TOWN OF CINCO BAYOU

REGULAR COUNCIL MEETING

JANUARY 21 1987

Mayor Laginess called the Regular Town Council Meeting to order

at 601 PM

SILENT PRAYER

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL Present Mayor LaginessCouncilwoman Buchanan

Councilwoman Dumka

Councilman GageCouncilman Plaster

Councilmn Skelly

Also Present Attorney McInnis Clerk Borchik

Lisa Aslvnore Josie Jackson

REGULAR BUSINESS

1 Consent Agenda Councilman Gage made a motion to approve allitems listed for the Consent Agnda specifically agen3a items

23471011 12 seconded by Councilwoman Buchanan The motion

was unanimously approved

5 Environmental Waste Franchise The Council agreed that there

were several unanswered questions pertaining to the Environmental

Waste Systems proposal and a follcwup meeting with Mr Schnitius

would be necessary Councilman Gge made a motion to have a

meeting on January 28 1987 t 6 PM There was no second

Councilwoman Dumka made a moticn to appoint Councilman GageChairman of a committee to resolve the problems with the

franchise proposal seconded by Councilman Plaster The motion

was unanimously approved Ccuncilman Gage invited all

Councilmembers to attend the meeting at 6 PM January 28 1987

6 Laguna Landing Project There was no additional information

available on this project at this time

8 Panhandle Animal Welfare Socieilr The Council expressed their

concern with the rabies situation and the potential for another

rabies alert in the future Increased communications with PAWS

and the Okaloosa County Health Department are necessary alongwith a program to keep our citizens informed

REGULAR COUNCIL MEETING JANUAZY 21 1987 PAGE 2 OF 3

9 KSD Statement Councilman Ske11y discussed his meeting with

Mr Kendrick and presented the Cowns options as he saw them A

continuing point of concern was the blank contract and anyamounts due for work accomplished to date Attorney McInnis

expressed concern that if the Town agrees to the contract and

signs it the Town will then be obligated to compensate KSD for

their work Councilwoman Dumka macie a motion to table the matter

indefinitely The motion was noi seconded Following a lengthydiscussion Councilman Skelly madE the following motion That the

Town Attorney be directed to meet with Mr Kendrick to offer a

figure of 100000 for plans in the possession of the Town and

such compensation to be made as follows9 If the plans are used

as the substantiation for a feasibility study full compensationof 100000 will be issued forthwith B If the plans are usedin the final construction phase of a new Town Hall at any pointcompensation will be issued in the amount of 100000 plus400000 additional to KSD C If plans are not used at all in

feasibility study no compensatian to be issuedD If plans are

used in the construction phase bu by a separate architect firma letter of release to KSD is issued eradicating their liabilityfor said plans Councilwoman Dumka seconded the motion At the

suggestion of the Attorney Councilman Skelly amended part B to

state that KSD would complete the plans for constructionseconded by Councilwoman Dumka Zhe Mayor called for a roll call

vote on the amended motion and the motion was unanimouslyapproved

PUBLIC REQUESTS None

COMMITTEE REPORTS

1 Administrative Committee No Report2 Finance Budget Committee No Report3 Comprehensive Plan Committee Councilman Plaster called

the Councils attention to the Evaluation Appraisal Report andthe fist steps set forth for the plans preparation He asked

Councilwoman Buchanan and Councilman Gage to serve on thiscommittee with the first meeting being at 5 PM February 111987

CORRESPONDENCE None

CLERKS REPORT The Clerk advised the Council that complaintshave been received about automobile painting being done at

Greens Auto Clean They have been advised that they can not be

issued an occupational license for painting until they complywith the fire codes for a painting facility and if they continueto paint their insurance may be invalid I have notified the

insurance agent of this matter

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I

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REGULAR COUNCIL MEETING JANUAhY 21 1987 PAGE 3 OF 3

MAYORS ANNOUNCEMENTS None

There being no further business the meeting adjourned at 751

PM

Mayor

Atteste

Town Clerk

NOTE A mechanical recording has been made of the foregoingproceedings of which these minutes are a part and is on file inthe Office of the Town Clerk

oZ

2j1P BRENTWOOD BRVAN CPA

J STEVE JAV CPA

JOFIN R HAVNES CPA

JIMMV D MESSICK CPA4RK T GOFF CPA

RJORIE l CVMMINS CPAcNE G BARKER CPA

FRED A NURD JR CVA

CREEL BRYAN 8c GALLAGHER

CERTIFIED PUBLICACCOUNTANTS

a5 BEAL PARKWAY N E P O BOx 1600

PORT WALTON BEACH FLORIDA 32549 1600

9041 244 5121

MEMBERS

FLOHDA iNS71TUTE OF

CERTIFIED PUBLtC ACCOVNTANTS

UFfICES

PENSACOIAFLOPIDA

F1 WALTON BEACMFOADA

DESTIN FIORIDA

L E CREEL CPA

WILLIAM P GALIAGHER CPA

CONSVLTANTS

Februury 18 1937

To the Honorable Mayor and Membersof the Town Council

Tovn of Ci nco Bayou35 Kelly AvenueFori Jalton Beach Florida 32548

Ladies and Genilemen

4e are enclosing updated copies of your audit report for the fiscal yearended September 30 1986 as two report letters were inadvertently left outof tfie original audit report Tiiese adclitional reports are required by thenew Chapter 1055 Rules of the Auditor General for the State of Florida

