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INVITATION TO SUBMIT A PROPOSAL FOR THE PROVISION OF GENERAL PRINTING AND DISPATCH SERVICES and/or PAYROLL PRINTING AND DISPATCH SERVICES ON BEHALF OF THE LONDON PENSIONS FUND AUTHORITY (LPFA)
CONTENTSSCHEDULE 11.1 DEFINITION OF TERMS
SCHEDULE 2 - SPECIFIC TENDER REQUIREMENTS2.1 INTRODUCTION2.2 LPFA OVERVIEW2.3 GENERAL 2.4 OVERVIEW OF REQUIREMENT2.5 METHOD OF RESPONSE2.6 TENDER PROCESS
SCHEDULE 3a – TENDER 1. GENERAL PRINTING AND DISPATCH SERVICES3a.1 GENERAL PRINTING AND DISPATCH SERVICES3a.2 REQUEST FOR INFORMATION
SCHEDULE 3b – TENDER 2. PAYROLL PRINTING AND DISPATCH SERVICES3b.1 PAYROLL PRINTING AND DISPATCH SERVICES3b.2 REQUEST FOR INFORMATION
SCHEDULE 4 - GENERAL TENDER REQUIREMENTS4.1 RESOURCE MANAGEMENT4.2 DEFAULTS BY CONTRACTOR4.3 TERMINATION OF CONTRACT4.4 RACIAL AND SEXUAL DISCRIMINATION4.5 ENVIRONMENTAL POLICY4.6 INDUCEMENTS TO PURCHASE4.7 DATA PROTECTION4.8 PAYMENT TERMS AND CONDITIONS4.9 QUALITY STANDARDS4.10 REFERENCES4.11 CONFIDENTIALITY4.12 VALIDITY4.13 QUERIES4.14 PREPARATION OF BID4.15 PRESENTATION OF BID4.16 CLOSING DATE
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SCHEDULE 55.1 TENDER FORM FOR GENERAL PRINTING AND DISPATCH SERVICES5.2 TENDER FORM FOR PAYROLL PRINTING AND DISPATCH SERVICES
APPENDIX 1QUESTIONNAIRE
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SCHEDULE 11.1 DEFINITION OF TERMS
Please read this document carefully to identify essential requirements. In particular, please note that the words "shall" and "must" imply mandatory requirements.
In this Invitation to Tender ('ITT') terms the following expressions shall have the following meanings when the context so admits: -
"Customer” means the London Pensions Fund Authority (LPFA) whose office is Dexter House, 2 Royal Mint Court, London EC3N 4LP
"Tender" means each offer to supply a General Printing and Dispatch Service and/or Payroll Printing and Dispatch Service in accordance with the Invitation to Tender Terms on the Tender Form.
"Tenderer" means a person or body corporate who submits a Tender.
"Tender Date" means the date by which Tenderers must submit their Tenders and in this instance are 17.00 on the 3 January 2014
"Notification Date” means the date upon which LPFA shall dispatch notice to the successful Tenderer(s) of the acceptance of its Tender such date not being less than 4 weeks after the Tender Date.
"Contract Conditions" The terms and conditions under which the General Printing and Dispatch Service and/or Payroll Printing and Dispatch Service will be supplied and any additional services carried out.
“Contractor” The Tenderer to whom the contract is awarded
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SCHEDULE 2 - Specific Tender Requirements
2.1 INTRODUCTION
The LPFA is seeking a service partner to undertake the provision of both a General Printing and Dispatch Service and a Payroll Printing and Dispatch Service. LPFA’s terms and conditions will be supplied to those tenderers shortlisted and we expect the successful Contractor to abide by these*.
*Please note these are two separate contracts but some tenderers may wish to bid for both.
2.2 LPFA OVERVIEW
The LPFA, a member of the GLA 'family', administers local government pensions for the previous GLC/LRB and a number of London local authorities and other statutory bodies. More information can be found on our website www.lpfa.org.uk.
2.3 GENERAL
All Tenderers should take careful note of the following requirement, as ignorance of it will not mitigate any exclusion imposed.
