, OFWM pump selection) to be applied on FTCs

25 25 FTC staff, woreda and zone experts, AGP, SMIS

RIAE/RWNRME Trainee 3.1.4.

3140.5 Support Demonstrations at 10 FTCs 50% 50% 2 BoA, AGP, SMIS

RIAE/RWNRME Visit

3230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED TO SUPPORT COMMUNITY MEMBERS (INCLUDING UNEMPLOYED YOUTH AND WOMEN)ON HAND DRILLING TECHNIQUE AND ACCESSING MICRO-FINANCE FOR HAND DRILLING EQUIPMENT

3230.1 Provide ToT training to PIs on hand drilling tube well

15 15 R/Z BoA, HHMI woreda

WNRME Trainee 165,061 3.1.4.

3240 SELECTED LOCAL MANUFACTURES AND DEALERS TRAINED TO PRODUCE, INSTALL, AND MAINTAIN/REPAIR MANUAL AND MOTORIZED IRRIGATION PUMPS FOR HHMI, AND TO PROVIDE SPARE PARTS (LINKED TO 3220)

3240.1 Train unemployed youths/dealers on repair and maintenance on motorized pumps (7 days with tool support)

15 15 Unemployed youth, BoA, SMIS

WNRME Trainee

179,681 400,000


under section 6.3)





Location






COMPONENT 1: SSI CAPACITY BUILDING – OROMIA

Planned Activities Oromia Q1 Q2 Q3 Q4 Participants (Position, #)

Location



1110 STAFF OF RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED IN RESULT BASED PROJECT IRRIGATION MANAGEMENT

1110.1 Conduct OIDA’s Baseline Data validation and Target Setting Workshop

X 15 from OIDA, 2 from MoA, 4 from SMIS

RMEE OIDA M&E Expert

346,838

1110.2 Participate on developing 5 data collection tools and booklet for outcome monitoring for 9 immediate outcomes and 21 indictors (starting from attribute fetching)

X RMEE/ NPMU

1110.3 Participate on a one-day “Immediate Outcome Monitoring Tools Validation Workshop"

X RTLs and RMEE RMEE/ NPMU

1110.4 Conduct outcome monitoring on 21 indicators of 9 immediate outcomes

X X X 3 from OIDA, 1 from OIDA-AGP 5 MEEs from SMIS

RMEE/ NPMU

1110.5 Participate on Result Validation Workshop on Immediate Outcomes

X All OSMIS staff, 3 OIDA, 1, OIDA-AGP

RMEE/ NPMU

1110.6 Support on preparation of PY4 AWP and PY3 SAPR and APR

X

All OSMIS staff, OIDA

–AGP and pilot zones and districts

RTLs, RMEE

1110.7 Support on preparation of SAPR and APR All OSMIS staff RTLs, RMEE

1110.8 Provide JES on implementation (including training) of the OIDA M&E system

X X X 20 ZIDA Planning Experts

RMEE OIDA M&E


1120.1 Organize Gender Working Group (GWG) meetings

X X X X 8 GWG member PIs gender focal

NRTL, GEE

OIDA Gender Focal, AGP-RCU Gender focal

20,240


1130.1 Support establishment document Management (DMS) system for OIDA

X X OIDA,ITE, RMEE RTLs, RMEE 100,000




Location



1210 RELEVANT, GOOD QUALITY, TECHNICAL STANDARDS, GUIDELINES AND MANUALS ADOPTED FOR IDENTIFICATION, PLANNING AND DESIGN OF SSI SCHEMES

1210.1 Prepare Final QA/QC guideline for feasibility and detail design study based on PIDM approach steps 4, 5 and 6 and the new guideline

X SMIS, OIDA and AGP experts

NRTL OIDA Des, study, OIDA AGP

561,690

3.1.1, 3.1.1.2, 3.1.1.3

1210.2 Conduct 3-day SSI scheme rehabilitation study training

X 30 region, zone and district experts

NRTL

OIDA Design, study and Scheme Admin, OIDA AGP

1210.3 JES to OIDA-AGP in implementation of PIDM approach for the new SSI Feasibility and detail study to be conducted by consultants through awareness

X X X 15 consultants (2 days)

NRTL, PIDME

OIDA Cont Admin, Scheme Admin, AGP OIDA, AGP-RCU

3.1.1, 3.1.1.2, 3.1.1.3

1210.4 JES to OSMIS zones and district of AGP II in implementation of PIDM approach (steps 1 – 8) on newly-selected 17 SSI schemes (4 spring development and 13 diversion)

X X

5 OIDA regional, zonal and district experts 8 days each quarter

PIDME,NRTL

OIDA Des, study and Cont Admin; Community organization team, OIDA–AGP, AGP RCU

1220 STANDARD PROCEDURES FOR TENDERING, CONTRACT ADMINISTRATION, CONSTRUCTION, SUPERVISION, AND M&E OF SSI SCHEMES IN PLACE

1220.1 Conduct training on tender preparation, contract administration and construction supervision for OSMIS intervention zone and districts (on national competitive bid (NCB) and shopping) according to PIDM approach step 13

X 30 OIDA Regional, zonal and district experts (4 days)

NRTL

OIDA Des, study and Cont Admin, OIDA – AGP, AGP RCU

483,395 3.1.1,

3.1.1.2, 3.1.1.3




Location



1220.2 JES, based on the above training on four new SSI construction, 12 upgrading and rehabilitation supervision and contract administration for OIDA AGP and SMIS pilot zone and districts based on the new AGP guideline and PIDM approach (step 13)

X X X

OIDA – AGP, 4 zones and 8 districts experts (12 days) every quarter

NRTL, PIDME

OIDA, Contract Admin and Community participation team, AGP – AGP AGP- RCU

3.1.1, 3.1.1.2, 3.1.1.3

1220.3 JES on Scheme development agreement and IMT with IWUA according to PIDM step 11 and 18

X X

3 OIDA zonal and district experts one day at each pilot area of five AGP SSIS

PIDME,RTLs OIDA Contract Admin and Community coordination team

3.2.1


1230.1 Conduct CD training on low flow measurement for ungauged catchment for sustainable irrigation resource identification, feasibility and detail design

X

OIDA = 4 ZIDA = 8 DIDA = 16 Total = 28

RTLs, NRME 2 OIDA

517,742

3.1.1

1230.2 Conduct reinforcing training on SWCP, watershed delineation based on EMA map and GPS, X

ZIDA = 4 DIDA = 16 BoA (including projects) = 4 Total = 24

RTLs, NRME, 2 OIDA

3.1.1

1230.3 JES on implementation of SWCP and low flow estimation

X X OIDA, ZIDA NRME 3.1.1

1240 PUBLIC INSTITUTIONS RESPONSIBLE FOR SSI DESIGN HAVE ESSENTIAL TOOLS (SUCH AS FIELD EQUIPMENT, COMPUTERS, SOFTWARE ETC.)

1240.1 Procurement of equipment for selected schemes ( 4 computers, 1 server, 1 printer and 6 motor bikes )

X X SMSs

986,000





Location



under section 6.3)

1310 IMPROVED CAPACITY AND MANUALS AVAILABLE FOR ORGANIZATIONAL DEVELOPMENT AND REGISTRATION OF WUOS/IWUAS AND APPLICATION OF IRRIGATION

1310.1 Support to zone and district PIs to down size the IWUA training modules to fit for Farmers and provide JES

X

One round eight days support for zone and district community organization team

PIDME, GEE

OIDA community organization team

146,520

3.2.1

1310.2 Translate IWUA strengthening and CD Planning templates into Afan Oromo

X OIDA IWUA and scheme admin expert (in house)

PIDME

OIDA community organization team and scheme admin team

3.2.1

1310.3 Publish three final training modules and strengthening template (IWUA establishment, financial management, O&M)

X PIDME, FAM 3.2.1

1310.4 Build consensus on formation of women sub-committee in IWUA with PIs according to PIDM (step 3 and 7)

X

4 OIDA, 1 AGP and 1 Participatory Small Scale Irrigation Development Program (PASIDP) expert

NRTL, PIDM, GEE

3.2.1

1310.5 Develop and print working manual for women sub-committee in IWUA

X X 4 Regional experts from different PIs

NRTL, PIDM, GEE

OIDA Gender Focal, community organization admin team

3.2.1

1320 RESPONSIBLE PUBLIC ORGANISATIONS TRAINED AND SUPPORTED IN FORMATION, ORGANISATION AND REGISTRATION OF WUOs/IWUAs

1320.1 Conduct refreshment training on IWUA association formation, organisation, registration / strengthening; women

X 4 days refreshment training for 30 zone and district IWUA

PIDME,GEE OIDA community organization

223,436 3.2.1




Location



subcommittee formation experts admin team

1320.2 JES on IWUA establishment/strengthening/ women decision making role in IWUA

X X With activity 1310.1 and 8 person day in Q.III

PIDME, GEE OIDA gender focal, community

1330 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED TO ESTABLISH SUSTAINABLE SSI O&M PRACTICES AND SCHEME MANAGEMENT AMONG WUOS/IWUAS

1330.1 Conduct O&M training based on the module developed and PIDM approach (step 19) for OSMIS pilot zone and district

1330.2 Conduct Experience sharing for PIs on O&M

and IWUA management

X X 3 days training for 20 scheme admin experts

PIDME,NRTL 3-day experience sharing for 30 zone and district IWUA and scheme admin experts

OIDA scheme admin team, community organization and scheme admin team

292,290

3.2.1

1340 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN M&E WUOS/IWUAS PRACTICE

1340.1 Translate the IWUA M&E template into Afan Oromo

X 2 OIDA PIDME,GEE

OIDA planning, Community org., and scheme admin team

157,690

1340.2 Conduct M&E of IWUA training based on prepared template for regional and zonal PIs according to PIDM (step 20)

X Three days training for 20 region, zone and district experts

PIDME, RMEE OIDA planning team

1340.3 JES on SSIS and IWUA M&E (two round 5-days each)

X X

PIDME,GEE RMEE (30 person days)

OIDA planning, Community organizations and scheme admin team




Location



1410 RESPONSIBLE PUBLIC ORGANIZATIONS SUPPORTED TO STRENGTHEN EXISTING RESEARCH-EXTENSION-FARMER LINKAGES TO FACILITATE PROMOTION, INTRODUCTION AND ADOPTION OF APPROPRIATE TECHNOLOGIES AND PRACTICES RELATED TO IRRIGATE AGRICULTURE

1410.1 Strengthening Research Extension Farmers/REF linkage at region and zone

X X X X 8 Irrigation Extension process owners/experts

IXE, IAE 65,520 3.2.2

1420 ADAPTATION/ DEVELOPMENT AND PROVISION OF RELEVANT MANUALS, GUIDELINES AND TRAINING MATERIALS ON: IRRIGATION AGRONOMY, IRRIGATION EXTENSION, OFWM, IPM AND MANAGEMENT OF SOIL FERTILITY

1420.1 Translate already selected chapters/ portion of irrigation extension Guideline to Afan Oromo and ensure gender box

X X X OIDA Extension, IXE IXE

333,038

3.2.2

1420.2 Conduct production and dissemination of completed irrigation extension Guideline

X 1 IXE, 6 OIDA IXE 3.2.2

1420.3 Finalize the development and translation of irrigation best practice/irrigation innovation operational manual

X 3 OIDA, IXE, 1 OARI IXE 3.2.2

1420.4 Finalize the development and translation of irrigation extension diary

X 6 OIDA, 1 OARI, IXE IXE 3.2.2

1420.5 Build a consensus and translate GMF document into Afan Oromo and exercise customized GMF into irrigation extension

X X X X 28 PITs, IXE, IGE, GWG

IXE, IGE 3.2.2

1420.6 Translate Irrigation Demonstration Guideline into Afan Oromo in parallel conduct update

X X 2 OIDA, 1 IXE IXE, IAE 3.2.2

1420.7 Conduct production and distribution of 4 Irrigation Agronomy training modules (Crop Husbandry, OFWM, IPM, Integ. Soil Fert. mgt., Postharvest)

