AFRICAN DEVELOPMENT BANK GROUP

SOUTH SUDAN

SMALL AND MEDIUM TOWNS WATER SUPPLY AND SANITATION

FEASIBILITY STUDY AND DETAILED DESIGN

OWAS DEPARTMENT

September 2013

TABLE OF CONTENTS

ACRONYMS AND ABBREVIATIONS ................................................................................... i

GRANT INFORMATION ......................................................................................................... ii

PROJECT SUMMARY ............................................................................................................iii

RESULTS AND LOGICAL FRAMEWORK .......................................................................... iv

1. INTRODUCTION AND BACKGROUND ................................................................... 1

2. THE SECTOR .................................................................................................................. 2

3. THE PROPOSED STUDY .............................................................................................. 3

Objective ................................................................................................................................ 3

Outcome ................................................................................................................................. 4

Outputs ................................................................................................................................... 4

Summary Description of Study and Activities ...................................................................... 4

4. COST ESTIMATES AND FINANCING PLAN ........................................................... 6

5. EXECUTION OF THE STUDY ..................................................................................... 7

The Executing Agency: Organization and Management ....................................................... 7

Study Reporting…………………………………………………………………………… 7

Implementation Schedule …………………………………………………………………8

Procurement Arrangements ................................................................................................... 8

Disbursements Arrangements ................................................................................................ 9

Financial Management Arrangements ................................................................................. 10

6. JUSTIFICATION .......................................................................................................... 10

7. CONCLUSION .............................................................................................................. 11

8. LEGAL INSTRUMENT AND AUTHORITY………………………………….........11

9. RECOMMENDATION…………………………………………………………………….. 11

ANNEX I : COMPARATIVE SOCIO-ECONOMIC INDICATORS

ANNEX II: PRELIMINARY STUDY COST ESTIMATE

ANNEX III : PROJECT IMPLEMENTATION SCHEDULE

ANNEX IV: ORGANOGRAM OF MWRI

ANNEX V : ADMINISTRATIVE MAP OF THE REPUBLIC OF SOUTH SUDAN

i

FISCAL YEAR OF BUDGET

1 July to 30 June

CURRENCY EQUIVALENTS

(30 April 2013)

National

Currency

= South Sudanese

Pound (SSP) UA 1.0 = SSP 5.2472

UA 1.0 = US$ 1.4992

US$ 1.0 = SSP 3.5

ACRONYMS AND ABBREVIATIONS

ADB African Development Bank

CAN Capacity Needs Assessment

EA Executing Agency

ESIA Environmental and Social Impact Assessment

ESMP Environmental and Social Management Plan

FC Foreign Currency Costs

FSF Fragile State Facility

GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit

GRSS Government of the Republic of South Sudan

HRD Human Resource Development

KfW Kreditanstalt für Wiederaufbau

LC Local Currency Costs

LCS Least Cost Selection

MM Man-months

MWRI Ministry of Water Resources and Irrigation

MoFEP Ministry of Finance and Economic Planning

MOH Ministry of Health

MHPP Ministry of Housing and Physical Planning

O&M Operation and Maintenance

QCBS Quality and Cost Based Selection

RAP Resettlement Action Plan

RFP Request For Proposal

SSNDP South Sudan National Development Plan

SSP South Sudanese Pound

SSUWC South Sudan Urban Water Corporation

UA Unit of Account

USAID United States Agency for International Development

WASH Water, Sanitation and Hygiene

ii

GRANT INFORMATION

Client Information

GRANT RECIPIENT: Republic of South Sudan

EXECUTING AGENCY: Ministry of Water Resources and Irrigation

Financing plan

Source of Financing Amount (UA) Instrument

FSF (Pillar 3)

Republic South Sudan

3.500 million

0.185 million

Grant

Government

Total Cost 3.685 million

Bank Key financing information

FSF Currency

UA

Timeframe - Main Milestones (expected)

Study Approval September 2013

Effectiveness February 2014

Completion September 2015

Last Disbursement December 2015

iii

PROJECT SUMMARY

Project

Overview

Project Name: South Sudan: Small and Medium Towns Water Supply and Sanitation

Feasibility Study and Detailed Design.

Geographic Scope: 11 small/medium towns in Warrap, Jonglei, Upper Nile, Western

Equatoria, Central Equatoria, Western Bahr el-Ghazal, Unity, Lakes, Northern Bahr el-

Ghazal, Eastern Equatoria States.

Project Objectives and Expected Outputs:

The objective of the study is to assist the Government of the Republic of South Sudan

(GRSS) to elaborate the development and management including costing of a water

supply and sanitation program in eleven (11) small and medium sized towns. It will

specifically support the feasibility study and detailed designs of the eleven (11) towns

located within ten (10) states. An integrated approach shall be adopted for the Study in

order to holistically address the challenges to sustainable provision of water supply and

sanitation services and drainage development.

Implementation Framework: September 2013 – December 2015 (28 months including

disbursement effectiveness and procurement - 19 months Study Implementation)

Project Cost: UA 3.685 million of which UA 2.306 million is foreign exchange costs

and UA 1.379 million is local costs. FSF will cover 95% of the project costs.

Project direct beneficiaries: The direct project beneficiary is Ministry of Water

Resources and Irrigation and the people of the eleven (11) towns.

Needs

Assessment

Despite the availability of surface and ground water resources, evidence suggests that

two in three people in the country don’t have access to safe and potable water supply

services. Even worse, more than eight out of ten people don’t have access to adequate

sanitation services. This situation implies that more than six million people are deprived

of access to improved water supply services and about eight million people lack access

to improved sanitation services. The low levels of access to safe and potable water

supply and adequate sanitation services coupled with poor hygiene awareness has been

the principal cause of water related diseases such as diarrhea, cholera and guinea worm.