Any attempt on the part of a Tenderer to contact LPFA directly to discuss this tender or issues raised by this tender may result in that Tenderer being excluded immediately from the tender process. Tenderers that are currently suppliers to the LPFA may continue to communicate with the LPFA but should not use their relationship to discuss this tender. However any points of clarification can be directed to [email protected]
2.4 OVERVIEW OF REQUIREMENT
LPFA is seeking a service provider for both general printing and/or payroll printing. This document outlines the specification for each service along with an approximation of the volumes required. As well as responding to the requests for information and the pricing schedule LPFA would welcome any innovation that you may think would enhance the service provided. This might be in the area of service delivery to the LPFA members, data security, environmental initiatives or cost reduction.
LPFA will review tenders based on a combination of price and service delivery.
2.5 METHOD OF RESPONSE
The Tenderer may submit a bid for the General Printing and Dispatch Service and/or for the Payroll Printing and Dispatch Service.
The Tenderer must answer all questions in Schedule 3 (Schedule 3a and/or 3b) and in Schedule 4
The Tenderer must complete the Tender Form 5.1 and/or Tender Form 5.2 with their prices as described in Schedule 3a.1 and/or 3b.1
Tenderers are also required to submit a response to the requests for information outlined under 3a.1 and/ or 3a.2.
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2.6 TENDER PROCESS
Tenderers must acknowledge receipt of the tender and their intention to submit a bid for the General Printing and Dispatch Service and/or Payroll Printing and Dispatch Service upon receiving it by email to [email protected]
Tenderers will be advised within four weeks of submitting their proposals as to whether or not they have been selected for short listing. It is anticipated that the new contracts will commence from 1st April 2014.
The general printing contract will be for a duration of two years
The payroll printing contract will be for three years with a two year extension.
2.7 EQUALITIES AND DIVERSITY
The LPFA values the diverse nature of its staff and of those who use it services. It ensures that this is reflected in all its policies, practices, contracts and services.
The LPFA aims, in relation to its contracts and procurement processes, to seek to only do business with contractors and partners who comply with all their statutory responsibilities with regard to equalities, and can demonstrate that they are actively seeking to address equality of opportunity issues in their own workforce through their approach to recruitment, training and promotion.
In addition, all parties contracting with LPFA should be willing to provide, annually, detailed workforce statistics relating to ethnicity, age, gender and disability of employees. This is to ensure that contractors are not merely paying lip service to equality of opportunity but in fact are reflecting their commitment in their human resources practices.
You will be contacted annually for this monitoring information and, should LPFA notice a significant abnormality or inequality, a suitable explanation will be sought.
2.8 RIGHT TO WITHDRAW THE TENDER
LPFA maintains the right to terminate or withdraw from this process at any point.
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SCHEDULE 3a - General Printing and Dispatch Service
3a.1 REQUIREMENT
The LPFA requires printing and dispatch services which are described more specifically below.
In the interests of consistency you are requested to provide bids for the various jobs detailed at in the Tender Form only.
The majority of the LPFA’s general printing and dispatch requirements are shown below.
The LPFA will offer a two year contract to the successful bidder.
PLEASE NOTE THAT FOR THE INVITATION TO TENDER RESPONSE PLEASE SEE THE TENDER FORM 5.1
1. Annual Benefit Statements (ABS)
These are produced for members (Active and Deferred) for LPFA fund and for a number of external agencies.
Over the next two years there is an appetite to push for online ABS for Active members.
Requirements for print and dispatch:Approx. 170,000 copies over two years4pp, A5 folded, colour, 120 gsm, merged with data file provided. Print white C5 windowed envelopes with LPFA return address and PPI.Insert each statement into C5 envelope.Postage
There will be 1 x stationery file for Active members and 1 x stationery file for Deferred members. Different agencies have differing times for distribution.
Requirements for digital pdf:Approx. 75,000 copies over two yearsMerge data files provided with stationery file. Convert print file to 2pp, A4 colour pdf.Reduce individual file size (kb) suitable for on screen viewing.Produce index file.
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2. Annual Report
A Summary Annual Report is produced in July each year and is printed and distributed to Pensioner members.