X SMIS IAE, SMIS Finance

3.2.2

1420.8 Developing IPM, OFWM, ISFM and Irrigation Agronomy poster

X SMIS IAE, IXE,

OIDA Agronomist, Horticulturalist. Crop protection experts

3.2.2




Location




1430.1 Conduct training on irrigation agronomy, irrigation extension, OFWM, IPM, post- harvest and management of Soil fertility based on prepared modules

X

OIDA Irrigation Agronomy, Horticulturalist, extension from 8 district and 4 zones (6 days)

IAE, IXE, and from OIDA IAE, IXE, Horticulturalist, Post-harvest and crop protection experts

1,289,698 3.2.3

1430.2 Conduct Irrigation ToT training on selected chapters from irrigation extension Guideline

X

Irrigation Extension, Agronomy, Horticulturalist, from 8 district and 4 zones (6 days)

IAE, IXE, PI experts

3.2

1430.3 Support conducting full package irrigation demonstration (OFWM, IPM, ISFM, Improved Agronomic practice, Post-harvest technology, PIDM, ADP, SWC and nutrition

X X 13 OIDA PIs IXE, IAE, GEE, NRME, IWUAE, PITs

3.2

1430.4 Support at farm plot level (max. 0.25 ha) Improved Irrigation Agronomic Practice

X X X X OIDA region, zone and district experts

RTLs, IAE, IXE, GEE, NRM, IWUAE,

OIDA Experts 3.2

1430.5 Demonstrate Postharvest Technology (at Jato and Worke)

X 16 ZIDA and DIDA experts

IAE, IXE OIDA Post harvest

3.2

1430.6 Participate on NPMU’s ToT training on irrigation Agronomy

X IAE, 5 OIDA IAE 3.2

1430.7 Participate on NPMU’s ToT training on irrigation Extension

X IXE, 5 OIDA IXE 3.2

1430.8 JES on demonstration site selection, nursery management, cultivation, harvesting, postharvest handling, post-harvest technologies and ADP preparation and implementation

X X X X OIDA, ZIDA DIDA and DA

IXE,IAE,GEE,NRME,IWUAE

3.2




Location



1430.9 Support preparation and implementation of ADP on selected scheme

X OIDA, ZIDA, DIDA, IAE, IXE PIDME, GEE, PI staff

3.2

1430.10 Conducting GM and Gender Model Family training for PIs

X 31 PIs from district, zone and region

IGE, IXE 3.2

1430.11 Translate nutrition training manual to Afan Oromo language and conduct training on nutrition ToT (2 days)

X

22 PI expert from district, zone and region

IGE, IXE, IAE 3.2

1440 RESPONSIBLE PUBLIC INSTITUTIONS’ STAFF TRAINED AND SUPPORTED TO FACILITATE FARMERS’ TO ACCESS TO AGRICULTURAL SUPPORT SERVICE AND TECHNOLOGIES

1440.1 Support exposure visit to extension experts on access to irrigated agricultural services and technologies

X X 16 OIDA, ZIDA, DIDA experts 8 DA, 6 Farmers

IXE, IAE

423,364

3.2

1440.2 Support Horticultural crop market linkage (value chain actors)

X

14 from OTMB, BoA, OIDA, ORARI,BCPA, Unions, AISCo, OWYCB , Private (3)

IXE and OIDA Extension unit

3.2

1440.3 Conduct Training on selected horticultural crop technologies that are suitable for the target districts

16 district,4 zone IXE, IAE, 2 OIDA

3.2


COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETs – OROMIA

2120 COEIWM SUPPORTED TO ESTABLISH A DEMONSTRATION SITE, A TRAINING HALL AND OTHER FACILITIES, BASED ON PHYSICAL NEEDS ASSESSMENT

2120.1 JES for instructors on established OFWM research sites when adaptive research is conducted in the demonstration farms

X X COE (18), A-TVET (25) ISMS/ NCTA A-TVETS 135,400


2130.1 Support Kombolcha A-TVET on establishing procured demo and training facilities

X X X X SMIS (3) IAE/RTLs/NRM A-TVET and regional PIS

111,000

2140 COEIWM AND A-TVET STAFF TRAINED IN THE USE OF PRACTICAL APPROACHES TO DEMONSTRATE WATER SAVING TECHNOLOGIES AND OFWM

2140.1 Conduct Training for Kombolcha A-TVET on X 25 from PIs Consultant




Location



OFWM and Water Saving Technologies


2320.1 Participate on training to instructors of the A-TVET Colleges in areas of selected competencies based on gap identification and the CD plan


NPMU and RPMU

B- A-TVET NSMS

273,416

2340 SUPPORT THE PROCUREMENT OF ESSENTIAL INSTRUCTIONAL EQUIPMENT (SUCH AS COMPUTERS, SOFTWARE AND REFERENCE MATERIAL) BASED ON IDENTIFIED PRIORITIES


X X X X SMIS, A-TVET consultant (2)

NCTA A-TVET 169,200


COMPONENT 3: PROMOTION OF HHMI – OROMIA

3120 MANUALS GUIDELINES AND BROCHURES DEVELOPED ON SELECTED HHMI

3120.1 Participate in Finalization all the six HHMI modules in collaboration with NPMU and thematic group and printing

X X 2 from OIDA, 1 from BoA, SMIS

RTLs, NRME 26,160 3.1.2


3130.1 Provide training on selected HHMI technologies (shallow ground water, water harvesting, low-cost water lifting, water-saving technologies, and homestead technologies) (4 days)

X X

OIDA = 2 Zones = 8 Districts = 16 Total = 26

NRME/NIXE 1 OIDA, 1 OWWD and Supervision 387,218

3.1.2

3130.2 Provide JES on the application X X X X NRME NRME

OIDA Scheme Admin,

3.1.2

3140 SUPPORT DEMONSTRATION ON FTCS, AND TRAINING OF FARMERS ON APPROPRIATE HHMI TECHNOLOGIES

3140.1 Assess the existing Seven FTCs (currently being supported by OSMIS) associated with selected HHMI initiatives and promotion

X

OIDA = 2 BoA = 1 SMIS = 3 Total = 5

NRME, GEE, IAE, IXE

190,689

3.1.2

3140.2 Pilot selected appropriate area specific HHMI X OIDA 2, BoA 1, SMIS NRME, GEE, 3.1.2




Location



technologies according to the selection tool/template on the seven FTCs and dDemonstrate OFWM and improved agronomic practices

3 IAE, IXE

3140.3 Support exposure visit to experts on gender responsive HHMI technologies

X

21 men and women zone, district experts and DA participated

W&NRE, GEE 3.1.2

3140.4 Provide JES on the application X X X X NRME NRME OIDA Scheme Admin,

3.1.2

3150 RESPONSIBLE PUBLIC INSTITUTIONS SUPPORTED TO MONITOR AND EVALUATE PERFORMANCE OF HHMI TECHNOLOGIES

3150.1 Develop HHMI development M&E template and pilot on two pilot districts

X X NRME, RMEE, 1 OIDA NRME, RMEE 50,000 3.1.2

3230 STAFF RESPONSIBLE PUBLIC ORGANIZATION TRAINED ON IRRIGATION AGRONOMY, IRRIGATION EXTENSION, AND OFWM TECHNOLOGIES FOR HHM

3230.1 Provide training on drilling techniques and accessing micro finance

X X

OIDA = 2 Zones = 4 Districts = 24 Total = 30

NRME 2 OIDA 366,836 3.1.2

3230.2 Provide JES on the application X X X X NRME NRME OIDA Scheme Admin,

3.1.2

3240 SELECTED LOCAL MANUFACTURERS AND DEALERS TRAINED TO PRODUCE, INSTALL, AND MAINTAIN/REPAIR MANUAL AND MOTORIZED IRRIGATION PUMPS FOR HHMI, AND TO PROVIDE SPARE PARTS

3240.1 Provide training for business oriented youth, land less and dealers on motorized and Manual Pump Operation and Maintenance for district residents (including the use of other HHMI technologies, Gender and environment issues) (4 days)

X X

OIDA = 1 District Micro Finance = 8 DIDA = 8 District youth office = 8 Total = 25

NRME

OIDA Scheme Admin, Oromia Micro finance, OCPA

545,792 3.1.2

3240.2 Assess and Identify the impact of training to-date on motorized and manual pumps

X 2 OIDA NRME, RMEE 3.1.2

3240.3 Provide refreshment training on both pumps operation and maintenance for three.

X X ZIDA = 4 DIDA =16

NRME OIDA Scheme Admin

3.1.2




Location



Private = 8 Agric. Mechanization. =4 Total = 32

3240.4 Provide JES X X X NIXE NIXE 3.1.2





COMPONENT 1: SSI CAPACITY BUILDING –SNNPR

Planned Activities SNNPR Q1 Q2 Q3 Q4 Participants (Position #),

Location


AGP Alignment

SMIS PI

1110 STAFF OF RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED IN RESULT BASED IRRIGATION PROJECT MANAGEMENT

1110.1 Support NPMU to finalize M&E manual for regional use in the third year

X

Regional Monitoring and Evaluation Expert (RM&EE)

NPMU will provide budget

1110.2 Conduct joint outcome monitoring on performance of pilot project activities (Tools will be developed under 1110.1) (10days field visit)

X

X

4 heads,6PI experts (BoANRD, ICSAA,BOFED)

RM&EE BoANRD, ICSAA, BoFED

228,995


1120.1 Coaching, mentoring and support (SMIS TCs) in development of SSI schemes in coordination mechanism at the regional, zonal and woreda level (in-house)

X X X X TC members All SMIS SMSs TC members

1120.2 Conduct TCs /RSB meetings (8 times 1-day TC meeting and 4 times 1-day RSB meeting)

X X X X 14 TC members, 11 RSB members

RTLS, 2 SMSs for TC, FAM

449,636

1120.3 One-day quarterly gender working group meeting (2 meetings in house)

X X X X 14 GWG participants from PIs and other stakeholders

DSD Expert, RTLS, M&E

PIs and stakeholders

105,410

1120.4 Two-day workshop for familiarization of GMF module in relation to demonstrations and IWUAs

X 12 participants from new pilot woredas and zones

DSD Expert, RTLS, M&E

new pilot woredas and zones

67,906

1130 RESPONSIBLE PUBLIC INSTITUTIONS IMPLEMENT IRRIGATION KM GUIDELINES (NATIONAL LEVEL)

1130.1 Support ICSAA in developing Irrigation MIS (Develop a simple MIS data base management tool) –Linked with the SSID initiative

X X

ICSAA staff RTLs, RMEE, IWUAE

ICSAA 123,598

1210 RELEVANT, GOOD QUALITY TECHNICAL STANDARDS, GUIDELINES AND MANUALS ADOPTED FOR IDENTIFICATION, PLANNING AND DESIGN OF SSI SCHEMES

1210.1 Support the engineering thematic group in X X X

Thematic group RTLs, engineering Thematic 93,598




Location


AGP Alignment

SMIS PI

QA/QC in reviewing the GIRDC manuals and preparing a rehabilitation manual and guidelines on SSI schemes using the PIDM approach (In house+ PIs).

members from relevant PIs (BoANRD, ICSAA)

thematic group and all SMSs

group members from relevant PIs (BoANRD, ICSAA)

1220 SUPPORT STANDARD PROCEDURES FOR TENDERING, CONTRACT ADMINISTRATION, CONSTRUCTION, SUPERVISION, AND M&E OF SSI SCHEMES IN PLACE

1220.1 Support NPMU in the Preparation of training modules on approved GIRDC Manuals

X X X Relevant PIT members from ICSAA

RTLs and all SMSs Relevant PIT members from ICSAA

1230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTION STAFF TRAINED AND SUPPORTED ON INTEGRATED WATERSHED-BASED SSI DEVELOPMENT

1230.1 Provide 6-days practical training (ToT) for woreda expertise and zone on irrigation potential assessment, identification and resonance using software and tools. (This activity to be aligned with SSID initiative)

X X

30 regional, pilot zones and woreda PI experts in two rounds

All SMIS Experts Regional, zone and woreda

258,393

1230.2 Conduct practical ToT for design and implementation of pressurized small scale irrigation scheme on selected pilot schemes and provide JES and support ICSAA on rolling out

X X

15 senior experts of ICSAA and pilot zones (irrigation engineers or equivalent)

