Spreadsheets III: Layout and Charts Lecture 10, May 8, 2003 Mr. Greg Vogl Management Information Systems I Uganda Martyrs University

Spreadsheets III: Layout and Charts

Lecture 10, May 8, 2003

Mr. Greg Vogl

Management Information Systems I

Uganda Martyrs University

May 10, 2003 Management Information Systems I: Spreadsheets III: Layout and Charts

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Overview

Workbooks, Worksheets and Windows Toolbars Headers and Footers Page Setup, Print Preview, Print Chart Types Chart Options


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Workbooks, Worksheets, Windows

Click Insert, Worksheet; Edit, Delete Sheet Shift-click worksheet tabs to select more than one Double-click the worksheet tab to rename it Press Ctrl-Page Up or Down to view another sheet Click File, New to create a new workbook Click Window, New for additional window views Click Window, Arrange to see several at once


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Toolbars

View, Formula Bar or Status Bar View, Toolbars: Standard, Formatting, Chart View, Toolbars, Customize

Standard and Formatting toolbars share one rowMenus show recently used commands first


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Header and Footer

Click View, Header and Footer Choose pre-formatted or custom header and footer Click in Left, Center or Right section font, page no., no. of pages, date, time, file, tab


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Page Setup Page

Orientation: Portrait, LandscapeScaling: % of normal size, fit to # of pages; Paper Size

MarginsTop, Bottom, Left, Right, Header, FooterCenter on page: Horizontally, Vertically

SheetPrint Area, Print Gridlines, Rows/Columns to Repeat


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Print Preview and Print

Print PreviewNext, Previous, Zoom, Print, Setup, Margins, Close

PrintPrinter: Name, Properties, Status, Type, Where, etc.Print range: All, Pages From: and To:Copies: Number of Copies, CollatePrint what: selection, active sheet(s), entire workbook


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Chart Wizard

Click Insert, Chart or the Chart Wizard button Complete the following four steps: 1. Chart Type (and Sub-type) 2. Chart Source Data (data range, series) 3. Chart Options (titles, legend, data labels) 4. Chart Location (new sheet, or object in a sheet)


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Step 1 of 4: Chart Types Column: vertical bars (rectangles) Bar: horizontal bars Line: connected dots Pie: circle divided into sections Scatter (XY): points with X and Y values Area: solid fill beneath lines Doughnut: pies with holes in the middle


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Chart Sub-types

Stacked: 2 or more series added 100%: stacked and shown as percent of whole Exploded: pie sections separated for emphasis 3-D visual effect: looks solid instead of flat Markers: large shapes at data points Straight or smoothed lines: connect data points Button to press and hold to view sample


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Step 2 of 4: Chart Source Data

Data range: can be selected now or before wizard Series in rows or columns Series list Add and Remove buttons Series name Series values Category (X) axis labels


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Step 3 of 4: Chart Options

Titles: chart title, XYZ (category/label/value) axes Gridlines: X/Y, major/minor Legend: show legend, placement left/right/etc. Data labels: none, show value/label/percent/etc. Data table: show data table


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Step 4 of 4: Chart Location

New SheetYou can print the chart without the dataYou can see and print the entire chart on one page

Object in current (or other) worksheetYou can resize the chartYou can print the chart with the data


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Chart Menu

Allows you to go back and change any step

Add data: specify data to use Add trend line: generalise,

forecast 3D view: look at 3D chart from

a different angle


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Chart Toolbar

Chart objects menu: select part of chart to format Properties button: format chart objects Chart type menu: select a different type of chart Legend button: hide/show legend Data table button: hide/show data table By row/column button: change data series

Documents

Spreadsheets III: Layout and Charts Lecture 10, May 8, 2003 Mr. Greg Vogl Management Information Systems I Uganda Martyrs University