Spring 2013 FCAT Reading, Math, & Science Administrator

Training

Welcome FCAT Dates &

Schedules Teacher/Student

assignments What’s New?

Reminders! Test Security Responsibilities Invalidations Collecting/returning

materials Questions?

AGENDA

Read M

e!

RMS DAILY SESSION SCHEDULE

Test Date Grade Test Type

Number of

SessionsStudent

Working Time Materials Configuration

Monday, April 15

678

MathMathMath

222

70 Minutes Ea70 Minutes Ea70 Minutes Ea

Math Test Book and Answer Book (pre-ID Label)Math Test Book and Answer Book (pre-ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)

Tuesday, April 16

7

8

Reading

Reading

1

1

70 Minutes

70 Minutes

Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)

Wednesday, April 17

7

8

Make-ups

Reading

Reading

All PreviousSessions

1

1

As Needed

70 Minutes

70 Minutes

Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)Grade 7 and 10 Reading CBT can continue through 4/23

RMS DAILY SESSION SCHEDULE

Test Date Grade Test TypeNumber

of Sessions

Student Working

TimeMaterials Configuration

Thursday, April 18

8

Make-ups

Science

All PreviousSessions

2

As Needed

80 Minutes Ea

Science Test Book and Answer Book (pre-ID Label)

Friday, April 19 Make-ups

All PreviousSessions

As Needed

Monday, April 22

6

Make-ups

Reading

Al l Previous Sessions

1

As Needed

70 Minutes Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)

Tuesday, April 23

6

Make-ups

Reading

Al l Previous Sessions

1

As Needed

70 Minutes Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)

Wednesday, April 24

Make-ups

3, 4, 5, 6, 7 Math, 9

As Needed

Grade 5 Math, 6 /9 Reading CBT may continue thru 4/30.

Thursday, April 25- Friday, April 26

Make-ups

3, 4, 5, 6, 7 Math, 9

As Needed

Monday, April 29

Make-ups

5, 6, 9 CBT only

As Needed

All Grades 4-9 Paper Tests must be returned to Mellonville Annex TODAY. All DCO boxes returned by 5/1.

Bell Schedule Bell schedules have been distributed.

Please pay attention to each day’s schedule since they do vary.

Lunches are scheduled by sectors. No bells during testing please follow

the schedule for each day. When your students are dismissed

please actively monitor hallways and stair wells.

Teacher/Student Assignments

Work copy has been provided to you Please review and make sure all students are

accounted for Some students may be tested in an ESE, 504

or ESOL test site You may be receiving students from another

teacher Your RAI will include all students assigned to

you For 6th/7th grade CBT reading students will be

tested in computer lab sites

7th Grade Reading has been added to CBT

Student Test Rules Acknowledgment “I understand the testing rules that were just

read to me. If I do not follow these rules, my test score may be invalidated.”

Students signs in Session 1 of test book, therefore all students must take session 1 before being administered session 2

If a student refuses to sign, must be removed from test session and scheduled into makeup session – call discipline.

What’s New?

Reference Sheets for grades 6-8 Math and grade 8 Science WILL BE provided by DOE in hard-copy Ensure students have a chance to review the

reference sheets prior to testing (Sample Test or ePAT)

Must use official reference sheet on days of testing Students must sign reference sheet (not in script).

Once used becomes secure item. NEW When returning reference sheets do not place

them in test book or with answer documents.

REMINDERS

Test Administrators must allow the exact amount of time allotted for each test session. You must indicate starting and stopping times in a place easily viewable by students during testing, and must give the 10-minute warning on time.

Test administrators are allowed to collect test materials once student verifies they are finished with test, and then allow student to read. Make sure no incentive is given for students to finish early. Maintain test atmosphere for the entire testing time (even if all students are finished early). Once materials are collected they may not be

returned to the student

REMINDERS

School Coordinator and Test Administrator Checklists in Appendix C to be used as guidelines for before, during, and after test processes

Classroom Signs, Answer Document Header Sheets, Security Agreement and Prohibited Activities Form, Security Log, Reference Sheets in Appendix C

Additional copies of header sheets provided if testing over several days (8th grade paper pencil)

REMINDERS

SECURITY REMINDERS AND FORMS

No electronic devices permitted during testing Students CANNOT have any electronic device (e.g.,

cell phone, mp3 player, game system, etc.) on them OR within arm’s reach even if they do not use them, including during breaks in their test session (place in back pack and place all back packs in front of room).

Cause for immediate invalidation of test If a student begins a session and leaves campus

without finishing (due to an appointment, illness, etc.), he/she will NOT be allowed to complete that session. No exceptions will be made once the student

leaves the school’s campus, so parents and students must be made aware of this policy.

A student with the accommodation of extra time MUST complete one session before continuing to the next session. They must complete the session by the end of the day.

REMINDERS

Teachers/staff should NOT discuss test items with students or each other at any time

Students should NOT handle testing materials at any time outside of their test sessions

A parent/dividend is never allowed to be in the testing room with their student during testing

Rooms must be prepared according to guideline on page 25 of test administration manual. A walk-through of all testing rooms will be performed prior to beginning testing.