RTLs, IWUAE,NRM ICSAA 280,345

1230.3 Provide ToT for senior expertise of ICSAA and zone on micro Dam site selection, study and detail design using appropriate software and tools

X X

15 senior experts of ICSAA and pilot zones (irrigation engineers or equivalent)

RTLs, IWUAE ICSAA 280,345

1230.4 Provide practical ToT for region and pilot zonal on Ground Water (GW) potential based on watershed based approach with appropriate tools (consultant fee: ETB120,000)

X X 15 relevant senior experts of ICSAA and pilot zones

RTLs, IWUAE,NRM ICSAA 400,345




Location


AGP Alignment

SMIS PI

1230.5 Undertake Diagnostic review and support ICSAA/BoANRD in implementation of the relevant PIDM steps for 7 new pilot SSI schemes (20 days)

X X 4 PIT members (2 ICSAA, 2 BoANRD)

RTLs, SMIS experts

2 ICSAA, BoANRD (1NRM, 1 IA, 1 IE)

291,500

1230.6 Provide JES for the preparation and implementation of SWC and ADPs for 13 pilot SSI schemes in accordance with the PIDM approach (totally 20 days for all schemes)

X

4 participants from Region, pilot zones and woredas

NRM, IAE/Initial Environmental Examinations (IEE) and GSD

Key Region, pilot zone and woreda PIs experts

130,736

1230.7 Provide JES to ICSAA in reviewing of new feasibility reports undertaken by Consultants (in house)

X X X ICSAA, Consultants

RTLs, All SMIS SMSs

ICSAA, Consultants

1230.8 Facilitate Experience sharing visit in potential assessment, ADP, SWC, etc. to other regions (5 days)

X 10participants from ICSAA, BoANRD

RTLs ICSAA, BoANRD

48,953

1230.9 Provide ToT and JES on contract Administration and construction supervision for pilot schemes (3 days)

X X

20 participants from ICSAA, BoANRD and pilot zones and woredas

RTLs

ICSAA, BoANRD and Year1 and 2 SSI pilot zones and woredas

111,753

1230.10 Continue to provide JES to ICSAA and BoANRD on SMIS recommendation in the application of the PIDM steps to the ongoing pilot schemes (Year1 and2) (in-house)

X X X X

ICSAA, BoANRD and Year1 and 2 SSI pilot zones and woredas (Involve 30 experts)

RTLs

ICSAA, BoANRD and Year1 and 2 SSI pilot zones and woredas

1230.11 Conduct 1-day review and evaluation workshop on the impact of implementing the PIDM steps in the pilot schemes (lessons learnt and best practices) (venue Hawasa, budget under 1230.9)

X

X

20 participants per round from ICSAA, BoANRD and pilot zones and woredas

RTLs, All SMIS SMSs

ICSAA, BoANRD and pilot zones and woredas

24,600




Location


AGP Alignment

SMIS PI

1240 PUBLIC INSTITUTIONS RESPONSIBLE FOR SSI DESIGN HAVE ESSENTIAL TOOLS SUCH AS FIELD EQUIPMENT COMPUTERS, SOFTWARE ETC.) TO SUPPORT PILOT SSI DEVELOPMENT SCHEMES

1240.1 Procure and provide 7 desktops with printers for 7 new pilot woredas and 7 laptops for respective pilot zones

X X New pilot zones and woredas

RTLs, SMIS FADM New pilot zones and woredas

259,000


breakdown under

section 6.3)

1240.2 Procure and provide 5 irrigation water quality testing kits to region and pilot zones X X

ICSAA, BoANRD and pilot zones

RTLs, SMIS FADM ICSAA, BoANRD and pilot zones

150,000 625,000


breakdown under

section 6.3

1240.3 Provide further ToT on Advanced GIS (potential assessment), EPANET/Water CAD (for pressurized system design for efficient use design) AutoCAD Civil 3D (Construction management, e.g., take off sheet preparation)

X 15 participants from ICSAA, BoANRD (MI) and pilot zones

RTLs, NRM ICSAA, BoANRD and pilot zones

263,903

1310 STANDARD GUIDELINES AND MANUALS AVAILABLE FOR ORGANIZATIONAL DEVELOPMENT AND REGISTRATION OF WUOS/IWUAS AND APPLICATION OF IRRIGATION SERVICE FEES

1320 RESPONSIBLE PURLIC ORGANIZATIONS TRAINED AND SUPPORTED IN FORMATION ORGANIZATION AND REGISTRATION OF WUOS/IWUAs

1320.1 Conduct a further 5-day ToT for formation, organization and registration of gender responsive WUO/IWUAs (when proclamation is approved) (at least 30% of WUA committee and Women subcommittee members has to be women and leadership training for women subcommittee members and formation of gender model family) (for 7 new pilot SSI schemes)

X X

25 participants from IWUA case team from year 3 pilot zones and woredas

IWUAE RTLs, GSDE

IWUA case teams from year pilot zones and woredas

207,434




Location


AGP Alignment

SMIS PI

1320.1.1 Review IWUAs Training materials (In house) It is expected that training material will be completed in June 2017

X IWUA Regional Thematic team

RTLs, IWUAE,GSDE

ICSAA 10,000

1320.2 Provide JES for formation, organization and registration of gender responsive WUO/IWUAs (10 pilot schemes)

X X X

Five ICSAA, pilot zone and woreda experts (also 7 participants from women subcommittee and also GMF from each pilot scheme)

RTLs, IWUAE, GSDE

ICSAA, AGP zones and woredas

325,252

1320.3 Support ICSAA/AGP in the rolling out of the ToT to other schemes (budget included under 1320.2)

X X X ICSAA and AGP

RTLs, IWUAE, GSDE

ICSAA,AGP zones and woredas

1330 RESPONSIBLE PUBLIC INSTITUTIONS TRAINED AND SUPPORTED TO ESTABLISH SUSTAINABLE SSI OPERATION AND MAINTENANCE PRACTICES AMONG WUOs/IWUAs

1330.1 Prepare training materials and provide ToT for sustainable gender-responsive O&M practices and conduct a 5-day training (3 days on scheme governance, administration and finance and 2 days on O&M)

X X X

20 participants from IWUA case team from pilot zones and woredas

IWUAE, RTLs, GSDE

IWUA case teams from pilot zones and woredas

222,227

1330.2 Provide JES Support for the preparation and implementation of scheme-specific and gender responsive O&M manual for the 10 pilot schemes (budget included under 1320.2)

X X ICSAA Pilot SSI Schemes

IWUAE, RTLs, GSDE

ICSAA

1330.3 Provide Support to ICSAA/AGP in the rolling out of gender responsive O&M (budget included under 1330.1)

X X ICSAA/AGP IWUAE, RTLs, GSDE

ICSAA/AGP

1330.4 Conduct a 2-day workshop to review progress, lesson learnt and best practices on O&M of WUOs/IWUAs performance

X 20 participants from ICSAA, AGP, IWUA lead farmers

RTLs, WUAE, GSDE

ICSAA,AGP,IWUA lead farmers

115,432




Location


AGP Alignment

SMIS PI

1340 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN M&E OF WUOs/IWUAs PERFORMANCE

1340.1 Conduct a 2-day workshop to review progress, lesson learnt and best practices on M&E of WUOs/IWUAs performance

X 20 participants from ICSAA, AGP, IWUA lead farmers

RTLs, WUAE, GSDE

ICSAA, AGP, IWUA lead farmers

115,432

1410 RESPONSIBLE PUBLIC ORGANIZATIONS SUPPORTED TO STRENGTHEN EXISTING RESEARCH-EXTENSION-FARMER LINKAGES TO FACILITATE PROMOTION, INTRODUCTION AND ADOPTION OF APPROPRIATE TECHNOLOGIES AND PRACTICES RELATED TO IRRIGATED AGRICULTURE

1410.1 Provide demand-based JES in planning implementation of ADPLACs linkage strategy

X X X X Regional ADPLAC IE SMIS Regional ADPLAC

1420 ADAPTATION/ DEVELOPMENT AND PROVISION OF RELEVANT MANUALS, GUIDELINES AND TRAINING MATERIALS ON: IRRIGATION AGRONOMY, IRRIGATION EXTENSION, OFWM, IPM AND MANAGEMENT OF SOIL FERTILITY

1420.1 Develop training materials on regional priorities on irrigation extension, Crop Water requirement (CWR), irrigation scheduling, furrow irrigation, Fertilizer application and Pest control management (Tuta absolute on Tomato). Training material includes nutrition education (in-house) (printing the manuals, etc.

X BoANRD Regional IE, IA , GSD Thematic groups

IE,IA ,GSD

BoANRD Regional Thematic groups

80,000


1430.1 Provide 7 days’ gender responsive ToT on irrigation extension, Crop Water requirement (CWR), irrigation scheduling, furrow irrigation, Fertilizer application, ISFM, and Pest control management (e.g., Tuta absoluta on tomato). It includes nutrition education

X 25 participants from region, pilot zones and woredas

IA, IE and GSD

BoANRD region, pilot zones and woredas

297,110 596012

1430.2 Support BoANRD/AGP in rolling out of the ToT (in house)

X X X BoANRD/Region, zones and woredas

IA,IE and GSD BoANRD/Region, zones and woredas




Location


AGP Alignment

SMIS PI

1430.3 Conduct gender responsive irrigation technologies (sprinklers and drip irrigation kits) demonstration on high value crops at selected 4 FTCs of (2 MI and 2 SSI ) pilots woredas and provide JES (Linked to activity 3140.1)

X X

8 BoANRD (pilot zones and woredas)

IA, IE, NRM and GSD

Pilot zones and woredas

362,424

1430.4 Support establishment of one nursery with black net and propagation tray sets at a selected FTC for raising vegetable and fruit seedlings at selected pilot woreda (LSM)

X X

BoANRD RTLs, IA, IE,NRM and GSD

BoANRD 300,000

1430.5 Continue conducting farmers field demonstration on full-package on new variety of tomato (Gelila variety), popcorn, etc., with establishment of gender model family for 30 farmers

X X

BoANRD/AGP

RTLs, IA, IE,NRM and GSD

BoANRD/AGP 260,430

1430.6 Undertake gender responsive field day and experience sharing on best practices, lessons learnt and experiences gained on farmers field demonstration 1 SSI and 1MI pilot woredas (LSM)

X

BoANRD/AGP, zones and woredas

RTLs, IA, IE,NRM and GSD

BoANRD/AGP, zones and woredas

100,000

1440 RESPONSIBLE PUBLIC INSTITUTIONS’ STAFF TRAINED AND SUPPORTED TO FACILITATE FARMERS’ ACCESS TO AGRICULTURAL SUPPORT SERVICE AND TECHNOLOGIES

1440.1 Support BoANRD/AGP to Conduct diagnostic report and develop a plan to facilitate linkages on farmers access to agricultural support services and technologies (in-house) (12-day trip by 4 participants to visit 6 woredas) (linked with 1230.5)

X

2 PIs from BoANRD/AGP

SMS IA, IE BoANRD/AGP


COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETs – SNNPR

2130 SELECTED A-TVETS SUPPORTED TO ESTABLISH UP TO 10 HA IRRIGATION DEMONSTRATION AND PRACTICAL TRAINING FARMS TO DEMONSTRATE APPROPRIATE OFWM TECHNOLOGIES AND PRACTICES




Location


AGP Alignment

SMIS PI

2130.1 Continue to Support Sodo A-TVET to establish and install appropriate water saving technologies and equipment on demo farm

X X X

A-TVET NRM Instructors,

RTLs, NRM, IA A-TVETs NRM staffs, BoANRD

172,832

2130.2 Support ICSAA in the construction management of the SSI diversion scheme

X ICSAA staffs, A-TVET instructors

RTLs ICSAA staffs, A-TVET instructors

2140 CoEIWM AND A-TVET STAFF TRAINED IN THE USE OF PRACTICAL APPROACHES TO DEMONSTRATE WATER SAVING TECHNOLOGIES AND ON-FARM WATER MANAGEMENT

2140.1 Support the training to Sodo A-TVET instructors on the use of practical approaches to demonstrate water saving technologies and on farm water management

