Sponsorship & Exhibition Prospectus · Gold Exhibition Package - £1,000 Additional costs may apply depending on final design and requirements of your booth. • Pre-marketing exposure

Sponsorship & Exhibition

Prospectus

Tuesday 1 September - Friday 4 September 2020

Website: slsconference.com Email: [email protected]

Society of Legal Scholars Annual Conference 1 – 4 September 2020

Hosted by University of Exeter online

The 111th Annual Conference of the Society will be hosted by the University of Exeter

online

mailto:[email protected]

Overview

The Society of Legal Scholars (SLS) is the learned society for those who teach law in a university or similar institution or who are otherwise engaged in legal scholarship. As at the beginning of 2020 the SLS has more than 3000 members consisting primarily of law academics in the UK and Ireland.

The SLS (formerly called The Society of Public Teachers of Law) was founded in 1908 and has charitable status. It is the oldest as well as the largest learned society in the field of law.

The conference has a wide range of high-profile plenary and keynote speakers giving ample opportunity to address the many crucial issues currently confronting legal institutions and legal education.

Why Get Involved?

• raise your profile within law-based academia

• demonstrate publications and products

• showcase new publications

• keep up to date with the needs of your audience

• build new partnerships and strengthen existing ones

• opportunity to network virtually

SLS is pleased to offer you the chance to be part of their first virtual Annual Conference.

We hope that over 400 delegates will join us online over the 4 days, giving you the opportunity to showcase your work to this influential target audience via your own branded online exhibition booth.



Why virtual?

Physical events are all the majority of us know and let’s face it, attending a conference and

connecting with past, current and new colleagues and networking over a cup of coffee and a slice cake is a great benefit and for some a big part of attending physical events. This year however, many businesses are doing things differently in order to still offer this interaction but by doing it virtually. So, what are the benefits of a virtual conference for publishers?

• Wider Outreach - Showcase your publications and products to a wider geographical area. Virtual events have a significant advantage in being able to reach an unlimited global audience cost effectively generally meaning a higher attendance.

• Insightful Data Capture and Unrivalled Analytics - Depending on your exhibition package you have a record of all activities that take place in your booth. This includes a transcript of all the conversations you have, what documentation delegates have downloaded, how long they have been in the booth, what videos they have watched etc. – so you capture more data at a virtual event than is sometimes feasible from a physical event. This data can also be used to grade lead quality.

• Longer Exposure – The SLS Conference will be available online for delegates to access for 3

months after the event has taken place. Delegates can then choose to access the event at any time and view all the presentations and visit booths and see the live chat. If they visit your booth and start a live chat, you will receive an email so you can log on and respond. This additional time for exposure obviously increases an exhibitors marketing reach. All presentations are recorded so you can use these assets in your marketing communications enabling you to reach a wider audience over time.

• Connecting with The Keyboard Generation - There is a whole generation of people who are more comfortable on keyboard or audio than physically. Some of these people might never go to a physical event and some of these people might have an expectation of a digital offering. We also find attendees are more willing to engage in public or private chat digitally rather than fearing being approached by a sponsor and being ‘sold to’.

• Impressive Cost Savings - Without the cost of booth construction, staff salaries, travel, accommodation and food costs, printed materials etc, it is much cheaper for sponsors and exhibitors to attend a virtual event than a physical one.



What does a virtual Exhibition Hall look like?

All delegates will be directed to visit your booth/exhibition stand throughout the event from the main entrance hall, plenary auditorium, breakouts and resource library. Notifications will be programmed to ensure delegates are directed to engage throughout the 4-day period. A sample of what the entrance hall may look like is shown below, with Gold sponsors for example having a larger icon.

The booth is designed to reflect your brand, each contain a suite of engagement and content management tools. You will have access to manage this via an administration panel allowing you the ability to change the content as often as you require. The stand can be run unattended during on-demand phases and then switched into ‘live’ mode when required during the actual event. Samples of event booths are shown below:



Delegates visiting your booth can download information to their event bag as well as have a live web-chat conversation with your representatives, watch your videos, indulge in social media and post comments on your discussion walls.

Features of our online booth include:

• Live 1-1 or group text-chat

• Business card exchange

• Social media feeds

• Who is at my booth - real time attendee list

• Each visitor has their own ‘Event Bag’ to collect the content at each booth

• ‘Contact Us’ facility for visitors to contact the you if it is unattended

• Video/information show reel

• Analytics recording all visitor interactions on the stand including transcripts of all conversations

• Webcasts can also be hosted here in the on-demand phase

Inside a booth this will show the delegate a control panel to select what they want to do:



How best to use your booth?

• Take time before the event to study the delegate list and individuals’ profiles (where they have opted to do this the information will be available), a great chance to understand who is attending the event and plan who you want to engage with.

• Arrange 121 video meetings with delegates to discuss publication of new books or other items, you will have access to the delegate list prior to the event and ability to request meetings ahead of this taking place (communication must be done within the system).

• Ability to upload video content to your booth and change this as you wish, you could use this as an opportunity to promote a new publication or product and amend as you require, this will

be available post event also for 3 months so you can continue to update this.

• Use this as an opportunity to host a book launch at the SLS conference, by offering the author to pre-record a video about their book and then be online at a certain time for an online chat Q&A session (*only available within the gold package, it is possible to upgrade this to an audio session for an additional £250 + VAT).