South Sudan is home to the largest incidence of guinea worm in the world that is

transmitted through drinking contaminated and stagnant water. Therefore, improving

water supply and sanitation services is an imperative. Government has labeled the water

supply and sanitation sector as an extreme high priority and a key entry point to its

development objectives. Furthermore, Government has classified the sector as one of

the top six expenditure priorities as enunciated in all key Government strategic

documents.

Bank’s Added

Value

The proposed Small and Medium Towns Water Supply and Sanitation Feasibility Study

and Detailed Design will prepare bankable water supply and sanitation projects for

eleven (11) towns in South Sudan where the needs are dire, and provide opportunities

for the government to access funding for water and sanitation infrastructure

development. The Bank has acquired substantial knowledge and experience in

addressing water and sanitation challenges of urban and rural areas including rural

towns in fragile states. The Bank’s field presence is also an important asset that allows

it to have full engagement in the country’s development agenda.

Knowledge

Management

The study will be presented in adequate detail to form the basis of funding decisions.

This should include aspects of water resources management, knowledge management

and capacity building among local institutions as well as facilities for monitoring.

Outcomes of these analyses will identify weakness in hard infrastructure as well as in

institutional capacity and will serve as basis for defining future support by developing

partners including the Bank. Knowledge generated during implementation of this

project will be well documented from the various project reports including quarterly

progress, technical and financial audit, midterm review and completion reports. The

knowledge gained will enrich Bank’s continued learning process, and its support to the

regional member countries, especially in fragile states.

iv

RESULTS AND LOGICAL FRAMEWORK

Country and project name: South Sudan Eleven Small and Medium Towns Study

Purpose of the project : Feasibility study for water supply and sanitation and detailed design in readiness for Implementation

RESULTS CHAIN PERFORMANCE INDICATORS MEANS OF

VERIFICATION

RISKS/MITIGATION

MEASURES Indicator (including CSI) Baseline Target

IMP

AC

T

Improved quality of life due to availability of adequate water

supply and increased socio-

economic benefits in line with the

study recommendations.

1. Water demand satisfied

2. Improvements in quality of

life statistics related to

water.

34% of water demand being met as of 2010; 14.6%

sanitation coverage as of

2010

1. 100% water demand met by 2035;

2. Quality of life statistics

comparable with those of the

most developed countries by

2035.

Utility performance report

National statistics reports

Prevailing peace and security in the project areas.

Continued government support and

prioritization of water supply and sanitation

sector development.

OU

TC

OM

ES

2.1 The programme/project

implementation is ready towards

ensuring sustainable access to water supply and sanitation in eleven

small and medium towns

2.2 Capacity needs of sector

institutions to ensure sustainable

operation of sector institutions

defined.

2.1.1 Readiness for

Implementation of hard

infrastructure programme

2.2.1 Readiness for

implementation of Capacity

Building framework

2.1.1.1 No feasibility and

detailed design study and

programme not ready for implementation

2.2.1.1 No framework for

capacity building and

sustainable operations not

guaranteed

2.1.1.1.1Programme/Project

approved/adopted by Government

and Development Partners (DPs) by end of 2016

2.1.1.1.2Programme/ Project Implementation by 2020

2.2.1.1.1 Urban WASH Annual

Budget for 2016- 2018 in

accordance with Programme/

Project Operational Plan

2.1. Programme/Project Report

MWRI between DPs and GRSS

on the Program;

2.2.1 Sector Report

2.2.2 Government of the

Republic of South Sudan 2016-

2018 Annual Budget

Risk: Poor buy in by DPs and other key

stakeholders

Mitigation: Consultations with all potential partners

during the programme/ project development

process; Timely reports to all stakeholders during project development

Risk: Marginalization of hygiene and

sanitation

Mitigation:Dedicated hygiene and sanitation

subprogram operational plan and budget;

Close collaboration with MWRI, MHPP, MOH and NGOs

OU

TP

UT

S

1.1.Feasibility study reports;

1.2 Detailed design reports;

1.3 Capacity Needs Assessment , Human Resources Development

Strategy and Action Plan

1.1.1 Feasibility study reports

1.1.2 Detailed design reports

1.1.3 Capacity Needs Assessment , Human Resources

Development Strategy and

Action Plan

N/A Feasibility and detailed design

reports; Capacity Needs

Assessment , Human Resources Development Strategy and Action

Plan submitted and approved

Completion of consultancy services

within 18 months of contract award

(forecast September 2015)

Progress, disbursement and

financial reports from the

executing agencies; Bank supervision mission reports;

Consultancy progress reports;

Consultancy completion reports

Risk of poor quality of work will be

mitigated by detailed and clear TOR,

emphasis on technical proposal during selection, engaging panel of experts for

technical reviews

KE

Y A

CT

IVIT

IES

a. Recruitment of consultants b. Preparation of study reports

c. Organization of validation workshops

d. Project Management of study

Risk of implementation delay will be mitigated by providing Technical Assistance in Procurement to ensure recruiting suitably experienced

consultant(s); close supervision by the MWRI and oversight by Government

and Bank’s supervision.

Costs (‘000 UA,)*

Source FE LC Total

FSF 2,306 1,194 3,500

GRSS 185 185

3,685

* including contingencies

1

1. INTRODUCTION AND BACKGROUND

1.1 The Republic of South Sudan (RSS) is a land-locked country that has a land area of

644,329 sq. km. and a population that is estimated at 110,625,176. The White Nile, which flows

out of Central Africa, is the major geographic feature of the country. South Sudan is divided into

ten states which correspond to the three historical regions of Sudan, namely: Bahr el Ghazal,

Equatoria and Greater Upper Nile. The ten states are further divided into 86 counties (payams).