X

Sodo A-TVET Instructors and NPMU

RTLS, NRM and IAE

Sodo A-TVET and NPMU

75,796

2320 A-TVET INSTRUCTORS TRAINED AND PROVIDED WITH SUPPORT ON TECHNICAL COMPETENCIES RELATED TO SSI AND MI DEVELOPMENT, IRRIGATED AGRICULTURE AND EXTENSION

2320.1 Provide training to instructors of the A-TVET colleges in areas of selected competencies based on gap identification- (particularly related to SSI/MI development including irrigated agriculture practices, integrated watershed-based SSI development, irrigated agronomy, extension, OFWM, IPM and soil fertility management)

137,616

2340 SUPPORT THE PROCUREMENT OF ESSENTIAL INSTRUCTIONAL EQUIPMENT (SUCH AS COMPUTERS, SOFTWARE AND REFERENCE MATERIALS) BASED ON IDENTIFIED PRIORITIES


74,488


COMPONENT 3: PROMOTION OF HHMI – SNNPR

3110 RESPONSIBLE PUBLIC INSTITUTIONS SUPPORTED TO IDENTIFY AND PROMOTE AREA SPECIFIC HHMI TECHNOLOGIES, SYSTEMS AND PRACTICES AND INCLUDING O&M AND OFWM




Location


AGP Alignment

SMIS PI

3110.1 Develop document identifying area specific HHMI technologies, systems and practices including O&M for promotion in the newly selected pilot woredas (budget for 5-day field data collection)

X

6 participants from Region, 2 new MI pilot zones and 2 pilot woredas

NRME, GSDE NRM (Region, zone and woreda)

55,284

3140 SUPPORT DEMONSTRATION ON FTCs, AND TRAINING OF FARMERS ON APPROPRIATE HHMI TECHNOLOGIES

3140.1 Initiate HHMI demonstrations including shallow well (with perforate casing), manual/motorized drilling technology, solar pump, treadle pump, drip and sprinkler irrigation (linked with 1430.3) on FTCS to demonstrate alternate water saving technologies (casing 20,000, 5 solar pumps with spare battery 140,000, treadle and hip from stoke)

X X X X 5 BoANRD/NRM, SARI,MI pilot zones and woredas

RTLS, NRM MI zones and woredas

16,400 112,000,


breakdown under

section 6.3

3140.2 Facilitate experience sharing field day on lessons learnt and best practices as a result of the demonstrations

x 40 BoANRD /NRM, SARI, AGP MI pilot zones and woredas

RTLS, All SMIS SMSs

MI zones and woredas

AGP will co-finance

3150 RESPONSIBLE PUBLIC INSTITUTIONS SUPPORTED TO MONITOR AND EVALUATE PERFORMANCES OF HHMI TECHNOLOGIES

3150.1 Support the NPMU to develop the tool for monitoring and evaluating performance of HHMI technologies (in house)

M&E

3230 RESPONSIBLE PUBLIC AND PRIVATE INSTITUTIONS TRAINED TO SUPPORT COMMUNITY MEMBERS (INCLUDING UNEMPLOYED YOUTH AND WOMEN) ON HAND DRILLING TECHNIQUES AND ON ACCESSING MICRO FINANCE FOR HAND DRILLING EQUIPMENT

3230.1 Provide a 7-day ToT on low- cost motorized/ manual tube well-drilling techniques including purchase of demonstration equipment and tools

X X

30 trainees from regional, pilot zones and woreda experts

RTLS, NRM BoANRD/NRM

133,769 120,000


breakdown under

section 6.3)




Location


AGP Alignment

SMIS PI

3230.2 Provide JES in implementation of the motorized/manual tube well drilling techniques in pilot woredas (in-house) LSM 50,000ETB

X X X

Pilot MI zones and woredas

NRM,MEE,GSDE MI zones and woredas

50,000

3230.3 Support AGP in rolling out of low- cost motorized/manual tube well drilling techniques including purchase of demonstration equipment and tools group of youths and women (in house)

X

AGP RTLS, NRM, GSD 2 PIT members

AGP project woredas

BoANRD will provide budget for rolling out





COMPONENT 1: SSI CAPACITY BUILDING – TIGRAY

Planned Activities Tigray Annual Target

Q1 Q2 Q3 Q4 Participants (Position #)

Location

Responsibility Estimated Budget

(ETB)

AGP Alignment SMIS PIs

1100 IMPROVED CAPACITY OF PIS TO COORDINATE AND MANAGE THE PLANNING, DESIGN AND CONSTRUCTION OF SSI SCHEMES

1110.1 Conduct outcome monitoring /assessment on improved capacity of PIs management and coordination, and conducting JES activities

1 X 6 regional and woreda experts of PIs

All in one region (SMIS M&E Experts)

BoARD, Bureau of Water Resources (BoWR), A-TVET and AGP)

296,740

1120 ESSENTIAL INSTITUTIONAL LINKAGE FOR SSI AND MI DEVELOPMENT EXPLORED, PROMOTED AND STRENGTHENED

1120.1 Strengthening existing gender working group (GWG), conduct quarterly meeting GWG meeting

1 X 9 gender experts from PIs SMIS GEE

BoARD, BoWR, BoWA, REST GEE

10,000 Comp I

1120.2 JES to strengthen the two established GMFs

12 Pds X X

Female and male IWUA members of Seysa SSI and Debretsion MI (30 (15f/15m)

SMIS GEE,IXE, IAE

Regional, woreda and tabia BoARD, BoWA gender and extension experts

54,600 Comp I

1120.3 JES to organize/ establish 5 new GMFs

15Pds X

Female and male IWUA members from R/alamat, Ofla, M/zana, Tislemti and Mekabo SSI 50 HHs (50f/50m)

SMIS GEE,IXE, IAE

BoARD, BoWA, SMIS gender and extension experts

112,000 Comp I

1120.4 JES to the established GMFs and monitor the progress together with GWG members

18Pds X X

2 Relevant PI experts and SMIS gender expert conduct quarterly joint field visit for JES and M&E (9 days) each quarter

SMIS GEE

Regional, woreda BoARD, BoWA gender and extension experts

43,200 Comp I

1140 RESPONSIBLE PUBLIC INSTITUTIONS IMPLEMENT AGREED APPROACHES TO SYSTEMATIC CD

1140.1 Responsible regional experts/trainers trained on facilitation skills (5 days)

20 X Regional experts from BoARD, BoWR

SMIS all thematic group

AGP/CDSF 99,664





Location


(ETB)


1200 IMPROVED CAPACITY OF PIS, TO PROMOTE, DEVELOP SUPERVISE, MONITOR AND EVALUATE GENDER RESPONSIVE SSI SCHEMES

1210.1 Conduct outcome monitoring /assessment on improved capacity of PIs to promote, develop, supervise, M&E SSI schemes (technical skills and tools), and conducting JES activities

1 X

Same as of 1110.1

8,802 790,000

(Procurement detail

budget breakdown

under section

6.3)


1230.1 Experience sharing on the “Effective implementation of Bench terraces in Dire-Dawa and Harer” (4 days)

9 X

TBoARD Regional senior NRM experts, foresters and managers.

W/NRME DBoARD, HBoARD

160,000 1.1.5.1

1230.2 Training on Hydraulic and electro mechanical design of Surface and submersible water lifting pumps (5 days)

18 X

BoWR Engineers (10), TWWSDSE Engineers (2), REST Engineers (2), A-TVET Irrigation Engineers (4).

W/NRME BoWR, Consultants

115,000 Comp 3.1

1230.3 Training on Study, design and installation of pressurized irrigation systems (4 days)

10 X BoWR Engineers (6), A-TVET irrigation Engineers (4)


50,000

1230.4 Training on Operation and Maintenance of water lifting pumps and irrigation water management (6 days)

20 X Hydraulic Engineers: BoWR (12), A-TVET (6), REST (2)

W/NRME BoWR 150,000

1230.5 JES to help PIs in cascading and scaling up of activities 1230.1 to 1230.4 (7 days) each quarter.

28 pds X X X X BoWR and BoARD. W/NRME, PIDM BoWR, BoARD and AGP.

160,000

1230.6 Conduct a two-day workshop on PIDM approach and procedures to

30 X Contractors, Consultants,

IWUA/PIDME, NRTL, IRTL,

BoWR and BoARD

88,500 3.1.4.2





Location


(ETB)


establish IWUAs WOoARD and WOoWR heads, BoWR agronomists, Socio-economists, hydraulic/irrigation engineer, watershed experts, geologist, environmentalist, IWUA mobilizer and woreda IWUA experts, gender

WNRME

1230.7 JES in preparation and implementation of ADP, SWCP and CDP on 10 pilot schemes

20 Pds X X SMIS IWUA, GSD, IA.IXE,NRM

SMIS thematic BoARD, BoWR 70,000

1230.8 Exposure visit to Oromia/Amhara region pilot schemes(better practice in PIDM approach being implemented and strong IWUA is established)

15 X

Woreda IWUA experts, irrigation engineers; region IWUA mobilizer and organizing experts, Engineers

Tigray SMIS (3)

AGP covers

the budget

1230.9 JES on participatory feasibility study and reporting as per the PIDM approach: Pre-feasibility study and

awareness campaign Integrated feasibility study

together with FPC Review the study by all

stakeholders at woreda level and region including SMIS

reporting to the community for comment

Presentation of final feasibility

14 Pds X X All SMIS experts and two team leaders

SMIS thematic experts and TLs

BoWR study and design team and AGP responsible experts

123,200





Location


(ETB)


study to the community Participatory scheme design to

identify potential beneficiaries

1240 PUBLIC INSTITUTIONS RESPONSIBLE FOR SSI DESIGN HAVE ESSENTIAL TOOLS (SUCH AS FIELD EQUIPMENT, COMPUTERS, SOFTWARE ETC.) TO SUPPORT PILOT SSI DEVELOPMENT SCHEMES

1240.1 Training on the design of Embankment dams using Geo-studio. (4 days)

10 X Hydraulic Engineers:, BoWR (6), REST (2), TWWSDSE (2)

W/NRME BoWR Consultants

50,000

1240.2 Training on engineering geological and ground water table investigation, and geological mapping of embankment dams using ARC GIS (5 dayS)

11 X

Engineering geologists: BoWR (5),REST (2), TWWSDSE (2) TWWCE (2)

W/NRME BoWR Consultants

70,000

1240.3 Training on irrigation design software i.e. AUTOCAD CIVIL 3D, WaterCAD, Global mapper (10 days)

12 X

Hydraulic/Irrigation Engineers: BoWR (6), A-TVET (2), REST (2), TWWSDSE (2)


150,000

1240.4 3D area calculation using GIS to improve watershed planning (2 days)

20 X

NRM/SWC/WS experts: TBoARD (10), BoWR (7),A-TVET (3)

W/NRME TBoARD, Consultants

62,500

1300 IMPROVED CAPACITY OF PIS TO DEVELOP CAPACITY OF IWUAS TO MANAGE GENDER RESPONSIVE SSI SCHEMES

1310.1 Conduct outcome monitoring /assessment on improved capacity of PIs to develop capacity of IWUAs and to manage SSI schemes, and conducting JES activities

1 X Same as of 1110.1

1320 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN FORMATION, ORGANIZATION AND REGISTRATION OF IWUAS

1320.1 Training on IWUA legal framework establishment and registration and IWUA

36 X 13 IWUA experts from AGP, zone irrigation experts (5)

SMIS IWUAE Region BoWR IWUAE

200,800 3.1.4.2





Location


(ETB)


governance and administration management consecutively in Maychew Town

from five zones and regional IWUA and irrigation M&E experts (4) WOoARD, WOoWR heads from pilot project (14)

1320.2 Training on IWUA FM, ISF policy and internal audit of IWUA (3 days) in Shire Town

36 X

IWUA experts from OoWR Region BoWR IWUA experts M&E experts from OoWR Finance experts

SMIS IWUA TCP and MDA expert

191,100

1320.3 Training on: IWUA legal framework

including bylaws and IR&R Governance and

Administration management Financial Management, ISF

policy and Internal Audit of IWUA to ten model SSI scheme IWUAs Committees members in four rounds

130 (13 from

each scheme)