REMINDERS

Appendix C of TAM (p. 315)

Must be signed by School Test Coordinator School Principal Test Administrators Proctors Anyone handling test

materials

FCAT SECURITY AGREEMENT FORM

Must be signed prior to testing by Test Administrators Proctors

Must include teacher certificate number for Test Administrators

TEST ADMINISTRATORPROHIBITED ACTIVITIES AGREEMENT

Security Log Must be completed by everyone who enters room for

purpose of administering or monitoring test Must be completed even if no one relieves you

SECURITY LOG

Track students, test sessions, materials, and attendance

Record book security # when assigning test books to students (page 19 – indicates location of security numbers on test books)

REQUIRED ADMINISTRATION INFORMATION

REQUIRED ADMINISTRATION INFORMATION

18

* Test Group Codes* Assign one number per test group* Separate code needed for each make-up session* Students will bubble code on back of answer document for each

test session

Seating Chart/Diagram (samples on next slides) Copy provided or your own form For a list of what must be on each seating chart,

reference page 26 in the Test Administration Manual

Remember to make a chart for each day you test or use the one on next slide which includes all tests on one sheet

Copies retained for at least one school year

SEATING CHART

SEATING CHART Sample #1

Seating ChartSample #2

* Test Administrator is the one overseeing testing process, reading scripts, etc. Must be certified or hold professional license

* Proctor is the person assisting in the room but does not read script, answer student questions, etc.

* Both must be trained in security guidelines and testing protocol, and must sign Security Agreement and Prohibited Activities forms

* Cannot be in testing room with students related to them in any way

* UCF Interns – cannot be used in any capacity for FCAT Testing – need to monitor hallways and stairwells

TEST ADMINISTRATORS / PROCTORS

Keep test materials in locked storage when not in use before and after testing Administrative team will be picking up testing

materials from each teacher after testing – please remain in your room until materials are picked up.

Never leave materials unattended. Never allow students to handle test materials except

their own during testing. Report Missing Materials, Breaches of Test

Security, Testing Irregularities to Diane or Brent immediately

TEST SECURITY PROCEDURES

TEST ADMINISTRATOR RESPONSIBILITIES

Before testing responsibilities ( pages 25-29) Read Test Administration Manual Be familiar with allowable test accommodations if you will

administer to students needing accommodations Review and agree to the security guidelines/sign security

forms prior to testing Prepare room for testing Pick up test materials and verify test books and answer

documents the morning of testing All students will have pre-ID answer documents and new

students will have documents bubbled Test are to be taken with #2 pencils only (provided) Calculators will be provided for 7th and 8th only – no other

calculator can be used (will be placed in mail boxes this week)

TEST ADMINISTRATORBEFORE TESTING

Distribute materials per script Make sure each student has the answer

document pre-identified for that student Read test administration script VERBATIM

paying attention to information between “Say” boxes

Students will be directed to write their name, school name and district…Also write and bubble group code for each test session and bubble test book form # on answer documents

Maintain test security at all times Keep accurate time

TEST ADMINISTRATORDURING TESTING

TEST ADMINISTRATORDURING TESTING

Actively supervise test session (page 31)

Test materials only on student desk Use # 2 pencil Quietly encourage students to stay on task Watch for cheating or any security issues No writing once test is complete Do not discuss test items Do not use phone (unless emergency), computer,

read book, grade paper, etc. during the test session

TEST ADMINISTRATORAFTER TESTING

Verify that all materials have been collected from students

Make sure seating chart, RAIF, and security log are completed

Make sure that any accommodation provided has been bubbled for ESE, 504, ELL

Prepare materials for return according to return plan list

Complete Test Administrator Survey at www.PearsonAccess.com/fl

Read Appendix A (pg. 270-276 of manual) Must review accommodations needs prior to testing

to be sure all arrangements are made Must provide allowable accommodations even if

student chooses not to use Bubble only the accommodations actually used

during testing Bubble under correct box (either ESE/504 or ELL)

ACCOMODATIONS

The purpose of invalidation is to identify when the validity of test results has been compromised

Contact Diane or Brent with all invalidation situations

Must Invalidate if: Student is disruptive Student is cheating/has unauthorized help/returns to

previously completed test session Student has electronic device within reach Student is unable to finish or is not given correct

amount of time Student is either given inappropriate accommodation,

or not given appropriate accommodation

INVALIDATIONS

Determine if acceptable amount of time has been given for student to complete test If yes, submit for scoring if not soiled If no, bubble in DNS bubble on front of test document

and submit with To Be Scored materials If soiled and can be transferred to new document do

so, then place in ziplock bag Provide memo regarding situation, attach to ziplock bag Return with Not To Be Scored Notify Colleen DNS Type 2

INVALIDATION – STUDENT BECOMES SICK

COLLECTING AND RETURNING MATERIALS

Returning Materials Pencils/calculators (keep until final day testing) Manuals (keep for 8th grade science test) Required Administration Information Form Security Log Seating Charts “Absent students” cover sheet Answer documents for students needing make ups Test Books for students needing make ups “Not to be scored” cover sheet “Not to be scored” answer documents (ex. Withdrawn students, invalidated,

defected) To be scored” cover sheet “To be scored” answer documents Outside test taker cover sheet (Home ed, SCVS, etc.) Outside test taker “To be scored” answer documents Remaining test books Math reference sheets Science reference sheets

Materials will be picked up from you. Do not send by a student/proctor.

Need Relief

In the event you need some one to relieve you please post yellow sign on the outside of your door (signs will be provided)

One of the administrators on the floor will be monitoring and will check for posted signs

Discipline call Mrs. Leenen 31358 Other calls to Mrs. Dean 31354

Primary Contact Diane Taylor 31305 Diane_Taylor@scps.k12.fl.us

Secondary Contact Brent Ougel 31315 Brent_Ougel@scps.k12.fl.us

CONTACT INFORMATION

QUESTIONS??