SOP-Southern Railway_Establishment Matters

7/30/2019 SOP-Southern Railway_Establishment Matters

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Schedule of Powers on Establishment Matters -GazettedItemNo.

Subject PHOD/CHOD/HOD Dy. HODs Sr. Scale officersAsst. Scale

OfficersRemarks

01 Transfers NIL NIL NIL NIL

02Advance of Pay andTravelling Allowance during

transfer/ journey on tour

Full powers to CPO inrespect of all

Departments.

NIL NIL NIL Rule 1604 of R.II

03Sanction of Investigation ofarrear claims including payand allowance, childreneducation allowance etc.,

(a) Within 3 yearsFull PowersCPO/FA&CAO

Full PowersDy CPO/Dy FA&CAO

Full PowersSPO/Sr.AFA

Full PowersAPO/AAO

Rule 1005 IREMNo.E(G)2009 AL1/16dt.6.1.10

For claims beyond 3 yearsand exceeding 10000/-Railway Boards sanctionis required.

(b) More than 3 years Full powers upto `10,000/-

CPO/FA&CAO

Full Powers upto` 10,000/-

Dy CPO/Dy FA&CAO

NIL NIL

04

Grant of PF Advance/FinalWithdrawal formarriage/House Building forpaying Insurance premiumetc.

Full powers to CPO forofficers upto Selection

Grade

Dy CPOfor officers uptoSelection Grade

NIL NILRule 922 & 925 of R-IRule 925 (3)/ (1), 928 (2)R-I 1985 edition

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OfficersRemarks

05 (a) Dual Charge Allowances NIL NIL NIL NIL

GM has the powers in respectof officers below S.A. Gradefor a period up to 6 months &SAG 3 months. For officers ofS.A. Grade beyond threemonths ad, full justification &recommendation of FA&CAOand Rly Bds prior approval is

necessary.Para 645 of IREM-I

(b) Grant of ChildrenEducationalAllowance/Hostel Subsidy

Full Powers Full Powers Full powers Full PowersNo.E(W)2008/ed-2/4DT.1.10.2008

(c) Family PlanningAllowance

Full PowersCPO/FA&CAO

Full PowersDy.CPO/Dy.FA&CAO

Full powers toSPO/Sr.AFA upto

JAGNIL

Bd letter No. PC-V/99/I/7/6/2 dt:21.07.1999 & letter No.80/H (FW)7/1 dated08.10.80

06Grant of House BuildingAdvance and relax the cost

ceiling limit upto amaximum of 25%

NIL NIL NIL NIL 1132 IREM I

BdLr.No.F(e)spl.91/Adv,3./1dt.25.11.91PB Circular No. 27 dated29.12.97

No.F(E)Spl/94/Adv/3/7dt.13.10.1996

(a ) Condonation of delay ininsurance of House/Flat

Full Powersupto 2 years

NIL NIL NIL

07

Sanction to the grant ofAdvance for the purchase of

Motor car/Scooter/PersonalComputer

Full powers to PHODS inrespect of Officers below

SAG working under theircontrol

NIL NIL NIL

Rule, 1104,1105(a) IREM-I1989 Edition

For SAG & above GMssanction necessary.

08

(a) Execution of GuaranteeBonds/ Mortgage Deeds etc.in respect of Motor CarAdvance.

Full powers Full powers Full powers to SPO NIL1108 (7) IREM 1989edition

(b) For Change of Name Full Powers Full Powers NIL NILSubjected to complianceof prescribed procedure.Chapter XII of IREM Vol. I

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OfficersRemarks

(c) Issue of NOC forobtaining Passport/Visa

Full Powersupto SG officers.

Full Powers up toSr.Scale

NIL NIL PB/RL/23/V dated21.01.1998

(d) Forwarding ofApplication for posts outsideRailways.

Full Powers upto Sr.Scale NIL NIL NIL

For JAG & above officersby Railway Board Grp. Aofficers by Rly. Bd.

Chapter XIV of IREM Vol. Iand Rule 244 of IREC Vol. Iof 2003 Edn.

09

Recovery of Overpaymentincluding Hospital Chargesmore than 10% of theOfficers pay

Full powers in respect ofofficers under their

control

Full powers inrespect of officersunder their control

Full powers toSPO/Bills

Full powers toAPO/Bills when

there is no SPO/Billspost.

