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Table of Contents
Welcome 3
Introducing CAPSA’19 4
Committees 6
Programme 5
Sponsorship & Exhibition Packages 7
Floor Plan 8
Exhibition Information 9
Terms & Conditions 10
Venue 11
Contact Details 11
Application Form 12
www.capsaconference.co.za 3
WelcomeWe are pleased to invite you to the 12th Conference on
Asphalt Pavements for southern Africa (CAPSA 2019) that
will be held from 13 – 16 October at Sun City, South Africa.
Your support and exhibition at the conference is our key
to success, we look forward to the opportunity of working
with your company on this important event.
It is truly amazing to reflect that this will be the 50th
anniversary of CAPSA which was launched in Durban
in 1969 and grown into one of the most prestigious
conferences on road engineering both for the southern
African region and the broader international fraternity.
While the environment has changed dramatically since 1969 the aim of CAPSA remains unchanged, the
dissemination of knowledge and the exchange of ideas with an emphasis on road building and maintenance in
southern Africa. CAPSA will once again offer a broad spectrum of practitioners the opportunity to interact and
to share their professional skills with colleagues from the subcontinent and abroad.
Today our industry, is not immune to the disruption that is being experienced across markets and companies
due to the acceleration experienced in technology and the theme of CAPSA 2019, “Leadership and innovation to
preserve and enhance the value of the region’s roads within a rapidly changing world” is appropriate.
On behalf of the executive and steering committees I look forward to welcoming you all to CAPSA 2019!
Phil Hendricks
CAPSA’19 Chairperson
www.capsaconference.co.za4
Conference Information
Introducing CAPSA’19The 12th Conference on Asphalt Pavements for southern Africa – CAPSA’19 – will be held from 13 – 16 October 2019 at Sun City,
South Africa. This prestigious conference, held in southern Africa since 1969, and acknowledged globally as a premier conference in
the fi eld of flexible pavement engineering, will once again offer practitioners the opportunity to interact and to share their professional
skills with colleagues from the subcontinent and abroad.
The provisional programme is structured to encourage full participation by delegates. Plenary sessions will provide time for questions
and debate and parallel workshop style sessions will further advance this goal while also offering opportunities for mentorship of
young professionals. Social events will provide further opportunities for networking.
The conference programme will be structured around the following themes and topics which will form the basis of paper content and
conference sessions.
1. Quality assessment of bituminous binders
2. Leadership / Cooperative research and implementation programs
3. Design of spray seals
4. Employment opportunities
5. Pavement design - Access smart systems to manage resources
6. Road Funding and optimal application of resources
7. Innovative practice in pavement materials
8. Deployment of resources to provide and maintain roads at OWLC
9. Performance characteristics of pavement materials
10. Construction and maintenance
11. Creating employment opportunities
12. Quality assessment of bituminous binders
13. Design of flexible pavements for best performance
14. Green procurement
15. Global change drivers
16. Design of bituminous layers for extended life- Asphalt
17. Design of bituminous layers for extended life- Bituminous stabilised materials
Conference DetailsDates: Sunday 13 – Wednesday 16 October 2019Venue: Main Conference Centre, Sun CityCountry: South AfricaParticipants: 500Accompanying Persons: 60 - 100Exhibitions: 55Social Events: 4Website: www.capsaconference.co.za
www.capsaconference.co.za 5
CommitteesExecutive Committee
• Phil Hendricks, Aurecon (CAPSA 2019 Chairperson)
• Arthur Taute, SMEC (Pty) Ltd
• Deon Pagel, Tosas (Pty) Ltd
• Hazel Brown, Sabita
• Philip Joubert, Royal HaskoningDHV
• Piet Myburgh, Consultant (CAPSA 2019 Technical Programme Manager)
• Saied Solomons, Sabita
Steering Committee• Phil Hendricks, Aurecon (CAPSA 2019 Chairperson)
• Arthur Taute, SMEC SA (Pty) Ltd
• Benoit Verhaeghe, CSIR
• Deon Pagel, Tosas (Pty) Ltd
• Duncan Mason, Royal HaskoningDHV
• Fillipus Masipa, Dust-A-Side
• Gerhard Fourie, SANRAL
• Hazel Brown, Sabita
• Herman Marais, Much Asphalt (Pty) Ltd
• Jonathan Pearce, Zebra Surfacings (a division of Martin & East (Pty) Ltd)
• Kim Jenkins, Stellenbosch University
• Krishna Naidoo, SANRAL
• Lee Cochrane, Rand Roads – AVENG Grinaker
• Mahendren Manicum, Naidu Consulting (Pty) Ltd
• Melanie Hofmeyr, W C Government
• Nkululeko Leta, AFCAP
• Piet Myburgh, Consultant
• Philip Joubert, Royal Haskoning DHV
• Saied Solomons, Sabita
• Steph Bredenhann, SANRAL
• Wynand Steyn, University of Pretoria
• Wynand Nortjé, National Asphalt (Pty) Ltd
www.capsaconference.co.za6
Provisional Technical ProgrammeTi
me
slot
Day 1
- M
onda
y, 14
Oct
ober
201
8Da
y 2 -
Tues
day,
15 O
ctob
er 2
018
Day 3
- W
edne
sday
, 16
Octo
ber 2
018
08:0
0 - 1
0:00
Plen
ary P
1-1
Open
ing
and
Keyn
ote a
ddre
sses
Spec
ialit
y ses
sion
sPa
ralle
l wor
ksho
p se
ssio
ns1.