Tie two additional letters need to be accepted at a formal courcil meeting

Also Im enclosing an additional copy of the audit report to be transmittedLo ilie Auditor General with the attached transmittal letter

We appreciate your assistance in this matter

Sincerely

CREEL BRYAN GALLAGHER

Cerified Public Accountarits

vl Inilar orie L Cummins

R BRENTWOOD BRYAN CpA

J ST E V E JA V CPA

JOHN R HAVNES CGA

JIMMV O MESSICK CPA

RK T GOFF CPARJORIE L CUMMiNS CPANE G BARKEFl CPA

FRED A HURD JH CPA

l E CREEI CPA

WIILIAM P GALLAGHER CPA

CONSVLTANTS

CREEL BRYAN 8c GALLAGHER

CERTIFIED PUBLIC ACCOUNTANTS

45 BEAL PARKWAY N E P O BOX 1600

FORT WALTON BEACH FLORIDA 32549 1600

904 2405t21

The Honorable hiayor arid Flembersofi the Town Courcil

Town of Circo Bayou Florida35 Kelly AvenueFort Walton Beach Florida 32548

MEMBES

FLORIOA INSTITUTE OF

CERTIFIED UBLIC ACCOUNTANT9

OFfICES

PENSACOLAFLORIDA

FT WALTON BEACNFORDA

OESTIN FIORIDA

We have exarnincd the financial statements of The Town of Cinco Qayou for theyear ended September 30 1986 and have issued our report thcreon datedUecember 1 1986

Our examination was made in accordance trith generally accepted auditingstandards and the standards for finarcial and compliance audits contained inthe US General Accounting Office Stndards for Audit of GovernmentalOrganizations Programs Activities anc unctions So e y te assist usin plannin an perforniing our examination we ma e a study and evaluationot the internal accountirig controls f Te Town of Cinco Bayou That studyand evaluation tias 1 imited to a prel imiriary review of the system to obtainan understanding of tlie contiol environment and the flow of transactionstirough tie accounting system Because the size of the eritity renders thedevelopment and implementation of fully effective internal accountiiigcontrols impracticable our study and evaluation of the internal accountingcontrols did not extend beyond this preliminary review phase Accordinglywe do not express an opinion on the syGtem of interrial accounting controltakeii as arhole Also our examinaiion made in accordance with thestandards mentioned above would not necessarily disclose rnaterialweaknesses in the system of internal accounting control However duringour examination we did not become awarE of any conditions that we believeto be a material weakiiess

This report is intended solel for the use of management and The Office ofthe Auditor General of tfe State of Florida and should riot be used for nyotiier purpose

fc GcGCREEL BRYAN R GALLAGHERCertified Public Accountants

Fort Walton Beach FloridaDecember 1 1986

19

R BRENTWOOO BRVAN COA

J STEVE JAV CPq

JONN R HAVNES CPAJIMMV O MESSCKCPA

ARK T GOFF CPq

ARJOiiIE l CUMMINS CPA

ENE G BARKEH CoA

FRED A MURD JR CPA

L E CREEL CPA

WILIAM P GALAOHER CPA

CONSULTANTS

CREEL BRVAN Ek GALLAGHER

CERTIFIED PUBLIC ACCOUNTANTS

45 BEAL PARKWAY N E P O 80X 1600

FORT WATON BEACHFORIDA 32549 1600

904 204 5121

1he Honorable Piayor ancl lembersf The Town Ccuncil

Town of Cincv Bayou Florida35 Kelly 1venueFort Walton Beach Florida 32548

MEMBERS

FLORIDA IN57ITVTE OF

CERrIFlEO VBIIC ACCOUNTANT9

OFFICES

PENSACOLAFLORIOA

FT WALTON BEACN FLORIOA

DESTIN FLORIDA

We have examined the general purpose financial statements of tfie Town ofCinco Bayou Florida for the year endeci September 30 1986 arid have issuedour repori thereon datcd Uecembr 1 986 Our examination vas made inaccordance with gererally accepted auditirig standards and the standards forfinncial and compliance audits contained in the Standards for Audit ofGovernmenial Or arizations Pro rarns Activities and Functions issued yL e S Genera ccounting Uffice anc accor ing ync u e such tests oftie accounting records and such other auditing procedures as we considerednecessary in the circumstances

Tie management of the Town of Cinco Bayou Florida is responsible for theTowns compliance with laws and regulatioris In connection with our

examinatiun referred to above we selected and tested transactions andrecords to determine the Towns conliance with laws and regulationsnoricornpliaiice kith which could have a material effect on tiie general purpcsefinaricial statements of the Town

The resulis of our tests indicate that for tfie items tested the Town ofCinco Bayou Florida complied vrith those provisions of laws and regulationsnoncompliance kith which could have a mfierial effect on tfe yeneral purposefinancial statements fJothing came to our atterition that caused us tobelieve tfiat for the items not tested the Town of Cinco Bayou Florida vasnot in compliance witii laws or regulations noncornpliarice with which couldIave a material elfect or the Towns general purpose financial statements

fl 1CREEL g Ar GALLAGHEPCertified Public Accountants

Fort Walton Beach FloridaDecember 1 1986

20