Rule 1013 (B) IREM-I

10 (a) To accept resignation NIL NIL NIL NIL

Group B & A Officersupto Sr.Scale by GM , JAG& above Officers by Rly.Bd. Rule 302, R-I

(b) To accept Voluntaryretirement

NIL NIL NIL NIL Group B & A Officers

upto Sr.Scale by GM , JAG& above Officers by Rly.Bd.RSPR 93 Rule 67

11Traveling allowance toretired Railway Officers forattending Court Inquiry etc.

Full powers NIL NIL NIL

12Approval of journeysperformed within jurisdiction

Full powers in respect ofofficers under their

control

Secretary to G.M.for General

AdministrationNIL NIL Rule 1622 & 1697 of R.II

13

Approval of journeys

performed beyondjurisdiction

Full powers in respect of

officers under theircontrol

Secretary to G.M.

for GeneralAdministrationNIL NIL

Rule 2 under Section (II)

of Appendix XXXI R-II andBoards letter No. F(E) 57PW 7/2 dated 28.9.62 andNo.F(E) 67/AG 28/2 (Dupl)dated 2.5.68 RII 1974edition.

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OfficersRemarks

14 Grant of Leave

b) Grant of Special DisabilityLeave

Full powers

Where officiatingarrangements areinvolved, GMs priorapproval should beobtained before making

of officiatingarrangements in theleave vacancy

Full Powers

Full Powers

Where officiatingarrangements areinvolved, GMs priorapproval should beobtained before

making of officiatingarrangements in theleave vacancy

NIL

NIL

NIL

NIL

NIL

Sanction of leave issubject to certification byAccounts.Rule 503 R-I.

Rule 552 & 553 of R.I

c) Ex India Leave NIL NIL NIL NIL

d) Study Leave within inIndia

NIL NIL NIL NILI Schedule to Chapter V of

R.I

e) Grant of Child Care Leaveto women officers

Full Powers Full Powers NIL NILNo.E(P&A)I/2008/coc/le-8DT.23.10.08

f) Grant of SCL includingpasses to Officers on Sports,St.Johns Ambulanceaccount

Full Powers Full Powers NIL NILMaster Circular No.10 on

SCL

15

Grant of leave encashment

during service andencashment of unutilizedLAP/LHAP on cessation fromservice

Full Powers in respect ofofficers

working under theircontrol

Full Powers inrespect of officers

working under theircontrol

NIL NIL

Rule 549 & 550 of IREC-I

No.F(E)III/2008/LE1/1dt.29.10.08

F(E)III/97 LE 1/8dt.10.11.97

16Sanction of PensionaryBenefits

Full Powers Full Powers Full Powers(SPO) Full Powers(WO)

Railway Service PensionRules 1993

RSPR 1993

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OfficersRemarks

17(a) Crediting of unutilizedjoining time to LAP account

Full Powers Full Powers Full Powers Full PowersPara 1110 of R I 1985edition.

(b) Composite transfergrant on

transfer/retirement/death

Full Powers to CPO/FA&CAO

Full powersto Dy.CPO

Dy.FA&CAO

Full powers toSPO/Sr.AFA upto

JAGNIL

Rule 1643 (D) of IREC IINo.F(E)i98/al-28/50DT.20.7.98Claims of serving officersbeyond 6 months and

claims for transfer granton account of retirement,death etc. one year aftercessation from serviceand upto 2 years requiresthe sanction of GM.Claims after 2 yearsrequires the sanction ofBoard. F(E)I/89/AC-28/11dt.23.2.90

18

Retention of quartersi) During leave upto 4months

(a) Maternity Leave OneYear

(b) Ex-India leave-180 days

Full Powers to CPO Secy. To GM NIL NIL

Boards letter No. E(G)85-QR1/9 dated 15.1.90

Bds letter No. E(G)2006/QR1 19 dated06.02.2008

ii) (a) During deputation toabroad, sanctionedby Rly.Bd. where freepass is not allowedfor the family for theentire period of Deputation

(b) Deputation to PSUsunder the Ministry of Rlys.

Full Powers to CPO

Full Powers to CPO

Secy. To GM

Secy. To GM

NIL

NIL

NIL

NIL

Boards letter No. E(G)85-QR1/9 dated 15.1.90

For two months only.

iii) On transfer out of ICF Full Powers to CPO Secy. To GM NIL NIL

For 2 months on normal

rent and 6 months oneducational /sicknessaccount on double thenormal rent.E(G)85/QR1/9 dt.15/1/90

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OfficersRemarks

iv) For families to occupythe quarters on the death ofthe officers

Full powers to CPOFull Powers to

Secy. to GMNIL NIL

For a period of 24 months.

