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St. Agatha School Closure ReviewARC Working Meeting #2
Thursday October 20, 2016Holy Rosary CES – Library
Agenda• Welcome and Opening Prayer• Chair Opening Comments• Approval of Minutes, Working Meeting # 1• Present School Information Profiles (SIP)• Group Work to analyze SIP and determine if additional data is
required• Present Initial Staff Report (ISR), rationale, demographics, options• Group Work to analyze ISR – understanding of data, options and
boundaries• Discuss Public Meeting # 1 – format, purpose, communication,
survey questions• Next Steps • Closing prayer and adjournment
Introduction to School Information Profiles (SIPs)
• The following slides will focus on the School Information Profiles(SIPs) for each school – Tab 4 of your binder
• Two questions to focus on:1. What differences are notable when comparing each
SIPs side by side 2. Is there additional information required in the SIPs
School Information Profiles (SIPs)
• Building• Site• Proximity to Students• Parish• Enrolment Factors • Staffing • School Configuration • Programs• Extracurricular Activities • Facility Costs and Projects • Partnerships and Community Use
Building St. Agatha St. Clement Holy Rosary
Original Construction Year 1955 1958 1989
Additions / Renovation 1962Port-a-pak additions
in 1997 and 2000
1970 1994
Total Number of Classrooms
8(4 permanent & 4
port-a-pakclassrooms)
11 18 (12 permanent &
6 RCM classrooms)
Number of EmptyClassrooms (2015)
2 2 5
On-The Ground Capacity 173(78) 265 447
Gymnasium Size Single Single Double with partition wall
Library Size Not Adequate Adequate Adequate
Site Aerials Holy Rosary
St. Clement
St. Agatha
Site
St. Agatha St. Clement Holy Rosary
Site size 1.9 acres (plus 8 acres leased)
3.2 acres 4.9 acres
Playground space (Hard surface, Green
space)
0.22 acres0.76 acres (plus
6.35 acres leased)
0.11 acres1.9 acres
0.52 acres1.83 acres
Parking 24 5 + 32 at the church 53
Bus drop-off On the street On the street On the school site
Additional Portables 1 Up to 6 Up to 6
Potential Additions Not enough space Not enough space Enough space
Proximity To Students
• # of students walking • # of students bussed • # of students attending (out of boundary)• # of students in boundary but going out of
boundary
St. Agatha St. Clement Holy Rosary
Student Walkers 1 105 189
Bussed Students 70 87 61
Bussed Students due to Hazards
15 5 9
Number of students attending the school but
living out of boundary
14 1 35
Number of students living in the boundary but attending
another school
43 3 21
Parish
St. Agatha St. Clement Holy Rosary
Affiliated Parish St. Agatha Parish St. Clement’s Church Our Lady of Lourdes
Other Affiliations N/A St. Mary’s in Linwood
N/A
Enrolment Factors St. Agatha St. Clement Holy Rosary
Student Enrolment (October 31, 2015)
97 198 292
Utilization Rate 56% 75% 65%
Student Yield 0.089 0.208 0.229
Student Yield Trend Declining Stable Declining
Staffing • St. Agatha has a total of 13.364 Full-Time
Equivalent staff members • St. Clement has a total of 19.944 Full-Time
Equivalent staff members• Holy Rosary has a total of 26.594 Full-Time
Equivalent staff members
School Configuration
• All WCDSB Elementary Schools are JK to Grade 8• St. Agatha uses 5 classrooms• St. Clement uses 9 classrooms• Holy Rosary uses 13 classrooms
Programs St. Agatha St. Clement Holy Rosary
Course and program offerings
JK-8FSL 4-8
JK-8FSL 4-8
JK-8FSL 4-8
Co-op placements from secondary
schools
Yes Yes Yes
Others Special programs in place for students with high needs
Placements for EA’s, ECE’s and Teachers
occur
ECO School
Special programs in place for students with high needs
Placements for student teachers
Special programs in place for students with high needs
Placements for EA’s, ECE’s and Teachers
occur
Extracurricular Activities St. Agatha St. Clement Holy Rosary
Basketball Yes Yes Yes
Volleyball Yes Yes Yes
Softball Yes Yes Yes
Soccer Yes Yes Yes
Cross country Yes No Yes
Track and field Yes Yes Yes
PALS Yes Yes Yes
Choir Yes Yes Yes
Dance Yes Yes Yes
Crafts Yes Yes Yes
Chess/checkers Yes Yes No
Fundraisers Yes Yes Yes
Computers No No Yes
Facility Costs & Projects St. Agatha St. Clement Holy Rosary
3- year Average Utility Costs $23,983 $29,744 $58,242
5 year Facility Condition Index (FCI)
79.76% 47.79% 12.17%
10 Year FCI 112.99% 66.25% 50.85%
Total spent on major improvements to date
$112,797 $205,020 $595,090
Total projected to spend in next 5 years
*$1,642,020 $4,274,462 $4,656,632
*Please note that the renewal projects shown indicate a 5 year cost which uses the same methodology as the Ministry’s database and would not include some of the additional costs identified by the consultant.