X To all IWUAs committees members

SMIS IWUA

SMIS IWUA, TCP and MDA expert and BoWR IWUA expert, Trained experts from respective woreda

175,000

1320.4 JES on cascading trainings by AGP on: IWUA legal framework, IWUA

establishment and registration IWUA governance and

administration FM, ISF policy and internal

audit to DAs and IWUAs

12 Pds X

DAs 7*3=21, Water tech. 7*1=7, WUGL 7*5=35, IWUA management committee 7*7=49 , Control committee 7*3=21, conflict Resolution committee 7*5= 35,

SMIS IWUAE BoWR and AGP 88,000 3.1.4.2





Location


(ETB)


total 206

1320.5 JES to gender responsive establishment and registration and strengthening of IWUAs(10 ) and support all AGP2 SSI schemes to establish and register IWUAs

12 Pds X X X SMIS IWUAE and GSE SMIS IWUAE and GSE

BoWR 52,800

1320.6 JES to support/ensure IWUA’s to meet the required (30% ) of female members across all committees, formation of women sub-committee JES

24 pds x X

50 Female IWUA members ( 10 IWUAs*5 members)

GEE,IWUAE

BoWR GEE 26,400 Com III

1320.7 Conduct a one-day regional consensuses building on the relevancy of IWUA’s women sub-committees and familiarization on prepared training materials for women IWUA members

10 X

1-BoWR IWUA expert 1-BoWR gender expert 1-BoWRsocio-economic expert 1-BoARD gender expert 1-BoARD cooperative expert 1-BoARD irrigation expert 1-BoARD extension expert 1-AGP gender expert 1-BoWA gender expert 1-BoFED gender expert

SMIS GEE and IWUAE

AGP GEE 19,206 Com III

1320.8 Conduct a one-day leadership and nutrition training to IWUA women

50 X X Female IWUA committee members

GEE,IWUAE Relevant region and woreda

91,212 Comp III





Location


(ETB)


sub-committees of selected schemes and functional CIG working on irrigation related activities

BoARD experts and BoWR GEE

1330 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED TO ESTABLISH SSI OPERATION AND MAINTENANCE PRACTICES AMONG IWUAS

1330.1 Training on operation and water management scheme maintenance to region and woreda experts (4 days)

30 X

IWUA experts (OoWR) Irrigation agronomist OoARD, Irrigation engineers, Zone agronomists, WOoWR agronomist

SMIS IWUAE Trained BoWR and BoARD experts

151,200

1330.2 JES of the cascading down operation and water management and scheme maintenance training to seven pilot schemes DAs and IWUA by AGP2 (2days)

10 Pds X

DAs, Water Technicians, WU Gs (WUGL), IWUA management committee (Total 130)

SMIS IWUAE and WNRM

AGP and BoWR 33,000 3.2.3

1330.3 JES on the use of obtained or acquired skills on O&M by the trained staffs, DAs and IWUA

12Pds X X

SMIS IWUAE, IAE, WNRM, irrigation agronomist, Irrigation engineers and IWUA expert from BoWR

SMIS IWUAE and WNRM

AGP and BoWR 39,600 3.2.3

1340 RESPONSIBLE PUBLIC ORGANIZATIONS TRAINED AND SUPPORTED IN M&E OF IWUAS PERFORMANCE

1340.1 Training on planning, monitoring and evaluation of IWUAs implementation performance (2 days)

30 X

WOoWR IWUAEs WOoWR M&EE WOoARD M&EE BoWR M&EE BoARD M&EE BoFED Planning /M&E expert

SMIS M&EE and IWUAE

WOoWR, WOoARD, BoWR, BoARD

135,680 3.2.3

1340.2 JES on existing and newly- 10 Pds X Woreda OoARD and SMIS M&EE and 25,000





Location


(ETB)


established IWUAs performance as per IWUAs performance indicators

OoWR responsible experts and IWUA committees members

IWUAE

1400 IMPROVED CAPACITY OF PIS TO PROVIDE APPROPRIATE EXTENSION AND SUPPORT SERVICES FOR IRRIGATED AGRICULTURE

1410.1 Conduct outcome monitoring /assessment on improved capacity of PIs to provide appropriate extension and support services for irrigated agriculture, and conducting JES activities

1 X Same as of 1110.1


1430.1 Five-day training on: crop and irrigation water requirements and irrigation schedule; soil physical and chemical properties, determination of nutrient status and fertilizer needs; agronomic practices of selected irrigated crops; pest monitoring and IPM implementation tool (Module two)

37 X

37 trainee with prior inclusion of female experts (3*8 = 24 woreda experts and 13 irrigation DAs)

IA 4 trainers 280,000 3.2.4.1

1430.2 JES on implementation of module two training of activity #1430.1 on sample areas of F&M user farmers

5 Pds X

IA, woreda irrigation expert and DA, trainers and AGP representative

IA Trainers and AGP representative

54,452 3.2.4.1

1430.3 Five-day training on: measurement of water quantity and quality, solving water shortage of irrigation water; soil fertility, acid and saline soil

37 X

37 trainee with prior inclusion of Female experts (3*8=24 woreda experts and 13 irrigation DAs)

IA 4 trainers 280,000 3.2.4.1





Location


(ETB)


management interventions; post-harvest handling techniques; strategies and tactics of IPM, pests and pesticide management (Module three)

1430.4 JES on implementation of module three training of activity #1430.3 on sample areas of F&M user farmers

5 Pds X IA, woreda irrigation expert, DA, trainers, AGP representative

IA trainers and AGP representative

50,200 3.2.4.1

1430.5 JES to supervise and support on farm demonstrations, implementation of ADP, gender model family, FHH users focused support, and over all development of pilot schemes.

32 Pds X X Woreda experts and DAs

IA, IX, GNE, PIDM, M&E

66,560

1430.6 Support and organize workshop on how to pilot SMIS developed English version “Irrigation Extension Guideline” on SMIS pilot schemes

15 X

Appropriate experts from BoARD, TARI, AGP and other stakeholders

SMIS RIXE BoARD, TARI, AGP 37,500 1.1.2

1430.7 Support in translation of English version “Irrigated Agriculture Extension Guideline” to local language /Tigrigna working document and conduct in-house validation workshop

1 guideline

X Private consultant /licensed translator

SMIS RIXE, other SMIS staff

BoARD and other relevant stakes

50,000 1.1.2

1430.8 Support in publication /printing of the translated “Irrigated Agriculture Extension Guideline”

1 guideline

X Private consultant /licensed translator

SMIS RIXE, SMIS Admin. and Finance

BoARD Irrigation Core Process

70,000 (350

copies of guideline)

1.1.2

1430.9 Conduct JES on distribution and piloting the guideline on SMIS pilot schemes

20 Pds X X 10 days in one JES total 20 days

SMIS RIXE BoARD 30,000 1.1.2





Location


(ETB)


1430.10 Support and organize stakeholder workshop on research-extension-farmer linkage (ARDPLAC) in the area of irrigation development

50 X

BoARD experts (region, zone, woreda), researchers and other participants from universities

SMIS RIXE BoARD, TARI, AGP

140,000 1.1.1

1430.11 Support 2nd

ToT training on Irrigated Agriculture Extension Management Skills to regional, zonal and woreda experts (4 modules in one session)

39 X

39 irrigated agriculture extension experts of BoARD, ZoARD, WoARD

SMIS RIXE

BoARD Irrigation and extension core process

248,800 3.2.2

1430.12 Support full package practical demonstration training materials implemented on farmers plot (at least six demo plots and six check plot in each scheme and three family drip demos in Demberkay HHMI)

48 full

package demos and

3 family drip demos

X X

Conduct 48 full-package on-farm demonstrations on 42 farmers (30 on SSI, 12 on MI. (50% of them should be female beneficiaries)

SMIS RIXE, GSDE, IA


223,740 3.2.2

1430.13 Support and organize field days on conducted demonstrations

2 times X X 350 (50 participant /scheme)

SMIS RIXE, GSDE, IA

BoARD Irrigation and AGP

100,000 3.2.2

1430.14 Conduct JES on the trainings given and demos implemented in all pilot schemes

80 Pds X X X 10 days in one JES total 60 days

SMIS RIXE, GSDE, IA

BoARD Irrigation and AGP

252,000 3.2.2

1430.15 Train and support FHHs to diversify agricultural production and improve family consumption, identifying their specific technology demand to develop their land

70 X

Women from FHHs who own irrigable land at 4 SSI and 1 MI schemes

GEE BoARD and BoWA gender experts

140,280 Com I

1430.16 JES to ensure/facilitate Extension and Agronomy Demonstrations inclusion of GMF and FHHs

16 Pds X X GMF +FHHs GEE,IAE,IXE Regional andworeda PI experts

41,000 Com I





Location


(ETB)


1430.17 Design and develop gender responsive knowledge product, best practices and translate GMF manual to Tigrigna

1 product

X BoARD and BoWA GEE, IAE and IXE 2-Relevant experts from GWG

70,000 Com I (BP)

1440 RESPONSIBLE PUBLIC INSTITUTIONS STAFF TRAINED AND SUPPORTED TO FACILITATE FARMERS’ ACCESS TO AGRICULTURE SUPPORT SERVICES AND TECHNOLOGIES

1440.1 Support facilitation training on accessing agriculture support services (input, market information and credit,)and technologies

30 X 5 BoARD, 4 ZoARD, 21 WoARD Total 30

SMIS RIXE


166,150 3.2.2


COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETs – TIGRAY

2100 IMPROVED CAPACITY OF COEIWM AND SELECTED A-TVETS TO ADVOCATE AND DEMONSTRATE WATER MANAGEMENT TECHNOLOGIES AND PRACTICES

2110.1 Conduct outcome monitoring / assessment on improved physical capacity of selected A-TVETs to advocate and demonstrate water management technologies and practices, and conduct JES activities

1 X 6 regional and woreda experts of PIs


BoARD, BoWR, A-TVET, AGP

100,000


2130.1 JES to help demo farm, IT and soil laboratories functional (4 days) per quarter

16 Pds X X X X A-TVET Instructors SMIS A-TVET 49,578

2140 COEIWM AND A-TVET STAFF TRAINED IN THE USE OF PRACTICAL APPROACHES TO DEMONSTRATE WATER SAVING TECHNOLOGIES AND ON-FARM WATER MANAGEMENT

2140.1 Gender responsive Training on Study, Design and Construction of water saving technologies for MI development at the demo-farm (5

15 X Engineers: Instructors (6), BoWR (7), REST(2)


120,000 3.1.4





Location


(ETB)


days)

2140.2 Training on Planning, Designing and Construction of Surface Irrigation system (5 days)

15 X A-TVET Instructors SMIS A-TVET 95,000

2200 IMPROVED CAPACITY OF COEIWM/SELECTED A-TVETS STAFF/INSTRUCTORS CAPABLE OF REVISING AND DELIVERING SSI/HHMI COURSES AND TRAINING, TEACHING, LEARNING MATERIALS – (NATIONAL OCCUPATIONAL STANDARDS)

2210.1 Conduct outcome monitoring / assessment on improved capacity of selected A-TVETs –adopt or use the revised SSI/MI curricula to meet requirements and conduct JES activities

1 X

Same as of 2110.1

2220 MOA AND MOE SUPPORTED TO DEVELOP/REVISE, AND SYSTEMATICALLY PILOT PRACTICAL SSI AND MI CURRICULA AND TRAINING PROGRAMS, INCLUDING INSTRUCTOR MANUALS AND STUDENT TEXTS, BASED ON EXPERIENTIAL LEARNING PRACTICES.