Boards Lr.No. E(G)98 QRi-11 dt.29.1.99

v) On retirement onSuperannuation/Voluntaryretirement

Full powers to CPO Full powers to Secy.to GM

NIL NIL

First four months, normalrent and another fourmonths, for educational/medical grounds ondouble rent.Boards letter No.E(G)85QR -1-9 dt. 15.1.90

vi) On resignation/Dismissal/or Removal

Full powers to CPOFull powers to Dy.

CPONIL NIL

For a period of one monthonly.Boards letter No.E(G)85QR1/9 dated15.1.90

19Sanctioning the acceptanceof Fees by Officers as

Examiners

Full powers to CPO upto

JA grade

NIL NIL NIL Rule 1334 R-II

20Grant of Honorarium toGazetted Officers

Full powers to CPO upto` 1000/- only in a year

(with-in the budgetallocation) In other cases,

` 2000/- for arbitration

NIL NIL NIL

Boards letter No. F(X)11/86 PW6 dated 5.5.87and E(G) 90-HOI-II (MC-11dt. 10.4.91) Boards letterNo. F(X) II/94 PW3 dated28.11.96

Railway Service Conduct Rules 1966 Redelegation of powers to CPO.

GM has redelegated the powers to CPO, to note all transaction entered into by the Gazetted officer upto the Grade of SG in respect ofmovable properties through a regular or reputed dealer. PB/RL/18/VII dated. 05.05.1997

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Schedule of Powers on Establishment Matters Non Gazetted

ItemNo.

SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

21

Creation of Revenue(Permanent/Temporary) Posts formaintenance of NewAssets/New Organization

NIL NIL NIL NIL

With prior FinanceConcurrence.E(G) 98/EC2 3 dated03.08.98. On matchingsurrender basis. GMs sanctionis required.

22

Conversion of temporaryposts into permanentposts.

Full Powers NIL NIL NILWith finance concurrence.Bds letter No.E(NG)I.780N5/7dt. 31-08-1978

23

Extension of thecurrency of Group C&D(Temporary-Rev)

Full Powers toPHOD/CHOD

NIL NIL NIL With Prior Finance Concurrence

24

Creation and extension

of workcharged GroupC and Group Dposts

Full Powers to

PHOD/CHOD NIL NIL NIL

No.F(X)11-2009/pw/9 DATED

25.8.2010With Prior FinanceConcurrence

25 Transfer posts

i) Within departments

ii. Between departments

a) Full Powers withoutFinance Concurrenceif no change in BOS.

(b) Full powers withFinance Concurrenceif it involves change inBOS.

ii)Full powers to thePHODS of thedepartmentsconcerned withFinance concurrence

NIL NIL NIL

Since transfer of posts involvechange in sanctions againstdifferent units and may involvechange in BOS unit-wise orother-wise, it is felt that thispower may be vested with HODof the Department within whichsuch transfers are proposed. Incase of such transfers from oneDept. to another, the powermay be exercised by

PHOD/CHOD only. Where suchtransfers involve no change inBOS, i.e. transfers within theUnit, no Finance concurrence isnecessary.

120 & 121 RI-1985 Edition

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Schedule of Powers on Establishment Matters Non GazettedItemNo.


26Appointments andpromotions

(a) Initial appointment a) Full powers toappoint in theminimum of the grade

subject to the ruleslaid down by the Govtand Admn.

a) Full powers toappoint in theminimum of the

grade subject to therules laid down bythe Govt and Admn

As in column 3 inrespect of posts themaximum of which

does not exceed` 4200 GP in the VIPC scale

As in column 3 inrespect of poststhe maximum of

which does notexceed ` 1800GP in the VI PCscale

215 of R-I

(b) Promotions

(i) Regular Promotion Full Powers Full PowersAs in column 3 inrespect of postsmax. of which doesnot exceed ` 4200GP -VI PC scale

NIL 213 of IREM

(ii) Adhoc PromotionsFull Powers to CPO

onlyNIL NIL NIL Para 216 of IREM & MC No.37

27

Reappointment of staffwithin the age ofsuperannuation exceptdismissal resulting fromdisciplinary action


No employee who has beendismissed from service shouldbe reappointed withoutprevious sanction of G.M.Boards letter No. E(NG)I/91 /RG1/4 dt 27.12.91.Para 401 &402 R.I

28Constitution of SelectionBoards

Full powers NIL NIL NILE(NG) II/96/RR-1/40 dated 27.04.1998217 IREM 1 1989 edition

29 TransfersFull powers withintheir jurisdiction

Full powers withintheir jurisdiction

Full powers withintheir office inrespect of staffholding posts towhich they canmake appointments

Full powerswithin their officein respect of staffholding posts towhich they canmakeappointments

Rule 226 R-I 1985 edition

30 Inter Railway transfersFull powers toPHODS/CHODS

NIL NIL NIL 226 RI-1985 Edition.

