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EAACI Congress 2015
European Academy ofAllergy and Clinical Immunology
6 – 10 June 2015Barcelona, Spain
#eaaci2015
Sponsorshipand Exhibition Prospectus
www.eaaci2015.com
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Welcome 3Committee Members 4Key Contacts and Congress Venue 5Key Statistics 6Congress Topics 7Exhibition Floor Plan 8Exhibition: Unparalleled Opportunity to reach the Medical Community 9
• ExhibitorBenefits 9• BookingofExhibitionSpace 9• ExhibitionDatesandOpeningHours 10• Promotion 10• ExhibitorInstructionsManual 10• ShellSchemePackages 10• MeetingRoomsandBusinessLounges 10
Symposia and Product Theatre 11• SponsoredSymposia 11• ProductTheatre 11• BookingaSymposiumorProductTheatre 11
Advertising 12• PreliminaryProgramme 12• FinalProgramme 12• PocketProgramme 12• BagInsert 12
Delegate Items 13• Lanyards 13• PadsandPens 13• Badge 13• DelegateBag 13
General Terms and Conditions 14Data Protection 15
Index
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Welcome to Barcelona!
DearFriends,
ItisagreatpleasureforthoseofusinBarcelonatobehostingtheEAACICongress2015from6–10June.Butitisalsoachallenge:thestandardshavebeensetveryhighbytheprecedingEAACICongresses!
ThecoreframeworkfromwhichtobuildtheCongressisthescientificprogramme,whichhasbeende-signedbytheScientificCommittee.TheLocalOrganisingCommitteehasaddedatouchoflocalflavour,inordertoattractthosefromnearandfar.UnderthethemeoftheCongress,“Allergy:Newanswerstooldquestions”,wewilldissectcurrentknowledgeinthefield.
ThevenuewillbetheCentredeConvencionsInternacionaldeBarcelona(CCIB),whereEAACIhasalreadyheldpreviousmeetings.Soweareacquaintedwiththefacilitiesandweknowthattheyofferthehigheststandardsintermsofmeetingroomsandexhibitionspace.Thereareseveralhotelswithinwalk-ingdistancetothevenue,whichwillbeabletohostmanyoftheCongressdelegates.Connectionstothecitycentreandtotheairportareeasybothbypublicorprivatetransport.
BarcelonaisoneoftheliveliestMediterraneancities.Itismulticultural,artistic,modernandhistoricatthesametime.Thiscoastalcityislikeanopen-airmuseumwhereyoucanenjoythemostamazingarchitec-ture,frommodernistbuildingstotheoldgothicquarter.Takeyourtime,wanderroundandstoptosmell,totaste,tolisten...Ifyoualreadyknowthecity,youwillsurelydiscovernewwonders;ifyoudonot,youwillneverforgetit.
WearelookingforwardtowelcomingyoutoBarcelonafortheEAACICongress2015!
OnbehalfoftheLocalOrganisingCommittee,
VictòriaCardona TomásChivatoChair,EAACICongress2015 Chair,EAACICongress2015
Welcome
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Local Organising CommitteeT.Chivato,Congress Chair J.M.OlaguibelV.Cardona,Congress Chair & Secretary O.PalomaresM.Alvaro S.QuirceI.J.Ansotegui C.RondónI.Eguíluz-Gracia J.SastreM.Fernández-Rivas M.J.TorresM.Ferrer A.ValeroA.Giménez-Arnau C.VidalL.Marqués
EAACI Board of OfficersN.Papadopoulos,President I.Agache,Vice-President Communication and MembershipA.Muraro,Secretary General P.Demoly,Vice-President Education and SpecialtyP.Hellings,Treasurer R.vanRee,Vice-President CongressesC.Akdis,Past President
Scientific Programme CommitteeM.Jutel,Outgoing SPC Coordinator Interest Group ChairsE.Knol,Incoming SPC Coordinator I.Annesi-Maesano, Aerobiology & Air PollutionN.Papadopoulos,President M.Bonini,Asthma & SportsC.Akdis,Past President H.J.Hoffmann,Allergy DiagosisA.Muraro,Secretary General I.Skypala,Allied HealthR.vanRee,Vice-President Congresses F.Spertini,BiologicalT.Chivato,Congress 2015 Chair M.J.Torres,Drug AllergyV.Cardona,Congress 2015 Chair & Secretary G.Konstantinou,EpidemiologyI.Ansotegui,LOC Member M.Fernández-Rivas,Food AllergyM.Ferrer,LOC Member C.Scharf, Functional Genomics & ProteomicsL.K.Poulsen,Congress 2014 Chair O.Pfaar,Immunotherapy
C.Skevaki,Infections & AllergySection Secretaries G.Sturm,Insect Venom HypersensitivityO.Kalayci,Asthma S.Quirce,Occupational AllergyS.Weidinger,Dermatology A.Leonardi,Ocular AllergyC.Rondon,ENT R.Müller,Comparative Veterinary AllergologyL.O'Mahony,Immunology D.Ryan,Primary CareG.duToit,PediatricsA.Santos,JMA Chair
The European Academy of Allergy and Clinical Immunology (EAACI) TheEuropeanAcademyofAllergyandClinicalImmunology(EAACI)isanon-profitorganisationwithmorethan7,800membersfrom121countries,representingacademics,researchinvestigatorsandclinicians.InadditionEAACIincludesover90NationalAllergySocietymembers.