1.2 Despite available surface and ground water resources, evidence suggests that two in three

people in the country do not have access to safe and potable water supply services. Even worse,

more than eight out of ten people do not have access to adequate sanitation services. This

situation implies that more than six million people lack access to improved water supply services

and about eight million people lack access to improved sanitation services. In addition to these,

about 1,000 schools representing 50% of the total number of schools in the country don’t have

water supply and sanitation facilities.

1.3 Government has labeled the water supply and sanitation sector as an extreme high

priority and a key entry point to its development objectives. Furthermore, Government has

classified the sector as one of the top six expenditure priorities as enunciated in all key

Government strategic documents. In addition, the Government has established key sectoral

institutions and further taken commendable strides in formulating and adopting a water policy

and a water, sanitation and hygiene strategic framework. These instruments generated positive

dynamism towards the sustainable development of the water sector, a necessary pre-requisite for

alleviating poverty and spurring economic growth in South Sudan.

1.4 The proposed Study is consistent with the Water Sector Policy of the then Government of

Southern Sudan (GRSS) (2007) which outlines GRSS’s vision for the water sector and

establishes basic principles and objectives to guide future developments within the sector.

Furthermore the Study is consistent with - Social and Human Development Pillar of the South

Sudan National Development Plan (SSNDP) 2011 –2013 whose objective is to promote the well-

being and dignity of all citizens and accelerate universal access to basic social services. The

proposed study is consistent with the Country Strategy Paper (CSP) 2012-2014 for South Sudan

which anchored water supply as one of the priority areas for the country’s economic and social

development. The study will be financed through the Fragile States Facility (FSF), Pillar 3

resources.

1.5 Currently the Bank’s operations in South Sudan, which is not yet a member of the Bank,

are governed by a General Cooperation Agreement signed between the Bank, the Fund and the

Republic of South Sudan on 24 September 2011 which inter alia permits the Bank to mobilize

additional resources to finance studies, projects or programmes in South Sudan and finance new

operations in the Republic of South Sudan, pending the completion of South Sudan’s

membership to the Bank.

1 CIA fact book, July 2012

2

2. THE SECTOR

2.1 GRSS has developed a Water Sector Policy and a Water, Sanitation and Hygiene

(WASH) Sector Strategic Framework (2011) and is currently preparing a draft Water Bill which

once approved by cabinet and signed into law will constitute the Water Act (2013). An

Environmental Policy is also under preparation. Institutional responsibilities for Urban WASH

are split between three ministries, namely: i) Ministry of Water Resources and Irrigation

(MWRI) which is mandated to oversee development and management of urban water supply ii)

Ministry of Housing and Physical Planning (MHPP) which is responsible for urban sanitation,

and iii) Ministry of Health (MoH) which is responsible for hygiene promotion. Water Supply and

Sanitation Directorates and Departments are responsible for water services provision at the State

and County levels respectively. The sector organogram is presented in Annex IV.

2.2 MWRI has in place an Urban WASH Investment Plan (2013-17) estimated to cost

between US$ 455-836 million to be implemented under a programmatic approach through a

Project Management Facility with a central Executing Agency and out-posted Project

Implementation Units (PIUs) in the 10 states. It is envisaged that skills will be outsourced in the

short term owing to skill shortage within most of the institutions. The programmatic approach is

however faced with a couple of identified challenges which would result in delays and therefore

need addressing namely: i) insufficient capacity to manage an investment programme of this size

and scope; and ii) local limitations to innovative and modern procurement/contracting techniques

resulting in lengthy tendering mechanisms and delays in processing contracts.

2.3 The Urban WASH Investment Plan proposes a phased approach starting with the 10

towns covering 45% of the total urban population in South Sudan although financing of mixed

packages of towns is encouraged in order to avoid duplication and to ensure equity.

Implementing the WASH Sector Strategic Framework and operationalizing the Investments Plan

requires further detailed studies covering the whole spectrum of program components that will

include both the hard and soft aspects required for sustainable management of Urban WASH.

Some of the recent developments in the sector are presented in Table 1.

Table1

Recent Developments in the Water Sector in South Sudan Development Initiative Scope

Water Supply and Sanitation funding support within the

framework of the Multi-donor Trust Fund (MDTF),

administered by the World Bank.

(Status: Completed in December 2012)

Feasibility Study and detailed design of seven state

capitals, namely: Bor, Torit, Bentiu, Yambio,

Aweil, Kuajok and Rumbek towns.

African Development Bank (ADB) technical assistance to

the water, energy, transport, ICT and agriculture sectors.

(Status: Completed)

Needs Assessment under the enhanced strategic and

technical engagement in South Sudan

German Technical Cooperation (GIZ) technical assistance

to the water sector

(Status: Ongoing)

i) Institutional strengthening of MWRI;

ii) Reform of the South Sudan Urban Water

Corporation (SSUWC);

iii) Pilot implementation of water supply and

sanitation systems in Yei, Yambio, Bor and

Rumbek towns.

Japan International Cooperation Agency (JICA) and United

States Agency for International Development (USAID)

technical assistance to policy and institutional reform

(Status: Ongoing)

Technical assistance to SSUWC in Juba and

Malakal (JICA) and in Wau and Maridi Towns

(USAID/SUWASA)

Government of the Netherlands technical assistance Pledged support towards establishment of a sector

training centre (AMADI) by 2015.