2220.1 Follow-up of the actual implementation of the new curricula according to OS

1 X X X X 2140.3

2300 IMPROVED CAPACITY OF A-TVET STAFF /INSTRUCTORS TO DELIVER QUALITY SSI/MI COURSES AND TRAINING

2310.1 Conduct outcome monitoring / assessment on improved capacity of Instructors, and conducting JES activities

1 X Same as of 2110


2320.1 Training on soil moisture content measurement, crop water requirement and irrigation scheduling using CROPWAT (5 days)

27 X

Agronomists: Instructors (10), BoWR (7), TBoARD (7), REST (3)


170,000

2320.2 Practical training on topographic surveying using total station/theodolite/ leveling etc., and topographic mapping (7 days)

16 X

Engineers: Instructors (8), BoWR (5), REST(1), TWWSDSE (2),


140,000





Location


(ETB)


2330 A-TVET INSTRUCTORS TRAINED AND SUPPORTED ON USING EFFECTIVE INSTRUCTIONAL PRACTICES, AND STUDENT ASSESSMENT STRATEGIES, BASED ON NATIONAL INSTRUCTOR STANDARDS

2340 SUPPORT THE PROCUREMENT OF ESSENTIAL INSTRUCTIONAL EQUIPMENT (SUCH AS COMPUTERS, SOFTWARE AND REFERENCE MATERIALS) BASED ON IDENTIFIED PRIORITIES

2340.1 Facilitating and follow-up of material delivery such as reference books to Wukro A-TVET

1 X X X X

To be carried on with JES 2130.1

2340.2 JES to facilitate and follow-up of the procurement of materials required for construction of mini-storage of essential tools and equipment at the demo farm

1 X X X X

To be carried on with JES 2130.1


COMPONENT 3: PROMOTION OF HHMI – TIGRAY

3100 IMPROVED CAPACITY OF PIS TO PROVIDE TRAINING AND TO DEMONSTRATE HHMI, O&M, AND OFWM PRACTICES (TECHNICAL COMPETENCY)

3110.1 Conduct outcome monitoring / assessment on improved capacity of PIs to provide training and to demonstrate HHMI, O&M, OFWM practices, and conduct JES activities

1

x

6 regional and woreda experts of PIs


(BoARD, BoWR, A-TVET, AGP)

100,000

3120 MANUALS, GUIDELINES AND BROCHURES DEVELOPED ON SELECTED HHMI TECHNOLOGIES AND PRACTICES

3120.1 Support preparation, printing and distribution of posters, leaflets/ brochures related to MI technologies and practices

3 types of leaflets

X 2 BoARD Irrigation Core Process experts

SMIS RIXE, GSDE, IA BoARD Irrigation Core Process experts

39,520 1.1.2


3130.1 Seven- day ToT for regional and woreda trainers on irrigation water motor pumps selection, operation and maintenance

16 X 14 woreda and 2 regional experts

IA, NCBS 261,624 3.1.6.2





Location


(ETB)


3130.2 Training of woreda junior experts and private sector on irrigation water motor pumps selection, operation and maintenance (5 days)

75 Three session

on 3 HHMI

schemes

X

15 junior woreda experts and 60 private sectors (PS) 25*3 = 75

IA Trainers 284,780 3.1.6.2

3130.3 Train and support female farmers on identified time and labor saving area specific women friendly technologies

10 X Female farmers from GMF and FHHs

GEE, IXE,WNRM Regional and woreda PI experts

60,500 Com 3

3140 SUPPORT DEMONSTRATIONS ON FTCS, AND TRAINING OF FARMERS ON APPROPRIATE HHMI TECHNOLOGIES

3140.1 Conduct demonstration of water saving technology at selected FTCs on water saving HHMI technology like drip irrigation system

4 FDK demonstration at 4

FTCs

X Woreda experts and DAs

IA, IX, SMIS management

Regional FTC expert

3.1.4

3140.1.1 Conduct selection of 4 potential FTCs and procurement of drip system equipment (FDK and related supplies)

4 systems at 4 FTCs

X Woreda experts and DAs

IA, IX, SMIS admin

FTC and irrigation technology expert

23,520 3.1.4

3140.1.2 Tank mounting place and land preparation of the site

4 FDK with

tanker X IA

Woreda experts and DAs

20,800 3.1.4

3140.1.3 Installation of the system and Training on the operation and maintenance of the system. (2 days per each FTC)

64 X

2 woreda experts, 4 DAs, 10 model farmers per each site (16*4)

IA Woreda experts and DAs

98,680 3.1.4

3140.2 Support demonstration materials and training for FTC

8 demos in 8 FTC

X X 1 BoARD, 8 WoARD and 16 DAs

SMIS RIXE, GSDE, IA BoARD, WoARD, AGP

101,560 1.1.2

3140.3 JES to Support and follow-up of demonstrations on appropriate HHMI for selected irrigation technologies and commodities at

32 Pds X X Woreda experts and DAs

IA, IX

Regional FTC expert and irrigation technology

66,560 3.1.4





Location


(ETB)


selected FTCs expert

3200 IMPROVED CAPACITY OF PIS TO DEVELOP, INSTALL AND SUPPORT SHALLOW WELL TECHNOLOGIES, O&M OF CERTIFIED MOTORIZED AND MANUAL IRRIGATION PUMPS

3200.1 Conduct outcome monitoring / assessment on improved capacity of PIs to develop, install and support shallow well technologies, O&M of certified motorized and manual irrigation pumps, and conducting JES activities

1 X Same as of 3100



Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) B-1 July 2017

APPENDIX B: DETAILS OF PILOT SSI AND HHMI SCHEMES (REGIONAL)

S/N Name of the scheme Type of Scheme

(SSI/MI) PY Region Zone Woreda Kebele Supported By

1 SMIS Pilot Scheme - SNNPR SNNPR

1.1 Alada dawa SSI PY1 SNNPR Sidama Melga AGP

1.2 Hallo gelana SSI PY1 SNNPR Gedio Gedeb Hallo bariti AGP

1.3 Mensa SSI PY1 SNNPR Dawro Esera Mensa/ Boyina Modi AGP

1.4 Maga SSI PY1 SNNPR Konta SW Affahushe AGP

1.5 Bisare SSI PY2 SNNPR Wolita Damot Gale Elo Erasho WB/ ESRDF

1.6 Tozha SSI PY2 SNNPR Gamo Gofa Demba Gofa Lope Tozha sipe WB/Gov.t

1.7 Gidachamo SSI PY2 SNNPR Hadiya Soro Gidachmo PASIDP

1.8 Bedisa SSI PY2 SNNPR Kefa Gimbo Bedisa AGP

1.9 Potential assessment under way

SSI PY2 SNNPR Gurage Geta To be named soon AGP

2.0 HHMI pilot Watershed SNNPR

2.1 Dubena Sub watershed Mi PY1 SNNPR Gurage Meskan Dubena golla Region/ SOS Sahel 2.2 Mikalo sub watershed MI PY1 SNNPR Gurage Meskan Mikaelo Region/ SOS Sahel 2.3 Agodia sub-watershed MI PY1 SNNPR Silte Selti Agode Region/ SOS Sahel 2.4 Sinana watershed MI PY1 SNNPR Silte Selti Sinanna Region/ SOS Sahel

2.5 At identification level MI PY2 SNNPR Gamu Gofa Me’erab Abaya

To be named soon Region

2.6 At identification level MI PY2 SNNPR Hadiay Me’erab Badawacho

To be named soon Region

2.7 Kalte SSI Diversion (Sodo A-TVET demo farm)

SSI PY1 SNNPR Sodo A-TVET Sodo Zuria Sodo Town Region/ SOS Sahel

1 SSI Pilot Scheme OROMIA

1.1 Dimtu SSI PY1 Oromia E/Wallaga Diga Lelisa Dimtu AGP

1.2 Jato/ Aleletu Negade SSI PY1 Oromia E/Wallaga Wayu Tuka Jato Tatesa AGP

1.3 Melka Hidda SSI PY1 Oromia Jimma Goma Chami Chango, Jimate Daru

AGP

1.4 Sisay/Gicho SSI PY1 Oromia Jimma Gera Genji Chala AGP

1.5 Digena SSI PY2 Oromia Buno Beddeelle Dhedesa Digena AGP


Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) B-2 July2017



1.6 Soria SSI PY2 Oromia Buno Beddeelle Dhedesa Soria AGP

1.7 Koba Kela SSI PY2 Oromia Buno Beddeelle Gechi Koba Kela AGP

1.8 Doma SSI PY2 Oromia Buno Beddeelle Gechi Doma AGP

1.9 Worke SSI PY2 Oromia N/Shoa Yaya Gulale Worke AGP

1.10 Aleletu SSI PY2 Oromia N/Shoa Hidhabu Abote

Aleletu AGP

1.11 Yora SSI PY2 Oromia Buno Beddeelle Gechi Doma AGP

2.0 HHMI Pilot Scheme OROMIA

2.1 Melka Bayeti Jirma – at FTC compound

HHMI PY1 Oromia E. Wollega Diga Lelisa Dimtu AGP

2.2 Boneya Mollo HHMI PY2 Oromia E. Wollega Wayu Tuga Boneya Mollo AGP

2.3 Bulbullo – at FTC compound HHMI PY2 Oromia Jimma Goma Bulbullo AGP

2.4 Lami – at FTC compound HHMI PY2 Oromia N. Shoa Yaya Gulale Lemi AGP

1 SSI Pilot Scheme AMHARA

1.1 Lahashembkuma T.D.W. PY1 Amhara W.Goj Jabetehnan Shembkuma AGP

1.2 Sebatayena T.D.W. PY1 Amhara Awi Gogusa shekodad

Adega gosheta wubaya AGP

1.3 Ellien T.D.W. PY1 Amhara W.Gojam Bure Agenferda AGP

1.4 Leza T.D.W. PY1 Amhara W.Gojam Jabe tehana Yelmadar AGP

1.5 Bulkuha SSI PY2 Amhara W.Gojam AGP

1.6 Bulkuha 2 SSI PY2 Amhara Awi AGP

1.7 Lemeche SSI PY2 Amhara

1.8 TBD SSI PY3 Amhara W.Gojjam Burie TBD AGP

1.9 TBD SSI PY3 Amhara S.Gondar Dera TBD AGP

1.10 TBD SSI PY3 Amhara N.Gondar Dembeya TBD AGP

1.11 TBD SSI PY3 Amhara E.Gojjam TBD TBD AGP

2.0 HHMI Pilot Scheme Amhara

2.1 Jigna well TWell/FDS Amhara S.Gondar Dera Jigna AGP

2.2 Jenda MIS ( river) Pump/FDS Amhara N.Gondar Dembeya Jenda AGP

2.3 TBD

1 SSI Pilot Scheme TIGRAY

1.1 Kunkura Dubrti SSI PY1 Tigray South Raya Alamata Selen- Wuha AGP


Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) B-3 July2017



1.2 Seysa SSI PY1 Tigray Central Adwa Laelay- Logomti IFAD

1.3 Mekabo SSI PY1 Tigray Eastern Kiltawlaelo Mahberewoni REST

1.4 Serenta Dam PY2 Tigray Northwest Tselemti Medhani-Alem AGP

1.5 Gerbmesanu SSI PY2 Tigray Southern Ofla Sesela AGP

1.6 Dur-5 SSI PY3 Tigray South Ofla Adishembereket

andTselgo AGP

1.7 Hegoza SSI PY3 Tigray South Endamehoni Simret AGP

1.8 May-bur SSI PY3 Tigray Northwest Medebayzan Kulferha AGP

1.9 My-Tilwulwul SSI PY3 Tigray Northwest Tselemti My Tekelit AGP

1.10 Pipe Support Furrow Irrigation-1 SSI PY3 Tigray South Raya Alamata Gergile and Harele AGP

1.11 Pipe support Furrow Irrigation-2 SSI PY3 Tigray South Raya Azebo Kara-adisho AGP

2.0 HHMI Pilot Scheme TIGRAY

2.1 Debretsion MI PY2 Tigray Eastern Kiltawlaelo Debretsion Region/AGP

2.2 Denberkay MI PY3 Tigray Northwest Medebayzan Mesehel AGP

Small Scale and Micro irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) C-1 July 2017

APPENDIX C: PERFORMANCE MEASUREMENT FRAMEWORK

Expected Results Indicators Baseline Target Data sources Data collection methods Frequency Responsible

ULTIMATE OUTCOME

To ensure that all concerned public and private institutions within each of the four regional states have the necessary capacity required for gender responsive identification, planning, design, construction and management support of sustainable SSI systems and micro irrigation schemes in a coordinated manner and according to adopted integrated watershed-based approach