Committee Members
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Key Contacts
Exhibition and Sponsorship OrganiserINTERPLANCongress,Meeting&EventManagementAGLandsbergerStrasse15580687MunichGermanyPhone:+49895482340Fax:[email protected]
Event OrganiserEAACIHeadquartersHagenholzstrasse1113rdFloor8050ZürichSwitzerlandPhone:+41442055533Fax:[email protected]
Exhibition and Sponsorship SalesKatharinaKrinesPhone:[email protected]
Registration ContactK.I.T.GrouponbehalfofEAACIPhone:[email protected]
Exhibition OrganiserSandraSchmidbergerPhone:[email protected]
Accommodation ContactK.I.T.GrouponbehalfofEAACIPhone:[email protected]
Barcelona International Convention Centre(CCIB)PlaçadeWillyBrandt11-1408019BarcelonaSpainPhone:+34932301000Fax:[email protected]
Congress Venue
CCIBWith a surface area of 100,000m², including theConvention Centre building and the ForumAudi-torium,theCCIBhasamplespacetowelcomeupto15,000visitorsandtohousethemostchalleng-ingassociation,corporate, institutionalandartisticeventswithgreatsuccess.
Source:www.google.de
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Key Statistics from past EAACI Congresses
*Expectednumbers;finalnumbersarenotavailableatthetimeofprinting.
2010 2011 2012 2013 2014*
Abstracts presented 1,972 1,886 1,684 2,145 1,800Accredited media representatives 72 108 60 60 60
Key Statistics
CountriesDelegates
SatelliteSymposiaCompanySponsoredSymposiaLunchSymposia
ExhibitionSpaceinm²NumberofExhibitors
IstanbulGenevaMilanCopenhagen*2011201220132014
IstanbulGenevaMilanCopenhagen*2011201220132014
IstanbulGenevaMilanCopenhagen*2011201220132014
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Congress Topics
• Organbasedallergy:allergyintheairways(asthmaandrhinitis),foodallergy,eosinophilicesophagitis, skinallergicdisorders(urticaria,atopicdermatitis,contactdermatitis),anaphylaxis,severeasthma,hereditaryangioedema,mastocytosis,etc.
• Elicitingagents:allergens(mites,cat,food,pollensetc.),drugs(betalactams,radiocontrast media,vaccines,NSAIDetc.),venoms,climatechange,exposome,co-factors,asthmaandsports,etc.
• Basicmechanisms:TLR,neuralinvolvement,barrierdeficiencies,microRNA,exosomes,immune tolerance,etc.
• Diagnosis:componentresolveddiagnosis,BAT,biomarkers,specificchallenges,etc.
• Therapy:biologics,immunotherapy,pharmacotherapy,oraltoleranceinduction,drugdesensitisation, etc.
• Other:newtechnologies,e-health,patient’sperspective,pharmacoeconomics,etc.
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Exhibition Floor Plan
Theexhibitionfloorplanwillbeupdatedcontinuously.PleasevisittheCongresswebsiteforthelatestversion:www.eaaci2015.com.