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31Inter Departmentaltransfer of staff

Full powers toPHODS/CHODS

Full Powers NIL NIL Rule 231 R-I 1985 edition

32Transfer from one cadreto another

Full Powers NIL NIL NIL Rule 227 R-I 1985 edition

33Grant of Advanceincrements

Full powers NIL NIL NIL Rule 1321 R-II

34Grant of Special CasualLeave

Full powers

Full powers excepton condition ofBundh, Curfew etc.vide 7.9 ofMC 10

Full powers excepton condi tion of Bundh, Curfew etc.vide 7.9 of MC 10.

Full powersexcept oncondition of Bundh, Curfewetc. vide 7.9 ofMC 10.

Master Circular No.10 AnnexureC Pt.No.5,6 and 7 dated22.5.1991

Sr.Supervisors/Supervisors cansanction additional CL of 4 daysin the form of SCL to PhysicallyHandicapped staffBd.Lr.No.E(G)2008 LE1/4dt.26.12.08

35 Grant of Leave Full Powers Full Powers As in column 4 uptoa maximum of 6months provided noofficiatingarrangement isinvolved

As in column 4upto a maximumof 6 weeksprovided noofficiatingarrangement isinvolved

Supervisory Staff in GP 4600and above can sanctionLAP/LHAP/COML upto 15 days inrespect of staff supervised bythem

Rule 552 & 553 of R.I

No.E(P&A)I-2008/COC/LE-8 dt.23.10.2008.Powers to be exercised as forearned leave

(a )Special DisabilityLeave

Full Powers NIL NIL NIL

(b) Grant of Child CareLeave to Womenemployees

Full Powers Full powers Full Powers Full Powers

36

Grant of Leave

Encashment duringservice and encashmentof unutilized LAP/LHAPon cessation fromservice

Full Powers Full Powers Full Powers Full Powers

No.F(E)III/2008/LE1/1dt.29.10.08

No.F(E)III/97 LE 1/8 dt.10.11.97

37 Grant of Leave Not DueFull powers in respect

of staff under theircontrol

Full powers inrespect of staffunder their control


Full powers inrespect of ClassIV staff onlyunder theircontrol


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38 Grant of Hospital Leave

Upto 120 days

Beyond 120 days

Full powers

Full Powers

Full powers

NIL

NIL

NIL

NIL

NIL

Subject to observance ofRailway Boards letterNo.E(P&A)1/89/JCM /DC V dt22/06/93.


39

Grant of Leave to aRai lway servant inrespect of whom aMedical Authority hasreported that there is noreasonable prospectthat he will be fit toreturn to duty

Full powers in respectof staff in grade towhich they can makesubstantiveappointments

Full powers inrespect of staff ingrade to which theycan makesubstantiveappointments

Full powers inrespect of staff ingrade to which theycan makesubstantiveappointments

Full powers inrespect of staff ingrade to whichthey can makesubstantiveappointments


40

Counting of Extra-ordinary Leave forpurpose of Increments

Full powers in respectof staff in grade towhich they can make

substantiveappointments

Full powers inrespect of staff ingrade to which they

can makesubstantiveappointments

Full powers inrespect of staff ingrade to which they

can makesubstantiveappointments

Full powers inrespect of staff ingrade to which

they can makesubstantiveappointments

Rule 1320-R-II-1987 Edition

41

Grant of extra-ordinaryleave to temporaryemployees who havecompleted one yearservice upto 18 monthsin case of sickness dueto T.B. and leprosy.

Full powers Full powers NIL NIL Rule 530 (2)(c) R-I 1985 edition

(i) Grant of Study leave

within India

Full powers in respectof staff working undertheir control subject toobservance of Rules& Regulations.