A. Standardized procedures for SSI and MI planning, design, construction, supervision and monitoring adopted

No Adopted Government documents Document review Once Regional M&E

B. Level of access to knowledge management and information for users for better planning and efficient management of irrigated agriculture

Poor (1/5) Fair (3/5) Regional BOA irrigation experts Interview at same time as capacity assessment

Annually Regional M&E, RTLs

C. % of pilot SSI and MI schemes where 80% of designed command area is actually irrigated

30% 90% IWUAs or woreda irrigation development plans Design documents for already functional schemes

IWUA survey Document review

Annually Regional M&E, PITs

E. % of pilot SSI schemes with at least 15% of irrigated area used for cultivation of high value and market oriented crops

50% 80% Farmers Farm survey Annually Regional M&E, PITs

F. % of pilot schemes where IWUA has successfully taken over the O&M responsibility

50% 90% IWUAs IWUA survey Annually Regional M&E IWUA Expert

G. % increase in yield for selected crops (MHH/FHH) (potato, onion, tomato, pepper and head cabbage)

MHH=78qt/ha FHH=60qt/ha

20% Farmers Woreda statistical reports

Farm survey Document review

Annually Regional M&E, PITs

H. # of water users (m/f) provided with new/improved irrigation services by PIs

0 9600 IWUAs IWUA survey Annually Regional M&E IWUA Expert

I. # of farm households (MHH/FHH) utilizing micro-irrigation technologies by type of technology

0 800 Farmers Farm Survey Annually Regional M&E, PITs

J. CoEIWM operational 0 100% Centre of Excellence staff and facilities

Functional review checklist Annually National M&E

COMPONENT 1: SSI CAPACITY BUILDING

INTERMEDIATE OUTCOME 1000 Improved planning, design and construction of gender equitable and sustainable small-scale and micro irrigation schemes by public and private institutions in a coordinated manner and according to an integrated watershed-based approach

1000a. % of scheme designs based on a watershed-based SSI development approach in intervention zones

0 75% Irrigation planning documents Checklist review Annually Regional M&E, RTL

1000b.% of schemes that meet specified quality standards for construction

40% 80% Field review of schemes Checklist review Annually Regional M&E, RTL

1000c. % of pilot SSI schemes where final scheme designs have been formally approved by IWUAs

0 70% IWUAs IWUA survey – review of IWUA documents

Annually following approval

Regional M&E, PITs

1000d. # of IWUAs established/registered by PIs 0 32 IWUA registry Records review Annually Regional M&E, IWUA Expert

1000e. # of ToT trainers trained in systematic 0 200 Training records Records review Semi-Annually Regional M&E




approaches to CD in Partner Institutions (PIs)

1000f. % of farmers’ awareness on nutrition issues (MHH/FHH including female farmers in MHH)

FHH=52% MHH=46%

80% Farmers Farm survey Annually Regional M&E, PITs

Umbrella 1000 Outputs *These outputs cover all activities at the 1000 level to enable ease of data collection and summarize the JES provided by SMIS

1000j. # of person days of job-embedded support provided to SSI focused activities

0 4952 Project timesheets

Records review Semi-Annually

Regional M&E

MANAGEMENT AND COORDINATION 1100 Improved capacity of public/private organizations to coordinate and manage the planning, design and construction of SSI schemes

1100a. Level of coordination between key institutions for development SSI and MI schemes

Poor (1/5) Strong (4/5) TC members Interviews Annually Regional M&E, RTLs

1100b. Level of development of database structure and KM systems within federal/regional PIs

0% 100% Regional PIs Assessment against KM plan Annually Regional M&E

1110 - Staff of responsible public and private institutions trained in results based irrigation project management.

1110a. # of PI experts (m/f) trained in results-based irrigation project management including gender responsiveness and environmental considerations

0 28 Training records Records review Semi-Annually Regional M&E

1120 - Essential institutional linkages for SSI & MI development explored, documented, promoted and strengthened.

1120a. # of regional TCs functioning effectively (scoring over 80% in assessment)

0 4 RTL Assessment against TC TORs Annually Regional M&E

1130 - Responsible public institutions implement irrigation KM guidelines.

1130a. MoANR – SSID and regional PIs supported to develop a number of standard methodologies for SSI/MI KM – MIS and database including gender responsiveness and environmental considerations

0% 100% SSI/MI KM guidelines Document review Semi-annually until completion

National M&E, CDE

1140 - Responsible public institutions implement agreed approaches to systematic CD, including TOT

1140a. Standardized guidelines developed for systematic CD and facilitation including gender responsiveness considerations

0% 100% CD guidelines Document review Semi-annually until completion

National M&E CD

1140b. # of ToT facilitators (m/f) trained 0 160 Training records Records review Semi-Annually Regional M&E

TECHNICAL SKILLS AND TOOLS/ EQUIPMENT RELATED TO SSI 1200 - Improved capacity of responsible public and private institutions, to promote, develop supervise, monitor and evaluate gender responsive SSI schemes.

1200a. % of regional/zonal and woreda PIs applying PIDM approaches for irrigation development and management of gender responsive and environmentally sustainable SSI scheme

0 70% Relevant units in PIs Capacity self-assessment Annually Regional M&E RTL

1200b. % of SSI scheme feasibility studies that meet specified quality standards including gender responsiveness and environmental sustainability

40% 80% Feasibility studies Checklist Annually Regional M&E RTL

1210 - Relevant, good quality, technical standards, guidelines and manuals adopted for identification, planning and design of SSI schemes

1210a. # of technical standards, guidelines and manuals supported by QA/QC on identification, planning and design of SSI schemes and which also address gender responsiveness, nutrition and environmental considerations as needed

0 15 Guidelines (AGP 13 and SMIS 2)

Technical standards, guidelines and manuals revised/developed including assessment for cross-cutting themes

Document review Semi-Annually National M&E, NCTA, Gender Expert, NRM Expert




1220 - Standard procedures for tendering, contract administration, construction, supervision, and M&E of SSI schemes in place

1220a. # of standard procedures, guideline and templates supported by QA/QC on tendering, administration, construction, supervision of SSI schemes and which address gender responsiveness and environmental considerations as needed

0 3 modules Standard procedures, guidelines and templates revised/developed including assessment for cross-cutting themes

Document review Semi-Annually National M&E, NCTA, Gender Expert, NRM Expert

1230 - Responsible public and private institution staff trained and supported on integrated watershed-based SSI development and management

1230a. # of PI experts (m/f) trained in integrated watershed-based SSI development and management


1240 - Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software etc.) to support pilot SSI development schemes.

1240a. % of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budget

0 100% Procurement and goods received notes

Records review Semi-Annually Regional M&E

1240b. # of PI experts (m/f) trained on SSI software design tools


IWUAs 1300 - Improved capacity of responsible public organizations to develop capacity of IWUAs to manage gender responsive SSI schemes

1300a. Level of capacity of regional and zonal PI units on core competencies to develop capacity of IWUAs to manage gender responsive SSI schemes

25% 70% Relevant PI units Capacity self-assessment Annually Regional M&E, IWUA Expert

1300b. # of PI experts (m/f) trained by regional and zonal PI units to develop/strengthen water user organizations

0 400 Regional and zonal PI units training records

Records reviews during capacity self-assessment

Annually Regional M&E, IWUA Expert

1300c. % of women in decision making positions on IWUA management board

15% 70% WUOs/IWUAs WUO survey – review of WUO/IWUA documents

Annually Regional M&E, WUO Expert

1300d. Level of IWUA members’ satisfaction (MHH/FHH) with O&M services

FHH=50% MHH=43%

80% Farmers Farm survey Annually Regional M&E, PITs

1310 - Standard guidelines and manuals available for organizational development and registration of IWUAs and application of irrigation service fees

1310a. Standardized guideline and manual revised/developed for organizational development and registration of IWUAs including gender responsiveness and environmental considerations

0% 100% Standardized guidelines and manuals including assessment for cross-cutting themes

Document review Semi-Annually until completion

National M&E International IWUA Expert, Gender Expert

1320 - Responsible public organizations trained and supported in formation, organization and registration of IWUAs

1320a. # of PI experts (m/f) trained in formation, organization and registration of IWUAs


1330 - Responsible public institutions trained and supported to establish sustainable SSI operation and maintenance practices among IWUAs

1330a. # of PI experts (m/f) trained to establish sustainable SSI operation and maintenance practices among IWUAs


1340 - Responsible public organizations trained and supported in M&E of IWUAs performance

1340a. # of PI experts (m/f) trained in M&E of IWUAs performance


IRRIGATED AGRICULTURE DEVELOPMENT FOR SSI 1400 - Improved capacity of responsible public institutions to provide appropriate extension and support services for

1400a. # of regional/zonal and woreda PI units provide appropriate extension and support services for SSI and HHMI in selected woreda

0 50% Relevant PI units Capacity self-assessment Annually Regional M&E, Extension Expert




irrigated agriculture in selected woredas 1400b. # of PI woreda experts (m/f) trained by regional and zonal PI units to train DAs/farmers in irrigated agricultural extension on SSI and HHMI



Annually Regional M&E Extension Expert

1410 - Responsible public organizations supported to strengthen existing research-extension-farmer linkages to facilitate promotion, introduction and adoption of appropriate technologies and practices related to irrigated agriculture.

1410a. Linkages strategy developed 0% 100% Linkages strategy Document review Semi-Annually until operational

Regional M&E Extension Expert

1420 - Adaptation/development and provision of relevant manuals, guidelines and training materials on: irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.

1420a. # of standard manuals, guidelines and training materials adapted/developed on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility and which address gender responsiveness, nutrition and environmental considerations as needed

0 5 Guidelines, 5 Training materials

Standard manuals, guidelines and training materials including assessment for cross-cutting themes

Document review Semi-Annually National M&E, International Extension Expert, Gender Expert, NRM Expert

1430 Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.

1430a. # of PI experts (m/f) trained on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.


1440 Responsible public institutions staff trained and supported to facilitate farmers’ access to agriculture support services and technologies.

1440a. # of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies


COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETS

INTERMEDIATE OUTCOME 2000 Improved management of gender equitable (or responsive) and sustainable SSI and micro irrigation schemes by trained public institution experts trained by 5 A-TVETs.

2000a. # of students (m/f) trained per year for each selected A-TVET college in revised curriculum for SSI, MI and irrigated agriculture including mainstreaming of gender

0 100 per year after Y3

A-TVET records Records review Annually from Y3 Regional M&E

2000b. # of practical technicians (m/f) provided with refresher training per year

0 50 per year after Y3

A-TVET records Records review Annually from Y3 Regional M&E


2000c. # of person days of job-embedded support provided to A-TVET focused activities

0 2400 Project timesheets


PHYSICAL CAPACITY OF CENTRE OF EXCELLENCE and SELECTED A-TVETs 2100 - Improved capacity of Centre of Excellence for Water Management and selected A-TVETs to advocate and demonstrate gender responsive water management technologies and practices, including MUS, water saving and water harvesting technologies

2100a. CoEIWM and selected A-TVETs equipped with WM technologies (software, equipment, IT, teaching and reference materials) including water saving and harvesting technologies

0% 100% Functional review Checklist Annually National M&E

2100b. # of A-TVETs with functional demonstration plot facilities

0 4 Functional review Checklist Annually Regional M&E




2110 - Five A-TVETs, including the Centre of Excellence for Water Management selected based on agreed-upon criteria and physical needs assessed.

2110a. 5 A-TVETs selected, one in each region and Centre of Excellence

0 5 Project documents Document review Semi-Annually until completion

National M&E Regional M&E

2120 - Centre of Excellence supported to establish a demonstration site, a training hall and other facilities, based on physical needs assessment.

2120a. CoEIWM equipped with functional physical facilities based on needs assessment

No Yes Functional review Checklist Annually National M&E

2130 - Selected A-TVETs supported to establish up to 10 ha irrigation demonstration and practical training farms to demonstrate appropriate OFWM technologies and practices

2130a. # of A-TVETs who have demonstration plots established for demonstrating appropriate on-farm water management technologies and practices and water harvesting and saving technologies

0 5 Functional review Checklist Semi-Annually until completion

Regional M&E

2140 - Centre of Excellence and A-TVET staff trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.

2140a. # of staff and instructors (m/f) trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.