Partnerships & Community Use
St. Agatha St. Clement Holy Rosary
Facility partners or tenants
N/A N/A YMCA Daycare
Number of annual hours of rented
space in the school
Youth = 90 hours Youth = 90 hours Youth = 334 HoursAdults = 72 hours
Group Work
Please answer the following question within your designated groups:
1. What differences are notable when comparing each SIPs side by side
2. Is there an additional information required in the SIPs
Initial Staff Report
• Existing Boundaries • Purpose of the Review • School Closure Review Process• Previous Accommodation Reviews Involving St. Agatha • Rationale for this School Closure Review • Other Considerations (Enrolment, Costs, Leased Land)• Baden Area• Proposed Options
• School Closure Review in accordance with:– Ministry’s 2015 Pupil
Accommodation Review Guideline
– Part B of WCDSB’s APF008 (Pupil Accommodation Review Process)
• Schools Involved:– St. Agatha– St. Clement– Holy Rosary
• Only school considered for closure will be St. Agatha
• Proposed implementation date is September 2017
Purpose of the Review• Low enrolment (current and projected)• Sufficient space at Holy Rosary and St. Clement to
accommodate St. Agatha students• St. Agatha has been deemed as prohibitive to repair and no
new capital funding to renovate school• Funding to reduce surplus capacity at Holy Rosary• WCDSB must address facility condition at St. Agatha and
utilization across the three schools:– Through a school closure review, WCDSB is proposing
the closure of St. Agatha
St. Agatha School Closure Review Goals
• The following goals have been determined related to the St. Agatha School Closure Review: – Being faithful to the WCDSB strategic plan, ensure that
decisions are evidence based and responsive. Consolidate St. Agatha Catholic Elementary School into St. Clement and/or Holy Rosary Catholic Elementary Schools.
– Determine attendance boundaries that best meet board-wide accommodation review goals and the priorities of the school communities.
Board-wide Accommodation Review Goals
• The following goals relate to every accommodation review:– Provide the highest quality learning environment possible. – Ensure an efficient use of system resources by balancing
enrolment and facilities.– Provide a long term (5 years +) accommodation solution.– Create boundaries that maximize the number of students that can
walk to school.– Provide logical attendance boundaries. – Reduce operating costs. – Develop accommodation options with consideration for Ministry
of Education capital funding formulas and the Board’s Long Term Capital Plan.
School Closure Review Process • Staff required to complete Initial Staff Report – entire process
structured on this report.• ARC is permitted to suggest other options:
– With supporting rationale– Within scope of the review To meet both sets of goals (St. Agatha School Closure Review
and the Board-wide Accommodation Review)• Board staff are responsible for carrying out the school closure review
process, and making recommendations to the Director of Education and Board of Trustees.
• Two Public meetings are required– To solicit feedback from the community on the options presented
within the initial staff report.– Specific input on boundaries contemplated.
• Following a decision to close a school, a separate committee will be established to address the transition of students and staff.
Previous Accommodation Reviews Involving St. Agatha
• 2008-2009 West Waterloo Accommodation review – Schools Involved: St. Agatha, Holy Rosary, and St. Nicholas– To alleviate growth pressures at St. Nicholas and deal with surplus capacity
at Holy Rosary– Outcome included boundary changes to all three schools as well as Sir
Edgar Bauer• 2013-2014 Rural West School Closure Review
– Schools Involved: St. Agatha, Holy Rosary, St. Clement, Holy Family, and St. Nicholas.
– To address site size and facility condition issues at St. Agatha, and to examine the long-term sustainability of the schools in this area
– Outcome included relocating some students living in the Baden area from Holy Family to St. Agatha and to seek funding to build a new St. Agatha School within the Township of Wilmot.