NIL NIL NILRule 556 R I

I Schedule to Chapter V

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(ii) Sanction of Ex-Indialeave

(a) Issue of NOC forobtaining passport

Full powers

Full powers

NIL

Full powers

NIL

NIL

NIL

NIL

42

Grant of extra-ordinaryleave without stipend tothe Apprenticesmentioned in Rule 534and 535 R-I 1985 edition

Full powers upto amaximum of threemonths during theentire period of apprenticeship.

Full powers upto amaximum of threemonths during theentire period ofapprenticeship.

NIL NIL 536 RI 1985 Edition

43

Issue of privilegepasses/PTOs toemployees undersuspension.

Full powers Full powersFull powers if they

are DisciplinaryAuthority

Ful l powers i f they areDisciplinaryAuthority

Schedule VII (19) of RailwayServants (Pass) Rules 1986

44

Delegation of powers toClass .III supervisory

staff for issue of privilege passes andPTOs over homeline/foreign line,irrespective of distance.

Full powers Full powers NIL NILBoards letter No.E(W) 84 PS 5-1/4 dated 28.5.1984

45(a) Issue of specialpasses available ontransfer account

Full powers Full powers NIL NILSchedule I of Railway Servants(Pass) Rules 1986.

(b) Issue of Duty CardPass

Full Powers NIL NIL NILPB/RL/107/VIII dt: 31.07.1996

46Issue of passes foradditional Luggage on

transfer account.

Full powers Full powers NIL NILSchedule I of Railway Servants(Pass) Rules 1986

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47

Issue of Kit WagonPasses by all BG and MGRoutes from the oldstation to the stationwhere transferred or toany other station not

exceeding the distancebetween old station andthe station wheretransferred.

Full powers Full powers NIL NILSchedule I of Railway Servants(Pass) Rules 1986

48Issue of Passes onSports Account

Full powers Full powers Full powers NIL

The passes may be issued onlyon the specific advice fromSports officer indicating thedetails of events and eligibility.

Schedule VII (2) of RailwayServants (Pass) Rules 1986

49Grant of dual chargeallowance.

Full powers to orderdual arrangementsand grant of dual

charge allowance @10% of presumptivepay of the addl. posts.The arrangementsshould be ordered fornot less than 30 daysand not more than 6months.

NIL NIL NIL

Subject to prior concurrence offinance.

1337 R.II 1987 edition

Para 645 & 646 of IREM

50Approval of Journeyperformed beyondjurisdiction

Full powers Full powers NIL NILRule 235 R-I 1985 edition, Para1622 R-II 1987 edition

51Approval of Journeyperformed withinJurisdiction

Full powers Full powers

Full powers inrespect of staffworking under theircontrol.

Full powers inrespect of staff

working undertheir control

Rule 235 R-1 1985 edition and

Para 1622 R-II 1987 edition

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52

Advance of pay andTravellling Allowancesto permanent/Temp.

Employees


SPO/Billsempowered tosanction in respectof non-gaz. Staff of

all depts.

APO/Bills maysanction whenthere is noSPO/Bills postsSubject to priorapproval of the

journey bycompetentauthority.

1102, 1109, 1110 & 1113 ofIREM Vol.I 1989 edition

(ii) Grant of festivaladvance

Full powers toCPO/FA&CAO

Full powers toDy.CPO/Dy.FA&CAO

Full powers toSPO/Sr.AFA

Full powers toAPO/AAO

Para 1125 & 1130 ofIREM I

53Grant of conveyancecharges.


SPO/Bi lls Ful lpowers subject toobservance of provision under Rule

1631 R-II

APO/Bills Fullpowers subject toobservance ofprovision underRule 1631 R-II ifthere is noSPO/Bills postavailable.

Subject to observance ofconditions prescribed in Clause(ii) of note 2 under Rule 243 R.Iand para 726 B of IREM

Rule 1631 R-II 1985 edition

54

Grant of Approval ofJourneys by roadperformed by non-gaz.Staff between placesconnected by rail in non-urban and non-suburbanareas. Subject toobservance of theprovisions contained in

Rule 235 - R I

Full powers Full powers NIL NIL

Boards letter No. F(E) I-68/PW5/1 dt. 30.10.1968, 20.3.1969,28.2.1975 and 11.12.1975 andF(E)I-76/AL-28/10 dt. 23.9.1976

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55(a) Sanction of Pensionary benefits Ordinary/ Gratuity/Monthly pension/ FamilyPension and DCRG asalso Commutation of

Pension of Rly. Servants

Full Powers to CPOFull powers to

Dy.CPO

SPO Full powersfor all Non-Gazettedstaff. SR.AFA Inrespect of Accounts

W.O- Full powersin respect of non-gaz. Staff otherthan Accounts

Para 89 of Railway ServicesPension Rules 1993

(b) Remission of Rent Full powers Full powers NIL NIL

The amount of remission to befixed by XEN in consultationwith Accounts Department.1918 E

56

Retention of quarters:-

(i) During leave upto 4months one yr. ofML and Ex-Indialeave 180 days.