CorrectasofMay2014;subjecttochange
©INTERPLANAG
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Exhibiting: An Unparalleled Opportunity to reach the Medical Community
TheCongresswillofferanunparalleledopportunitytobothcommercialandnon-commercialorganisa-tionstoshowcasetheirproductsandservicestothelargestgatheringofallergyprofessionals in theworld.Withover3,300m²ofexhibitionspaceandmore than 7,000 delegates expected, organisa-tionscan reachmanykeyplayers in the globalresponsetoallergymanagement.Delegateswillinclude researchers, scientists, doctors and otherhealth care professionals.TheExhibitionHallwillhost booths featuring both large and small multi-national companies as well as local industry, pro-vidinganuniquechance for them to interactwithdelegates fromaround theworld.Toensurehighvolumesof trafficandhighvisibility, theExhibitionHallwillhostone largecateringarea, theproducttheatreandthepopularProandCondebate.Itwillalsoserveasan informationhubwith internetac-cessandotherattractiveservicestodrawattendeesintotheExhibitionHall.
Exhibitor Benefits
Exhibiting at the EAACI Congress 2015 will en-title your organisation to the following benefits:
Pre-event• pre-eventtechnicalsitevisit(Autumn2014)• exhibitorinstructionsmanual• participationadvice• fullserviceofINTERPLAN• companynameinexhibitorlistonthe CongressWebsite
On-site• freeeditorialandcompanynameinthe FinalProgramme• 1freefullregistration• 1freeexhibitorbadgeperevery6m²purchasedspace(specialregulationsforFounderSponsorsapply)• dailycleaningofaislesandcommonareas• ambientheatingandlighting• venuesecurity
Booking of Exhibition Space
BindingorderInordertobookyourspaceintheExhibition,pleasecompletetheattachedbookingformandsenditviae-mail to [email protected]. Pleasenote that, after confirmation of receipt, the orderform is a binding agreement. The deadline forexhibitionbookingsis28February2015.
SizeandpositionThe minimum space that can be rented is 9 m².Pleaseindicateonthefloorplanthezoneinwhichyouwouldprefertobelocated.Alsoindicateonthebookingformyourdesiredstandsizeandshape.
AllocationINTERPLANhastherighttoallocatetherequestedspace in a suitable area of theExhibition.Alloca-tionsaremadeona“firstcome–firstserved“basis.Pleasenote that,while theEAACIFounderSpon-sorswillbegivenpriority forchoiceofbooth loca-tion, early commitmentwill ensure that your com-panycansecureaprominentsite.
ContractandinvoiceAfter your booth has been allocated, you will re-ceivetheexhibitioncontractwhichconfirmsthefinalstandlocation,boundaries,sizeandstandnumber.Thecontractmustbesignedandreturnedwithin10workingdays. Invoiceswillbesentout inJanuary2015andneedtobepaidwithin30daysafterreceipt.
Exhibition
Exhibitionspaceonlyrentalprice(free-build)(minimum9m²):perm² EUR650plusVAT
Exhibitionspacewithshellschemepackage(minimum9m²):perm² EUR750plusVAT
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Exhibition Dates and Opening Hours
TheExhibitionwillbeopenat the following times.INTERPLAN reserves the right to modify thesetimesifneeded.
Sunday, 7June2015,09:00–17:30Monday, 8June2015,09:00–17:30Tuesday, 9June2015,09:00–17:30
Set-upFriday, 5June2015Saturday, 6June2015
DismantlingTuesday, 9June2015(eveningonly)Wednesday, 10June2015
All dates and times may be subject to change.
Promotion
ActivepromotionoftheeventbeginsinJune2014andwillcontinueuntilJune2015.Promotionisbe-ingachievedwithmailingstoallinterestedparties,advertisinginrelevantpublicationsandahighpro-filepresenceatrelevantcongresses,meetingsandwebsites.
Exhibitor Instructions Manual
A full technicalmanual giving further general andtechnical information,adviceandfulldetailsabouttheExhibition,venue,organisersandancillaryser-viceswillbeavailabletoexhibitorsandwillbecircu-latedinearly2015.