3

2.4 MWRI has a Procurement Unit headed by an Assistant Director who is supported by two

procurement Inspectors. Additionally, there is a permanent procurement committee chaired by

the Director General for Administration and Finance and comprising four members, namely: (i)

Director for Administration and Finance, (ii) Director for Rural Water Supply Development, (iii)

Deputy Director of Planning, and (iv) Assistant Director of the Procurement Unit who also

serves as secretary to the committee. The evaluation teams are appointed on an ad hoc basis by

the Undersecretary. MWRI has experience in procurement activities, having been involved in

selection processes of consultancy firms, contractors and suppliers under the Multi Donor Trust

Fund (MDTF) and may therefore only require short term technical assistance to strengthen its

capacity to undertake procurement activities.

3. THE PROPOSED STUDY

Objective

3.1 The objective of the Study is to assist GRSS to elaborate the development and

management including costing of a water supply and sanitation programme in the Study area

which shall be the eleven (11) small and medium towns presented in Table 2. The towns have

been selected based on the following outlined criteria which takes into consideration the

selection guidelines for prioritization, as set out in the Urban WASH Investment Plan:-

i) Demand for water and sanitation services;

ii) Un-served areas and social equity (not supported by other Development Partners);

iii) Likelihood of viability and sustainability of service delivery - high population density

with existing commercial structures and institutions which are indicators of ability to

pay for water services;

iv) Likelihood of sustainability of water supply sources (proximity to a premier fresh water

body) and of reliability of system operations - source intake and low operations and

maintenance costs; and

v) Strategic border/entrance towns.

Table 2

General Information on the Small and Medium Towns

S/No Town State Population Remarks

1) Tonj Warrap 22,678 Important Major Town

2) Fangak Jonglei 14,529 Major Town on a Perennial River

3) Jikou Upper Nile 17,000 Minor/ Border Town

4) Mundri Western Equatoria 11,127 Major Town on a Perennial River

5) Terekeka Central Equatoria 17,161 Minor Town on a Perennial River

6) Mbili Western Bahr el-Ghazal 17,160 Important Minor Town

7) Leer Unity 15,298 Minor Town on a Perennial River

8) Ayod Jonglei 15,913 Minor Town on a Perennial River

9) Cueibet Lakes 14,393 Important Minor Town

10) Gokmachar Northern Bahr el-Ghazal 12,065 Important Small/Border Town

11) Kapoeta Eastern Equatoria 10,705 Important Major Town near the border

Estimated total target population 168,029

4

The study will be implemented under two (2) lots. Lot I of the study shall cover the following six

towns located within the States in specified in parentheses: i) Fangak (Jonglei), ii) Mbili

(Western Bahr el-Ghazal), iii) Jikou (Upper Nile), iv) Leer (Unity), v) Ayod (Jonglei), vi)

Gokmachar (Northern Bahr el-Ghazal). Lot II of the study shall cover five towns namely: i) Tonj

(Warrap), ii) Mundri (Western Equatoria), iii) Cueibet (Lakes) iv) Terekeka (Central Equatoria),

and v) Kapoeta (Eastern Equatoria).

Outcome

3.2 The support to the detailed designs will enable improved water supply, sanitation and

environmental health situation in the eleven towns resulting from the infrastructure investments.

The operational capacity of the government institutions in the eleven towns will also improve

with the capacity building framework that will be implemented alongside the infrastructure

investments for sustainability.

Outputs

3.3 The result of the study will be:

i) Feasibility study reports capturing the various scenarios and options, cost estimates, and

implementation programmes, for provision of water and sanitation services in the 11

towns;

ii) Detailed design reports for the eleven towns detailing the technical requirements, the

financial and economic analyses and the institutional arrangements for the sustainable

management of water supply, sanitation, solid waste and drainage development services

in the eleven towns. An Environmental and Social Management Plan to mitigate any

negative impact of the project and improved social wellbeing of the people in the project

areas;

iii) Capacity Needs Assessment report, Human Resource Development Strategy and Action

Plan providing a framework for capacity building of sector institutions within the Study

area to ensure sustainable operations.

Summary Description of Study and Activities

The following tasks will be undertaken:

3.4 Data collection and synthesis: The consultant(s) shall acquire relevant information on

water resources and carry out inventory, diagnostic and site investigations for existing water

sources to establish the suitability of existing and potential water sources. The consultant(s) shall

acquire information on current and projected development and physical planning, identify the

relevant catchment basin(s)/ well fields and analyze all relevant data including population, water

demand, ongoing and planned developments, in order to arrive at projected estimates of water

supply demand as well as wastewater generation for each town over the 20 year planning period.

Water demand and wastewater generation projections shall be made for each category, i.e.

domestic, institutional and industrial development and shall make consideration for reuse of

treated effluent.

The consultant shall liaise with the Executing Agency (EA) and acquire all relevant policy

documents and strategic frameworks and shall liaise with the Bank country office to acquire the

Bank Guidelines for the social and environmental studies and the Strategy for Fragile States.

5

Furthermore all available data relevant to water supply and wastewater disposal within the

eleven towns will be collected and analyzed. This shall be supplemented by field visits,

investigations and laboratory analysis, as may be required to establish and evaluate prevailing

conditions and to develop reasonable future projections.

3.5 Scenarios and Technological options: The consultant(s) shall then look at the various

alternatives available to abstract and or extract and treat water for town supply, to collect and

treat the wastewater generated, and to dispose the end products including effluents and sludge in

a way that guarantees sustainability of the systems. Appropriate onsite sanitation shall be

considered for areas which cannot justify water borne wastewater disposal system. The most

appropriate system shall be recommended for each town considering such factors as level of

development, impacts on the environment, capital and O&M costs as well as need for

management expertise.

3.6 Institutional, Financial, Economic, Environmental and Social Considerations: The

feasibility study shall be presented in adequate detail to form basis for funding decisions.