Full powers to CPO Full powers toDy.CPO

Full Powers to SPO NILBoards letter No. E(G) 85 QRI/9 dated 15.01.1990 E(G)2006 QR-I 19 dated 06.02.2008

(ii)(a)During deputationsabroad sanctioned bythe Rly. Board wherefree passes- is notallowed for the familyfor the entire period ofdeputations.


Dy.CPOFull Powers to SPO NIL

Maximum period: Two monthsonly.Bds Lr. No. E(G) 85 QR I/9dated 15.01.1990

(b)Deputation to publicsector undertaking

under the Ministry ofRailways


Dy.CPO

Full Powers to SPO NIL

For a period of 2 months onnormal rent & further 6 months

on educational/ sicknessaccount on double rent.Boardsletter No. E(G) 85 QR I/9 dated15.01.1990.

iii) On Transfer out of ICF Full Powers to CPOFull powers to

Dy.CPOFull Powers to SPO NIL

(iv)(a)For families tooccupy on death of theemployee

Full Powers to CPO Full Powers to DyCPO

Ful l Powers to SPO Ful l Powers toAPO

For a period of 24 monthsBoards letter No.E(G)98qr1-iiDT.22.1.99

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(b) Regularization of qrs.Consequent ondeath/retirement/medical unfitness

Full Powers to CPOFull Powers to Dy

CPONIL NIL

BdsLr.No.E(G)92 rn ii-7DT.27.8.93 & E(G) 85 QR I/9dated 15.01.1990

(v) On reti rementSuperannuation andVoluntary retirement

Full Powers to CPO Ful l Powers to DyCPO


First 4 months on normal rent

and another four months oneducation/medical grounds ondouble rent.No. E(G) 85 QR I/9 dated15.01.1990

(vi) On resignation/dismissal/removal

Full Powers to CPO Ful l Powers to DyCPO


For one month only.No.E(G)85QR I/9 dated 15.1.90

57 (i ) Re-Construction of Leave records for theperiod upto 3 yearsbefore retirement /Death for the grant ofretirement benefits.

(ii)(a) Reconstruction ofSR based on officialrecords

(b) based on Swornaffidavits when norecords are available

Full Powers

Full powers to CPO

NIL

Full Powers

Full powers to DyCPO

NIL

Full Powers inrespect of staff towhom they canmake appointments.

NIL

NIL

Full powers inrespect of staffto whom theycan makeAppointments.

NIL

NIL

Boards letter No. E(G)70 LE 1-4dated 2.1.1971

No.E(NG)60 ptn/1/3DT.28.3.1960

Finance concurrence isnecessary

Railway Boards sanction isnecessary for reconstructing SRon the basis of sworn affidavits

58Booking of staff to workOver time under HOER

Full powers in respectof staff under theircontrol

To book 3 hrs. a dayfor maximum of 3days at a time inrespect of staffunder their control.

NIL NIL

Rule 6 (1 & 2) of Railwayservants (Hours ofEmployment) regulations, 1961(Ref. AC Circular No.459dt.31.7.70)

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59 (a) Grant of advance/final withdrawal from PF

Full powers in respectof staff working undertheir control subject toobservance of Rules &Regulations

Full powers inrespect of staffworking under theircontrol subject toobservance of Rules& Regulations

Full powers inrespect of staffworking under theircontrol subject toobservance of Rules& Regulations

Full powers belowGrade Pay `4200/- in VI PC

Rule 922 R.I

(b) Final Withdrawalupto 90% of PF at thetime of retirement

Full Powers(CPO/FA&CAO)

Full Powers(Dy CPO/DyFA&CAO)

NIL NIL Rule 940 of R.I

60

Grant of advance of payto staff affected byFloods, Cyclones andother natural calamitiesof exceptional severity

NIL NIL NIL NIL 1123 of IREM I 1989 Edn.