Shell Scheme Packages
Shell scheme packages will be available in sizesrangingfrom9–18m².ShellschemesarefullysetupbyINTERPLANandexhibitorsneedonlydeco-ratetheirbooths.Shell scheme furnitureandequipment dependonthesizeoftheboothorderedbutnormallyinclude:
• octanormpanels,dependingonboothlocation• fasciasignageonallopensideswithblackstandardlettering• spotlights• carpet• 1tableand2chairs• electricalswitchboardwithpowersupplyand1socketincluded• pre-openingcleaning
Shellschemescanbefurthercustomisedbyorder-ingadditionalfurniture.
Colours might change, stand equipment also included
Meeting Rooms and Business Lounges
INTERPLANwill offer a limited number of meet-ingroomsandbusinessloungestothecompa-nies takingpart.Meeting roomsmaybehired forsmallmeetings, staff briefings, etc. while businessloungeswillbemoresuitableforshortbreaksfromthe busy Exhibition Hall. Activities that competewith the Congress Scientific Programme are notallowedand theseactivitiesmaynotbepromotedinanywaypriortotheCongress.Pleasenotethatonlya limitednumberofmeetingroomsandbusi-nessloungesareavailableandreservationismadeona ”first come - first served”basis.Please con-tactINTERPLANforfurtherinformationandcosts:[email protected]
Exhibition
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Sponsored Symposia
IntendedforCongressdelegates,SponsoredSym-posia will be fully organised and coordinated byeachsponsoroftheSymposium.TheCongressOr-ganisersofferSymposiaslotsduring lunchbreaksordirectlyafterScientificSessions inorder toen-suremaximumattendanceofdelegates.
Benefits• fulldetailsofeachSymposiumwillbeprintedin theFinalProgrammeandwillbepublished onlineinthesessionplanner(nobrandnames areallowed)• designatedboardsforadvertisementon-site• inclusionintheListofSponsors• sessionhallincludingstandardAVequipment• congressstaff• 1fullregistrationand2exhibitorbadges• onemasse-mailwithallthesponsoredSymposiawillbesenttoallCongressdelegates priortotheCongress
Availabletimeslotsandcosts
ImportantInformationThe Congress Scientific Programme Committeereserves the right to approve or reject anySpon-soredSymposiaapplication.InordertoensurethatSponsored Symposia meet the scientific stand-ardsoftheCongress,allSponsoredSymposiawill:• addressissuesdirectlyorindirectlyrelatedtothe contextoftheCongressProgramme• beevaluatedbytheCongressScientific ProgrammeCommitteeonthebasisofcontent, speakersandoverallquality• notincludeanybrandnamesinthetitle
Costsforspeakers,travel,accommodationandreg-istrationarenotincluded.Thesponsormaychooseasubjectandnominatespeakersandchairpersons.If thesamespeaker isalsogivinganother lectureduringtheCongress,thesponsorwillcoverallcostsinvolved as mentioned above. Each speaker canonly appear in one Sponsored Symposium. Res-ervations aremadeon a “first come, first served”basis.
Product Theatre
Product Theatres are commercial presentationstaking place in a fully-equipped space located intheExhibitionArea.Theywillofferahighlyvisibleplatformtoshowcasenewproductsandtreatmentoptionsthroughpromotionalpresentations,reach-ing up to 270 attendees in pre-scheduled adver-tisedsessionsduringthecoffeebreaks.
Benefits• fulldetailsoftheProductTheatrewillbeprinted intheFinalProgrammeandwillbepublished onlineinthesessionplanner(nobrandnames areallowed)• abigscreenwilldisplayforthcomingsessions• inclusionintheListofSponsors• productTheatreincludingstandardAV equipment• congressstaff• onemasse-mailwithalltheProductTheatres willbesenttoallCongressdelegatespriorto theCongress• ahostesswilldistributeflyersinspecific areas(definedbyINTERPLAN)twohoursprior tothebookedslot
.
Symposia and Product Theatre
SatelliteSymposium7–9June2015,17:30–19:00EUR45,000plusVAT
LunchSymposium(PlatinumFounderSponsorsonly)7–9June2015,17:30–19:00EUR50,000plusVAT
Booking a Symposium or Product TheatreInordertobookaSymposiumorProductTheatreslot,pleasecompletethebookingformandsenditviae-mailtoeaaci2015sponsorship@eaaci.org.Pleasenotethatafterconfirmationofreceipt,theorderformconstitutesabindingagreement.Thedeadlineforbookingaslotis28February2015.Pleasealsofilloutthe“ImportantCompanyDetails”formsothatwecancorrectlygatherdatasuchasinvoiceaddress.
