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7 – 10 June 2014
Organized by:
www.hkis.org.hk
www.paqs.net
SPONSORSHIP INVITATION TO PARTNER
The 18th Pacific Association of Quantity Surveyors
Congress 2014
7 – 10 June 2014
The Langham Place, Mongkok, Hong Kong
1 January 2014
Dear Industry Partner, Sponsorship Invitation of the 18th Pacific Association of Quantity Surveyors Congress 2014 to be held on 7 – 10 June 2014, The Langham Place, Hong Kong On behalf of the Organizing Committee, it is our great honour to announce that the above Congress will be hosted by The Hong Kong Institute of Surveyors in the Langham Place, Hong Kong from 7 June to 10 June 2014 and we have the honour to have the Secretary for Development, Mr Chan Mo Po, Paul, MH, JP to be our Guest of Honour of the event. The Pacific Association of Quantity Surveyors (PAQS) is an international association of national organizations representing Quantity Surveyors in the Asia and Western Pacific region. The PAQS Congress 2014 will include paper presentations, panel discussions, exhibition and technical visits. The theme of this Congress is “Think Outside the Box, Meet New Challenges” and we have the honour to have Professor Dr Roger Flanagan of University of Reading, UK as our Keynote Speaker. We expect over 400 participants from Hong Kong, Mainland China and all over the world will join this Congress. Major topics that will be emphasized in the PAQS Congress 2014 include building information modeling (BIM), re-defining our new roles d services, urban planning, sustainable development and life cycle costing (LCC), new financing and business models, new/green procurement approaches, planning and management of mega projects, collaborative contracting, dispute avoidance and resolution, and continuing professional development and ethics. We are confident that participants will gain considerable knowledge through learning from experts and exchanging ideas during the Congress. We would therefore like to invite you to join us as our congress partner. The PAQS Congress 2014 will incorporate various sponsorship and exhibit packages, which will feature attractive branding opportunities and exclusive benefits on different levels to suit different business needs in the best possible way. We are pleased to attach the relevant detail and application form for your kind consideration. Should you be interested in our partnership opportunity, please send your details to the congress secretariat at [email protected]. Our team will be in touch with you and provide any additional information you may require. Please visit our official website at www.paqs2014.com for further details. Yours sincerely,
Sr Simon Kwok President
The Hong Kong Institute of Surveyors
Sr Francis Leung Chairman
Organizing Committee PAQS Congress 2014
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
Sponsorship Opportunities and Benefits Below you will find an overview of detailed sponsorship packages available for the Congress. We are certain that with the range of opportunities and fees, there is a package which will interest your company and assist your organization in achieving the objectives for participating in PAQS Congress 2014. If there should be a specific sponsorship opportunity that is not listed or if you would like to combine more than one opportunity in a customised package, we would be pleased to consider your request. For any details or questions, please contact the Congress Secretariat at:
PAQS 2014 Congress Secretariat
Ms. Natalie Ho
Phone: +852-29117931
Fax: +852-2838 7244
Email: [email protected]
Sponsorship Packages
DIAMOND SPONSORSHIP (ONE SPONSOR) HKD 250,000
Benefits include
Title sponsorship of the Farewell Dinner. The sponsor will be fully recognized during and at the
event chosen as title sponsor (welcome speeches, decoration, signage, pre-congress
announcements) and will offer exclusive entertainment opportunities for your guests and VIPs
(reserved tables and seating). The venues and formats of the social events are subject to
decisions by the organizing committee.
Exclusive sponsorship of the delegate congress bags or delegate lanyards. Your company
logo will feature on these congress materials with high brand recognition.
4m x 2m exhibition booth in an exclusive prime location with optimal traffic flow and exposure*.
(you may also bring or design your own stand at cost of the sponsor)
Logo recognition on the congress home page
Logo recognition and a 100-word description on the congress sponsorship page – top section
Hyperlink between logo and company web pages
One insert in the congress delegate bag
Full page advertising (Outside back cover) of the Final Program
Onsite signage recognition
5 full congress registration, providing access to all congress sessions, materials and social
events
12 passes, allowing access to sessions and refreshment breaks only
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
TITANIUM SPONSORSHIP HKD 150,000
Benefits include
Title sponsorship of Welcome Cocktail, Presidents Dinner, one Delegate Lunch, Young QS
Program or Golf Tournament. The sponsor will be fully recognized during and at the event
chosen as title sponsor (welcome speeches, decoration, signage, pre-congress
announcements) and will offer exclusive entertainment opportunities for your guests and VIPs
(reserved tables and seating). The venues and formats of the social events are subject to
decisions by the organizing committee.