SSI and MI CURRICULUM 2200 - Improved capacity of CoEIWM and selected A-TVETs staff/instructors capable of revising and delivering gender responsive SSI/HHMI courses and training, including teaching, training and learning materials, in line with revised national occupational standards based on adult learning principles and experiential learning practices.

2200a. National irrigation occupational standards approved that meet the requirements of sustainable SSI & HHMI development

0 100% National irrigation occupational standards

Document review Annually until completion

National M&E NCTA

2200b. # of TVETs that have adopted and are using the revised curricula and training programs related to development of SSI, micro irrigation and irrigated agriculture

0 5 Program supervisors/leads Interview Annually until completion

National M&E, Regional M&E

2210 - MoA, MoE, BOA and BoTVETs supported to ensure that national irrigation occupational standards meet the requirements of sustainable SSI & MI development.

2210a. MoANR and MoE approve occupational standards that meet the requirements of sustainable SSI & HHMI and address gender equality, nutrition and environmental considerations

0 100% Occupational Standards Document review Semi-Annually until completion

National M&E NCTA

2220 - MOA and MOE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training programs, including instructor manuals and student texts, based on experiential learning practices.

2220a. # of A-TVETs applying revised curricula based on approved occupational standards

0 1 model curriculum, 1 instructor manual and 1 model student text

Curricula including assessment for cross-cutting themes

Records review Semi-Annually National M&E CDE

2230 - Adoption and use of SSI and MI curricula and training programs, including instructor manuals and learning materials.

2230a. Agreement reached and field testing of curriculum completed

No Yes Field tested tools Document review Semi-Annually until completion

National M&E NCTA

INSTRUCTORS (Centre of Excellence and selected A-TVET instructors) 2300 - Improved capacity of A-TVET staff/instructors to deliver quality gender sensitive SSI/MI courses and training based on adult learning principles and experiential learning practices.

2300a. Level of capacity of instructors to deliver gender sensitive SSI/MI courses using appropriate methods

30% 70% Program supervisors/leads Capacity assessment Annually National M&E, Regional M&E, CDE




2310 - Technical and instructional capacity needs of instructors responsible for SSI/MI courses are identified.

2310a. Needs assessment completed No Yes Needs assessment Document review Once upon completion

National M&E CDE

2320 – A-TVET instructors trained and provided with support on technical competencies related to SSI and MI development, irrigated agriculture practices and participatory extension techniques

2320a. # of instructors (m/f) trained and supported in technical competencies related to SSI and MI development


2330 - A-TVET instructors trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards.

2330a. # of instructors (m/f) trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards


2340 - Support the procurement of essential instructional equipment (such as computers, software and reference materials) based on Identified priorities.

2340a. % of instructional equipment and materials procured (by type of item) and installed in each college based upon needs assessment

0 100% Procurement and goods received notes


COMPONENT 3: PROMOTION OF HOUSEHOLD MICRO IRRIGATION

INTERMEDIATE OUTCOME 3000 Improved water, soil and crop management practices for irrigated crops (and rain fed within the command area) adopted by (male and female) farmers

3000a. Level of satisfaction of farmers (MHH/FHH including female farmers in MHH) with irrigated agriculture extension services for HHMI

FHH=36% MHH=42%

70% Farmers Farm Survey Annually Regional M&E, PITs

3000b. # of pump quality certifications issued by ECAE 0 8 ECAE ECAE records Annually National M&E

3000c. # of woredas/kebeles promoting shallow groundwater irrigation and other HHMI technologies

0 35 woredas Woreda and kebele records Records review Annually Regional M&E, PITs

3000d. # of farmers (m/f) trained by PI experts in HHMI technologies and extension practices

0 400 Woreda and kebele records Records review Annually Regional M&E, PITs


3000e. # of person days of job-embedded support provided to MI focused activities

0 2070 Project timesheets Records review Semi-Annually Regional M&E

MI TECHNICAL COMPETENCIES 3100 - Improved capacity of responsible public and private institutions to provide training and to demonstrate household micro-irrigation (HHMI), O&M, and OFWM practices.

3100a. Level of capacity of regional and zonal PI units to provide training and demonstrate household micro-irrigation, O&M, and OFWM

35% 70% Relevant PI units Capacity assessment Annually Regional M&E, Regional Extension Expert

3100b. # of PI experts (m/f) trained by regional and zonal PI units to train DAs/farmers in HHMI



Annually Regional M&E, Regional Extension Expert

3100c. Level of capacity of woreda PI units to provide training and demonstrate household micro-irrigation, O&M, and OFWM

25% 70% Relevant PI units Capacity assessment Annually Regional M&E, Regional Extension Expert

3100d. # of irrigated crop technology packages promoted and made available to public extension services (disaggregated by gender sensitive, nutrition and climate smart)

0 15 Regional BoA extension unit Records reviews during capacity self-assessment

Annually Regional M&E, Regional Extension Expert




3110 - Responsible public institutions supported to identify and promote area-specific HHMI technologies, systems and practices and including O&M.

3110a. Document developed identifying area specific HHMI technologies, systems and practices, including O&M, for promotion

No Yes HHMI promotion document Document review Semi-Annually until completion

Regional M&E, Regional Extension Expert

3120 – Manuals, guidelines and brochures developed on selected HHMI technologies and practices

3120a. # of standard manuals, guidelines and brochures developed on selected HHMI technologies and practices and which address gender responsiveness and environmental considerations as needed

0 10 Standard manuals, guidelines and brochures including assessment for cross-cutting themes

Document review Semi-Annually National M&E, International Irrigation Expert, Gender Expert, NRM Expert

3130 - Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices.

3130a. # of PI experts (m/f) provided with ToT training to apply selected HHMI technologies and practices


3140 - Support demonstrations on FTCs, and training of farmers on appropriate HHMI technologies

3140a. # of demonstrations conducted 0 40 Project records Records review Semi-Annually Regional M&E

3150 - Responsible public institutions supported to monitor and evaluate performance of HHMI technologies.

3150a. Level of development of M&E system for PIs to monitor and evaluate HHMIs

0% 100% Regional PIs M&E records Records review Semi-Annually Regional M&E

MI RELATED TECHNOLOGIES 3200 - Improved capacity of responsible public and private institutions to develop, install and support shallow well technologies and the operation and maintenance of certified motorized and manual irrigation pumps

3200a. Pump test facility operational at ECAE and able to provide certification

0 100% Functional review Checklist Annually National M&E

3200b. # of landless women and unemployed youth trained by PIs in hand-drilling technique and O&M of motorized/manual pumps

0 700 Woreda and kebele records Records review Annually National M&E

3210 - ECAE supported in: planning, design and installation of a pump testing facility for motorized and manual irrigation pumps for use in HHMI; and pump certification by ECAE.

3210a. Pump test facility plan developed including agreement on product specification

No Yes Facility plan Document review Semi-Annually until completion

National M&E

3210b. Pump testing equipment procured and installed

No Yes Procurement and installation records

Records review Semi-Annually until completion

National M&E

3220 - Manuals and reference materials developed and distributed on: appropriate manual drilling techniques; repair and maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps

3220a. # of manuals and reference materials revised/ developed and distributed

0 1 manual drilling techniques; 1 repair and maintenance of motorized pumps; 1 design, manufacturing manual pump, 1 O&M of manual pumps and 1 manual pump standards

Manuals and reference materials

Document review Semi-Annually National M&E NCTA




3230 - Responsible public and private institutions trained to support community members (including unemployed youth and women) on hand drilling techniques, and on accessing micro finance for hand drilling equipment.

3230a. # of PI experts (m/f) trained to support community members on hand drilling techniques, and on accessing micro finance for hand drilling equipment


3240 - Selected local manufacturers and dealers trained to produce, install, and maintain/repair manual and motorized irrigation pumps for HHMI, and to provide spare parts

3240a. # of local manufacturers trained in production, installation and maintenance/repair of (low-cost) hand-driven and motorized pumps

0 170 PITs records Records review Semi-Annually Regional M&E

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) D-1 July 2017

APPENDIX D: RISK REGISTER

Potential Risks Mitigating Strategies

Political instability and/or civil unrest at national

or regional level may hamper project

implementation SSI, MI and irrigated agriculture.

Level of risk to SMIS Success: Medium

The majority of SMIS activities are being

implemented in areas where there is no

instability; SMIS consistently demonstrates

political neutrality in its operations. During this

reporting period some field activities in Oromia

and Amhara regions were affected by local civil

unrest.

Lack of continuity within the government

institutions due to high staff turnover

High turnover of PI staff compromises SMIS’ CD

investments and results.

Level of Risk to SMIS Success: Medium

SMIS project supports regional government

with development of a professional working

environment within the offices of the

concerned public institutions at all levels as

well as support in establishing effective

measures to reduce high staff turnover.

SMIS assists PIs in strengthening orientation

procedures for new staff as well as support

with the development of appropriate handing

over mechanisms.

SMIS support is strengthening KM systems.

Where appropriate, SMIS proposes

outsourcing of some services in collaboration

with relevant GOE agencies

High inflation and the falling value of the Euro as

compared to the ETB results in higher costs and

less money available for operations in Ethiopia.

The impact on SMIS local personnel on the

increasing cost of living due to high inflation may

lead to problems with staff retention as people

seek out higher paying positions in order to

cover higher living expenses.

Level of Risk to SMIS Success: High

SMIS project is using the exchange rate in

effect at project commencement for local

personnel costs.

Accumulated losses (and/or gains) on

Euro/ETB exchange rates are being tracked

and recorded.

Additional funds will be sought if accumulated

losses are significant by year four.

SMIS has sought approval for inflation-based

increase in local personnel fees as a result of

high inflation in 2015 and 2016. The increase

will be implemented as a one-time adjustment

in January 2017.

Complimentary funding from other sources such

as AGP funds for SSI schemes, demonstrations

and associated activities or funds for

infrastructure investments to be supported by

SMIS are unavailable or delayed which would

impact on SMIS results.


SMIS AWPs are integrated with regional

bureau and AGP plans with clear provisions

and agreement on cost sharing.

SMIS planning of infrastructure activities is

being done together with relevant partners

with due consideration of SMIS’ and partners’

budget constraints.

Rigorous procurement procedures are being

used to ensure lowest cost and best quality of

goods and services.

If necessary, SMIS will assist and support

ANNEX 6: RISK REGISTER

Small Scale and Micro Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Work Plan (July 8, 2017 to July 7, 2018) D-2 July 2017

Potential Risks Mitigating Strategies

partner organizations to solicit additional

funds from development partners.

Limited availability of responsible key

government personnel for participation in SMIS

activities (committees, workshops, meetings,

etc.) due to competing agendas or schedules.


SMIS makes every effort in planning and

timing of activities to align with government

work plans.

SMIS is promoting procedures that provide for

delegated representatives for senior

personnel when necessary (e.g., SMIS TCs).

The design of short and/or multiple training

workshops helps to limit time demands on

target groups.

Poor quality of imported pumps which

frequently break down discourages farmers to

invest in irrigation could impact the promotion

of the technologies for HHMI development

interventions.

Level of Risk to SMIS Success – Medium

The SMIS project is assisting the Ethiopian

Standard Authority and ECAE with the

establishment of standards and pump testing

facilities to ensure the import of good quality

pumps.

Farmers are unable to grow irrigated crops due

to lack of /insufficient and/or timely supply of

farm inputs (seeds, fertilizer) by government

agencies.


SMIS – through its agriculture extension CD

activities – is working on strengthening and/or

supporting the establishment of functional

linkages/value chains between farmers and

service providers.

Serious droughts affecting water availability and

yields.


SMIS is improving design and feasibility

procedures to ensure that the assessment of

water availability will be integrated part of SSI

design.

Heavy rainfall may cause damage to irrigation

infrastructure.


SMIS Component 1 activities on improved design

and construction of SSI schemes include features

that prevent damage from heavy rainfall such as

headworks designed for flood protection and

other measures.

Documents

SMALL SCALE AND MICRO IRRIGATION SUPPORT …smis-ethiopia.org/wp-content/uploads/kpdocs/283 TIG_AWP 3...TTLM Training, Teaching and Learning Materials WUO Water User Organizations