Institutional demand of the proposed systems within the context of the existing arrangements

shall be assessed and necessary changes recommended. This will entail assessment of the

financial and economic implications of the proposed systems including ascertaining capital as

well as recurring costs. Other considerations will include aspects of water resources

management, knowledge management and capacity building among local institutions as well as

facilities for monitoring. Based on projected demand and assessment of the current status of the

existing water supply and sanitation facilities, the consultant(s) shall recommend those

installations which can be refurbished and incorporated into the new developments and those

which will need to be replaced or abandoned. In accordance with ADB safeguards requirements

and with GRSS law, policy, and procedures, environmental and social assessments of the

proposed improvements/establishments will be carried out as a part of the feasibility study. An

environmental and social study in line with Bank procedure shall be carried out to identify the

impacts of the proposed developments. The mitigation measures proposed for any significant

adverse impacts and an environmental and social management plan (ESMPs) and Resettlement

Action Plans (RAPs) prepared where required.

3.7 Feasibility Study: The consultant(s) shall prepare a Feasibility Study for an integrated

water supply, sanitation, solid waste and drainage development covering a period of 20 years for

the eleven small and medium towns in adequate detail to enable funding decisions and

positioning for climate change adaptation funding opportunities. In light of the fragile and

conflict affected situations, it is envisaged that proposed interventions would be challenged by

the complexity and high level of these dynamic situation whereby interventions are impacted by

fragility and equally impact on the fragility. The resources allocation becomes an integral part of

this situation and have both intended and unintended impacts. The manner in which interventions

are planned can therefore play a crucial role in reinforcing or reducing existing tensions in the

context. In order to absorb elements of fragility better thereby increasing effectiveness, the

consultant(s)’s methodology for the Study shall be aligned to the Bank Strategy for enhanced

engagement in fragile states (2008) while mainstreaming cross-cutting themes including gender,

climate change proofing etc. The detailed Terms of Reference (TOR) for the Study including the

description of the role of experts is presented as Technical Annex.

3.8 Detailed Designs and Costing: Detailed designs shall be based on the 2007 GRSS’s

water policy, and the 2011 strategic framework guidelines and national standards while ensuring

climate resilience. Site surveys and investigations will be conducted for the proposed works

6

which include water supply abstraction structures, treatment, water supply transmission and

distribution systems including break pressure tanks and reservoirs. Public sanitation system to be

assessed shall cover onsite facilities including faecal sludge emptying, transportation, treatment

and disposal, collection sewers and appurtenances, trunk and main sewers, premises connections,

pumping stations, wastewater and sludge treatment and disposal and storm water drainage. The

study will include costing of both capital and recurring costs and the implementation program.

The designs shall incorporate elements to address environmental concerns to build resilience to

climate change and ensure that there is inclusivity. The feasibility study will contain clear

monitoring indicators of the development’s medium term and long term outcomes and impacts.

The consultant(s) will assess the required resources (investment, implementation, and

management capacity) for the planned new works, as well as rehabilitation/replacement works

identified and assess the required resources for the operation and maintenance of the water

supply, drainage, solid waste and sanitation infrastructure and facilities, both existing and new,

highlighting the works that can be outsourced.

4. COST ESTIMATES AND FINANCING PLAN

4.1 The total cost of the Study is estimated at U.A 3.685 million excluding taxes customs and

duties. An amount of UA 1.379 million shall be local currency whereby UA 2.306 million shall

be in foreign currency. The cost per Study component including ten per cent price and physical

contingency, are provided in Table 3 below. The corresponding preliminary cost breakdown

schedule is provided in Annex II.

Table 3 : Estimated Cost by Component

Component SSP (million) UA (million)

% of FC LC FC Total LC FC Total

Services Lot I 2.902 5.714 8.616 0.553 1.089 1.642 66.3%

Services Lot II 2.351 4.901 5.296 0.448 0.934 1.382 67.6%

Project Management 1.328 0.241 1.569 0.253 0.073 0.326 14.1%

Base Cost 6.580 10.856 17.436 1.254 2.096 3.350 62.6%

10% Contingency 0.658 1.086 1.744 0.125 0.210 0.335 62.6%

Total Cost 7.237 11.942 19.180 1.379 2.306 3.685 62.6%

4.2 The assignment will be financed by the FSF Pillar 3 and the GRSS. The FSF will finance

UA 3.5 million of total costs and which covers 62.6 % of the foreign currency costs (F.C.) and

86.6% of local currency costs (L.C.). The proposed financing plan by source for the assignment

is indicated in Table 4 whereas the cost per category of expenditure is summarized in Table 1

below whereas the cost per category of expenditure is summarized in Table 5.

Table 4 : Estimated Costs by Financing Source

Source Foreign Currency

(million UA)

Local currency

(million UA)

Total cost

(million UA) % of Total

FSF 2.306 1.194 3.500 95%

GRSS - 0.185 0.185 5%

% of Total 62.6% 37.4% 100% 100%

7

Table 5 : Estimated Costs by Category of expenditure

Category

FSF GRSS

Foreign Currency

(thousand UA)

Local currency

(thousand UA)

Local currency

(thousand UA)

Total cost

(thousand UA)

Goods

IT Equipment 6.0 - - 6.0

Vehicles 40.0 - - 40.0

Sub total 46.0 - - 46.0

Services

Engineering Consulting

Services Lot I

1,089.0 553.0 - 1,642.0

Engineering Consulting

Services Lot II

934.0 448.0 - 1,382.0

Audit 27.0 - - 27.0

Sub total 2,050.0 1,001.0 3,051.0

Operating Costs (travel,

office supplies etc.)