De
sign
of sp
ray s
eals
(The
me 3
D)
2.
Empl
oym
ent o
ppor
tuni
ties (
Them
e
3H)
Lea
ders
hip
/ Coo
pera
tive r
esea
rch
a
nd im
plem
enta
tion
prog
ram
s
(The
me 2
AC)
3.
Pave
men
t des
ign
- Acc
ess s
mar
t
s
yste
ms t
o m
anag
e res
ourc
es
(Th
eme 3
A)
SS2-
1 (T
hem
e 3Ba
)Qu
ality
ass
essm
ent o
f bi
tum
inou
s bin
ders
SS2-
2 2
(Lea
ders
hip
/ Co
oper
ative
rese
arch
and
im
plem
enta
tion
prog
ram
s (T
hem
e 2A,
C)
10:0
0 - 1
0:30
Tea/
coffe
e Bre
ak
10:3
0 –
12:3
0Pl
enar
y P1-
2 (T
hem
e 1A
)Ro
ad F
undi
ng a
nd o
ptim
al a
pplic
atio
n of
reso
urce
sSp
ecia
lity s
essi
ons
Para
llel w
orks
hop
sess
ions
4.
Perfo
rman
ce ch
arac
teris
tics o
f
pave
men
t mat
eria
ls (T
hem
e 3Bb
) 5.
Co
nstru
ctio
n an
d m
aint
enan
ce
(T
hem
e 3E)
6.
Cr
eatin
g em
ploy
men
t opp
ortu
nitie
s
(The
me 3
H)
7.
Qual
ity a
sses
smen
t of b
itum
inou
s
bind
ers (
Them
e 3Ba
) 8.
Qu
ality
ass
essm
ent o
f bitu
min
ous
bi
nder
s (Th
eme 3
Ba) (
17)
SS 2
-3 (T
hem
e 3F
)In
nova
tive p
ract
ice in
pav
emen
t m
ater
ials
SS2-
4 (T
hem
e 1B
)De
ploy
men
t of r
esou
rces
to
prov
ide a
nd m
aint
ain
road
s a
OWLC
12:3
0 –
13:1
5Lu
nch
brea
k
13:1
5 -1
5:15
Spec
ialit
y ses
sion
sIn
tera
ctiv
e au
dio
visu
al se
ssio
nPl
enar
y 3-1
(The
me
4)Gl
obal
chan
ge d
river
sSS
1-1
(The
me
3A)
Desig
n of
flex
ible
pave
men
ts
for b
est p
erfo
rman
ce
SS1-
2 Th
eme
3G)
Gree
n pr
ocur
emen
t
15:1
5 –
15:4
5Te
a/co
ffee B
reak
Plen
ary 3
-2Su
mm
aries
, con
clusio
ns, r
esol
utio
ns a
nd
conf
eren
ce cl
osur
e.15
:45
– 17
:15
Spec
ialit
y ses
sion
s Des
ign
of b
itum
inou
s lay
ers
for e
xten
ded
life
Inte
ract
ive
audi
o vi
sual
sess
ion
SS1-
3 (T
hem
e 3Ca
)As
phal
tSS
1-4(
Them
e 3Cb
)Bi
tum
inou
s sta
bilis
ed m
ater
ials
www.capsaconference.co.za 7
Sponsorship & Exhibition PackagesThe CAPSA’2019 EXCO and Steering Committee invites organisations and individuals to sponsor and/or exhibit at CAPSA’19.
You will be able to:
• showcase and educate potential and existing clients about your products and services
• enhance your company profi le by networking with the correct target audience
• build your brand and expand your leads for potential business
• keep abreast of latest technology in the market
• strengthen relationships
Platinum Sponsorship R115 000,00
• 2 x Exhibition Booths (3m x 3m)• 3 x Free Delegate Registrations• Logo on website• Link to sponsors website from CAPSA’19 website• Acknowledgement of sponsorship and logo in proceedings• 1 x Brochure/ Hand-out displayed in registration area as an option for delegates to collect• Logo displayed at all Conference Breaks
Gold SponsorshipR 90 000,00
• 1 x Exhibition Booth (3m x 3m)• 2 x Free Delegate Registrations• Logo on website• Link to sponsors website from CAPSA’19 website• Acknowledgement of sponsorship and logo in proceedings• 1 x Brochure/ Hand-out displayed in registration area as an option for delegates to collect• Logo displayed at all Conference Breaks
Silver Sponsorship R 57 500,00
2x sold on the Silver Sponsorship
• 1 x Exhibition Booth (3m x 3m)• 2 x Free Delegate Registrations• Logo on website• Link to sponsors website from CAPSA’19 website• Acknowledgement of sponsorship and logo in proceedings• Logo displayed at all Conference Breaks
Refreshments during Audio Visual sessionR90 000,00
Tuesday 15 October 2019: The sponsor’s funds cover part of the refreshments costs during the Audio Visual session
• Company Branding at the Audio Visual session• 1 x Exhibition Booth (3m x 3m) • 2 x Free Delegate Registrations• Logo on website• Link to sponsors website from CAPSA’19 website• Acknowledgement of sponsorship and logo in proceedings
Conference Bags R 150 000,00
The sponsor’s funds cover the production and branding of the Conference Bags.