61

Grant of ChildrenEducationAllowance/HostelSubsidy etc.

Full Powers Full PowersFull Powers to

SPO/Bills

Full powers toAPO/Bills if no

post of SPO/Bills

Rly.Bds Lr No.E(W)2008/ED-2/4dt.1.10.08

62 Sanction of Investigationof arrear claimsincluding pay andallowance,childreneducation allowanceetc.,

(a) Within 3 years

(b) More than 3years

Full Powers

Full powers upto` 10,000/-

Full Powers


Full Powers


Full Powers

NIL

Rule 1005 IREM

No.E(G)2009 ac 1/16 DT.6.1.10

For claims beyond 3 years andexceeding 10000/- RailwayBoards sanction is required.

63Recovery of overpayments ininstallments


Sr.AFA/Fur, SPO/Bills Full powerssubject to thecondition that theno. of installmentsdoes not exceed 24and each monthsrecovery is not lessthan 16.67%

APO/Bills/ AAO As in Col.5, onlywhen SPO/Bills isnot in operation.

Para 1013 B IREM Vol .I, 1989edition

1105 Administration andfinance code.

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64Write-off of irrecoverable amounts

Full powers Full powers NIL NILSubject to prior concurrence ofFinance1017 G I (1950 edition)

65Waiver of over paymentwith Accountsconcurrence


Recovery should not ordinarilybe waived where the amountinvolved does not exceed 2

months pay and the paymentmade less than 12 monthsbefore. (Subject to Financeconcurrence.)

1017 IREM (1989 edition)

66Sanction of acceptanceof fees

Full powersFull powers upto a

maximum of ` 2000NIL NIL 1334 R-II 1987 edition

67

Powers to sanction theundertaking of work forwhich an honorarium is

offered and the grant oracceptance of anhonorarium

Full powers upto amaximum of ` 10,000/-in individual case.Where it is a recurringpay-ment, this ceilingwill apply to a total ofrecurring paymentsmade in a financialyear.

Full powers upto amaximum of ` 5000/-Where it is arecurring pay-ment

this will apply to atotal of recurringpayment made in afinancial year.

NIL NIL

1334 B R-II 1987 edition

Bds letter F(X) 11/94/PW/3, dt.26.03.96 & F(X) 11/97/PW/4/ dt.16.09.97

68Compensation underWCA


Full powers inrespect of GroupD staff andWorkshop staffworking under them

NIL

This has been kept outside thescope of 1989 edition of IREM.Chapter 33 of EstablishmentManual, 1968 edition.Bds letter No. F(X) 11 86/PW/6 dt.05.05.87.E(W)2998/CP/1/7 dt.30.9.2008

69Issue of servicecertificate on cessationof service.

Full powers Full powersSPOs Full powersSR.AFA for accounts

APOs Fullpowers & AAOfor Accounts

1620 R-I (1971)

70 Refund of License feesto Motor Drivers.

Full powers Full powers Full powers Full powers PB/GG/23 DT. 15/17.Jan 1958.

71

Sanction to acceptapplication forwithdrawal fromAppendix III Examination

Full powers Full powersFull powers inrespect of APP.IIonly

NILAppendix II & III ofEstablishment Manual (1989)

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72

Sanction relating toconduct rules, such assale and purchase ofproperties, acceptance

of gifts, rewards, etc.

Full powers Full powers NIL NILRule 2, 13 & 18 of RailwayService Conduct Rules, 1966

73Authorisation underprovisional paymentrules

Full Powers upto 3months

NIL NIL NIL No.F(X)ii-2007/pw/4 DT.21.9.07

74

Fixing the number ofinstallments when thetotal amount advised forrecovery of Hospitalcharges is more than10% of the employeespay

Full powers in respectof staff under theircontrol


SPO/Bills- Fullpowers.SR.AFA/Fur. ForAccounts staff

APO/Bills Fullpowers, whenthere is noSPO/Bills post..

75

Grant of HRA & CCA fora period of leave inexcess of 240 days at atime on medical groundsor in excess of 180 days,on other than medicalgrounds with thesubmission of requisitecertificates.