- 40.0 40.0

Facilitation costs - 45.0 45.0

Office furniture/ equipment,

GRSS staff

168.0 168.0

Base cost 2,096.0 1,086.0 168.0 3,350

10% Contingency 210.0 108.6 16.8 335

TOTAL 2,306.0 1,194.0 184.8 3,685

5. EXECUTION OF THE STUDY

The Executing Agency: Organization and Management

5.1 The executing agency (EA) for the study will be the Ministry of Water Resources and

Irrigation (MWRI). A Study Coordinator shall be appointed from the Planning and Programmes

Directorate of MWRI to be the liaison officer as well as the study manager responsible for the

successful implementation of the Study. Two focal persons will be appointed to support the

Study Coordinator and to ensure adequate liaison with Ministry of Housing and Physical

Planning (MHPP) and the Ministry of Finance and Economic Planning (MoFEP). The

Coordinator will be responsible for the supervision of the study on day to day basis and will

ensure due diligence by responding timely to issues raised by the consultant(s), and in making

available information and documentation which will be required during the course of the study.

Further, the Study Team will designate two representatives from the respective

State/County/Payam to be responsible for all liaisons between the Consultant(s) and MWRI as well

as with other parties involved in the Study.

Study Reporting

5.2 All study reports shall be prepared and bound in a format to be agreed upon between the

Consultant(s) and the EA. In particular, the Consultant(s) shall present in annexes to the main

reports, all design calculations including brief description of programmes used, assumptions and

source of data. The Consultant(s) will prepare and submit to MWRI eight (8) copies of the a)

Inception report, b) the Progress reports, c) the Feasibility Study reports, d) the Detailed Design

reports, and e) the Draft Capacity Need Assessment (CNA), Comprehensive Human Resources

Development (HRD) Strategy and Action Plan reports as elaborated in Annex 1, and

simultaneously 2 copies to the ADB for review and feedback. Soft copies shall be provided for

all final reports. Both MWRI and the Bank shall review and submit their comments to the

8

Consultant(s) within a period of 4 weeks. The schedule of submission of the various documents

is shown in Table 6.

Implementation Schedule

5.3 The study under each of the two lots will be carried out over a period of eighteen (18)

months for Lot 1 and fifteen (15) months for Lot 2. The consultant(s) will therefore be expected

to commence the work as soon as the contract is signed. The timing of submission of the various

reports is given in Table 6. Table 6

Timeline for Submission of Study Deliverables

Activity Lot 1

Target Date (End of)

Lot 2

Target Date (End of)

Negotiation and award of Contract M M

Submission of draft Inception Report M+1 M+1

Submission of final Inception Report M+2 M+2

Draft Water Supply Feasibility Study Reports M+5 M+5

Draft Sanitation Feasibility Study Reports M+5 M+5

Final Water Supply Feasibility Study Reports M+8 M+7

Final Sanitation Feasibility Study Reports M+8 M+7

Draft Design Reports (Water Supply) M+12 M+11

Draft Design Reports (Sanitation) M+12 M+11

Final Design Reports (Water Supply) M+15 M+13

Final Design Reports (Sanitation) M+15 M+13

Draft CNA and HRD Strategy and action plan M+16 M+14

Final CNA and HRD Strategy and Action Plan M+18 M+15

Procurement Arrangements

5.4 Procurement arrangements are summarized in Table 7. All procurement of goods, works

and acquisition of consulting services financed by the FSF financing will be in accordance with

the Bank’s “Rules and Procedures for Procurement of Goods and Works ” or as appropriate

“Rules and Procedures for the Use of consultants” using the relevant Standard Bidding and

Request for Proposal documents. Table 7

Procurement Arrangements (UA Million)

Category Shortlist Other* Total

Goods

IT Equipment - 6.6 6.6 [6.6]

Vehicles - 44.0 44.0 [44.0]

Sub-total - 50.6 50.6 [50.6]

Services

Engineering Consulting Services LOT I 1,806.2 - 1,806.2 [1,806.2]

Engineering Consulting Services LOT II 1,520.2 1,520.2 [1,520.2]

Audit 29.7 - 29.7 [29.7]

Sub-total 3,356.1 - 3,356.1 [3,356.1]

Operating Costs (travel, office supplies etc.) - 278.3 278.3 [93.5]

TOTAL 3,356 329 3,685 [3,500]

*others may be National Shopping; GRSS Procedures

Figures in brackets are amounts financed by the FSF as the case may be [ ]

9

5.5 Procurement of Goods and the Consultancy services: The procurement of Goods (IT

equipment and vehicles) at a total estimated cost of UA 50,600 will be by National Shopping

(NS) procedures. The use of NS is justified by the fact that the value or quantities or character of

the goods are such that they could not possibly attract bids from outside South Sudan, and there

are local suppliers, sufficiently qualified and in number sufficient to ensure competitive bidding.

Engineering consulting firms will be recruited to undertake the feasibility and design study

including the environmental impact assessment at a total estimated cost of UA 1,806.2 million

(Lot I) and UA 1,520.2 million (Lot II). An external Auditing firm will be recruited to undertake

the Auditing services at an estimated cost of UA 29,700. The selection procedure and evaluation

criteria for the Engineering consulting firms will follow the Quality and Cost Based Selection

(QCBS) method using an international shortlist of firms whereas for the Audit services will

follow the Least Cost Selection (LCS) method using an international shortlist of firms. An

invitation for Expression of Interest announcement shall be published in the United Nations

Development Business Online, the Bank’s website and widely circulating local and/or regional

press.

5.6 General Procurement Notice: A General Procurement Notice will be agreed upon with

the Executing Agency and will be issued for publication in UN Development Business online

(UNDB online) and the Bank’s website, upon approval of the Study Proposal by the Board of

Directors.

5.7 Review Process: The following documents shall be subject to prior review and approval

by the Bank before promulgation: (i) Invitation for Expression of Interest; (ii) Shortlist; (iii)

Request for Proposals; (iv) Report on Technical Evaluation of Consultants’ Proposals; (v)The

Draft Consultancy Services Contracts.