• Branding of Conference Bags• 3 x Free Delegate Registrations• Logo on website• Link to sponsors website from CAPSA’19 website• Acknowledgement of sponsorship and logo in proceedings• Logo displayed at all Conference Breaks
www.capsaconference.co.za8
Exhibition StandR 32 700,00
• 1 x Exhibition Booth (3m x 3m)• 1 x Free Delegate Registration• Acknowledgement in list of exhibitors on the CAPSA’19 website• Acknowledgement as exhibitor during proceedings• Additional exhibitor delegate tickets are available at R6500 (including all refreshments, meals, delegate collateral and social events – but does not include access to the conference proceedings)• A maximum of 2 additional exhibitor delegates per exhibitor is available
Exhibition Floor Plan
www.capsaconference.co.za 9
Exhibition Information
1 x Exhibition Booth (Minimum of 9m2) Specifi cations and Benefi tsThe price for 1 Exhibition Booth is R32 700 incl VAT. This includes:
• A shell system with fascia board (and company name), one spotlight, one standard plug point, a table and two chairs.• 1 full delegate badge with access to all 4 functions• Cleaning of public areas and passages. • Removal of waste - Cleaning staff will not be allowed on stands, except to collect dust bins and other waste that are placed on the perimeter of the stand at the end of the day.• Listing as an exhibitor on the website prior to the conference with a link to the company website
Allocation of Exhibition SpaceSpace Allocation will be made on a “fi rst come, fi rst served” basis. A completed Application Form should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Form, space will be confi rmed and an invoice will be mailed. Please note that two alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with the deposit payment are received.
Exhibitor RegistrationAll exhibitor delegates are required to be registered and will receive a badge indicating their exhibitor status. One complimentary exhibitor badge will be given for the fi rst 9m2 booked.This delegate badge will have full delegate status and will have access to all the proceedings and all the social events.
Additional exhibitor badges can be purchased for a total fee of R6500 pp.Additional exhibitor badges will include the following:
• Exhibitor badge, lanyard, conference bag, programme• Invitation to all social events• Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only.• A maximum of 2 additional exhibitor badges are allowed per exhibitor.
Exhibition ManualAn Exhibition Manual outlining all technical aspects of exhibiting will be circulated 2 months prior to the Conference. It will include the following:
• Technical details about the Venue• Final exhibition details and information• Contractor details• Services available to exhibitors and order forms
Application for Sponsorship and Exhibitions• Please complete the Application Form and return to [email protected] • If companies have suggestions about other sponsorship opportunities for the conference, please discuss this with Robyn Cawood.• Tel: +27 (0)11 463 5085 or email [email protected]
www.capsaconference.co.za10
Terms & Conditions
These terms are the contractual agreement between the Organiser and the Exhibitor/s and Sponsor/s.No advertising on behalf of fi rms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.
• All rates include 15% VAT. Should the VAT % changed, the total sponsorship/exhibitor amount will change accordingly.• After confi rmation of the sponsorship and/or exhibition booking an invoice for a 50% deposit of the agreed amount will be sent for immediate payment on receipt of invoice.• Payment of the remaining 50% will be payable by 9 April 2019. • Any new bookings received after 9 April 2019 will be liable for 100% of the invoice cost - immediately payable on receipt of invoice. • Arrangements with regards to the sponsorship package/exhibition logistics will only start once deposit payments have been made and cleared through the bank.• All payments are to be done in South African Rands. • Payments can be done via EFT, Bank Deposit or Credit Card.• Note should payment not be received by the due dates, the Conference Offi ce retains the right to release and resell the stand position or re-sell the sponsorship package.
Cancellation Policy• The sponsorship and exhibition deposit payment of 50% is non-refundable. • Cancellations of stands and sponsorships will still be accepted up to 9 April 2019.• Full sponsorship and exhibitor cancellation fees will be applicable from 9 April 2019 onwards. • Please forward all cancellations in writing to the conference organisers offi ce.
Liability InsuranceEquipment and all related display materials installed by Exhibitors / Supporters are not insured by the Organizer, and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporters. The Exhibitor / Supporter agrees to be responsible for his/her property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Supporter shall hold harmless the Organizer from any and all damages/claims including those usually covered by a fi re and extended – coverage policy. The Supporter/Exhibitor will purchase insurance policies for the above listed damages.
www.capsaconference.co.za 11
Venue
Contact Us
Scatterlings Conference & EventsJohannesburgTel: +27 (0)11 463 5085Fax: +27(0)11 469 0978
Exhibition/Sponsorship Manager: Robyn [email protected]
www.capsaconference.co.za12
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