Special Education Special Education Compliance MonitoringCompliance Monitoring

3 Phases of Compliance Monitoring 3 Phases of Compliance Monitoring ReviewReview

Pre-Site phasePre-Site phase

On-Site phaseOn-Site phase

Post-Site phasePost-Site phase

Pre-Site PhasePre-Site Phase

District will receive letter in advance from EED District will receive letter in advance from EED with date of visit and request for informationwith date of visit and request for information

Phone conversation - EED Program Manager will Phone conversation - EED Program Manager will offer technical assistance offer technical assistance

Review/ verify information needed before on-site Review/ verify information needed before on-site visit (listed in Part X – Section 1 of the Handbook)visit (listed in Part X – Section 1 of the Handbook)

Prior Information to be sentPrior Information to be sent

List of special education teachers, administrators, List of special education teachers, administrators, related service providers and interpreters for the related service providers and interpreters for the deafdeaf(4AAC 52.770)*(4AAC 52.770)*

Behavioral Data - # of in-school suspensions, out of Behavioral Data - # of in-school suspensions, out of school suspensions, expulsions, manifestation school suspensions, expulsions, manifestation determination meetings & referrals to law determination meetings & referrals to law enforcement experienced by the student*enforcement experienced by the student*

Due Process - an indication of whether the student’s Due Process - an indication of whether the student’s educational program was the subject of a complaint, educational program was the subject of a complaint, mediation/due process hearing over the past 5 mediation/due process hearing over the past 5 years*years*

*Excel format*Excel format

Information needed PRIOR to review Information needed PRIOR to review (cont’d)(cont’d)

A list of schools within your district that includes A list of schools within your district that includes daily time schedules for each schooldaily time schedules for each school

List of private schools, charter schools, List of private schools, charter schools, correspondence schools, juvenile detention correspondence schools, juvenile detention facilities, adult correctional facilities, community facilities, adult correctional facilities, community transition agencies (childhood and secondary transition agencies (childhood and secondary transition) in the District with the addresses and transition) in the District with the addresses and phone numbers of eachphone numbers of each

What occurs during the What occurs during the On-Site visit?On-Site visit?

Entrance InterviewEntrance Interview

IntroductionsIntroductions

Team Leader - Team MembersTeam Leader - Team Members

Program Manager’s explanationsProgram Manager’s explanations

Review weekly scheduleReview weekly schedule

Administrative ReviewAdministrative ReviewEach district should have an Administrative Each district should have an Administrative

BinderBinder

The binder should contain all admin The binder should contain all admin standards coded by numberstandards coded by number

For standards that do not apply, include For standards that do not apply, include a note on district letterhead stating why a note on district letterhead stating why it does not applyit does not apply

Handbook Part X, Section 6Handbook Part X, Section 6

Student File ReviewsStudent File Reviews

15 or more complete files15 or more complete files

Other files:Other files:Targeted areas- transition, ESER’sTargeted areas- transition, ESER’sAny area(s) of “systemic concern”Any area(s) of “systemic concern”

Files are selected to represent a sampling Files are selected to represent a sampling of all disability areas, race/ethnicity, age of all disability areas, race/ethnicity, age levels, and school locationslevels, and school locations

Handbook Part X, Section 5Handbook Part X, Section 5

What Else Happens?What Else Happens?

School site School site visitsvisits

Parent meeting Parent meeting

Staff meetingStaff meeting

Draft Report of findingsDraft Report of findings

SpEd Director meetingSpEd Director meeting

Exit interviewExit interview

Focused Monitoring ComponentFocused Monitoring Component

Review District Data ProfileReview District Data Profile

How monitoring connectsHow monitoring connects

Review District Determination statusReview District Determination status Needs AssistanceNeeds Assistance Needs Assistance 2Needs Assistance 2 Needs InterventionNeeds Intervention

If on Corrective Action Plan -- reviewIf on Corrective Action Plan -- review

Exit MeetingExit Meeting

CommendationsCommendations

Draft monitoring compliance review Draft monitoring compliance review resultsresults

Draft Plan of Improvements for Draft Plan of Improvements for student files and administrative student files and administrative standardsstandards

Post-Site Phase: Post-Site Phase: Compliance Monitoring Written Report Compliance Monitoring Written Report

The Written Report includes:The Written Report includes:

CommendationsCommendations

Findings & citationsFindings & citations

Plan of ImprovementPlan of Improvement

- Upon receipt of the Final Report, districts - Upon receipt of the Final Report, districts have 60 days to complete the Plan of have 60 days to complete the Plan of ImprovementImprovement

What is Due When?What is Due When?

1. The Plan of Improvement projected 1. The Plan of Improvement projected dates of completion is due 60 days from dates of completion is due 60 days from the Final Report datethe Final Report date

2. All of the documentation on the Plan of 2. All of the documentation on the Plan of Improvement is due 3 to 6 months after Improvement is due 3 to 6 months after the monitoring visitthe monitoring visit

Then What?Then What?

Following submission and approval of Following submission and approval of all documents, EED will send District all documents, EED will send District a “Close-Out” letter stating all a “Close-Out” letter stating all corrective action is complete.corrective action is complete.

For Question’sFor Question’s

Who do you contact?Who do you contact?

11st st - The lead monitor for your visit - The lead monitor for your visit

22ndnd - Your department contact - Your department contact

Intensive MonitoringIntensive Monitoring

1.1. Will be conducted at a separate time Will be conducted at a separate time than monitoringthan monitoring

2.2. For intensive claims over 15 students: For intensive claims over 15 students: Intensive monitored is conducted on-Intensive monitored is conducted on-sitesite

3.3. For intensive claims under 15 For intensive claims under 15 students: IEP’s will be sent to EED for students: IEP’s will be sent to EED for reviewreview

You’reYou’re DONE!DONE!

Yippee!Yippee!