ProductTheatre7–9June2015,30minutesduringbreaksEUR10,000plusVAT
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Advertising
Advertising allows sponsors the opportunity to reach all delegates. The materials have a high re-tention factor. Advertisements should be free from commercial brand names and product logos.
Preliminary Programme
ThePreliminaryProgrammeisthefirstmajorCon-gress publication, distributed to approximately14,000peopleinvitingthemtotheCongress.
Benefits• allproductioncosts(excludingdesign)• visibilityamong14,000potentialdelegates6 monthspriortotheCongressitself• inclusionintheListofSponsors
Specifications:Numberofcopies:approx.14,600Numberofpages:approx.40Size:A4,4-colourartworktobesuppliedbythesponsoraccordingtodesignspecifications.
Final Programme
ThisistheessentialCongresspublication.TheFi-nal Programme includes information on abstractpresentations, skill-building workshops, bridgingsessions,publicforums,plenarysessions,SatelliteSymposiaandExhibitions.TheFinalProgrammeisconstantlyusedbydelegatesduringtheweekoftheCongresstoplantheirdailyschedules.
Benefits• allproductioncosts(excludingdesign)• visibilityintheCongresskey-documentamong 7,000delegates• inclusionintheListofSponsors
Fullpage EUR6,000plusVATInsidebackcover EUR8,000plusVAT
Specifications:Numberofcopies:approx.7,000Numberofpages:approx.250Size:A4,4-colourartworktobesuppliedbythesponsoraccordingtodesignspecifications.
Pocket Programme
ThePocketProgrammeisanindispensable“quickand easy” reference guide for all Congress del-egates.Provided to each delegate at registration,thePocketProgrammecontainscolour-codedroomandtimeindicationsfortheCongress.Itincludesin-formationabouttimesandsessionhallsforthenu-meroustopics,togetherwithamapoftheCongresscentre. It also includes informationabout servicesofferedatthevenue.ThesponsorwillbegiventheoutsidebackpageofthePocketProgrammeforad-vertisement.
Benefits• allproductioncosts(excludingdesign)• highvisibilityvalue• inclusionintheListofSponsors
Bag Insert
Insert of sponsor’s item into Delegate Bags. TheitemmustberelevanttotheCongressandapprovedbytheCongressOrganisers.Onlyalimitednumberofbaginsertswillbemadepossible,andthisitemisgrantedona“firstcome,firstserved”basis.
Benefits• distributionandlogisticson-site• highvisibilityvalue• inserttobeprovidedbysponsor• inclusionintheListofSponsors
BagInsert(productionanddeliverynotincluded)EUR6,000plusVAT
Fullpage EUR4,000plusVATInsidebackcover EUR6,000plusVAT
PocketProgrammeEUR15,000plusVAT
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Delegate Items
The following items bring visibility to the sponsor and a unique opportunity to reach each and everydelegate. Items should be free from commercial brand names and product logos.
Lanyards
Thecordattachedtothenamebadgeisahighlyvis-ibleitemwornbyeverydelegate.Thesponsorwillhaveitsnameandlogoonthecord.ThecolourofthecordandlogoplacementwillbeproposedbytheCongressorganisers,withapprovalfromthespon-sor.Toincreaseretentionvalues,thelanyardcouldbemadedetachablefromthebadgeholder,whichmeansitcouldbeusedseparatelyinthefuture.
Benefits• highvisibilityvalue–wornbyeverycongress delegate• inclusionintheListofSponsors
Pads and Pens
Padsandpensareprerequisitesforeverydelegate.Thisopportunityprovidessponsorsawayofprovid-ingdelegateswithamuchneededservice,aswellasavisibleadvertisingmethod thatdelegateswillcarryawaywith them.Thesponsorwill be recog-nisedbyacompanylogoonthepadsandpens.
Benefits• distributionandlogisticson-site• highvisibilityvalueandhighretentionvalue• inclusionintheListofSponsors
PadsandPens(productionanddeliverycostsnotincluded)EUR8,000plusVAT
AllsponsorsandexhibitorswillreceivethepromotioncataloguewithitemstoenhancetheirvisibilityinAutumn2014.If you have any other particular request pleasecontactINTERPLANat:[email protected]
Badge
Every delegate receives a personalised badgewhichhastobewornthroughoutthedurationoftheCongress.Thesponsorwillhaveitsnameandlogoonthebackofthebadge.
