Staff Orientation 2014 Press F5 to start slideshow
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To provide all new staff with an awareness of: Who we are as an
organization Where to go for information NLC policies and
procedures
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Review of NLC as an Organization Mission and Vision
Departmental Roles & Responsibilities Human Resources What I
need to know to be successful Where will I find the information I
need Other Important Sessions (To Be Scheduled) Payroll/Benefits
Finance
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President & CEO Board of Governors Executive Assistant to
the President & Board
Physical Assets Payroll Services Buildings Human Resources
Equipment Staff Recruitment Financial Services Training Accounts
Rec. Development Accounts Payable Conflict Resolution IT
Services
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Physical Assets Payroll Services Recruitment Buildings Human
Resources Marketing Equipment Staff Recruitment Advertising
Financial Services Training NLC Website Accounts Rec. Development
Promotions Accounts Payable Conflict Resolution Communications IT
Services Public Relations
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Program Delivery Curriculum Development Delivery of Programming
Provision of Training Labs Educational Services to Students
Instructional Support Vice President Academic & Research
Registrar
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Program Delivery Curriculum Development Delivery of Programming
Provision of Training Labs Educational Services to Students
Instructional Support Credentialing & Records Accreditation
Admissions Registration Granting Certificates & Diplomas
Student Records Vice President Academic & Research
Registrar
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Administer and direct the affairs of the institution. Board of
Governors Positions 8 Ministry Appointed Members 1 Chair 1 Vice
Chair 6 Members 4 Elected members 2 Student Board Members 1 Faculty
Staff Member 1 Support Staff Member More information about the
Board Members and their responsibilities can be found at:
http://www.nlc.bc.ca/AboutNLC/BoardofGovernors.aspx
http://www.nlc.bc.ca/AboutNLC/BoardofGovernors.aspx
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Our Mission Northern Lights College provides the educational
means for the continued growth and prosperity of our students, and
the communities and businesses across northern British
Columbia.
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Our Vision Northern Lights College is seen as the
post-secondary education provider-of-choice by our students, staff,
communities and businesses.
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Staff Only Web Site Please take the time to orientate yourself
to the various links on this web page. Particularly under Benefits,
Forms, and IT.
http://nlc-staff.nlc.bc.ca/login.aspx?ReturnUrl=%2f
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Staff Only Web Site Please type in your user ID and then your
password - these are the ID and PW that you use to sign on to your
system
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Scroll down for more options!
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In order to fill out and submit any forms on the system you
must create a digital signature. Click on Forms/How to:
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Please take a moment to review some of these helpful links
There will be other sessions to cover Payroll and Finance FORMS and
LINKS Scroll down for more options!
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Creating a Digital Signature Click on How to create a digital
signature and follow the instructions. If you are having difficulty
with the process please send and email to the IT Helpdesk and they
will assist you. [email protected][email protected]
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Telecommunications Guide Follow the link to learn how to use
all the functions on your telephone.
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Click on the telephone that is like the one on your desk.
Please note the model #
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Voice Mail Guides
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Temporary Greetings Benefits of Using Temporary Greetings: You
can customize your message You set it for a specific number of days
You dont have to remember to deactivate it once you are back
Information Needed Before Activating: Dates you will be away Number
of days youll be away Draft of your message
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 1080 Dawson Creek & Regional 2080 Fort
St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler Ridge 3.Enter
your password 4.Press 8 for User Option 5.Press T for Temporary
Greeting 6.Enter the number of days 7.Record your greeting
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Temporary Greetings 1.Pick up your phone
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 1080 Dawson Creek & Regional 2080 Fort
St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler Ridge
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 3.Enter your password
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 3.Enter your password 4.Press 8 for User
Option
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 3.Enter your password 4.Press 8 for User
Option 5.Press T for Temporary Greeting
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 3.Enter your password 4.Press 8 for User
Option 5.Press T for Temporary Greeting 6.Enter the number of
days
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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail
server for your location 3.Enter your password 4.Press 8 for User
Option 5.Press T for Temporary Greeting 6.Enter the number of days
7.Record your greeting
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Cancelling a Temporary Greeting 1.Pick up your phone 2.Dial the
voicemail server for your location 1080 Dawson Creek & Regional
2080 Fort St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler
Ridge 3.Enter your password 4.Press 8 for User Option 5.Press T for
Temporary Greeting 6.Enter the number of days = 0 7.Hang up
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Accessing your Email Over the Web Click on this Line Outlook
Web Application
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Sign in with your regular User name /PW
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Once you sign in you will be in your inbox All off your emails
will appear here. Please note that you have access to your
calendar, contacts, and task list via the Outlook Web App,
too.
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Once a new email is opened, click on To. The global address
book will appear. Please use proper email etiquette in your
correspondence and follow NLC policies. Your NLC Email Account
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Examples of etiquette: Action = To Information = Cc Careful use
of Reply to All Your NLC Email Account
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http://fightspam.gc.ca
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NLC Policies and Procedures These important documents can also
be found on the Staff Only section of our web page
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Mandatory Training within the first 30 days of employment
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nlctraining Harassment Awareness Training respect12
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Harassment Awareness Training
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When is my paperwork due? How often do we get paid? What are
NLCs pay dates?
Direct Supervisor Human Resources Jessie Drew, Interim
Executive Director of Organizational Dev. Sharon Napier, Human
Resources Advisor Becky Needham, Human Resources Advisor Payroll
Charmaine Moeller, Payroll & Benefits Administrator (Positon
Vacant), Payroll Assistant (Employees with last names starting with
A K) Candace Sipe, Payroll Assistant (Employees with last names
starting with L Z)
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That links to the Faculty and Support Collective Agreements can
be found on the Staff Only Web Site If you are a Unionized staff
member, you are encouraged to be familiar with the agreement(s) NLC
has fleet vehicles for NLC Staff Members to use for official
College business The process for booking vehicles varies by campus
Your supervisor can advise you of the process that is applicable
for you The Vehicle Use policy is posted on the website
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Teleconference bridge bookings are done through the FSJ
Switchboard Please contact [email protected] or local 2000 for
more [email protected] Joint Occupational Heath and
Safety meetings are held regularly Please check with your
supervisor for details regarding the committee Please contact HR if
you are interested in becoming a first aid attendant
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You can book a room (classroom, computer lab, etc.) by
contacting Student Services Bookings for Video Conference rooms are
completed by the FSJ Switchboard As an NLC employee, you are
entitled to the BC Government rate for hotels when travelling on
College business NLC has two student residences. One is in Dawson
Creek and one is in Fort St. John
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That our toll-free numbers spells out INFO NLC ? 1-866-463-6652
= 1-866-INFO-NLC The DC Campus sits on 60 acres that had been
developed in 1955 as part of the Mid-Canada Line defence system The
first community outside of DC that the College offered programs in
was Fort Nelson NLC officially opened in September 1975
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Thank you for reviewing the Staff Orientation 2014
presentation.