Requirements for print and dispatch:Approx. 35,000 copies each year12pp, A5 folded and saddle stitched, colour, 120 gsm.Insert into C5 white non windowed envelopes.Envelope overprinted with name/address, LPFA return address and PPI.Postage
3. Newsletters
Newsletters are produced for LPFA fund and for a number of external agencies. Differing agencies have differing times for distribution.
Requirements for print and dispatch for agencies:Approx. 45,000 copies each year12pp, A5 folded and saddled stitched, colour, 120gsmInsert into C5 white non windowed envelopesEnvelope overprinted with name/ address, LPFA return address and PPIPostage
We are currently investigating the options of either producing a LPFA pensioner’s newsletter or a double sided A4 letter.
Requirements for print and dispatch of newsletter for LPFA:Approx. 35,000 copies per year12pp, A5 folded and saddled stitched, colour, 120gsmInsert into C5 white non windowed envelopesEnvelope overprinted with name/ address, LPFA return address and PPIPostage
Requirements for print and dispatch of letter for LPFA:Approx. 35,000 copies per year2pp, A4, colour, letter headed, merged with data file providedPrint white DL windowed envelopes with LPFA return address and PPIInsert each letter into DL envelopePostage
4. Scheme Guides
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The LPFA arranges the printing of various scheme guides. These guides vary in size. Annual production is to be 7,300 and these are mailed in bulk (e.g. batches of 100) to our offices in London and Hertfordshire. These guides are amended and reprinted each year. Guides are held in stock with delivery within 48 hours.
Requirements for print, hold and dispatch:Approx. 7,300 copies per year24pp, A5 folded and saddled stitched, colour, 120gsmGuides packed into boxesCost to hold per yearDelivery to London within 48 hours
5. Stationery
LPFA currently uses 10 different types of letter headed paper however there will be a move to a generic letter head with overprinting agency logos in house.
Requirements for print, hold and dispatch:Generic x 200,000 copies total per year
A4, colour letter headed paperCost to hold per yearDelivery to London within 48 hours
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3a.2 REQUESTS FOR INFORMATION
Tenders should indicate how customer owned stocks are managed and what provisions they have in place for on-line monitoring and ordering.
Tenderers should describe how their account managers operate and how this would apply to the LPFA. Details of any work flow systems should be included.
Tenderers should submit their bids on the Tender Form on 5.1
SUB CONTRACT.
If you intend to subcontract any part of the proposed service you must state this in your response. At this stage it is not necessary to disclose which subcontractor(s) you intend to use. If successful in your bid you will be required to submit to the Customer full details of the subcontractor(s) you intend to use for approval, which shall not be unreasonably withheld. If the Customer grants such approval you must then submit the full details of the operatives to be used by the subcontractor for the Customer’s records.
POSTAGE.
Tenderers are expected to “hold on account” all postage costs incurred by the supplier on behalf of the LPFA for a minimum period (typically 7 days). You are required to indicate your acceptance of this in your response. All postage charges must be invoiced separately and LPFA’s preferred method of postage is use of DSA mail.
PRINT PROCESS CONTROL.
Tenderers should explain in modest technical terms how print runs, particularly transactional, are controlled and synchronization between various data is maintained. Also you should indicate what post print checks are carried out to ensure accuracy.
VARIATIONS.
It is possible that the LPFA may increase print volumes during the year due to organic growth. Please confirm that providing standard formats are maintained there will be no increase in unit costs.
DATA SECURITY.
Tenders should state their method of transmitting and receiving personal data and data files. SFTP is the preferred method but tenders may submit alternatives for consideration. Tenderers should also cover their data destruction procedures and confirm they would be willing to sign an Exchange Agreement with LPFA.
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QUALITY STANDARDS.
Tenderers should state the quality standards held. These should include ISO 27001, as well as ISO 9001/14001. The status of these standards should also be given.
DISASTER RECOVERY.
Tenderers must explain their Disaster recovery and server back-ups procedures.
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SCHEDULE 3b – Payroll Printing and Dispatch Service3b.1 REQUIREMENT
The LPFA requires Payroll Printing and Dispatch Service that are described more specifically below. Samples are included for ease of bidding.
