Spring General Meeting

April 26, 2007

1. Call to Order

2. Approval of the Agenda

3. Approval of the Minutes of the Spring GM 2006

4. President’s Report: Review of the Year & Accomplishments 2006/07

5. Executive Director’s Report: Looking Ahead 3-Year Plan 2007/10

6. Treasurer’s Report:

a) Year-to-date Financial Performance

b) Budget 2007/08 Overview

c) Motion to Approve 2007/08 Budget (motion on page 2)

7. 1% Benefits Fund - Make Change Permanent (motion on page2): George McLaughlin

8. Advocacy Report: Bernice Urbaniak & Anne-Marie Fenger

9. Professional Development Committee Report: Jason Congdon

10. Communications Committee Report: Wendy Ma

11. Volunteer Recognition & Board Nominations: Barbara Crocker

12. Question and Answer Session

13. Motion to Adjourn

Agenda

Approval of the Agenda

Motion to approve the agenda as circulated.

Approval of Minutes of 2006

Motion to approve the minutes of the Spring General Meeting of April 24, 2006 as posted on the AAPS website.

President’s Report …

The Year in Review

Executive Director’s Report

a. Impending Challenges b. Member Service Requirementsc. Review of Prior 3-year Plans d. Update 3-year Plan

Impending Challenges

1. IRP Governance

2. IRP Plan Design

3. Salaries Surveys

4. End of Mandatory Retirement (2008)

5. Lease Renewal

6. Service Demands

Member Service Requirements

Complex organization Complex legal situation

Services for members: Negotiations Advocacy Member P.D. Communications

Complexity: 41 Job FamiliesJo

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2325293137394449

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Diversity: Age of Members

20

261

380

474

399

321

247

217

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Number of Members

19 - 24

25 - 29

30 - 34

35 - 39

40 - 44

45 - 49

50 - 54

55 - 59

60 - 64

65 - 69

70 - 74

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Age Range Breakdown

Diversity: Family Status

Family22%

Couple26%

Single52%

* Drawn from Benefits Data

Size: Growth of Membership

697 779 844983 1092

13291545

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2107 22132465

144 130 108 105159172185208237422

347 279

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June30/2006

M&P MembersM&P Non-Members *

Complexity: Service Time

1060

612

313

208

128

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42

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Number of Members

0 to 4 years

5 to 9 years

10 to 14 years

15 to 19 years

20 to 24 years

25 to 29 years

30 to 34 years

35 to 39 years

40+ years

UBC Service Years (not necessarily continuous)

Complexity: New Members

486

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116

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147

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239

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Year

New Members and Resignations (financial year - July 1 to June 30)

New Members

Resigned

* New Members includes permanent and short term appointments

Review of Prior Plans 2005

“Wish List” Presented at 2005 AGM:Build Member P.D. $60kBuild Legal contingency: $100kAdd 2 professional staff:

$179kTotal New Wish List: $339,000

New 3-year plan to come in Spring 2006

Plan for Fiscal 2007/08

Provide for impending challenges Budget for a surplus Strengthen Professional Development Add 2nd Member Services Officer Increase our 2 contingency funds as per