Benefits• production,distributionandon-sitelogistics included• highvisibilityvalue• inclusionintheListofSponsors
BadgeEUR8,500plusVAT
Delegate Bag
Alwaysapopular “collectible”.ThesponsorshipoftheDelegateBagprovidesthesponsorwithanex-cellentmarketingopportunityduringtheCongress,andextendedexposureforyearsbeyond.Thebagwillfeaturethesponsor´slogoaswellastheEAACI2015Congresslogo.
Benefits• production,distributionandon-sitelogistics• veryhighvisibilityvalueandveryhighretentionvalue• inclusionintheListofSponsors
Pricingonrequest
ImportantinformationPleasenotethat,theEAACI2015CongressCom-mitteeretainsfullrightstoapprovethefinaldesignofthebag,includingtheplacementofthelogo.
Lanyards(productionanddeliverycostsnotincluded)EUR12,000plusVAT
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I. EXHIBITIONS
Conditions of PaymentConditions of payment mentioned on the invoice are valid.100% of the total amount for Exhibition space fee will be in-voiced. All payments must be made in EUR plus statutorysales tax according to the European regulations andmust bereceivedinfullwithin30daysofreceiptoftheinvoice.NobanktransferfeeswillbeacceptedbyEAACIandallExhibitorspay-ing by bank transfer should ensure that all charges are met.
For paymentswith credit card please note that for your secu-ritywedonotacceptcreditcarddetailsonhardcopyforms,bye-mail, fax or phone.On request youwill receive a link by e-mail,whichwill direct you to theofficial securepaymentgate-way(Ogone).Creditcardpaymentsattracta3.5%surchargeonamountsexceedingEUR5,000.00.
Ifpayment in full isnot receivedby thestartof theCongress,participationcannotbeguaranteedand the rental fee remainsdue.Undernocircumstancesmayanydiscountbededucted.
Pleaserefertothefloorplansanddirectionsavailableonwww.eaaci2015.comunderExhibitionsforthedescriptionofspaces.Certainareashavemandatoryshellschemepackagesincluded–invoicingwilltakeintoconsiderationtheseprices.
Third Party Order (exhibitor appointed contractor)Itisunderstoodandagreedthattheexhibitingcompanyisul-timatelyresponsibleforpaymentofcharges.Intheeventthatthenamedthirdpartydoesnotpaytheamountowingbythemove-intime,chargeswillreverttotheexhibitingcompany.
All prices are indicated in EUR and exclude VAT, unless oth-erwise specified.
Refund and Cancellation PolicyIfanExhibitionspacehastobecancelled,thefollowingcondi-tionswillapply:Until29November201450%ofthetotalamount.After29November2014iftheExhibitionspacecanbeletagain,a 20% cancellation charge will be levied. If only parts of thespacecanbeletagain,acancellationfeeof20%forthepartletagainand100%fortherestisdue.ForExhibitionspacecancelledafter2January2015,therewillbenorefundgranted.AllcancellationsmustbemadeinwritingtoINTERPLAN.
Assignment of Space/Eligibility for ExhibitionOrganisationswishingtoapplyforExhibitionspacemustfollowthestandardcriteriathatonlyproductsandservicesinconnec-tiontothetopicoftheCongressareallowedtobepresented.
Thedistributionofpromotionalmaterialsislimitedtotheexhibi-tor’s rentedarea.Signsandbannersatboothshave tobedi-rectlylinkedtothenameoftheexhibitor.Itisstrictlyprohibitedtodistributeorplaceproductsand/orprintedmattersofacompanythat isnotanexhibitor.TheEAACICongress2015Organiserscaninterruptanykindofpromotion,whichintheiropinioncoulddam-agetheCongress.
Boothsmaybeusedonlyforexhibitingandadvertisingtheexhibi-tor’sownproducts,notforthesaleofanyproducts.Anyordersforproductswhicharetakenmustbeinaccordancewithregula-tionscoveringsuchorders.