5.8 Operating Expenses: Expenditures during the project implementation including office

supplies, utilities consumables, advertising expenses, internet service communication,

consultative workshops, and staff allowances will be procured through the Government of the

Republic of South Sudan (GRSS) procedures acceptable to the Bank.

5.9 Procurement Plan: The Executing Agency will be responsible to prepare the Procurement

Plan for the study and will therefore will prepare and submit the draft Procurement Plan upon

signature of the Grant Agreement for the Bank’s review and clearance.

Disbursements Arrangements

5.10 Two disbursement arrangements will be available for use by the study namely: i) the

Special Account method; ii) the Direct Payment method. The Special Account method shall be

used for payment of goods, services and operating costs while the Direct Payment method shall

be used for payment or services contract for the study and for the audit services. GRSS will open

a foreign currency Special Account specifically for the project in a commercial bank acceptable

to the Bank for the deposit of the proceeds of the grant. GRSS will also open a local currency

project account to support the operation of the Special Account and facilitate payment in local

currency, if this becomes necessary. All disbursements under the Bank financing shall be in

accordance with the Bank policies and procedures as set out in the Bank’s disbursement

handbook.

10

Financial Management Arrangements

5.11 MWRI will be responsible for financial reporting and auditing and shall submit to the

Bank an audit report which includes audited financial statements and management letter of the

project no later than six months flowing the closing date of the study. The auditing shall be

undertaken in accordance with Bank’s standard audit Terms of Reference by an auditor

acceptable to the Bank. The cost of the audit is included in the project financing.

6. JUSTIFICATION

6.1 The country is newly established following decades of war and conflict that resulted in

the destruction of water infrastructure facilities and further impeded the flow of investment to the

sector. Despite the availability of surface and ground water resources, evidence suggests that two

in three people in the country do not have access to safe and potable water supply services. Even

worse, more than eight out of ten people don’t have access to adequate sanitation services. This

situation implies that more than six million people are deprived of access to improved water

supply services and about eight million people lack access to improved sanitation services.

6.2 The low levels of access to safe and potable water supply and adequate sanitation

services coupled with poor hygiene awareness has been the principal cause of water related

diseases such as diarrhea, cholera and guinea worm. South Sudan is home to the largest

incidence of guinea worm in the world that is transmitted through drinking contaminated and

stagnant water. Therefore, improving water supply and sanitation services is an imperative.

Government has labeled the water supply and sanitation sector as an extreme high priority and a

key entry point to its development objectives. Furthermore, Government has classified the sector

as one of the top six expenditure priorities as enunciated in all key Government strategic

documents.

6.3 The Bank has previous experience in financing similar studies and has acquired

substantial knowledge and experience in addressing water and sanitation challenges of urban and

rural areas including rural towns in fragile states. The Bank’s field presence is also an important

asset that allows it to have full engagement in the country’s development agenda.

7. CONCLUSION

7.1 Government of Republic of South Sudan is committed to realizing its policy on

Integrated Water Resources Management aimed at improving water services standards within the

country. The study will contribute to achievement of Government’s mission, to operationalize

the Water Policy and implementing the WASH Sector Strategic Framework (2011) which

requires further detailed studies. This proposal for the feasibility study and detailed design is

technically feasible and highly desirable to further the social and economic development of

South Sudan. It will generate detailed scope, detailed designs, ESIA and RAP, and all other

necessary institutional, financial and technical information in readiness for project

implementation to enhance water security and increase efficiency of the water and sanitation

systems. The project when ready will attract financing.

11

7.2 The proposed study is in line with current CSP 2012-2014 and falls under the State

building through capacity and infrastructure development (capacity building in infrastructure)

CSP pillar. The study is the first step in project development to address the lack of service and

low service standards and its contribution to the achievement of the pillar objective is high.

7.3 The projects that will emanate from the feasibility study will serve to enhance water

security and quality of life of the residents of the eleven small and medium towns which conform

to the goal of the MWRI and the Country Strategy Paper when implemented.

8. LEGAL INSTRUMENTS AND AUTHORITY

8.1 Legal Instrument : The Bank instrument to finance this Project is a Grant for an

amount of UA 3.5 million from the FSF Pillar 3 resources .

(A) Conditions Precedent to Entry into Force

(i) The Letter of Agreement shall enter into force upon signature by the Recipient

and the Fund.

(B) Conditions Precedent to First Disbursement: The Fund’s obligation to make the first

disbursement of the Grant to the Recipient shall be conditional upon the entry into force

of this Letter of Agreement as set forth in (A) above and to the fulfillment by the

Recipient of the following conditions:

(i) Provide evidence in form and substance acceptable to the Bank of having opened

a foreign currency Special Account in a bank acceptable to the Bank for the

deposit of the proceeds of the grant.

(ii) Provide evidence, in form and substance acceptable to the Bank, that it has

designated a full time Study Coordinator and two focal persons (one

Infrastructure Expert and one Financing Accounting expert) whose qualifications

and experience are acceptable to the Bank to assist with the monitoring of the

implementation of the Study

8.2 Compliance with Bank Policies

This project complies with all applicable Bank policies.

9. RECOMMENDATION

Management recommends that the Boards of Directors approve the proposed Grant of

UA 3.5 million to the Republic of South Sudan from FSF Pillar 3 resources to finance the Small

and Medium Towns Water Supply and Sanitation Feasibility Study and Detailed Design, for the

purposes and subject to the conditions stipulated in this report.