CPO Full powers.FA&CAO in respectof Accounts staff

NIL NIL NIL 1707 R-II 1987 edition

76Grant of essentialitycertificate for purchaseof motor cycle/scooter

Full powers Full powers NIL NILBoards letter No.F(E)III-SPL/71/ADV2/4 dt.6/12/82

77

(a) Sanction to the grantof advance for purchase

ofmotorcycle/scooter//Moped/PC Advance

Full powers

Full powers

(according toseniority of Registration)

NIL NIL 1104 of IREM

(b) Grant of HBAincluding cost ceilinglimit and condonation indelay in insurance upto2 years

Full Powers NIL NIL NIL Para 1132 of IREM I 1989 Edn

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(c) Grant of Rebate oninterest on advances

Full Powers (CPO)Full Powers(Dy. CPO)

Full Powers (SPO) NIL

In case of HBA sanctioningauthority will exercise.

Chapter XI of IREM I

78

Execution for guarantee

bonds, mortgage deedsetc. in respect of motorcycle/scooter advance


SPOs full powers

in respect of al lemployees.

NIL 1106(7)-IREM-I (1989)

79

Powers to grant specialpay of ` 20 per month tounskilled staff (Class IV)in Workshops and ` 60for Medical Departmentperforming arduousnature of work with therecommendations ofHOD concerned inconsultation with FA

&CAO.

CPO Full powers NIL NIL NILPB/RL/23/IV dated 13.6.86 andBds letter No. E(P&A) I-88/SP-1/MH-2 dt 18.1.90

80

Delegation of powersunder Rule 16(4) ofRailway Services(Conduct) Rules- Powerto accordpermission/notetransactions enteredinto by Railway servants

Full powers Full Powers NIL NIL RL/23/IV dt. 22/12/94

81

Sanctioningreimbursement of 90%of Membership fees paidby Sr. Supervisors to theInstitute of Rail transport

Full Powers NIL NIL NIL RL/23/IV dt. 27/7/95

82Powers to extend joiningtime

Full Powers Full Powers NIL NIL

Subject to maximum of 30days.

Rule 1109 of IREC I 2003 Edn.

83Crediting of unavailedjoining time in LAPaccount

Full Powers Full Powers Full Powers Full Powers Rule 1110 of IREC I

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84

Composite transfer

grant ontransfer/retirement/death

Full Powers toCPO/FA&CAO

Full powers toDy.CPO Dy.FA&CAO

Full powers to SPO Full powers

Rule 1643 (D) of IREC IINo.F(E)i98/al-28/50 DT.20.7.98Claims of serving officersbeyond 6 months and claimsfor transfer grant on account of

retirement,death etc. one yearafter cessation from serviceand upto 2 years requires thesanction of GM. Claims after 2years requires the sanction ofBoard. F(E)I/89/AC-28/11dt.23.2.90

85Family PlanningAllowance

Full PowersCPO/FA&CAO

Full PowersDy.CPO/Dy.FA&CAO

Full Powers (SPO) inrespect of Grp.C

staff

Full Powers toAPO in respect ofGrp.D staff

Bd letter No. PC-V/99/I/7/6/2dated 21.07.1999 & letter No.80/H (FW)7/1 dated 07.01.80

86 Condonation ofinterruption in service

Full Powers NIL NIL NIL

If the break does not exceed 12

months.

Rule 43 of RSPR 1993 and Rule918 of IREC I 2003 Edn.

87 For Change of Name Full Powers Full Powers Full Powers Full Powers

Subjected to compliance ofprescribed procedure.

Chapter XII of IREM Vol. I

88Forwarding ofApplication for postsoutside Railways

Full Powers in respectof Group C and D staff

NIL NIL NILChapter XIV of IREM Vol. I andRule 244 of IREC Vol. I of 2003Edn.

89

Grant of Conveyance

Allowance Full Powers NIL NIL NIL Rule 1606 of IREC II 2005 Edn

90 To accept resignation Full Powers Full Powers Full Powers* Full Powers*

* In respect of staff they arecompetent to appoint

Para 302 of IREC Vol. I 87editions.

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91

To accept Voluntaryretirement includingwaiving of shortfall innotice period

Full Powers Full Powers Full Powers* Full Powers*

* In respect of staff they arecompetent to appoint.

RSPR 93 Rule 67

No.E(P&A)1-77/RT/46

dt.9.11.77, 10.6.79,10.2.81,No.E(PPA)1-92/RT-5 dt.13.7.92

92

Classification of RailwayServants under RailwayServants (Hours of work& rest) Rules 2005

Full powers to CPO NIL NIL NILPara 3 of Part II of RailwayServants (Hours of Work & Rest) Rules 2005

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Documents

SOP-Southern Railway_Establishment Matters