The LPFA’s pensioners receive pay-slips as follows:
PAYSLIPS Agency 1 Agency 2 Agency 3
LPFA LFEPA WCC HERTS
APRIL 39000 8000 5500 24000
MAY 39000 8000 5500 24000
JUNE*Dependent on budget tax allowance changes. 1600 400 300 1200
JULY 1600 400 300 1200
AUGUST 1600 400 300 1200
SEPTEMBER 1600 400 300 1200
OCTOBER 1600 400 300 1200
NOVEMBER 1600 400 300 1200
DECEMBER 1600 400 300 1200
JANUARY 1600 400 300 1200
FEBRUARY 1600 400 300 1200
MARCH 1600 400 300 24000
P60
APRIL 40000 8500 6000 26000
Payroll data will be sent electronically to the supplier for each agency at the appropriate time. The supplier must be able to process that data, print the payslips and dispatch them in line with the agreed service level agreement. The supplier must capture an image of each payslip/P60 and make all images available to the Authority on completion of the print run. This can be by media or (preferably) a secure web based repository.
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Suppliers should describe their current method and future plans in this area.
SPECIFICATION
Sheet size of the form: 297 x 2010mm Pressure seal form – Z fold equal panel
Material: 90gsm Bond printed with security hatching on reverse
Personalisation: Laser simplex in Black
Fulfilment: Pressure seal to finished size 210 x 99mm. Maximum of 3 day turnaround from Data received, with the exception of April and May when this could extend to a 6 day turnaround.
Distribution: All quantities over 4,000 in any one mailing to be Mail sort 120 OCR for 2nd class and posted into Royal Mail or other providers directly after fulfilment.
Payslip Quantity: As per LPFA requirement split by sort and type on an agreed schedule. Approximate annual quantity 300,000.
Immediate email verification of file content (quantity of records) is required.
Monthly invoicing must break down the exact number of records per fund as re-charging is a requirement. This applies to mid-month runs as well.
The provider has to offer an automated mail verification system to guarantee 100% match of data for the recipient.
Number of print files: 2 per month (48p.a.)
Number of print runs: 3 per month (36p.a.) as Agency 1 Emergency are run with LPFA.
Within 24 hours of any production, PDF records of every form showing full document image must be back on the secure link to the client.
3b.2 REQUEST FOR INFORMATION
Tenderers should state how they will work with the LPFA to reduce the costs of printing and postage by introducing innovative methods or use of different third party service providers. Examples or case studies of how such service improvements have been made previously should be included in your response.
Tenderers should describe how their account managers operate and how this would apply to the LPFA. Details of any MIS/ERP/CRM or other work flow systems should be included.
Tenderers should indicate what discounts would apply for advance payments of:
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1. Annual in advance.2. Quarterly in advance.
Tenderers should submit their bids on the Tender Form 5.2
DATA SECURITY.
Tenders should state their method of transmitting and receiving personal data and data files. SFTP is the preferred method but tenders may submit alternatives for consideration. Tenderers should also cover their data destruction procedures and confirm they would be willing to sign an Exchange Agreement with LPFA.
SUB CONTRACT.
If you intend to subcontract any part of the proposed service you must state this in your response. At this stage it is not necessary to disclose which subcontractor(s) you intend to use. If successful in your bid you will be required to submit to the Customer full details of the subcontractor(s) you intend to use for approval, which shall not be unreasonably withheld. If the Customer grants such approval you must then submit the full details of the operatives to be used by the subcontractor for the Customer’s records.
The terms and conditions which apply between the supplier and any sub-contractors must reflect those between the Authority and its chosen supplier.
POSTAGE.
Tenderers are expected to “hold on account” all postage costs incurred by the supplier on behalf of the LPFA for a minimum period (typically 7 days). You are required to indicate your acceptance of this in your response.
QUALITY STANDARDS.
Tenderers should state the quality standards held. These should include ISO 27001, as well as ISO 9001/14001. The status of these standards should also be given.
DISASTER RECOVERY.
Tenderers must explain their Disaster recovery and server back-ups procedures.
PRINT PROCESS CONTROL.