6’x12’ exhibition space in an exclusive prime location with optimal traffic flow and exposure*.
(you may also bring or design your own stand at cost of the sponsor)
Logo recognition on the congress home page.
Logo recognition and a 100-word description on the congress sponsorship page
Hyperlink between logo and company web pages
One insert in the congress delegate bag
Full page advertising (inside front or inside back )of the Final Program
Onsite signage recognition
4 full congress registration, providing access to all congress sessions, materials and social
events
10 passes, allowing access to sessions and refreshment breaks only
PLATINUM SPONSORSHIP HKD 90,000
Benefits include
Title sponsorship of Presidents Dinner or Golf Tournament. The sponsor will be fully
recognized during and at the event chosen as title sponsor (welcome speeches, decoration,
signage, pre-congress announcements) and will offer exclusive entertainment opportunities
for your guests and VIPs (reserved tables and seating). The venues and formats of the social
events are subject to decisions by the organizing committee.
6’x6’ exhibition space in an exclusive prime location with optimal traffic flow and exposure*.
(you may also bring or design your own stand at cost of the sponsor)
Logo recognition and a 100-word description on the congress sponsorship
Hyperlink between logo and company web pages
One insert in the congress delegate bag
Full page advertising in the Final Program
Onsite signage recognition
3 full congress registration, providing access to all congress sessions, materials and social
events
5 passes, allowing access to sessions and refreshment breaks only
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
GOLD SPONSORSHIP HKD 50,000
Benefits include
6’x6’ exhibition space*.
(you may also bring or design your own stand at cost of the sponsor)
Logo recognition and a 100-word description on the congress sponsorship page
Hyperlink between logo and company web pages
One insert in the congress delegate bag
1/2 - page advertising of the Final Program
Onsite signage recognition
2 full congress registration, providing access to all congress sessions, materials and social
events
4 passes, allowing access to sessions and refreshment breaks only
SILVER SPONSORSHIP HKD 28,000
Benefits include
Logo recognition and a 100-word description on the congress sponsorship page
Hyperlink between logo and company web pages
One insert in the congress delegate bag
1/2 - page advertising of the Final Program
Onsite signage recognition
2 full congress registration, providing access to all congress sessions, materials and social
events
3 passes, allowing access to sessions and refreshment breaks only
BRONZE SPONSORSHIP HKD 18,000
Benefits include
Logo recognition on the congress sponsorship page
Hyperlink between logo and company web pages
One insert in the congress delegate bag
Logo recognition in the Final Program
Onsite signage recognition
1 full congress registration, providing access to all congress sessions, materials and social
events
2 passes, allowing access to sessions and refreshment breaks only
* Should exhibition space is not available, the sponsorship amount will be reduced accordingly.
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
Other Sponsorship Opportunities
Promotion Booth Display A limited number of companies may have the chance to display their promotional material at the Congress. The exhibition table top display will be located in the foyer of Congress Ballroom of the Langham Place, Hong Kong and where refreshment will be served. The allocation of the displays to companies will be on a first-come first-served basis. Final decision in display arrangement will rest with the Organizing Committee.
6’ x 6’ exhibition space HKD 20,000 Including one 2.5’x6’ display table, 2 chairs, electricity supply (Socket) and 1 full congress registration. Companies may also bring or design their own stand at cost of the exhibitor.
6’ x 12’ exhibition space HKD 40,000 Including 2.5’x6’ x 2 display tables, 4 chairs, electricity supply (Socket) and 2 full congress registrations. Companies may also bring or design their own stand at cost of the exhibitor.
Advertising in Program Book (A4 Size) Outside back cover* HKD 8,000 Inside Front cover* HKD 7,000 Inside Back cover* HKD 6,000 Full page HKD 4,000 Half page HKD 2,000
* Priority to be given to Diamond, Titanium, Platinum, Gold and Silver Sponsors * Plus acknowledgement of sponsor in the Program Book
Exclusive/Title Sponsorship Packages For title sponsorship of the Welcome Cocktail, Farewell Dinner, Delegate Lunches, Young QS Program, Presidents Dinner and Golf Tournament, the sponsor will be fully recognized during and at the event chosen as title sponsor (welcome speeches, decoration, signage, pre-congress announcements) and will offer exclusive entertainment opportunities for your guests and VIPs (reserved tables and seating). The venues and formats of the social events are subject to decisions by the organizing committee. Farewell Dinner* HKD 100,000 Welcome Cocktail* HKD 50,000 One Delegates Lunch* HKD 50,000 Young QS Program* HKD 50,000 Presidents Dinner* HKD 30,000 Golf Tournament* HKD 30,000
* Priority to be given to Diamond, Titanium, Platinum, Gold and Silver Sponsors * Plus acknowledgement of sponsor in the Program Book Alternatively, you may choose to be the Exclusive Sponsor for the above stated social events. For details, please contact the Congress Secretariat for further discussion.
