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5/14/2020
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State Reporting Meeting IIIMay 14, 2020
Topics of Discussion
1. NYSED Data Deadlines
2. New L2RPT Report SIRS‐652 ELL and Immigrant Counts for Title III allocations
3. Level 1 Addendum (needs to be submitted for any subgroup in every building that received a Level 1)
4. Glimpse into the new Trends Dashboard
5. Q and A from the Field – you will have a chance to ask questions of us and or the group.
6. (New!) Student Information System (SIS) ZOOM Breakout Sessions after this meeting!• Each individual SIS will be having a break out session immediately following the SR meeting. District CIO’s should have received individual links to their own SIS Zoom prior to the SR meeting.
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Upcoming Data Deadlines
Thursday, May 21nd
Data pull for EdFacts (Fed Govt) of Staff Assignment and Course Instructor Assignment
Friday, May 22nd
TAA System closes for corrections to Teaching Out of Certification. All forms must be submitted and re‐certified by close of business.
Thursday, June 4th
Final deadline to report ELL (PS 0231) and Immigrant (8282) student counts for Title III allocations (see memo)
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Upcoming Data Deadlines
Friday July 31st
Deadline for Participation Rate Improvement Plans
Thursday, August 6th
RIC Target Date for 95% of Data to be submitted
Thursday, August 20th
FINAL EOY Deadline for 2019‐20 data (Waiting on revised list)
Special Education VR13, VR15, VR16 due on PD Data System
Monday August 31st
Deadline to submit Level 1 Addendum
Friday, September 4th
2019‐20 SIRS EOY Statement of Certification Form 4
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SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
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SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
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SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
• ELL students must have a 0231
• ELL Eligible program service code in order to be counted for ELL allocations.
• Immigrant students must have an 8282
• Immigrant Children and Youth Status program service code in order to be counted for Immigrant allocations.
• These are actively enrolled students
• Deadline is Thursday June 4th
SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts Summary Report
• This report will differ from the counts you have under the Reasonableness report
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SIRS‐652 Annual Title III Allocation ELL and Immigrant Counts: Student Detail Report
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ELL & Immigrant Title III Collection
Be sure to check the memo for business rules of inclusion and exclusion
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Non Public School Immigrant CountsVerification
• Public school districts should go into the IDEx and review nonpublic immigrant counts in their own District BEDS form.
Non Public School ELL Counts VerificationAs Per Kristen DeSalvatore, Assistant Data Director Information and Reporting Services…“A best practice for districts is to work closely with nonpublic schools within their boundaries, as they’ve done in the past.”
• Nonpublic schools need to go into the IDEx and review the ELL counts in their Nonpublic BEDS form.
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ELL Counts for Title III Allocations
For some districts, the Title III Allocations are very important and are attached to large sums of funding.
Nassau district allocations vary from $2,831 to $453,407.
To see what your district allocation is, click here:
http://www.nysed.gov/essa/allocations‐2019‐20‐title‐iii‐ell
Any Questions?
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It’s Never Too Early to Start…
Data Verification
• SIRS‐201: Total Cohort Summary **Graduation Rate Report
• Waiting on a revised list of reports that need to be verified by the End of Year (EOY) deadline.
• SIRS‐202: Total Cohort Assessment Summary *Performance on Regents for Accountability
• SIRS‐301 Tested / Not Tested
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SIRS‐201 Total Cohort Report
• SIRS‐201 – Total Cohort Summary Shows counts of students who are included as graduating in June. This number is the denominator in accountability reports.It will show your Graduation RateIt will show Dropped Out studentsIt will show students who are Still EnrolledIt will show Graduation Credentials Total counts –How many students with Regents w/Advanced Designation, Local Diploma, etc…This report feeds the CCCR SIRS‐108 report
• SIRS‐202 – Total Cohort Assessment Summary Displays Regents scores and Performance Levels (MIPS and Composite
Performance) for students in cohorts. Check Not Tested column for any missing regent scores.Missing scores could be for transfer students whose records may not have been
included. Have counselors determine graduation status/diploma type based upon completed
assessments.
Column B = number of students in the Cohort. Make sure it is correct.Column J = number of students who dropped out.
2016 4 year = current 12th graders2017 3 year = current 11th graders2018 2 year = current 10th graders2019 1 year = current 9th graders
SIRS‐201 Total Cohort Report
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QUESTIONS?
What is the Level 1 Addendum?
• Think of it as an early warning system for Building Leaders.
• It is meant to ensure that low performing subgroups within Good Standing schools are identified.
• It is a survey to be completed collaborativelyamong school building staff, district staff, and parents to come up with ways of improving the performance of the identified subgroup.
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Level 1 Addendum Outcomes
Survey / Needs Assessment for schools in Good Standing who have a subgroup who scored a Level 1.
Schools should work in consultation with parents, school staff, and other stakeholders at the school:
• to identify the academic achievement gaps between accountability subgroups within the school
• delineate the resources and strategies that the district will use to support the school to address such gaps
• To identify and determine the additional support and resources that the school needs to improve the subgroup performance.
School Building Report Card
• Best way to see which subgroups have scored a Level 1 is to go to the NYS Report Card Site https://data.nysed.gov/
• Find your school and click on the School Report Card tab.
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Elementary /Middle Indicators
• Select each Elementary Middle Level Indicator box on the left and then click on the blue Build button on the right.
• Look for subgroups/ Indicators with a Level 1.• These are the subgroups / Indicators for which the
Level 1 Addendum needs to be filled out for.
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What do we need to do?
Work with building principals to fill out this form1. Point of Contact – one for the district, one for the building
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If the school did NOT receive a Level 1 for this Indicator, click NO and move onto the next question. It will go through every Indicator. Keep clicking No until you get to the right Indicator.
If this is the Indicator, click Yes, and go through the short series of questions
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Done!
Take a Look Check it Out
• The form must be filled out and submitted through the online system, i.e. on the IRS Portal, in the SED Vendor Monitoring section.
• Final certification and submission must be completed by the Superintendent/CEO.
• The Level 1 Addendum is due by August 31, 2020, but past experience has shown that waiting until August is a bad time.
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For More Information
• Technical assistance and support will be provided by the Office of ESSA‐Funded Programs by phone at 518‐473‐0295 or via email at [email protected]
http://www.nysed.gov/essa/schools/consolidated‐application
Any Questions?
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2018‐19 Disproportionality SWD / Race/ Suspensions
• Some districts received this notice.
• It comes from data that was submitted via the PD‐8
PD‐8
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CONGRATULATIONS RECOGNITIONSCHOOLS!!
New Power BI Trends Dashboard
WORK IN PROGRESS…
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www.nassauboces.org
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