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Tenderers should explain in modest technical terms how print runs, particularly transactional, are controlled and synchronization between various data is maintained. Also you should indicate what post print checks are carried out to ensure accuracy.
VARIATIONS.
It is possible that the LPFA may increase print volumes during the year due to organic growth. Please confirm that providing standard formats are maintained there will be no increase in unit costs.
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SCHEDULE 4 – General Tender Requirements
4.1 RESOURCE MANAGEMENT
The Contractor will be responsible for providing the service and managing all resources necessary to deliver the Service to the LPFA. The Tenderer should therefore describe the manner in which it will manage resources to deliver the service.
4.2 DEFAULTS BY CONTRACTOR
Without prejudice to any other right or remedy, if the Contractor does not provide the services in accordance with the specification or at the times specified in the contract the LPFA may:
1. require the Contractor to remedy the default within such time as the LPFA may specify by providing or providing again (as the case may be) without further charge to the LPFA such part of the services to the service specification
2. without terminating the whole of the contract terminate the contract in respect of part of the services only and thereafter provide or procure the provision of such part of the services itself
3. itself provide or procure the provision of the services until it is satisfied that the Contractor is able to carry out the services in accordance with these conditions
4. Terminate the contract.
If the cost to the LPFA of executing or procuring such services or part of them exceeds the amount that would have been payable to the Contractor for executing or procuring such services, such excess shall be paid by the Contractor to the LPFA in addition to any other sums payable by the Contractor to the LPFA in respect of the breach of contract.
All or any of the remedies in conditions above may be exercised by the LPFA in respect of any default by the Contractor.
These defaults do not replace the Supplier’s obligations under the Service Level Agreement.
4.3 TERMINATION OF CONTRACT
LPFA reserves the right to terminate the contract with six months written notice. All tenders should be willing to accept LPFA’s terms and conditions on the provision of these services, which will be made available to all short listed suppliers.
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4.4 RACIAL AND SEXUAL DISCRIMINATION
The Contractor/Tenderer shall not unlawfully discriminate within the meaning of the Equalities Act 2010 or any enactment relating to discrimination in employment and shall take all reasonable steps to secure the observance of this condition by all its staff or agents employed in the performance of the contract. The Tenderer must submit a copy of its equal opportunity policy with its Tender response.
4.5 ENVIRONMENTAL POLICY
Tenderers should provide LPFA with a copy of their Environmental Policy and associated action plan/targets. Credit will be given to Tenderers that demonstrate that positive environmental policies are in operation.
4.6 INDUCEMENTS TO PURCHASE
The Contractor/Tenderer shall not offer to the LPFA or its representatives as a variation of the conditions of the contract, or as agreement collateral to it, any advantage other than a cash discount against the contract price.
The LPFA shall be entitled to terminate the contract and to recover from the Contractor the amount of any loss resulting from such termination in the following circumstances:
1 if the Contractor/Tenderer shall have offered or given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do, or for having done or forborne to do, any action in relation to the obtaining or execution of the contract or any other contract with the LPFA, or for showing or forbearing to show favour or disfavour to any person in relation to the contract or any other contract with the LPFA
2 if the like acts shall have been done by any person employed by it or acting on its behalf (whether with or without the knowledge of the Contractor/Tenderer)
3 if in relation to the contract or any other contract with the LPFA the Contractor/Tenderer or any person employed by it or acting on its behalf shall have committed any offence under the Bribery Act 2010, or shall have given any fee or reward to any officer of the LPFA which shall have been exacted or accepted by such officer under colour of his office or employment and is otherwise than such officer's proper remuneration.
4.7 DATA PROTECTION
The Contractor must protect personal data in accordance with the provisions and principles of the Data Protection Act 1998 and must ensure the reliability of its staff that has access to the data.
The Contractor shall indemnify the LPFA against all claims and proceedings and all liability, loss, costs and expenses incurred in connection therewith made or brought by
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any person in respect of any loss, damage or distress caused to that person by the disclosure of any personal data by the Contractor, its employees or agents.
4.8 PAYMENT TERMS AND CONDITIONS
The LPFA will award a two year contract to the successful Tenderer of the General Printing and Dispatch Service.