I

ANNEX I : COMPARATIVE SOCIO-ECONOMIC INDICATORS

Indicator YearSouth

SudanAfrica

Developing

Countries

Basic IndicatorsArea ('000 Km²) .. 30,046.4 80,976.0Total Population (millions) 2012 10.4 1,078.8 5,628.5Urban Population (% of Total) 2012 .. 40.4 44.8Population Density (per Km²) 2008 15.8 35.4 66.6GNI per Capita (US $) 2011 .. 1,594.2 2,780.3Labor Force Participation - Total (%) 2012 .. 37.4 0.0Labor Force Participation - Female (%) 2012 .. 42.5 39.8Gender -Related Development Index Value 2007 .. 0.5 ..Human Develop. Index (Rank among 169 countries) 2012 .. .. ..Popul. Living Below $ 1 a Day (% of Population) 1995 .. .. 25.0

Demographic IndicatorsPopulation Growth Rate - Total (%) 2012 4.8 2.3 1.4Population Growth Rate - Urban (%) 2012 .. 3.4 2.4Population < 15 years (%) 2012 .. 40.0 29.2Population >= 65 years (%) 2012 .. 3.6 6.0Dependency Ratio (%) 2006 .. 77.3 52.8Sex Ratio (per 100 female) 2012 104.6 100.0 934.9Female Population 15-49 years (% of total 2012 .. 48.6 53.3Life Expectancy at Birth - Total (years) 2012 59.8 58.1 65.7Life Expectancy at Birth - Female (years) 2012 61.3 59.4 68.9Crude Birth Rate (per 1,000) 2012 35.9 34.2 21.5Crude Death Rate (per 1,000) 2012 8.9 10.9 8.2Infant Mortality Rate (per 1,000) 2011 76.0 70.8 53.1Child Mortality Rate (per 1,000) 2011 120.5 111.3 51.4Total Fertility Rate (per woman) 2012 4.9 4.4 2.7Maternal Mortality Rate (per 100,000) 2006 2,054.0 417.8 440.0Women Using Contraception (%) 2012 6.1 30.8 61.0

Health & Nutrition IndicatorsPhysicians (per 100,000 people) 2010 .. 53.6 77.0Nurses (per 100,000 people)* 1999 .. .. 98.0Births attended by Trained Health Personnel (%) 2009 19.0 .. 39.0Access to Safe Water (% of Population) 2010 68.7 65.7 84.0Access to Health Services (% of Population) 2000 .. 65.2 80.0Access to Sanitation (% of Population) 2010 7.4 39.5 54.6Percent. of Adults (aged 15-49) Living with

HIV/AIDS2011 .. 4.6 161.9

Incidence of Tuberculosis (per 100,000) 2011 146.0 233.8 ..Child Immunization Against Tuberculosis (%) 2011 57.0 81.7 89.0Child Immunization Against Measles (%) 2011 64.0 76.6 76.0Underweight Children (% of children under 5 years) 2010 27.6 .. 27.0Daily Calorie Supply per Capita 2009 .. 2,568.8 2,675.2Public Expenditure on Health (as % of GDP) 2010 .. 5.9 4.0

Education IndicatorsGross Enrolment Ratio (%) .. .. ..

Primary School - Total 2010 68.8 101.9 106.0Primary School - Female 2010 54.5 98.1 104.6Secondary School - Total 2010 4.2 42.3 62.3Secondary School - Female 2010 2.6 38.5 60.7

Primary School Female Teaching Staff (% of Total) 2010 12.3 43.3 ..Adult Literacy Rate - Total (%) 2009 27.0 67.0 19.0Adult Literacy Rate - Male (%) 2009 16.0 58.3 ..Adult Literacy Rate - Female (%) 2009 40.0 75.8 ..Percentage of GDP Spent on Education 2008 .. 5.3 ..

Environmental IndicatorsLand Use (Arable Land as % of Total Land Area) 2011 .. 8.4 9.9Annual Rate of Deforestation (%) 2000 .. 0.6 0.4Annual Rate of Reforestation (%) .. .. ..Per Capita CO2 Emissions (metric tons) 2011 .. 1.1 ..

Note : n.a. : Not Applicable ; … : Data Not Available.

Last

update:

July 2013

South Sudan

Comparative Socio-Economic Indicators

Sources : ADB Statistics Department Databases; World Bank: World Development Indicators

UNAIDS; UNSD; WHO, UNICEF, WRI, UNDP; Country Reports.

II

ANNEX II: PRELIMINARY STUDY COST ESTIMATE

III

ANNEX III : PROJECT IMPLEMENTATION SCHEDULE

IV

ANNEX IV : ORGANOGRAM OF MWRI

Technical Assistance and Consultants

Dept. of

Urban Water Supply &

Sanitation

States’ Line Min istries

Directorate of Water & Sanitation

Dept. of

Rural Water Supply &

Sanitation

Dept. of Water Resources

Management and Irrigation

County

Dept. of Water

& Sanitation

Legend: Reporting

Consultation

Advisory Services

HR Developm

ent

Undersecretary

Development Partners

Donors

Minister

Urban Water Corporation

Deputy Minister

Civil Works

Water Sector

Coordination

Directorate of Administra - tion and Fina nce

Directorate of Planning and Programming

Directorate of Water Resource Management

Directorate of Irrigation and Drainage

Directorate of Rural Water Supply & Sanitation

Directorate of Hydrology and Survey

Hydrology Survey

Information

M anagement

and Research

Rural Water Supply

Development

Operations & Maintenance

Water Quality,

Sanitation & Hygiene

Urban Water

Programs

Aid Mgt

Programmin g,

Monitoring & Evaluation

Water Quality

Monitoring

Water Sector Policies and Regulation

Electro Mechanicals

and Automobiles

Legal Services

Public relations

HR Mgt

Procurement Accounts

Internal Audit

Training & Research Center

V

ANNEX V : ADMINISTRATIVE MAP OF REPUBLIC OF SOUTH SUDAN