prior planning

Treasurer’s Report: Edward Hung

a. Year-to-date Financial Performance

b. Budget 2007/08 Overview

c. Motion to Approve 2006/07 Budget

Finances: Year to Date Financial Review: 9 months ended March 31st 2007

% of year : 75% Actuals 06/07 Budget 06/07 Year To Date % Rec'd Balance

Total Revenues ('000s) $ 628 $ 631 $ 538 85% $ 93

Total Board Expenses $ 64 $ 95 $ 50 52% $ 46

Total Administration Expenses $ 378 $ 512 $ 311 61% $ 145

Total Expenses: $ 442 $ 607 $ 360 59% $ 247

Surplus (Deficit) $ 185 $ 24 $ 178  

Arbitration $ 52 $ $ 89

Surplus Less Arbitration $ 133   $ 89

Budget Overview 2007/08Budget

07/08

Budget 06/07

06/07 Year to Date

March 31/07

% 0f Budget

Budget 05/06

Actuals 05/06

% of Budget

Revenue      % Rec'd% Spent     % Rec'd

Total Revenue $ 730   $ 631 $ 538 85% $ 575 $ 628 109%

Total Board Expenses $ 115   $ 95 $ 50 52%

$ 86 $ 64 75%

Total Administration Expenses $ 583   $ 512 $ 311 61% $ 478 $ 378 79%

Total Expenses: $ 698   $ 607 $ 360 59% $ 563 $ 442 79%

Surplus (Deficit) $ 32   $ 24 $ 178  

$ 12 $ 185  

Arbitration $   $ $ 89  

$ $ 52  

Surplus Less Arbitration $ 32   $ 24 $ 89  

$ 12 $ 133  

Expense

Budget: Major Changes Board

Advocacy Cmtee training + $5kDevelopment/Education Cmtee + $10k

AdminStaff: add 1 MS Officer + $70kOffice: equipment + $10kLegal advice - $48kContingency + $25k

Motion to Approve Budget

Motion to approve the 2007-2008 AAPS budget:  

“Be it resolved that the 2007-2008 AAPS budget prepared by the Board be approved as presented”.   

1% Benefits Fund MotionMotion to make permanent changes in the 1% benefits fund:“Whereas: The 1% benefits fund was created to make improvements in the

benefits provided to members; and AAPS was notified in the fall of 2006 that the fund was in deficit

position and that changes needed to be made to decrease the cost of the benefits improvements provided; and

The AAPS Board made an interim decision in the fall of 2006 to cease the payment of ¼ of the MSP premiums out of the fund subject to member approval at this meeting; and

Ceasing payment of ¼ of the MSP premiums was the only change possible in the fund that spread the impact of change across the majority of the membership; and

Ceasing payment of ¼ of the MSP premiums should stabilize the fund for several years into the future;

Therefore be it resolved that the members of AAPS confirm and make permanent the ceasing of the payment of ¼ of the MSP premiums out of the 1% benefits fund.”

Advocacy Update

Bernice Urbaniak – Past Chair AAPS Advocacy Committee

Anne-Marie Fenger – Current Chair AAPS Advocacy Committee

Professional Development Committee: Jason Congdon, Chair Fall hiatus Spring 2007

Project PlanningAdvanced Project Planning

Lunch & Learn Major Speaker Plan Individual PD Funds

Communications Committee: Wendy Ma, Chair New annual report Updated website

Website Contest Winners Jorma Neuvonen – IPod Constance Wun – Gift Basket

On the Radar E-mails on specific issues Updating new member orientation

Volunteer Recognition:

We wish to acknowledge and thank the many volunteers that have helped AAPS in the 2006-2007 period. The bolded names are currently active Volunteers/Committees.

We ask that the volunteers who are present please stand when your name is read.

Board Members Barbara Crocker, Chair Bernice Urbaniak, 1st VP George McLaughlin, 2nd VP Edward Hung, Treasurer Isabella Losinger, Secretary Anne-Marie Fenger, Advocacy Chair Tina Chiao, Member-at-Large Jason Congdon, Member-at-Large Anne-Marie Hague, Member-at-Large Wendy Ma, Member-at-Large Daryl Stowe, Member-at-Large

Advocacy Committee Anne-Marie Fenger, Chair Moya Waters, Vice-Chair Angelina Desjarlais Damian Duffy Merry Meredith Randy Smith Robert Tudhope Bernice Urbaniak Nancy Hogan Daryl Stowe

Communications Committee Wendy Ma, Chair Jason Congdon Peter Godman Jamie Hall Yashmin Kassam Dominique Yupangco

Member P.D. Committee

Jason Congdon, Chair Isabella Losinger Elena Bobyreva Wendy Ma Susanne Schmiesing Jenny Wong

Orientation Presenters

Michelle McConnachie Clint Meyers Sandra Shepard Chris Skipper Robert Tudhope

Campus Committees

Return to WorkBernice Urbaniak

Health & SafetyMary GrenierEddie Ho (alternate)

EFAPJulie Stitt

AAPS Board:How to Get Involved …

Questions & Comments

Motion to Adjourn …