The LPFA will award a three year contract with a two year extension to the successful Tenderer of the General Printing and Dispatch Service
The Payment terms for this contract shall be: -
For all services - Monthly in arrears.
Tenderers should be prepared to agree to LPFA’s terms and conditions which will be made available for all short listed suppliers.
4.9 QUALITY STANDARDS
Preference will be given to companies who hold or are seeking accreditation to Quality Standard ISO9000/1/14001. Tenderers should state their current status with their responses.
4.10 REFERENCES
The Tenderer should provide references for customers with requirements similar to those detailed in this document. The Tenderer should provide the full name and address, nature of business, point of contact and telephone number and URL. No attempt will be made by LPFA to approach any such referenced contact without prior permission of the Tenderer
4.11 CONFIDENTIALITY
Any information contained within this document or divulged pursuant to the submission of this bid, must at all times remain in commercial confidence and shall not be passed on to any third party without the prior written permission of LPFA
4.12 VALIDITY
The tender shall remain valid for 90 days following its return on the due date.
4.13 QUERIES
Queries relating to this ITT should be directed to: -
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Rebecca Pitt, Corporate [email protected] 7369 6014
4.14 PREPARATION OF BID
No liability will be accepted by LPFA for any costs incurred by the Tenderer in the preparation of its bid. LPFA reserves the right to accept the bid in whole or in part, but does not bind itself to accept the lowest or any bid.
4.15 PRESENTATION OF BID
Tenderers are requested to submit a full priced copy of the bid in an "electronic" format by e-mail in MS Word format to [email protected] with a receipt request. This should also be cc’d to [email protected]
The Tenderer should also enclose a copy of the Tenderer's most recent Accounts and Reports along with any other relevant company literature the Tenderer feels would be helpful to its bid.
4.16 CLOSING DATE
Soft copies of the response should be delivered by email by 17.00 on 03 January 2014 to the email address shown above to arrive on or before the date and time specified.
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5.1 TENDER FORM FOR GENERAL PRINTING AND DISPATCH SERVICE
The Provision of General Printing and Dispatch service on behalf of LPFA
To: Rebecca Pitt
I/We................................................................................................................. of/whose registered office is situated at..........................................................................................................................................................................................................................................................................................................................hereby propose subject to contract supply the services more particularly described in the attached written response to the Specification for the prices listed in the Schedule below.
QUOTE 1. - All Prices to be quoted exclusive of VAT
JOB 1a. ANNUAL BENEFIT STATEMENT Costsa. Print 10,000 Annual Benefit Statements (ABS),
4pp, A5 folded, colour, 120gsm, merged with data file provided
b. Fulfillment and mailing of the above c. Postage costs.
JOB 1b. ANNUAL BENEFIT STATEMENT - PDF Costsa. Merge data files provided with stationery file.
Convert print file to 2pp, A4 colour pdf. Reduce individual file size (kb) suitable for on screen viewing.
b. Produce index file
JOB 2. ANNUAL REPORT Costsa. Print 35,000 Summary Annual Reports,
12pp, A5 folded and saddle stitched, colour, 120gsmb. Fulfillment and mailing of the above c. Postage costs.
JOB 3. NEWSLETTER Costsa. Print 35,000 12pp, A5 folded and saddled
stitched, colour, 120gsmb. Fulfillment and mailing of the above c. Postage costs.
JOB 4. SCHEME GUIDES Costsa. Print 7,000 24pp, A5 folded and saddled
stitched, colour, 120gsmb. Guides packed into boxes.c. Cost to hold per yeard. Deliver to London within 48 hours
JOB 5. STATIONERY Costs
Print 200,000, A4 colour letter headed paperCost to hold per yearDelivery to London within 48 hours.
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I/We acknowledge and undertake that this Tender is submitted in accordance with the attached Invitation to Tender Terms (with any expressions used in this Tender Form having the same meaning as in the said Terms) and that this Tender will remain unvaried and open for acceptance until and will not be withdrawn before the date immediately following the Notification Date.