Sample of online chat feature within booth:



Bronze Exhibition Package - £500

Additional costs may apply depending on final design and requirements of your booth.

• Pre-marketing exposure as an event exhibitor

• Overview and logo with link back to your website on the SLS Conference website

• One tweet from the SLS Conference account to confirm your involvement

• Digital icon in the Event Hall to link to your booth

• Basic design (icon panel on the right and limit booth image)

• Live chat to engage with delegates

• Single video upload

• Documents Library (up to 5)

• Social media icons to link into your feeds

• Who is at my booth? – real time attendee list

• Video Meetings – ability to host 121 meetings with delegates

• Contact us facility for visitors to contact booth staff if it is unattended


• 1 Ticket to access the full event and attend sessions over the 4-day period

• Access to data post event (names and email addresses) Please note, delegates have the option not to disclose their information to sponsors and exhibitors, so not all delegates will appear on the final list



Silver Exhibition Package - £750

Additional costs may apply depending on final design and requirements of your booth.

• Pre-marketing exposure as an event exhibitor


• Two tweets from the SLS Conference account to confirm your involvement


• Basic design (icon panel on the right but with better more branded booth image)

• Live chat

• Multiple video upload (up to 5)

• Documents Library (up to 10)


• Video Meetings – ability to set up 121 meetings




• 2 Tickets to access the full event and attend sessions over the 4-day period




Gold Exhibition Package - £1,000 Additional costs may apply depending on final design and requirements of your booth.

• Pre-marketing exposure as an event Gold Exhibitor


• Four tweets from the SLS Conference account to confirm your involvement


• Widescreen booth (integrated icons and custom design)

• Live chat

• Multiple video upload (no limit)

• Documents Library (no limit)


• Video Meetings – ability to set up 121 meetings

• Opportunity to host a virtual book launch within your booth

• Access to your own booth data




• 4 Tickets to access the full event and attend sessions over the 4 day period






Page 12

Terms and Conditions of Exhibiting

These Terms and Conditions are between SLS Conference (“the Organiser”) and the Exhibitor whose details appear on the Exhibitor Booking Form (“the Form”) to which these Terms and Conditions are attached.

LOCATION. The SLS ANNUAL CONFERENCE 2020 (“the Event”) will be hosted by University of Exeter online, on Tuesday 1 to Friday 4 September 2020. The Organiser reserves the right to make such modifications and changes to exhibition booths as may be necessary to meet the needs of the Organiser and Exhibitors.

EXHIBITOR INFORMATION. The Organiser agrees to provide a booth to the Exhibitor at the Event in consideration for the Exhibitor paying the fees as specified in the Form. The Organiser reserves the right to cancel the booking for any reason, and without prior notice to the Exhibitor, in which event any payment received in respect of the space booked will be refunded, subject to deduction of reasonable administration costs.

USE OF EXHIBITION STAND. The Exhibitor shall provide adequate staff for the operation of its virtual stand at all times that the Event is open to the public or invitees of the Organiser. All demonstrations and promotional activities, including distribution of promotional material, shall be confined to the limits of the package booked. The Exhibitor shall not assign, licence or share the exhibition booth without the express written consent of the Organiser.

PAYMENT. Invoices will be issued for all booking and all payments must be received within 14 days of receipt of invoice. On receipt of payment, an Exhibitor confirmation will be issued which will include details of what information you need for your booth, how to upload this and manage and how to access data throughout the event. The booth will not be considered booked until payment is received.

CANCELLATION. All cancellations must be by written notice to the Organiser. In the event the Exhibitor cancels all or part of the exhibit space contract the following provision shall apply: Cancellation before 30 June 2020 - 20% Refund. Cancellation on or after 30 June 2020 No Refund

All payments made to the Organiser under this contract shall be deemed fully earned and non-refundable when made in consideration for (a) expenses incurred by the Organiser, and (b) the Organiser‛s lost or deferred opportunity to provide exhibit space to others, and (c) the potential effect of the cancellation of the Event as a whole and all cancellation fees that may become due hereunder are acknowledged by the Exhibitor to constitute liquidated damages.

ONLINE SECURITY. This conference will be delivered using the ivent virtual conference platform. This platform is a cloud hosted Software as a Service Solution (SaaS) product. The platform is hosted with Amazon Web Services (AWS) – AWS holds ISO270001 certification.

The platform utilises a number of the AWS propriety services including EC2 instances for the hosting of the application, the Aurora RDS database, elasti-cache, cloud front and S3. We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. This includes robust IT security, data protection training for all staff, and secure premises. A full copy of our privacy policy can be seen on the SLS Conference Website. AGREEMENT. This Agreement contains the entire understanding between the parties hereto and supersedes all previous agreements between the parties. No other terms or conditions (including any written, given verbally or attached to any purchase order form, document or correspondence) shall be included or implied unless agreed upon in writing and signed by a duly authorised officer or representative of each of the parties to this Agreement. No variation to this Agreement shall be valid unless it is recorded in writing and signed by a duly authorised offer or representative of the Organiser. ASSIGNMENT. This contract cannot be assigned or transferred by the Exhibitor. GOVERNING LAW. This Agreement shall be subject to and construed in accordance with the laws of England and those parties hereby irrevocably submit to the jurisdiction of the English Courts. The Organiser shall be entitled to recover the costs, including reasonable solicitor‛s fees and/or collection fees in any action brought to enforce this contract or its rights hereunder.

