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SOP Flow Chart for Recruitment
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Recruitment Cycle
Requisition for Manpower
Is it Budgeted?
No
Send the Approval copy to HR department
to fill the position.
Send the Approval copy to HR department
to fill the position.
Ye s
Is it Replaceme
nt?
No
Prepare Job Description and
Determine Criteria
Prepare Job Description and
Determine Criteria
Get approval from MD in the Manpower
Requisition form through the
concern department.
Get approval from MD in the Manpower
Requisition form through the
concern department.
Do Job Analysis /Position Review with the concern Department Head
Do Job Analysis /Position Review with the concern Department Head
Ye s
Update the Job SpecificationUpdate the Job Specification
Defining the ProcessSetting the Time Frame
Planning
Source
Existing DatabaseExisting Database
Databank (Pool of
Profiles or Resumes)
Databank (Pool of
Profiles or Resumes)
Screening Activity
Source
Forward the Profiles/Resumes to Authorized person of Concern
department
Time Frame
Maximum of one day from the date of profiles received.
Time Frame
Maximum of three days from the date of profiles send.
Is any Shortlisted Profiles?
No
Ye s
Get the Interview date, Venue & Timing from the concern person(Confirm
the availability of interview panel)
Do we have the
sufficient number of profiles?
No
Ye s
Mail the below details to the particular consultancy with shortlisted candidates
and inform the same over phone. 1. Interview Details
2. Documents need to bring(Education & Experience certificates)
3. Two passport size photograghs4. About the norms of travel
reimbursement.
Time Frame
Source sufficient Profiles/Resumes within 5 days once you received the JD
Time Frame
Minimum of 5 days prior from the date of Interview
Existing DatabaseExisting Database
Staff ReferralsStaff Referrals
News Paper addNews Paper add
Existing StaffExisting Staff
Job PortalsJob Portals
CampusCampus
External AgencyExternal Agency
Is shortlisted candidates
is from direct
reference?
Ye s
No
Mail the below details to the candidates and inform the same
over phone. 1. Interview Details
2. Documents need to bring(Education & Experience
certificates)3. Two passport size photograghs
4. About the norms of travel reimbursement.
Mail the below details to the particular consultancy with shortlisted candidates
and inform the same over phone. 1. Interview Details
2. Documents need to bring(Education & Experience certificates)
3. Two passport size photograghs4. About the norms of travel
reimbursement.
Get the confirmation through Mail
1. Remaind the interview panel about the interview schedule through Mail and
Phone.2. Infrom to the panel
members in case of any distribution in schedule.
Time Frame
1 day before the interview date.
1. Welcome all the candidates.2. Make them to fill the
Employment Application Form.3. Verifiy & collect all the required
documents. 4. Settle the travel fare.
5. Arrange Lunch for all the candidates if required.
Conduct Technical & HR interview for the Candidates
Is any candidate
get selected?
Is any candidate
get selected?
No
Is any candidate
get selected?
Is any candidate
get selected?
Ye s
Issue the Offer to the selected Candidate and inform the same to
the Consultancy (If required)
Issue the Offer to the selected Candidate and inform the same to
the Consultancy (If required)
Do two Reference Check for shortlisted candidate.
Do two Reference Check for shortlisted candidate.
Do Medical test & Pre employment check for selected candidate.
In the case of any negative feedback. We will cancel the offer of the candidate and
look for fresh candidate.
Do Medical test & Pre employment check for selected candidate.
In the case of any negative feedback. We will cancel the offer of the candidate and
look for fresh candidate.
Collect the acceptance of Offer and get the joining date
from the candidate.
Collect the acceptance of Offer and get the joining date
from the candidate.
Sheet1