I/We agree that in the event of this tender being accepted in accordance with the attached Invitation to Tender Terms I/We will complete a Contract in accordance with the said Terms. The draft contract will be supplied by LPFA.
DATED this .................................. day of ...........................................20
In the case of individual/individuals:
Signed.................................................................................................................
..........................................................................................................................
In the case of a Company:
On behalf of
...........................................................................................................................
Director (Signature and full name) ...........................................................................................................................
Secretary (Signature and full name) ...........................................................................................................................
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5.2 TENDER FORM FOR PAYROLL PRINTING AND DISPATCH SERVICE
The Provision of Payroll Printing and Dispatch service on behalf of LPFA
To: Rebecca Pitt
I/We................................................................................................................. of/whose registered office is situated at..........................................................................................................................................................................................................................................................................................................................hereby propose subject to contract to supply the services more particularly described in the attached written response to the Specification for the prices listed in the Schedule below.
QUOTE 1. - All Prices to be quoted exclusive of VAT
JOB 1. PAYSLIP PRINTING Costsa. Print 300,000, 297 x 2010mm pressure seal
form, 90gsm, laser simplex in blackb. Pressure seal and fulfillment of abovec. Postage
JOB 2. P60 PRINTINGa. Print 80,000b. Postage
I/We acknowledge and undertake that this Tender is submitted in accordance with the attached Invitation to Tender Terms (with any expressions used in this Tender Form having the same meaning as in the said Terms) and that this Tender will remain unvaried and open for acceptance until and will not be withdrawn before the date immediately following the Notification Date.
I/We agree that in the event of this tender being accepted in accordance with the attached Invitation to Tender Terms I/We will complete a Contract in accordance with the said Terms. The draft contract will be supplied by LPFA.
DATED this .................................. day of ...........................................20
In the case of individual/individuals:
Signed.................................................................................................................
..........................................................................................................................
In the case of a Company:
On behalf of
...........................................................................................................................
Director (Signature and full name) ...........................................................................................................................
Secretary (Signature and full name) ...........................................................................................................................
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APPENDIX 1
Questionnaire The following questions and description of evidence are derived from those prescribed by the Secretary of State under Section 18(5) of the Local Government Act 1988, modified as permitted by Order made under Section 19 of the Local Government Act 1999 [by Section 10 of the Local Government in Scotland Act 2003]
LPFA strives for social and environmental best practice across all its activities. Please ensure that you answer every question to the best of your ability and provide sufficient information to enable the Authority to make a fair and accurate assessment of how, as an employer, you have dealt with equality, health & safety and environmental issues.
Supplier DetailsSupplier NameAddress
Telephone No.Email
EqualitiesNumber of employees: a) Male b) FemaleNumber of employees who are disabled:Number of employees: a) White b) Black / Black British c) Asian / Asian British d) Chinese e) Mixed f) Other
1) Does the company have an equal opportunities policy? Yes (please attach to this document) Go to question 2No Go to question 3
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2) Does it cover?Gender Race Disability
Go to question 4
3) If your company does not have an equal opportunities policy, what initiatives have been put in place to ensure equalities in the workplace?
Go to question 44) In the last three years, has any finding of unlawful racial or sexual discrimination in the employment field been made against your organisation by the Employment Tribunal, the Employment Appeal Tribunal or any court, or in comparable proceedings in any other jurisdiction?
Go to question 5
Health & Safety5) Please attach procedures to be followed in an emergency, including fire evacuation procedures
Attached Not attached Go to question 6
6) Please attach procedures for reporting and recording all accidents, diseases and dangerous occurrences
Attached Not attached Go to question 7
7) Has your company had any prosecutions or notices served under the Health & Safety at Work Act 1974, or for non-UK based companies the equivalent Health & Safety Legislation?Yes Please provide further details
No Go to question 8
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Environmental8) Please attach a copy of your environmental policy
Attached Not attached
Go to question 9
9) Please provide examples of environmental initiatives you have undertaken
Go to question 1010) Do you have any environmental accreditations?Yes Please provide further details
No Go to question 11
Data Protection11) As an external party, you will have access to LPFA’s confidential data.If shortlisted LPFA will be asking you to complete an Exchange Agreement.
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