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
In-kind Sponsorship Packages
a. Congress Bag HKD 25,000
Benefit for the sponsor includes:
Company logo/name printed on bag or on the attached tag of well-designed and attractive bag
Acknowledgement of sponsor in the Program Book
b. Congress Name Badges Straps HKD 25,000
Benefit for the sponsor includes:
Company logo/name printed on the straps of the name badge
Acknowledgement of sponsor in the Program Book
c. Insertion of Promotional Materials into Congress Bag HKD 5,000
Benefit for the sponsor includes:
Insertion of promotional materials (within A4 size of one single or double-printed page. No
folding or binding) into the congress bag. Materials should be provided by sponsor and
delivered to the Congress Secretariat before 7 May 2014.
Acknowledgement of sponsor in the Program Book
d. Other Souvenir Items HKD 5,000
Please contact the Congress Secretariat for further discussion
*For item a - d, sponsors need to cover the cost of production
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
Terms & Conditions
By signing the application form, the organization is in agreement with below terms and conditions:
Invoicing and Terms of Payment
After receipt of the invoice 50% of full payment shall be submitted as deposit. The final balance will be
settled 1 month before the congress. The organizer reserves the right to dispose freely and without further
notice to company in question, shall the full amount of the invoice not have been booked into the organizer’s
account by the due date. Any objections or complaints in connection with the invoice shall be brought
forward within 8 days of receipt thereof.
Selection of sponsorship elements
Selection of certain sponsorship elements (social events or materials) will take place on a first-come, first
served basis. The company who has sent in the sponsorship application first will have first right to select
sponsorship items available.
Cancellation of Sponsorship
The organizer reserves the right to cancel the sponsorship agreed upon, if: 1. the sponsor fails to comply
with the relevant payment obligations in a timely manner; or 2. bankruptcy proceedings, out-of-court
settlement proceedings or winding up proceedings against the sponsor are being carried out or imminent. It
is sufficient for cancellation should any one of the situations described above occurred. No refunds under
any circumstance will be given for booked advertisement space or possible other sponsorships.
Event Cancellation, Force Majeure, Cogent Reasons
If the event cannot be held as a result of force majeure, strikes, political events, fire, flood, typhoon,
inclement weather or other cogent reasons, the sponsor shall not be entitled to raise any claims for damages
of whatever kind against the organizer. Shall the event be cancelled for other reasons, or an exhibition booth
or space previously agreed upon not be made available by the organizer, the sponsor agrees to waive any
claims towards the organizer built on arguments of loss of profits. Any and all claims the exhibitor may raise
are limited to the reimbursement by the organizer of payments made by the exhibitor.
Withdrawal
In case of cancellation (withdrawal) of the application, the exhibitor shall pay the following cancellation fees
to the organizer: withdrawal up to 1 month prior to the opening of the congress, 50% of the exhibition fees
agreed upon; withdrawal less than 1 month prior to the opening of the congress, 100% of the booth rental
fees agreed upon – including, in both cases, any and all duties charges and additional expenses. The
cancellation fees is to be paid as lump-sum compensation, regardless of any fault (penalty regardless of
fault); the organizer’s claim to cancellation fees remains valid even if the booth/space shall be rented or sold
to a third party. The assertion of further claims for damage compensation remains unaffected by the
payment of cancellation fees.
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
Conditions for Acceptance of Advertisements
1. These conditions shall apply to all advertisements accepted for publication. Any other proposed
conditions shall be void unless specified and accepted by the Organizer.
2. All advertisements are accepted subject to the Organizer’s approval of copy (including display, text
and illustrations) and the space available.
3. If the Advertiser or the Advertising agency fails to submit the artwork on or before the deadline for
submission of advertising material, it will appear as "With compliments of (company’s name)".
4. In consideration of the acceptance of the advertisements, the advertiser and advertising agency
must in respect of the contents of the advertisement indemnify and save the publisher from and
against any losses or expenses arising out of publication of such advertisements, including, without
limitation, those resulting from claims or suits or libel, violation of rights of publicity or privacy,
plagiarism, and copyright infringement.
5. The Organizer reserves the right to reject or cancel an advertisement at any item and for any reason,
in which case no claim on the part of any Advertiser for damages or breach of contract shall arise.