Advertisingmaterialsmay be distributed onlywithin the bootharea.TheCongressacceptssalesfrombooksellersandpublish-erswithinthefieldrelatedtotheCongress.Alllegalaspectsforthesesalesmustbe handled individually. For the presen-tationofadvertisinglectures,advertisingfilms,slideprojectionandforthedistributionofsamples,itisnecessarytoobtainwrit-ten permission from INTERPLAN. Companies that are notexhibitorsmaynotadvertiseinanyformintheExhibitionHall,in theentrancestotheExhibitionHall,oranywhereelseintheCongressvenue.
Exhibitors are also advised to obtain the Spanish Code of Conduct and the EFPIA HCP Code of Conduct for pharma-ceutical companies and acquaint themselves with the rules and regulations of advertising and marketing in Barcelona. Medical device companies are in addition advised to follow the Eucomed Code of Ethical Business Practice. Com-panies are required to check and ensure their own compliance with the relevant codes and regulations about advertising in Spain and any other applicable rules and regulations from their home country. TheCongressanditsorganiserswillnotacceptanyresponsibilityfornon-compliance.All house rules at the venue will apply and be enforced.Exhibitorsarefullyliablefordamagescausedtothirdpartiesandproperty.Allexhibitorsare strongly recommended to have comprehensive third partyliabilityinsurancefortheirbooths.NoalcoholisallowedintheExhibitionHall.NosalesareallowedintheExhibitionHall.
II. SPONSORSHIP ITEMS
Thissponsorshipproposalisofferedsubjecttoavailabilityandcontract,withfinalapprovalbytheOrganisers.Shouldan itembecancelled,thesponsorwillhavetheoptionoftakinganotheritemnotalreadysponsored,orhavethemoneyrefunded.
Conditions of PaymentConditionsofpaymentmentionedontheinvoicearevalid.100%ofthetotalamountforSponsoringitemswillbeinvoiced.Allpay-mentsmustbemadeinEURplusstatutorysalestaxaccordingtotheEuropeanregulationsandmustbereceivedinfullwithin30daysofreceiptof the invoice.NobanktransferfeeswillbeacceptedbyEAACIandallExhibitorspayingbybank transfershouldensurethatallchargesaremet.
For paymentswith credit card please note that for your secu-ritywedonotacceptcreditcarddetailsonhardcopyforms,bye-mail, fax or phone.On request youwill receive a link by e-mail,whichwill direct you to theofficial securepaymentgate-way(Ogone).Creditcardpaymentsattracta3.5%surchargeonamountsexceedingEUR5,000.00.
Production CostsProduction costs, where applicable, are the responsibility of thesponsor.TheEAACICongress2015willnotacceptresponsibil-ityforlatedeliveries,andcannotguaranteetheinclusionordis-tributionoftheitemattheEAACICongress2015.Latedeliveries,ifaccepted,mayalsoattractlatefees.Wherethebuyerisresponsibleforproductionbutdoesnotwishtooverseethedetails,INTERPLANwillbewillingtotakeontheresponsibility,butthisserviceattractsa10%surchargebasedonthecostofthesponsorshipitem.WhenINTERPLANisinchargeofproduction,thebuyerisboundtoacceptthequotescollectedbyINTERPLANandthecostsmustbepaidinfullbeforethecom-mencementofproduction.
General Terms and Conditions
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Printed MatterForprintedmatter,itisoftheutmostimportancethatthematerialisreceivedintimeandintheproperformat.Latesubmissionswillnotbeincluded.Designspecificationswillbesentoutat least2monthsbeforethesubmissiondeadline.Acommercialbrandnamefromadrugcompanycannotbeused inanymaterial distributed to all thedelegates.Thenameofthecompanymaybeusedinstead.TheonlyexceptionistheexhibitonboothandintheframeworkofaSatelliteSymposium.
Refund and Cancellation PolicyThe itemsare refundableminusa10%chargewhen thecan-cellation ismadewithinonemonthof theorderandbefore31October2014.
Foritemscancelledafter31October2014andbefore2January2015,50%ofthetotalamountvalueoftheorderwillberefunded.Foritemscancelledafter2January2015,therewillbenorefundgranted.If the itemshavebeen sourced fromexternal suppliers and acontracthavebeensigned,thecostsincurredplusthecorre-spondingcharge(basedontheabovedates)willbechargedtothesponsor.All prices are indicated in EUR and exclude VAT, unless otherwise specified. AllcancellationsmustbemadeinwritingtoINTERPLAN.