Rationale for this School Closure Review1) Provincial Funding/Policy Changes
• August 2014 – New funding to manage excess capacity (right-sizing)
• March 2015 – New Pupil Accommodation Review Guideline2) Building Condition and Funding for St. Agatha
• 2012 Ministry’s facility condition assessment • $1.98M by 2016 + $513K over next 10 years• Primarily evaluated permanent building
• Ministry confirmed funding would not be provided due to excess space in surrounding schools
• 2016 Consultant’s facility condition assessment • $3,365,957 over next 10 years
3) Funding to “Right-Size” Holy Rosary • March 2015 – Ministry funding to demolish 7 classrooms
Other Considerations• Enrolment and Utilization
– Excess capacity
56%
75%
65%
Other Considerations• Student Achievement and Well-Being
– Fewer opportunities for diversity, co-curricular activities, and collaborative learning.
– Fewer opportunities for teaching staff to co-plan.• Operational Costs
– Extra Junior/Intermediate teacher to avoid triple grades. – Closure of St. Agatha would result in reduction of up to 3.5 FTE staff
(annual cost savings of approx. $380,000) and operating costs of approx. $46,000 annually
• Leased Playground – Lease will expire in 2019
• Residential Growth – Very limited growth within boundaries
Baden Area That the Board of Trustees modify the boundaries between St. Agatha Catholic Elementary School and Holy Family Catholic Elementary School effective immediately to re-direct the Baden area that was subject to the 2014 boundary change to Holy Family. All St. Agatha students living in that area (including siblings) would be grandparented to St. Agatha with transportation.
Option 1
2015 2016 PROJ 2017 PROJ 2021 PROJ 2026 PROJEnrolment 292 281 267 210 213Utilization 65% 63% 60% 47% 48%Enrolment 298 283 272 268 257Utilization 112% 107% 103% 101% 97%Enrolment 590 564 539 478 470Utilization 83% 79% 76% 67% 66%
Holy Rosary (OTG = 447)St. Clement (OTG = 265)Total (OTG = 712)
SCHOOL
Advantages• All students would move to St. Clement• Students would continue attending a
rural school• There would be operating cost savings of
~ $387,000Disadvantages• Students living in Waterloo would be
bussed to St. Clement• St. Clement is part of St. David’s family
of schools• St. Clement may require a portable• Holy Rosary’s low utilization unaffected
Option 2Advantages• All students would move to Holy Rosary• No portables required• Secondary boundaries unaffected• There would be operating cost savings of
~ $379,000Disadvantages• Students bussed to a city school• St. Clement’s low utilization unaffected
2015 2016 PROJ 2017 PROJ 2021 PROJ 2026 PROJEnrolment 392 373 354 297 303Utilization 88% 84% 79% 66% 68%Enrolment 198 191 184 181 167Utilization 75% 72% 70% 68% 63%Enrolment 590 564 539 478 470Utilization 83% 79% 76% 67% 66%
Holy Rosary (OTG = 447)St. Clement (OTG = 265)Total (OTG = 712)
SCHOOL
Option 3Advantages• Improve utilization at both Holy Rosary
and St. Clement• No portables required in the long term• There would be operating cost savings of
~ $426,000Disadvantages• Students divided between two schools• Some students bussed to a city school• St. Clement is part of St. David’s family
of schools2015 2016 PROJ 2017 PROJ 2021 PROJ 2026 PROJ
Enrolment 360 344 325 270 278Utilization 81% 77% 73% 60% 62%Enrolment 230 220 214 208 192Utilization 87% 83% 81% 79% 72%Enrolment 590 564 539 478 470Utilization 83% 79% 76% 67% 66%
Holy Rosary (OTG = 447)St. Clement (OTG = 265)Total (OTG = 712)
SCHOOL
Group work
Please answer the following question within your designated groups:
1. What are the pros/cons of option 1?2. What are the pros/cons of option 2?3. What are the pros/cons of option 3? What are other
alternative boundaries?
Public Meeting #1• Date: November 9, 2016• Location: St. Agatha • Time: 4pm-8pm• Format: Open House
– Welcoming table – Area 1: Ministry Guideline, APF008, and Parent’s Guide– Area 2: School Information Profiles – Area 3: Initial Staff Report – Area 4: Feedback (Survey)
• Attendees are free to ask questions in any of the 4 areas• Presentation of ARC Working Meeting #1 to be available
Next Steps
• November 9, 2016: Public Meeting at St. Agatha• Review public feedback• December 7, 2016: ARC Working Meeting 3 in St. Clement