6. Advertisements which in the judgment of the Organizer create the illusion that they are editorial
matters are not acceptable. The Organizer reserves the right to print "advertisement" on top of all or
any advertisements.
7. All orders are accepted subject to the condition that the Organizer will have no liability for failure to
execute accepted advertising orders because of acts of Gods, Government restrictions, fires, strikes,
accidents, or other occurrences beyond the Organizer’s control.
8. Where the printers are involved in extra production work owing to acts or defaults of the advertiser or
his Agent, charges will be made to the Advertiser or his Agent. These charges will be at the rates
agreed prior to publication.
9. The Organizer reserves the right to destroy all artwork or material six months after the appearance
of the advertisements. Such artwork or material may not be returned to the Advertiser or his Agent.
10. The Organizer is not responsible for errors or changes made after the deadline for submission of
advertising material.
11. The Organizer will not be bounded by any conditions, printed or otherwise, appearing on order
blanks or copy instructions when such conditions conflict with the regulations set forth.
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
Table of Benefits
Item Diamond Titanium Platinum Gold Silver Bronze
Title Sponsor, Brand
recognition and
Hospitality
Farewell
Dinner
Welcome
Cocktail,
Presidents
Dinner, one
Lunch, Young
QS Program or
Golf
Tournament
President
Dinner or
Golf
Tournament
Exhibition Space
(Booth for Diamond
Sponsor)
4mx2m Prime
Location
6’x12’ Prime
Location
6’x 6’ Prime
Location
6’x6’
Logo recognition on
home page
Logo and description
on sponsorship
page
(Logo only)
Hyperlink logos to
your website
Insert in conference
bag
Advertising in Final
Program
Full Page
(Outside
Back Cover)
Full Page
(Inside Front
or Inside
Back)
Full Page
1/2 Page
1/2 Page
Logo only
Onsite Signage
Recognition
Full Registration
Passes
5 4 3 2 2 1
Session only passes 12 10 5 4 3 2
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
PAQS Congress 2014
Application for Sponsorship
1. Company Details
Organization/Institution:
Department:
Address:
Country: Postal code:
Contact person Name:
Phone:
Fax:
Email:
2. Sponsorship Application
Diamond Sponsorship HKD 250,000
Titanium Sponsorship HKD 150,000
Platinum Sponsorship HKD 90,000
Gold Sponsorship HKD 50,000
Silver Sponsorship HKD 28,000
Bronze Sponsorship HKD 18,000
Other Sponsorship items (Please specify): _______________________________________________ _______________________________________________
HKD
After submission of the application form, you will receive an invoice with detailed payment instructions to arrange for transfer of the applicable fees. By signing below, the organization agrees to the terms and conditions applicable.
Signature: Date:
Send this form by email or fax to:
PAQS 2014 Congress Secretariat Tel: +852-2911 7931 Fax:+852-2838 7244 Email: paqs2014 @mci-group.com
Internal Ref. No: __________
Date Received: ___________
The 18th
Pacific Association of Quantity Surveyors Congress 2014 Congress Secretariat - MCI Hong Kong
Suites 2807-9, Level 28, Two Chinachem Exchange Square, 338 King’s Road, North Point, Hong Kong Tel: +852 2911 7931 | Fax: +852 2979 7244
PAYMENT & CANCELLATION
Payment Schedule
50% deposit is required within 1 month after the confirmation of sponsorship item. Payment will be
accepted in either US dollar or HK dollar. The exchange rate between US dollar and HK dollar is
US$1.00 to HK$7.80.
Full payment will be required 1 month before the Congress started.
Payment Methods
A. Bank Telegraphic Transfer (T/T)
The Hong Kong Institute of Surveyors
Account Name: Account No.: Bank Name: Bank Address: Swift code:
Surveyors Services Ltd 600-629208-002 The Hongkong and Shanghai Banking Corporation Limited. 1 Queen's Road, Central. Hong Kong. HSBCHKHHHKH
Important: A clear indication of name and purpose of the remitters is required when you are filling in the message box of the Application Form for the bank telegraphic transfer payment. Example: Company Name / PAQS Congress 2014 and Invoice No.
B. Bank Draft
Please make a bank draft or cheque payable to “Surveyors Services Ltd” and mail to the
Congress Secretariat:
PAQS 2014 Congress Secretariat:
Contact Person: Ms. Natalie Ho / Ms. Selina Kwok
MCI Hong Kong
Suites 2807-09, Two Chinachem Exchange Square,
338 King’s Road, North Point, Hong Kong
Tel: (852) 2911 7931/ 2911 7902
Fax: (852) 2838 7244 / 2893 0804
E-mail: [email protected]
Website: www.paqs2014.com