AMENDMENTS TO THE GENERAL TERMS ANDCONDITIONSAllmattersnotcoveredintheseregulations,ingeneral,intheGen-eral Terms and Conditions, or in other EAACI Congress 2015publicationsaresubjecttothedecisionandcontroloftheCongressOrganisers.TheCongress Organisers reserve the right to takesuchactionsandtomakesuchchanges, includingchangestothe“GeneralTermsandConditions”asareconsiderednecessaryordesirablefortheefficientandproperconductoftheExhibition.Anymattersnotspecificallycoveredbytheprecedingtermsandconditionsshallbesubjectsolelytothedecisionoftheorganiser.Thesetermsandconditionsmaybeamendedatanytimebytheorganiser,andallamendmentssomadeshallbebindingonex-hibitors/sponsorsequallywiththeforegoingtermsandconditions.
FINAL STIPULATIONSIntheeventthattheCongresscannotbeheldorwillhavetobechangedduetoeventsbeyondthecontroloftheCongressOr-ganisers(forcemajeure)orduetoeventswhicharenotattribut-abletowrongfulintentorgrossnegligenceoftheCongressOr-ganisers,theCongressOrganiserscannotbeheldliableforanydamages, costs, or losses incurred, suchas transportation costs,accommodationcosts,financiallosses,etc.Underthesecircum-stances,theCongressOrganisersreservetherighttoeitherre-taintheentirefeeandtouseitforafutureEAACICongress,ortoreimbursetheexhibitor/sponsorafterdeductingcostsalreadyincurredfor theorganisationof theEAACICongress2015andwhichcouldnotbe recovered from thirdparties.AnycompanythatdisregardsthedirectivesoftheCongressOrganisersmaybeexcludedfromtheExhibitionbytheCongressOrganiserswithim-mediateeffect.Suchcompaniesare liable for thewhole rentalsumand forall incidentalexpenses includingVAT. Incases inwhich the Congress Organisers are indebted to the exhibitor/sponsor, the exhibitor/sponsormay demand compensation in-steadofcashpaymentonlywiththepermissionoftheCongressOrganisers.
All oral agreements, special permissions and special arrange-mentsarevalidonlyuponreceiptofwrittenconfirmation. Inallcasesof litigation theexhibitor/sponsoragrees tosubmit to theauthorisedcourtchosenbytheCongressOrganiser.Electively,theCongressOrganisersmaychoosetoappealtothecourtintowhosejurisdictiontheexhibitor/sponsorfalls.
DATA PROTECTIONOurbusinesstreatsallpersonaldataaccordingtotheguidelinesspecified in§4BDSG.Thegathering,storageandprocessingof yourpersonal dataareunavoidable for your registration fortheabovementionedcongress.Theseoccursolelyforthepurpo-sesoforganisingandconductingtheevent.Yourdatawillonlybeconveyed to thirdparties (e.g.organisers,congresscentre,suppliers for the specialised exhibition)who are directly invol-ved in thecongress’programmeandonly if theorganisationalprogrammemakessuchconveyancenecessary.Legislationre-quiresustoaskforyourpermission; ifwedonotreceiveyourconsent,youcannotregisterforthespecialisedexhibitionwithinthecontextofthecongress.
By placing his or her signature on the stand-location re-servation, the signatory declares his or her consent to al-low the personal information which he or she provides to begathered, stored and processed within the context of con-ducting the abovementioned congress, and he or she fur-ther consents to allow such data to be conveyed, if necessa-ry, as described above, to third parties, e.g. the organiser.
Furthermore, the signatory also consents to receive informati-onal material about follow-up and thematically related eventsinthefutureviae-mailorconventionalmail.Thesignatorycanrevokethisconsentatanytimebysendingnotificationofrevo-cation of consent via e-mail to [email protected] or viaconventionalmailtoINTERPLANAG,LandsbergerStrasse155,80687Munich,Germany.
Exhibition and Sponsorship Organiser
INTERPLANCongress,Meeting&EventManagementAG
LandsbergerStrasse15580687MunichGermany
Phone:+4989548234748Fax:+498954823445
